TRADE EXHIBITION & SPONSORSHIP PACKAGES

Transcription

1 National Centre Against Bullying Conference 2010 an initiative of The Alannah and Madeline Foundation navigating the maze cybersafety and wellbeing solutions for schools TRADE EXHIBITION & SPONSORSHIP PACKAGES 9-10 April 2010 Hilton on the Park Melbourne

2 Trade Exhibition & Sponsorship Packages Contents Conference Venue...3 Accommodation...3 Exhibitor Packages Trade Booth...5 Trestle Table Display...5 Conference Sponsorship Opportunities...6 Conference Advertising...8 Donations...8 Networking Opportunities...8 Floor Plan...0 Application Form...0 For further information, please contact: Trade Displays Jo Nicholls, Corporate Business Productions P E. Sponsorship Alyece Shaw, The Alannah and Madeline Foundation P E. Gold sponsors Supporting partners ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 2

3 Conference Venue Hilton on the Park Melbourne The 2010 National Centre Against Bullying (NCAB) Conference will be held over two days (Friday 9th- Saturday 10th April 2010) at Hilton on the Park, Melbourne, Australia. Exhibitors are able to bump in from 12 noon onwards on Thursday 8th November. Hilton on the Park Melbourne is only 5 minutes drive from the CBD and 20 minutes from the airport via CityLink. Catering Hilton Hotel Catering will provide an exquisite cuisine with contemporary flair. This will consist of all the Conference Teas, Lunches and Dinner. Parking Metered street parking & Hilton on the Park conference parking ($21.00 per day) is available for exhibitors and delegates on all days of the conference. Transport Train: Jolimont Station is 5 minutes walk from the venue, on the Hurstbridge or Epping line. Alternatively travel to Flinders Street Station to connect with a tram line. Tram: Trams depart from Flinders Street Station at regular intervals, Tram No s 48 & 75 stop opposite the Hilton on the Park on Wellington Parade. Accommodation Following is a list of accommodation close to the venue: Hilton on the Park Melbourne (5 Star), Wellington Parade, East Melbourne Tel: (+613) To take advantage of our Mercure Hotel (3.5 Star) 13 Spring Street, Melbourne Tel: City Edge Serviced Apartments (3 Star) 92 Albert Street, East Melbourne Tel: Quest Apartments Jolimont (4 Star) Wellington Parade, East Melbourne Tel: Accommodation has been selected so as to offer a range in prices and twin share rooms are available for as low as $ through to the Hilton on the Park rooms at $ Conference Program The full conference program will be distributed in November Exhibition Contractor Moreton Hire has been contracted to build the trade exhibition at our 2010 conference. (Please refer to the details of trade booth construction on following page). On confirmation of trade displays, exhibitors will receive a detailed pack including a catalogue from which additional furniture can be hired. Moreton Hire can be contacted on ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 3

4 Exhibitor Benefits Create AWARENESS by promoting your products/services. NETWORK with key decision makers in the education sector. Please note: catering will be held within the exhibition area, providing ample exposure with delegates. BUILD RELATIONSHIPS with existing clients. Learn relevant information. SAVE $440 on the cost of the trade booth with Early Bird Registration. ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 4

5 Exhibitor Packages Prices below are GST inclusive FULL SIZE TRADE BOOTH Early Bird $1,380 Standard $1,820 Booth Shell scheme booth 3m x 2.1m. Velcro compatible material. Company name and stand number. Company name in black computer cut vinyl lettering on white fascia. One company name per stand (maximum 26 letters). Two 150 watt track mounted spotlights per stand. Four amp single power outlet per stand. One conference satchel per stand. Name badges for two company representatives. Meals Arrival, morning and afternoon teas on exhibition days for two company representatives. Buffet lunch on exhibition days for two company representatives. Plenary Attendance Attendance at all conference sessions. Gala Dinner One free ticket to the Gala Dinner valued at $ (additional tickets may be purchased if required). Please Note: Displays 1-8 on floor plan are Full Trade Booth Displays. TRESTLE TABLE DISPLAY Early Bird $940 Standard $1,160 Features Horizontal display panel measuring 2.4m x 1.2m (Velcro compatible walls). One 50 watt track mounted spotlight per display. Company name in black computer cut vinyl lettering on white fascia (up to 25 letters). Name badge for one company representative. One conference satchel. Meals Arrival, morning and afternoon teas both days of conference (for one person). Buffet lunch for one person for both days of conference. Other Attendance at all conference sessions. Please Note: Displays T1-T12 on floor plan are Trestle Table Displays. EARLY BIRD SPECIAL Book and pay by 14 February 2010 ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 5

