Sponsorship and Exhibition Information
2 About PMAANZ Practice Managers and Administrators Association of New Zealand The Practice Managers and Administrators Association of New Zealand represents Practice Managers, Administrators and the profession of Practice Management. It was established in 1996 and is an incorporated society. The Association is governed by an executive of seven members who are appointed for a three year term. Executive members are elected at the Annual General Meeting which is held during its annual conference. There are a number of branches established throughout New Zealand and a proportion of members annual subscription is remitted to branches to assist them to fulfil the role as defined in the PMAANZ constitution. Its members manage general, allied health, specialist, dental and multidisciplinary practices. Members also include consultants and practice liaison and support staff from PHOs. The Association supports Practice Managers and Administrators in the health sector by: Representing managers and administrators on a number of national health organisation committees Providing peer support through branch meetings and an online forum Regular newsletters The Association has developed an educational pathway for managers and administrators in conjunction with the New Zealand Institute of Management It conducts a salary survey of the sector every two years. The results are provided free to members of PMAANZ
Invitation You are invited to participate in the Practice Managers and Administrators Association of New Zealand Conference 2016. About the conference 3 In the past years PMAANZ has had wonderful support from its sponsors and exhibitors and this year we are looking forward to the participation The 2016 PMAANZ conference is all about celebrating diversity. of a number of AAPM members and exhibitors from Australia. New Zealand has one of the most diverse populations in the OECD, The exhibition component of the conference will showcase a wide with over 200 ethnicities represented in our schools, workplaces and range of services and products which will make the role of Practice communities. Diversity enriches our society culturally, spiritually, Managers easier and their practices more efficient and effective. socially, economically as well as gastronomically and is one of We look forward to seeing you in Auckland in September! Henrietta Taia Convenor the things that makes New Zealand such a great place to live! However, census data based on ethnicity shows wide disparities in the wellbeing of New Zealanders. The PMAANZ Conference hopes to enrich delegates with knowledge and experience, as well as empower leaders in health to help bridge the diversity health gap. Our annual PMAANZ conference attracts delegates from throughout the country as it is the only conference aimed specifically at the business side of practices that also provides professional development for managers. We are hoping to register over 250 delegates in Auckland this year. The conference begins on Thursday 8 September at the Pullman Hotel in central Auckland with early registration, pre-conference workshops and mix and mingle amongst the exhibition on Thursday evening. Friday 9 and Saturday 10 September are the dedicated business days of conference, concluding with the inaugural PMAANZ Practice Manager of the Year Awards Dinner on the Saturday evening.
4 Sponsorship; a successful conference does rely on the support of sponsors like yourself, and hence we invite you to become a sponsor of our 2016 Conference in Auckland. Your company will be acknowledged as a sponsor and supporter of PMAANZ in conference as per the benefits listed in the following prospectus. Industry Exhibition; in addition to sponsorship we have industry exhibition stands and invite you to book one of these at this time. We have 40 exhibition stands available (some of which are reserved for major sponsors) and endeavour to achieve a good mix of products and services. Industry stands are very popular with delegates as many Practice Managers only get to one conference per year so this is their chance to check out a range of different products and services. The majority of stands are booked up by previous attendees so we encourage you to consider this offer and book now. Benefits of Sponsoring and Exhibiting Build new and strengthen existing relationships Meet the decision makers and do business face to face Raise your company profile and position your company as a leader within the field Showcase your products and services to approximately 250 delegates in your target market from New Zealand and Australia Organisations will receive a high level of visibility through the official website and conference marketing materials. All morning and afternoon refreshment and lunch breaks will be served in and