INVITATION TO EXHIBIT

Transcription

1 SOUTHERN STATES CORRECTIONAL ASSOCIATION 47TH ANNUAL CONFERENCE INVITATION TO EXHIBIT Annual Conference July 24-27, 2016 Chattanooga Marriott Downtown Chattanooga, Tennessee SSCA -The Journey -Honoring the Past, Treasuring the Present, and Shaping the Future EXHIBIT SPACE AND PARTNERSHIP INFORMATION FOR EXHIBITS

2 AN INVITATION TO EXHIBIT ABOUT THE ASSOCIATION The Southern States Correctional Association (SSCA) is a non-profit regional organization representing professionals in criminal justice agencies from 14 southern states. SSCA was formed in 1969, and is the most active regional organization of its kind in America. SSCA represents the interest of virtually every correctional agency, from professional workers in youth and adult services, prisons, community correction centers, probation and parole, to agency directors. Each year the Association holds a training conference to provide an opportunity to exchange issues and ideas with other correctional professionals, to provide training by experienced speakers, and to expose correctional personnel to new and established vendors offering potential to increase their effectiveness. APPLICATION FOR SPACE AND DEADLINES Please make your application for exhibit space by completing the attached Agreement. The deadline for receiving the Agreement and full payment is Wednesday, June 1, All space assignments will be made on a first-come first-serve basis. Telephone requests will not be accepted. Vendor space is limited to 130 vendors. Vendor set-up begins Sunday, July 24, 2016 at 8:00 AM, and must be completed by 3:00 PM. Take down is Monday evening after the last scheduled Vendor Area event. Applications for exhibit space and program advertisements are subject to approval by the SSCA Exhibits Committee. The exhibit costs for booths are outlined in this pamphlet. All ad copies should be black and white, camera ready, submitted electronically in either high resolution PDF or JPEG format to be published in the conference program. REGISTRATION AND HOUSING Each exhibiting company receives one complimentary registration package per booth. Participation in meal functions requires a ticket for all attendees. Extra tickets may be purchased at the SSCA Registration desk. To make hotel reservations at the conference rate $ tax $16.22 = $ total per night, call the Chattanooga Marriott Downtown at (423) X4968. To ensure you receive the SSCA rate, be sure to mention you are with the SSCA. Deadline for the conference rate is June 30, EXHIBITOR SERVICES Each exhibitor will receive an exhibitor information packet approximately days prior to the conference opening. Electricity and internet must be purchased directly through the Chattanooga Convention Center (CCC). Your contact at the CCC Ms. Jeannine Hookey, Event Manager, (423) Event Sponsorship/Co-Sponsorship Several events are listed in this pamphlet for vendors to sponsor or co-sponsor. These include, but are not limited to, the golf tournament, banquet, breaks and special activities. The sponsor will receive recognition for their sponsorship, as well as two tickets to the sponsored event. DOOR PRIZES Exhibitors are encouraged to provide door prizes for our random drawings throughout the day on Monday, July 25, An exhibit worker will visit the providing vendor company, announce the company, and pull the winning name(s) for your door prize at a special event scheduled in the exhibit area. LIABILITY Exhibitors agree that SSCA and their respective agents will not be responsible in any way for damages, loss, or destruction of any property of exhibitor, injury of exhibitor, or exhibitor's representative(s), agency, employee(s), licensee(s) or guest(s). Exhibitor is responsible for maintaining appropriate property and liability insurance. SPACE CANCELLATIONS In the event the conference is postponed or canceled, due to any occurrence not occasioned by the conduct of the SSCA, such as an Act of God or uncommon event, the performance of the parties under this agreement will be excused from all debts and obligations. A refund by SSCA will occur, less a pro-rated share of expenses actually incurred by the Association. Should the exhibitor cancel space prior to May 27, 2016, for the Summer Conference, SSCA shall retain 50% of the exhibit fee. If the exhibitor cancels after May 27, 2016, for the Summer Conference, SSCA will retain 100% of the exhibit fee. SSCA -The Journey -Honoring the Past, Treasuring the Present, and Shaping the Future

3 S OUTHERN STATES C ORRECTIONAL A SSOCIATION 47 TH A NNUAL C ONFERENCE C HATTANOOGA, T ENNESSEE Dear Correctional Association Friends: We are deeply honored to host the 47th Annual Southern State Correctional Association Training Conference in Chattanooga, Tennessee at the Chattanooga Marriott Chattanooga, July 24-27, Chattanooga will provide a magnificent setting with numerous exciting group and family activities. We are expecting a large, enthusiastic crowd of corrections and law enforcement professionals from 14 states to attend and share in the SSCA training experience. You are a very vital component of a successful conference and we would appreciate your participation and support of the SSCA Conference. We have many activities planned to inspire vendor/participant interaction such as a lunch in the vendor area, a drawing tor exhibitor door prizes, and scheduled breaks in the vendor area. The exhibitor space is limited to 130 vendors. An exclusive Directors/Administrators/Law Enforcement VIP walk through will be conducted in the vendor area. The walk through will enable your products to be viewed by top corrections professionals. You can partnership with us at the SSCA Annual Training Conference 2016 by: Exhibiting products and services your company provides Sponsoring, co-sponsoring a program presenter, planned event or Hospitality Room Advertising in our conference program The attached Conference Participation form provides detailed information on the size and cost tor exhibit and ad space, as well as partnership opportunities. Exhibit space will be assigned on a first-come, first serve basis. Since the exhibitor space is limited to 130 vendors, we encourage you to return the form quickly. Please feel to contact me, Cleatrice McTorry, at office phone number (615) , or by Cleatrice.McTorry@tn.gov and SSCA.Tennessee2016@gmail.com with any exhibit or partnership concerns. On behalf of the Southern States Correctional Association, thank you in advance for your support. We look forward to seeing you in Chattanooga, Tennessee, July Sincerely, Cleatrice McTorry, Vendor Chair Southern States Correctional Association