6 Conference Sponsorship Opportunities SATCHEL SPONSOR $5,800 One only. Company logo on conference satchel. Logo as Supporting Partner on all conference promotional material (dependant on timing of sponsorship application). Distribution: Company logo on final satchel program. Written acknowledgement during conference (company logo on PowerPoint presentation). One conference satchel insert (eg brochure, flyer, notepad, pen). LANYARD SPONSOR $4,600 One only. Company logo printed (one colour) on delegate lanyard. Logo as Supporting Partner on all conference promotional material (dependant on timing of sponsorship application). Distribution: Company logo on satchel program. Written acknowledgement during conference (company logo on PowerPoint presentation). One conference satchel insert (eg A4 brochure, or equivalent). USB FLASH DRIVE SPONSOR $8,000 One only. Company logo printed (two colour) on USB flash drive. Each delegate will receive as part of conference registration. Logo as Supporting Partner on all conference promotional material (dependant on timing of sponsorship application). Distribution: Company logo on satchel program. Written acknowledgement during conference (sponsor logo on PowerPoint presentation). One conference satchel insert (eg A4 brochure, or equivalent). GALA DINNER SPONSOR $4,100 Two only. Company logo on promotional material (dependant on timing of sponsorship application). Distribution: Company logo on final dinner program. Verbal recognition by host at Gala Dinner. Sponsor signage at Gala Dinner (sponsor to supply). One complimentary table (10 tickets) to the Gala Dinner. ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 6

7 SESSION SPONSOR $660 Several available. Logo on all conference promotional material (dependant on timing of sponsorship application). Distribution: Verbal and written acknowledgement during sponsored session/s (company logo on PowerPoint presentation and sign) COFFEE/TEA BREAK SPONSOR (per break) $820 Four only. Logo on all conference promotional material (dependant on timing of sponsorship application). Distribution: Verbal recognition at commencement of sponsored break. Company logo on PowerPoint presentation. NOTEPAD & PEN SPONSOR $4,100 One only. Logo printed (one colour) on all pages of writing pads. Logo printed (one colour) on pens. Notepads and pens to be placed in the plenary rooms at the commencement of both days on each delegate seat. Distribution: 700. Company logo on PowerPoint presentation. Logo on all conference promotional material (dependant on timing of sponsorship application). Distribution: Written acknowledgement during conference (company logo on PowerPoint presentation and sign). Please Note: Should the sponsor wish to supply their own pre printed notepads and pens, the total sponsorship package would be reduced to $1,980. Sponsor must supply event organiser samples for approval. ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 7

8 Conference Advertising SATCHEL INSERT $490 Company s promotional material inserted into all satchels (distribution approx 400). Choose one of the following: two A4 sheets, stapled together brochure flyer note pad pen or key ring sample of company s products (if applicable). Donations Is your budget restricting you from booking a Trade Display, sponsorship or advertising? Perhaps you are able to donate a gift/prize to be used as a raffle or lucky door prize for the conference? The following examples would make terrific prizes. Company gift voucher for your products/services. Hamper containing sample of your products + other goodies. Bottle of wine or similar. Other suggestions most welcome. Verbal recognition will be provided for all companies donating prizes. All donated prizes subject to approval by conference organisers. Networking Opportunities Floor Plan/Layout We believe that networking opportunities are paramount to a successful conference, and judging from feedback we have received from past conferences, exhibitors feel the same. We have therefore searched carefully for a venue that would provide the right layout and facilities to accommodate this. We have also worked closely with the exhibition contractor as well as with the events management at the Hilton on the Park Melbourne to design a floor plan that can optimise networking between delegates and exhibitors. Displays T1-T12 are Trestle Displays and 1-8 are Full Size Booth Displays. Delegates Approximately 6000 delegates from Primary & Secondary Schools including Teachers, Senior Staff, Leadership Teams, Wellbeing Coordinators, Educational Psychologists and School Counsellors (Australia wide) will be invited to attend the conference. More than 400 attended in As an exhibitor at our 2010 conference, this will provide you with a wonderful opportunity to catch up with your current and past clients, and also meet new ones. Meals/Breaks Catering will be provided within the exhibition area (two locations) on both days of the conference. Lunches will consist of a stand-up buffet variety with round cocktail tables strategically placed around the trade display area. Exhibitors will be provided with catering breaks 45 minutes before delegates. We believe this will optimise the opportunities to network with delegates. ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 8