around the exhibition area in order to maximise booth traffic. On the following pages there are various promotional opportunities listed from which you may select according to the benefits that they offer to your company. Sponsorship packages and exhibitor options commitment levels vary, and can be further tailored to suit your marketing strategies. Sponsors can choose one alternative separately or a combination of alternatives. Your contribution will be a key factor to the success of the PMAANZ annual conference. Moreover, your kind sponsorship will enhance the opportunities for networking and professional development at the event. By presenting this prospectus to you, we hope that you will take advantage of all the opportunities the alternative sponsorships offer you, in order to promote your products in the best possible way and also reach unique audience, from across New Zealand and Australia. Exhibition space at this premier event will sell quickly. Companies interested in booking space are urged to contact the organiser promptly to ensure a prime booth position. If you have any questions regarding the sponsorship or exhibition packages outlined in this prospectus please do not hesitate to contact us: Heidi Bubendorfer Sponsorship and Exhibition Practice Manager DIP Nursing Kelston Medical Centre T: 09 818 5208 M: 021 116 7324 E: heidi@kelstonmed.co.nz Rod Tombleson Sponsorship and Exhibition Managing Director Worldwise Travellers Health (Hamilton) T: 07 8397761 M: 021 979090 E: rod@worldwise.co.nz Wendy Boyce Event Manager Conference Innovators T: 09 525 2464 M: 021 2233 575 E: wendy@conference.co.nz
Summary of Opportunities Sponsorship Package Cost (+GST) Platinum (1 opportunity) $15,000 5 Gold (2 opportunities) $10,000 Silver (2 opportunities) $7,500 Bronze (1 opportunity) $5,000 Practice Manager of the Year Awards & Conference Dinner (inaugural awards event) $7,000 Friday Evening Social $6,000 Motivational Keynote Speaker $5,000 Mix & Mingle $5,000 icafé $5,000 Delegate Satchel $5,000 Conference App $4,000 Name Badge, Lanyards & Pocket Programme $4,000 USB Sponsor $3,000 Note pad & pen $2,000 - $3,000 Refreshment Break $2,000 Green Screen Advertisement $1,000 E-Satchel Insert (within App) $500 Exhibition Package Cost (+ GST) Page Stand $2,500 per stand (40 available)
Sponsorship Packages PMAANZ Conference 2016 Celebrating Diversity 6 Platinum Sponsorship investment $15,000 + GST (Limited to one opportunity) Become not only the face of the conference, but also the main conference partner! Platinum sponsorship guarantees that your company brand will feature in the lead up to and throughout the three-day conference. Every delegate will be aware of who you are and that your partnership support has made the conference a success. Benefits to sponsor Pre Conference: acknowledgement in the PMAANZ Association Newsletter as the Platinum sponsor for the 2016 Conference including a 100 word article (article supplied by the sponsor) and link to your website inclusion of your logo on conference direct marketing material, distributed to the PMAANZ community several times in the lead up to conference recognition as the Platinum sponsor on the conference website home page with your company logo hyperlinked to your website. three (3) complimentary exhibition stands and first choice in position (dependant on time of agreement), stands measure 3m(w) x 1.8m(d) x 2.3m(h) and include fixed walls, spotlights and power six (6) complimentary conference registrations, including lunches, morning and afternoon teas, a ticket to the mix & mingle and attendance at conference sessions six (6) tickets to the PMAANZ Awards Conference Dinner opportunity to address the delegation for 30 minutes in the conference programme (time slot to be confirmed by the conference committee) opportunity to provide flyers for one seat drop ahead of your 30 minute address, going directly into the hands of your target market (based on one A4 double sided document, provided by your company) your company logo displayed onscreen in all conference branded slides your company logo displayed alongside other sponsor s logos at the introduction to the conference and at the beginning of each plenary session recognition as the Platinum sponsor in the conference app, including your sponsors profile and the opportunity to provide an e-advert (pdf advert placed on app linking to your website) the opportunity to supply up to four (4) banners (size approved by committee) that will be displayed in the main plenary room either side of the stage and near the registration desk personalised recognition and thanks by the MC for your support and contribution delegate list* of all those attending the conference (excluding those who request privacy, provided two weeks pre conference, updated at conference and post conference).