4 ATTACHMENT 1 Southern States Correctional Association 47 th Annual Conference CONFERENCE EVENTS and SPONSORSHIP OPPORTUNITIES Take this opportunity to put your company in the spotlight by becoming a Conference Event Sponsor. All sponsors will be recognized in our conference program and on signage at the Event. You will receive positive media attention from your association with the SSCA. Annual Summer Conference Sponsorship Opportunities (July 2016) Event Quantity Quantity Needed Sponsored (X) Sponsor Amount Annual Training Conference Speakers 10 $750 Each Breakfast 4 $2,500 Each Refreshment Break (In the Exhibit Hall-Monday) 6 $1,000 Each Lunch for Conference Participants 2 $6,000 Each Past President s Breakfast 1 $1,200 Lunch for Executive Board 1 $1,000 Sunday Night Entertainment 1 $2,000 Monday Night Entertainment 1 $4,000 Tuesday Night Entertainment 1 $3,000 President s Reception (held in the Exhibit Hall) 1 $16,000 Rotunda (Special) Sunday morning 1 $7,000 Tennessee Night (Monday Night-an evening of TN) 1 $25,000 Awards Banquet Tuesday Night 1 $25,000 Hospitality Room 4 $3,000 Per Night Golf Tournament 1 $7,500 Registration Bags (for all conference participants with Sponsor's Name) $5,000 Conference Shirts (for all conference participants with Sponsor's Name) $5,000 Host Committee Shirts $2,000 SSCA Award Sponsorship Opportunities Quantity Needed Quantity Sponsored SSCA College Scholarship Award 4 $1,000 each SSCA Line Staff Awards 4 $1,000 each SSCA David H. Williams Excellence of Service Award 1 $1,500 each Exhibit Space *Program Advertisement (Exhibit Booth will be equipped with 8 high back drape, 3 high side divider drape, 6 skirted table, and two chairs) (X) Fee 10 x 8 Exhibit Space Only (does not include electricity or internet) $ x 8 Exhibit Space & Quarter Page Ad (does not include electricity or internet) $ x 8 Exhibit Space & Half Page Ad (does not include electricity or internet) $ x 8 Exhibit Space & Full Page Ad (does not include electricity or internet) $ x 8 Exhibit Space & Full Page Ad (does not include electricity or internet) $1,450 Contact Jeannine Hookey, Event Manager, Chattanooga Convention Center, at (423) , for Electricity and Internet Connection Pricing. *Program Advertisement must be submitted via to Cleatrice.McTorry@tn.gov and SSCA.Tennessee2016@gmail.com by June 30, Program advertisements must be black and white, camera ready, high resolution PDF, or JPG Advertising Opportunities (X) Four full-page advertisements in the Southern Concourse $1,500 each Four half-page advertisements in the Southern Concourse $1,000 each Full Page Ad in Conference Program $275 Half Page Ad in Conference Program $150 Quarter Page Ad in Conference Program $75

5 Southern States Correctional Association 47 th Annual Conference Sponsorship Recognition All sponsors will be recognized in our conference program and on signage at the event. Recognition amounts are determined by a combination of Conference Sponsorship, Association Sponsorship and advertising. DIAMOND Sponsorship: $10,000 and above Vendor Exhibit Space in the Special Recognition Area Full Page Color Ad in the Annual Conference Program Special recognition at the Annual Conference Awards Banquet with 4 reserved seats Supporting Patron Membership in SSCA Article in the Southern Concourse recognizing contributions Four Conference Registration packets with event tickets upon request GOLD Sponsorship: $5,000 - $9,999 Recognition in the Annual Conference Program Special recognition at the Annual Conference Awards Banquet Supporting Patron Membership in SSCA Article in the Southern Concourse recognizing contributions Two Conference Registration packets with event tickets upon request SILVER Sponsorship: $3,000 - $4,999 Recognition in the Annual Conference Program Special recognition at the Annual Conference Awards Banquet Two Conference Registration packets with event tickets upon request BRONZE Sponsorship: $1,000 - $2,999 Recognition in the Annual Conference Program Two Conference Registration packets with event tickets upon request SSCA The Journey: Honoring the Past Treasuring the Present Shaping the Future!

6 ATTACHMENT 2 SOUTHERN STATES CORRECTIONAL ASSOCIATION 47 TH ANNUAL CONFERENCE SPONSOR PARTICIPATION Company Name (As it should appear on booth sign) Address: (To send booth information) City: State Zip Code Contact Name: address: Contact Phone Number: Exhibitor Representatives Product(s)/Service(s) YES!! I will contribute/bring a door prize for the Exhibitor s Hall. YES!! I will contribute items for conference registration bags. TOTAL AMOUNT SPONSORED: SIGNATURE OF AUTHORIZED AGENT FOR EXHIBITING COMPANY DATE PRINT OR TYPE NAME OF AUTHORIZED AGENT PRINTED Please note, all payments must be received no later than Wednesday, June 1, Make checks payable to SSCA TN Chapter, and submit all payments and attach Sponsorship Opportunities (Attachment 1), and Participation (Attachment 2) forms to: SSCA TN Chapter ATTN: Judy Lambert 219 Plantation CT Nashville, TN To learn more about the Southern States Correctional Association (SSCA) please visit our website at: sscaweb.org