9 Visitor Incentive Scheme To add an additional incentive to delegates to visit all trade stands, we have incorporated an incentive scheme. A listing of exhibitors will be given to each delegate as part of their conference satchel. Once endorsed by each exhibitor, the list will be checked and entered in the draw for prizes. Donations of prizes would be greatly appreciated (see Donations section above). Please indicate on the application form if you are able to donate a prize. Gala Dinner The Gala Dinner will be held on the Friday evening of the conference. This will be held in the Ballroom, Hilton on The Park Melbourne from 7.30pm. All full registration conference delegates are warmly welcomed to enjoy the 3 course dinner and entertainment. The Gala Dinner is the main social event of the conference. The 2007 Gala Dinner was a huge success, and this year will be no exception. This is a fantastic opportunity to come along and network with your colleagues in a fun atmosphere. Trade exhibitors are asked to consider a group table of ten (10). Group Tables Special Offer: If you book a table of ten (10) and pay at time of booking, ($165 each) you will receive one guest ticket FREE. You only pay for nine tickets! Dinner Bookings will be taken closer to the event. Should a Full Trade Display have been booked and you choose to book a group table you will receive two free tickets and pay for only eight. Terms & Conditions The total package amount is payable upon booking within invoice terms. Upon receipt of application form, the requested item is deemed to be booked and the booking organisation is liable for full payment. A confirmation letter/ and tax invoice for the full amount will be forwarded. Cancellation Policy for Sponsorship & Trade Exhibition Bookings Cancellations must be advised in writing. Cancellations up to 60 days prior: An administration fee of 25% of the total invoice value will be incurred. Cancellations less than 60 days prior: If your selected package is able to be resold a cancellation fee of 25% of the total invoice value will only be incurred. The resale option is only available if all other trade booths/displays or sponsorship packages in the category have been sold. Full invoice value is payable if the item cannot be resold. ncab conference 2010 navigating the maze cybersafety and wellbeing solutions for schools 9

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12 Company Name: Postal Address: NCAB CONFERENCE AND TRADE EXHIBITION 8-10 APRIL 2010 EXHIBITOR/SPONSOR APPLICATION FORM Have you exhibited at the NCAB Conference previously? Yes No Suburb: State: Postcode: Contact Person: Phone: Position: Fax: IMPORTANT: OPTIONS LISTED BELOW CANNOT BE GUARANTEED AS THEY WILL BE ISSUED ON THE FIRST IN, FIRST SERVED BASIS. ON RECEIPT OF YOUR APPLICATION, CONFIRMATION WILL BE PROVIDED, OR AN ALTERNATIVE OFFERED. TRADE DISPLAY Early Bird Discount: Payment received by 31 December 2009 Early Bird Standard Qty Full Trade Booth $1, $1, Trestle Table Display $ $1, Additional Company Representative $90.00 pp, per day 2. Additional Gala Dinner Ticket(s) $ Trade display total: $ Trade Booth Preference SPONSORSHIP Satchel Sponsor $5, Lanyard Sponsor $4, USB Flash Drive Sponsor $8, Gala Dinner Sponsor $4, Session Sponsor $ Coffee/Tea Break Sponsor $ Notepad & Pen Sponsor $4, Sponsorship total: $ ADVERTISING Satchel Insert $ Advertising total: $ TOTAL COST (GST Inc.) $ PAYMENT DETAILS My cheque is attached, made payable to The Alannah and Madeline Foundation Registration faxed through, cheque to follow Please debit my credit card: MasterCard Visa Amex* *Amex will incur a 2% surcharge Credit card Number: Cardholder Name: Expiry: / Signature: Date: / / DONATIONS I/we would like to donate the following to be used as a conference prize: Approx value of donated item/s: $ Cancellation Policy: See Terms and Conditions on Page 9 of the Trade Exhibitor & Sponsorship Pack Enquiries: Tel: Enquiries: Tel: 0409 jo@cbpevents.com.au jo@cbpevents.com.au Fax completed form to: Fax 03 completed form to: Post form with cheque (made payable to Post The form Alannah with cheque and Madeline (made Foundation payable to to: The PO Alannah Box 687, and Port Madeline Melbourne Foundation VIC 3207 to: PO Box 5192, South Melbourne VIC 3205