Gold Sponsorships investment $10,000 + GST (Limited to two opportunities) As one of the Gold Sponsors, your organization will enjoy an excellent level of exposure. We view the Gold Sponsors as our partners in the successful execution of the annual conference and will constantly work alongside you to provide opportunities to promote your company. A fantastic opportunity to be recognised as a partner for the conference. Your brand will feature prominently throughout the three days, giving you plenty of time to convey your key messages to the audience. Benefits to sponsor Pre Conference: acknowledgement in the PMAANZ Association Newsletter as a Gold sponsor for the 2016 Conference, including a link to your website recognition as a Gold sponsor on the conference website with your company logo hyperlinked to your website two (2) complimentary exhibition stands and second choice in position (dependant on time of agreement), stands measure 3m(w) x 1.8m(d) x 2.3m(h) and include fixed walls, spotlights and power four (4) complimentary conference registrations, including lunches, morning and afternoon teas, a ticket to the mix & mingle and attendance at conference sessions four (4) tickets to the PMAANZ Awards Conference Dinner opportunity to address the delegation for 15 minutes in the conference programme (time slot to be confirmed by the conference committee) opportunity to provide flyers for one seat drop ahead of your 15 minute address, going directly into the hands of your target market (based on one A4 double sided document, provided by your company) recognition as a Gold sponsor in the conference app, including your sponsors profile and the opportunity to provide an e-advert (pdf advert placed on app linking to your website) your company logo displayed onscreen alongside other sponsor s logos at the introduction to the conference and at the beginning of each plenary session one (1) company freestanding banner displayed at the conference (banner supplied by your company, conference organisers will allocate space) delegate list* provided of all those attending the conference (excluding those who request privacy, provided two weeks pre conference, updated at conference and post conference). 7
8 Silver Sponsorship investment $7,500 + GST (Limited to two opportunities) A fantastic opportunity to be recognised as a partner for the conference. Your brand will feature prominently throughout the three days, giving you plenty of time to convey your key messages to the audience. Benefits to sponsor Pre Conference: recognition as a Silver sponsor on the conference website with your company logo hyperlinked to your website one (1) complimentary exhibition stand and third choice in position (dependant on time of agreement), stands measure 3m(w) x 1.8m(d) x 2.3m(h) and include fixed walls, spotlights and power three (3) complimentary conference registrations, including lunches, morning and afternoon teas, a ticket to the mix & mingle and attendance at conference sessions three (3) tickets to the PMAANZ Awards Conference Dinner recognition as a Silver sponsor in the conference app, including your sponsors profile and the opportunity to provide an e-advert (pdf advert placed on app linking to your website) your company logo displayed onscreen alongside other sponsor s logos at the introduction to the conference and at the beginning of each plenary session one (1) company freestanding banner displayed at the conference (banner supplied by your company, conference organisers will allocate space) delegate list* provided of all those attending the conference (excluding those who request privacy, provided two weeks pre conference, updated at conference and post conference).
Bronze Sponsorship investment $5,000 + GST (Limited to one opportunity) Become a valued partner and contribute to the conference s success. Your sponsorship is greatly valued and is integral to ensuring that the delegates get to take away key messages. Benefits to sponsor Pre Conference: recognition as a Bronze sponsor on the conference website with your company logo hyperlinked to your website one (1) complimentary exhibition stand and fourth choice in position (dependant on time of agreement), stands measure 3m(w) x 1.8m(d) x 2.3m(h) and include fixed walls, spotlights and power two (2) complimentary conference registrations, including lunches, morning and afternoon teas, a ticket to the mix & mingle and attendance at conference sessions two (2) tickets to the PMAANZ Awards Conference Dinner recognition as a Bronze sponsor in the conference app, including your sponsors profile and the opportunity to provide an e-advert (pdf advert placed on app linking to your website) your company logo displayed onscreen alongside other sponsor s logos at the introduction to the conference and at the beginning of each plenary session delegate list* provided of all those attending the conference (excluding those who request privacy, provided two weeks pre conference, updated at conference and post conference). 9
10 PMAANZ Practice Manager of the Year Awards Dinner Sponsorship investment $7,000 + GST (Limited to one opportunity) The 2016 conference gala dinner will host the inaugural Practice Manager of the Year Awards, giving the PMAANZ community the chance to celebrate the successes of the industry. The Gala Dinner will be a formal affair, with Bow Ties and Cocktail Dresses in abundance, and as the Awards Dinner Sponsor this is your opportunity to give back to the PMAANZ community at the spectacular social highlight of the conference. Benefits to sponsor Pre Conference: recognition as a PMAANZ awards dinner sponsor on the conference website with your company logo hyperlinked to your website your company name and logo on all pre conference PMAANZ Awards publications, including the announcement in the PMAANZ Association Newsletter (if contracted before printing) four (4) complimentary tickets to the PMAANZ Awards Conference Dinner so that you can celebrate the successes with the delegates opportunity for you to make an address to the dinner audience ahead of the award presentations (maximum of ten minutes) prominent branding for your company at the dinner venue (i.e. free standing banners, table cards, company decorations, delegate gifts conference organisers will work with you to ensure that your brand makes the most impact) recognition as the PMAANZ awards dinner sponsor in conference app, website & print material alongside the awards dinner information, including your sponsors profile your company logo acknowledging your support as the PMAANZ awards dinner sponsor on menus and dinner tickets delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference).
