27th Annual Section Conference & School Business Expo

Transcription

1 Proudly Presents 27th Annual Section Conference & School Business Expo February 26, 2016 The Town & Country Resort in Mission Valley San Diego, CA San Diego County School District Decision-Makers will be there! Get to know your customers & potential customers in a relaxed, fun atmosphere! CASBO Members look forward to learning about the latest products & services! Don't let your competitors attend without you! Your strong support of CASBO will be recognized during the day's events in several ways - A wonderful value! Make an impact on the educational financial community!

2 Dear CASBO Exhibitors: We invite you to participate in this exciting event on February 26, 2016 at the Town & Country Resort in San Diego. We are looking forward to an upbeat, informative and successful day for everyone! Be part of the winning CASBO team! Enclosed is your Registration Form, including special Annual Conference pricing, Exhibitor Directory Information, Raffle Prize and Sponsorship sign-up and a tentative Schedule of Events. Upon receiving your paid registration forms we will send a confirmation letter with directions to the facility and a map of the facility detailing the loading/unloading zone and parking areas. A company sign is included and electricity is available. There is an extra charge for electricity and you must supply our own extension cords and power strips. Be sure to indicate your needs for electricity on the registration form. All registrations must be received by February 19, We look forward to making this event a success for you and the conference attendees! If you have any questions, please call or Mike Stechel - Office Depot Associate Member Liaison (858) Mike.Stechel@OfficeDepot.com

3 27th Annual Section Conference & School Business Expo Exhibitor Show Details Setup You may begin set-up as early as 6:00 AM on the day of the event. In any case, YOU MUST BE SET UP BY 7:00 AM on Friday, February 26th! Show Time & Place 7:30 am to 2:30 pm, Friday, February 26th, at the Town & Country Resort, Mission Valley, San Diego, CA You Will Provide Payment All necessary display equipment, power strips and extension cords. Setup, breakdown and moving of your own equipment. A minimum of one vendor representative must be present at the booth throughout the entire show. See the vendor registration form for complete information and show fees. Payment of all fees must be made at time of application. Mail your check and registration to: Mike Stechel CASBO Conference Willowspring Dr. N. Encinitas, CA Shipments You may send flyers, booth equipment, etc. to the Town & Country Resort in advance The rates are as follows: Box/Tube 0-10 lbs = $5, Box/Tube lbs = $10, Box/Tube lbs = $15 Box/Tube over 50 lbs = $25, Cases = $25, Pallets = $100, Letters = $0 (no charge for letters) Shipment storage is complementary for 3 days, and then a charge of $25 per day applies Please send to: The Town & Country Resort 500 Hotel Circle North San Diego, CA LABEL: HOLD FOR CASBO EXHIBITS (COMPANY NAME) DATE: FEBRUARY 26, 2016 You are responsible for the breakdown and removal of all materials from the show floor and The Town & Country Resort. Removal from the hotel must be completed by no later than 5:00pm on Friday, February 26th the day of the show.

4 Room Reservations Exhibitors wishing to make room reservations at the Town & Country Resort may call (800) A discounted rate of $ per night will be offered for this CASBO event. Questions Call Mike Stechel at (858) or you can questions to Mike.Stechel@OfficeDepot.com. You may review the conference info at Deadlines Vendor registrations with payment must be submitted by February 19, 2016