Friday Night Social Sponsorship - investment $6,000 + GST (Limited to one opportunity) Do the phrases by hokey or what should she do, New Zealand? ring a bell? That s right it s time to bring back the 1970 hit television series It s in the Bag for our interactive and entertaining and Friday Night Social event. Taking place on Friday 9 September from 5.30pm 7.00pm the ever popular game show will be returning for one night only. Filled with interesting facts, awesome prizes and the toughest question of them all the money or the bag it is sure to be a night to remember. Attendees will be provided with canape platters and a beverage on arrival with cash bar available. Benefits to Sponsor Inclusions: exclusive naming rights to the Friday night social recognition as the Friday night social sponsor on the conference website with your company logo hyperlinked to your website one (1) complimentary exhibition stand, stands measure 3m(w) x 1.8m(d) x 2.3m(h) and include fixed walls, spotlights and power one (1) complimentary conference registration, including lunches, morning and afternoon teas, a ticket to the mix & mingle and attendance at conference sessions one (1) tickets to the PMAANZ Awards Conference Dinner five (5) minute speaking opportunity to welcome guests at the Friday Night Social opportunity to provide the game show host and or assistants for the evening opportunity to provide a bar tab for additional beverages over the evening two (2) pull-up banners at the exhibition entrance during the Friday Night Social your organisation logo on the sponsors PowerPoint, acknowledging your support as the mix and mingle sponsor recognition as the Friday night social sponsor in the conference app, including your sponsors profile delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference). 11
12 Motivational Keynote Speaker Sponsorship investment $5,000 + GST (Limited to one opportunity) Benefits to sponsor Pre Conference: recognition as the motivational keynote speaker sponsor on the conference website with your company logo hyperlinked to your website Are you all about helping practices simplify and streamline their processes helping them achieve results without overcomplicating things? If the answer is YES then this is the perfect opportunity to align your brand with the 2016 Motivational Speaker! Dr Ed Timings (aka The Juggler [hyper link to http://juggler. co.nz/]) has 20 years of experience in the health field, including time in diabetic research, and his own demanding personal challenges. Through this, he has developed an approach to stress that utilises specific knowledge and inspired living. The result is a healthier, more productive life enriched with more fun. PMAANZ have invited Dr Timings to attend the 2016 conference to provide balance to our practice managers and administrators assisting them to simplify their complicated lives and juggle their responsibilities, dreams and aspirations to get the most out of every day. one (1) complimentary conference registration, including lunches, morning and afternoon teas, a ticket to the welcome function and attendance at conference sessions one (1) ticket to the PMAANZ Awards Conference Dinner recognition as the motivational keynote speaker sponsor in the conference app, including your sponsors profile your company logo displayed onscreen alongside other sponsor s logos at the introduction to the conference and at the beginning of each session name association with the motivational keynote speaker session, including logo on session slide recognition as the motivational keynote speaker sponsor by the session chairperson opportunity to introduce the motivational keynote speaker at the start of their session one (1) company freestanding banner displayed during the motivational keynote session (banner supplied by your company, conference organisers will allocate space) (NB. Platinum sponsor s banner will also be displayed) delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference).
Mix and Mingle Sponsorship - investment $5,000 + GST (Limited to one opportunity) The Mix and Mingle is the first chance for delegates to catch up and touch base with each other and view the exhibition before the conference proper starts. With canapes and beverage provided this is the opportunity for delegates to relax ahead of the busy days ahead. Held in the Exhibition Area on Thursday 8 September from 5pm 6pm, the Mix and Mingle sponsor will have the first chance to address the delegates and welcome them to the 2016 Conference. Benefits to Sponsor Inclusions: exclusive naming rights to the Mix and Mingle recognition as the Mix and Mingle sponsor on the conference website with your company logo hyperlinked to your website one (1) complimentary conference registration, including lunches, morning and afternoon teas, a ticket to the mix & mingle and attendance at conference sessions one (1) ticket to the PMAANZ Awards Conference Dinner three (3) minute speaking opportunity to welcome guests at the Mix and Mingle two (2) pull-up banners at the exhibition entrance during the Mix and Mingle your organisation logo on the sponsors PowerPoint, acknowledging your support as the mix and mingle sponsor recognition as the mix and mingle sponsor in the conference app, including your sponsors profile delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference). 13
14 icafé Sponsor investment $5,000 + GST (Limited to one opportunity) In these coffee loving days, it is hard to find a sponsorship package better than this. Your organisation will have the exclusive opportunity to connect with the majority of delegates as they come past for their coffee fix! Located within the icafé will be a tablet to access the internet and a charging station for delegates to recharge devices while they recharge themselves. With two café leaners and the daily paper even those not technically savvy will benefit from popping past. Benefits to sponsor Pre Conference: recognition as the icafé sponsor on the conference website with your company logo hyperlinked to your website one (1) designated icafé area situated in the exhibition area including two bar leaners with four bar stools, icafé measures 6m(w) x 1.8m(d) x 2.3m(h) and include fixed walls, spotlights and power one (1) complimentary conference registration, including lunches, morning and afternoon teas, a ticket to the mix & mingle and attendance at conference sessions one (1) ticket to the PMAANZ Awards Conference Dinner two (2) freestanding company banners displayed in the icafé area for the duration of the conference (banners supplied by your company) opportunity to brand the icafé area and/or provide branded coffee cups and barista t-shirts (signage, cups and t-shirts to be supplied by your company) the opportunity for the sponsor to supply branded goods (e.g. branded napkins, lollies etc.) for placement in the icafé area recognition as the icafé sponsor in the conference app, including your sponsors profile your organisation logo on the sponsors PowerPoint, acknowledging your support as the icafé sponsor delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference).
Delegate Satchel Sponsorship investment $5,000 + GST (Limited to one opportunity) Link your company to the conference item every delegate is excited to get their hands on! Handed to the delegates on their arrival, the Delegate Satchel is the conference item that everyone is excited to see and try on for fit. With the opportunity to brand the delegate satchel with your company logo (alongside the conference logo) your support for PMAANZ will be know from day one and will stay with the delegate for years to come. The satchel will be confirmed after consultation with the sponsor, and the opportunity offered to upgrade should you wish. Benefits to sponsor Pre Conference: recognition as the satchel sponsor on the conference website with your company logo hyperlinked to your website recognition as the delegate satchel sponsor in the conference app, including your sponsors profile company logo featured on the conference satchel (NB. conference logo will also be included on the satchel) opportunity to provide a promotional gift or information pack that will be inserted into each satchel (item provided by the sponsor) your organisation logo on the sponsors PowerPoint, acknowledging your support as the delegate satchel sponsor delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference). 15
16 Conference App Sponsorship investment $4,000 + GST (Limited to one opportunity) Maximum exposure, don t just promote your organisation during the event your brand will be in front of the delegates before, during and after! The loading screen can be custom designed including your company s branding with direct links to your website. Delegates don t just use it once and throw it in the bin, they use the app to personalise their conference schedule, review the programme, connect with others, take session notes throughout the event and then it stays on their device - an unparalleled opportunity for you to get your brand in front of the attendees over the entire event lifecycle. Delegates can access the app via their smartphone, tablet, laptop or computer. Benefits to sponsor Pre Conference: recognition as the conference app sponsor on the conference website and in the mobile app with your company logo hyperlinked to your website the app will be made available to delegates one month prior to the conference, showcasing your support for the conference and putting your branding in the delegates hands before they attend the event the app will be co-branded with the conference logo the sponsor s organisation branding throughout the conference app organisation s banner with click through links to your sponsor and exhibitor profile or website on the conference app opportunity to communicate directly to the delegates through push messages during the conference (up to 10 push messages in total) your organisation logo on the sponsors PowerPoint, acknowledging your support as the conference app sponsor recognition as the conference app sponsor in the conference app, including your sponsors profile delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference).