5 27th Annual Section Conference & School Business Expo Please read carefully. CANCELLATION: In the event the Conference is canceled for reason beyond control of management, money advanced by exhibitor will be refunded in full. In such cases, management shall be free from any claim for damages which exhibitor alleges to have suffered as a result of such cancellation. Any registered exhibitor who wishes to withdraw from the conference and forfeit their reserved space and receive a refund of money advanced by the exhibitor, must do so before the registration deadline of February 1, Registration fees will not be NONREFUNDABLE after February 1, SELL OUTS: It is possible that the number of requests for exhibit space will exceed available space. There are fewer spaces than there are Associate Members. Time is of the essence. Even if you meet the February 1, 2015 deadline, persons who have submitted contracts before you will have priority and may have taken up all available space. If space runs out and you have submitted a check, you can be put on a waiting list or your monies will be returned. You will be called for your decision. STAFFING: Each booth must be attended and supervised at all times during the event. TRAFFIC BUILDERS: To encourage attendees to visit all exhibits, CASBO will organize a contest and provide incentive. DAMAGE OR LOSS: CASBO officials assume no responsibility for damage or for loss of any kind. Reasonable precautions must be taken to safeguard exhibitor s property. FIRE PREVENTION: All booth and display decorations must be flame-proofed, and all hangings must clear the floor. Electrical wiring must conform to National Electrical Code Safety Rules. INDEMNIFICATION: Exhibitor shall be liable to owners of the conference facility for all damage caused by exhibitor, and shall hold harmless and indemnify management for any damage charged to management by owners. DEFINITIONS: As used herein, the following definitions apply: 1) exhibitor means that person, company, organization or other entity that contracts to use one or more exhibit booths or spaces; 2) management means CASBO; 3) owner means that person, company, municipality or other entity, or any combination thereof, that bears the ultimate legal responsibility by virtue of leasehold or otherwise for operation of the conference hall, whether or not the same is legal owner thereof. SALES: Any exhibitor that will be selling merchandise out of his/her booth either on a cash and carry basis or in order form must comply with local ordinances and state laws. The exhibitor must have an application and deposit on file with the Board of Equalization. The deposit is to cover any California sales tax accrued during the show. Exhibitors may contact a local branch of the state Board of Equalization for more information. AESTHETICS: Management reserves the right to prohibit and/or evict exhibitors whose presentation is in any manner deemed by management as offensive to conference attendees, by reason of bad taste, questionable morals or controversial content. In event of such prohibition or eviction, management shall not be liable to exhibitor for refund or exhibit fees. EXHIBITORS, PLEASE READ THESE REGULATIONS CAREFULLY THEY ARE PART OF YOUR CONTRACT

6 EXHIBITS OPEN 27th Annual Section Conference & School Business Expo Schedule of Events 7:30-8:15 8:15-8:30 Registration and Breakfast in Exhibit Hall Welcome Message 8:40-9:40 Session 1 - Morning Workshop 9:50-10:50 Session 2 - Morning Workshop 11:00-11:45 11:45-12:45 12:45-1:15 Exhibitor Show (Dedicated Time) Lunch / Key Note Speaker California Room Exhibitor Show (Dedicated Time) 1:15 2:15 Session 3 Afternoon Workshop 2:20-2:50 Dessert and Raffle Drawing (must be present to win)

7 Company Information Vendor Registration Please complete and return all pages of this registration packet by Friday, February 19, 2016 Company Name: (Please provide name exactly as you want it listed in conference materials) Contact Name: Title: Mailing Address: City: State: Zip Code: - Office Phone: Cell Phone: Fax: Address: Booth Information Exhibit Space Members Non-Members Standard $300 $350 6-foot table, 2 chairs, company table sign, 2 lunches Electricity $40/outlet, 110V (15 Amps) If you require more power, please indicate your need: Additional Lunches $25/ea (Please list additional names below) Sponsorship Registration Level Amount Description Silver $250 Will be recognized in the program and morning breakfast, with signs at the entrance to the registration and breakfast area. Gold $350 Will be recognized in the program and lunch with signs at the entrance to the registration area and table card placed at each table during lunch. Scholarship Fund CASBO SCHOLARSHIP FUND sponsors give the gift of education. A gift that will never lose its value! This fund supports the continuing education and professional development of CASBO members in the area of school business. Sponsors are encouraged to contribute $ or more and will receive very special recognition at the conference and in the upcoming edition of the CASBO San Diego/Imperial Section newsletter RECAPS. $100 Scholarship Sponsor $200 Scholarship Sponsor $300 Scholarship Sponsor Other: Specify: $ Scholarship Sponsor Booth Staff Name (Please print clearly) Lunch? Name (Please print clearly) Lunch? Adjacent Booths: Please list any firms or product lines you DO NOT want as a neighbor Will your company be contributing a gift for the drawing? If yes, please describe prize: Please describe products or services provided by your company: (15 words or less)