Name Badge, Lanyard & Pocket Programme Sponsorship investment $4,000 + GST (Limited to one opportunity) Benefits to sponsor Pre Conference: recognition as the name badge & lanyard sponsor on the conference website with your company logo hyperlinked to your website 17 All delegates, speakers and sponsors will be given name badges to wear for the duration for the conference and take home with them. Each name badge will be printed with your company logo and the delegate s name, and you have to opportunity to have the lanyards branded to compliment the name badge. The Pocket Programme is the handy quick flick reference for delegates to keep on track at conference and fits neatly in the back of the name badge, keeping it handy at all times. company logo featured on the name badges (alongside the conference logo, name badges are supplied by the conference) opportunity to have the lanyards feature your company logo (additional branding cost to be charged to the sponsor) alternately unbranded lanyards will be supplied by the conference one (1) freestanding company banner displayed at the registration counter for the duration of the conference (banner supplied by sponsor) your organisation logo on the pocket programme, including a 50 word profile or advert (provided by the sponsor) (NB platinum sponsors logo & conference logo will also be included on the pocket programme) your organisation logo on the sponsors PowerPoint, acknowledging your support as the name badge and lanyard sponsor recognition as the name badge, lanyard & pocket programme sponsor in the conference app, including your sponsors profile delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference).
18 Conference Material USB Sponsorship investment $3,000 + GST (Limited to one opportunity) Every delegate wants to take home copies of the presenters presentations to share with their colleagues now they can with the conference material USB stick pre loaded with all presentations and your companies profile and product information. Benefits to sponsor Pre Conference: recognition as the conference material USB sponsor on the conference website with your company logo hyperlinked to your website one branded USB stick placed in every delegate satchel - each USB stick will be pre-loaded with all conference presentations (excluding presenters who with hold permission) the opportunity to provide your company s information and promotional material on the USB stick your organisation logo on the sponsors PowerPoint, acknowledging your support as the conference material USB sponsor recognition as the conference material USB sponsor in the conference app, including your sponsors profile delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference).
Note Pad and Pen Sponsorship investment $2,000 - $3,000 + GST (Limited to one opportunity) There is nothing worse than turning up for conference and realising you have forgotten your note pad, or worse your pen runs out! Step in sponsored pads and pens! Assist delegates by providing your own branded pads and pens to go in the delegate satchel, giving everyone the opportunity to take notes and take them away with them to share with others. ($2,000 + GST) Or let the conference organiser provide the note pads and pens for you, complete with your company branding ($3,000 + GST). Benefits to sponsor Pre Conference: recognition as the note pad and pen sponsor on the conference website with your company logo hyperlinked to your website one branded note pad and pen placed in every delegate satchel your organisation logo on the sponsors PowerPoint, acknowledging your support as the name badge and lanyard sponsor recognition as the name badge, Lanyard and pocket programme sponsor in the conference app, including your sponsors profile delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference). 19
20 Refreshment Break Sponsorship investment $2,000 + GST (Limited to two opportunities) Are you familiar with that mid-afternoon conference slump? We know it all too well when 3pm rolls around and delegates start yawning and longing to be let out in the fresh air for a quick recharge. This is your opportunity to help refresh and recharge delegates and assist them to last the distance with a midafternoon refreshment break. Choose from two options, or suggest your own: 1) a mouth-watering ice cream or 2) a bag of chocolate coated coffee beans branded with your company logo Benefits to sponsor Pre Conference: recognition as a refreshment sponsor on the conference website with your company logo hyperlinked to your website acknowledgement from the MC before and after the refreshment break your organisation logo on the sponsors PowerPoint, acknowledging your support as a refreshment break sponsor recognition as the refreshment break sponsor in the conference app, including your sponsors profile delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference).
Green Screen Advertisement - $1000 + GST 21 (three opportunities available) The green screen advertisement is your opportunity to promote your company to every conference delegate on an on-going basis throughout the conference and shows your support of green initiatives. Adverts will be played on the main plenary screen at the beginning of the day and during all catering breaks giving plenty of opportunity to prompt your service or products. Green Screen Advertising Specifications 30 second wide screen (16:9) video in mp4 or mov files (sound can be included) A wide screen (16:9) power point presentation (slide animation to fit within 30 seconds) A static wide screen (16:9) landscape image (the image will stay on screen for 30 seconds at a time) All green screen advertisements will be played in a loop format one after the other This opportunity includes the offer to provide one small sponsor banner, plinth and pamphlets to be placed in the conference venue by the organiser (banner, plinth, and flyers provided and shipped to and from venue at sponsors cost). esatchel Inserts - $500 + GST per PDF (multiple opportunities available) esatchel Inserts are PDF advertisements that replace hardcopy satchel inserts. esatchel Inserts are available to eligible sponsors (check the sponsorship package inclusions) and may also be purchased by sponsors and exhibitors. Each PDF esatchel Insert will be linked to: your company listing on the conference website and conference app under a separate esatchel icon in the conference app To maximise views we will promote the esatchel in the conference app as a place for delegates to access special offers companies may wish to offer. PDF esatchel Insert Specifications High resolution, colour PDF No bleed and no crop marks A4 portrait orientation, 210mm x 297mm PDFs will be uploaded as received Maximum size of 1MB
Exhibition PMAANZ Conference 2016 Celebrating Diversity 22 Industry stand for the Industry Exhibition investment: $2,500 + GST per stand (Limited to 40 opportunities) Your Stand includes: one complimentary exhibitor registration including lunches, morning and afternoon teas and a ticket to the mix & mingle (additional exhibitor registrations can be purchased for $230 per day or $460 full conference) charcoal Velcro receptive walls as per dimensions on the floor plan (3m wide x 1.8m deep x 2.3m high) please note due to the ceiling height in the Regatta Rooms please ensure all signage is limited to 2.3m high fin fascia attached to the front of the stand, including company name in black text on a white background (NB. full color text and company logos are an additional cost) 2x 150 watt spotlights 1 electrical outlet with a four pin multi-box 1 trestle table, two chairs and table cloth company listing in the conference handbook, including a 50 word profile (supplied by your company) delegate list* provided of all those attending the conference (excluding those who request privacy, provided at conference and updated post conference). 2.3m
Exhibition plan 23 Booth specs: 3m wide 1.8m deep 2.3m high n PLANINUM n GOLD n SILVER n BRONZE Upstairs to plenary Upstairs to main hotel lobby
24 Venue The industry exhibition will be held in the Regatta Rooms, located on the Lower Lobby Level of the Pullman Hotel, Auckland. The hotel is conveniently located on the corner of Waterloo Quadrant and Princess Streets, with the exhibition rooms being accessed straight from the loading dock. Catering Pre-session tea and coffee, morning and afternoon tea and lunches will be served in the exhibition area to encourage delegates to spend time viewing exhibits and interacting with your exhibitors. Internet Access Hard wired internet access is available at your stand for $13.00 per line per day cost to be paid by the exhibitor. Complimentary WiFi will be available throughout the venue Registration All exhibitors must be individually registered to attend the conference. Registrations will be available via the online registration site from the end of April 2016. Registrations cannot be shared. Social Functions Attendance at the Mix and Mingle on Thursday 8 September is included in all exhibitor registrations. Tickets to the Friday Night Social (9 September) and the PMAANZ Awards Dinner (Saturday 10 September) are not included in the exhibitor registration; however these can be purchased during the registration process. Accommodation Exhibitors are encouraged to book accommodation at the following conference hotels, where competitive room rates have been negotiated, during the registration process. Pullman Hotel $199 per room per night Scenic Hotel $179 per room per night Stand Design and Accessory Hire Displayworks is the company contracted to install the exhibition, they are also available to assist with stand design and have a wide range of accessories and furniture for hire. For further details please contact: Displayworks Nicola Ransome T: +64 3 338 4193 M: +64 27 495 2827 E: sales.chch@displayworks.co.nz W: www.displayworks.co.nz Insurance It is the responsibility of each exhibitor to ensure that their stand and goods on display are adequately insured for theft and damage. All exhibitors shall insure, indemnify and hold PMAANZ or the conference secretariat harmless in respect of all costs, claims, demands and expenses. Exhibitors are responsible for any injury to persons and damage to property in the conference environment caused during the setting up, the operation of and the dismantling and removal of the exhibition. Cancellation If notification of cancellation of stands is received prior to 1 May 2016, the deposit will be refunded less an administration charge of $150. After this date no refunds will be made. The organising committee reserves the right to cancel the exhibition in case of circumstances beyond their control. In such case all monies paid to date will be refunded in full. The liability of the organisers will be limited to that amount.
PMAANZ 2016 Sponsorship and Exhibition Request Form PMAANZ Conference 2016 Celebrating Diversity Please forward this form indicating your sponsorship/exhibition request to: Wendy Boyce, Conference Innovators Ltd PO Box 28084, Remuera, Auckland 1541, New Zealand T: + 64 9 281 5587, F: + 64 9 525 2465, E: wendy@conference.co.nz Company name: Name: (main contact) Billing Name: (for invoicing purposes) Sponsorship Option Sponsorship Package: Investment $: Comment: Postal address: Suburb/Town/City: Country: Telephone: Mobile (required): Facsimile: Email: Purchase Order Number: Postcode: Exhibition Company Name for signage: Number of sites/booths required: Preference 1: Preference 2: Preference 3: Please locate away from: Do you require a: Booth Structure Site only for custom display Custom Booth Builder: Yes, I would like wired internet access at my stand, $13.00 per line per day Complimentary furniture requirements: 1x trestle, 2x chairs, 1x table cloth Upon acceptance of your application you will receive confirmation of your sponsorship/ exhibition stand and an invoice and agreement (where appropriate). P.T.O
Payment Details Terms of Payment All prices are in New Zealand dollars and exclude Goods and Services Tax (GST) of 15%. Invoices are payable within one month of invoice, or prior to conference, whichever is earliest. Method of payment: Yes, deduct my credit card below (please note credit card surcharge fees apply 2.5% Visa/ Mastercard, 3.8% Amex) Please send an invoice (full payment due by 20th month following original invoice date) Payment Summary Sponsorship Total: $ Exhibition Total: $ GST (15%) $ Credit Card Fee: $ Total Due: $ Credit Card Authorisation Online and App profile for Sponsors and Exhibitors Please email the following details which will be placed on the 2016 PMAANZ Conference website and App to wendy@conference.co.nz Company Name Contact (for delegates to contact) Phone Email Web Logo - high resolution jpeg Profile - Sponsors: 200 words, Exhibitors: 50 words Confirmation We apply for sponsorship and/or exhibition space in accordance to the terms and conditions set out in the sponsorship and exhibition prospectus. Signature: Date: / / Please charge NZ$ to the following credit card. Please tick card to be charged: Visa MasterCard AMEX Cardholder Name: Card Number Expiry Date: / CSV: Signature: Date: / / conference.co.nz