WAREHOUSE CO-ORDINATOR CANDIDATE INFORMATION

Transcription

1 WAREHOUSE CO-ORDINATOR CANDIDATE INFORMATION Contents: Advert Job Description Person Specification Benefits How to apply

2 ADVERT TET Warehouse Co-ordinator Working with existing Co-ordinators and reporting directly into the Assistant Warehouse Manager you will work to ensure the smooth running of all day-to-day aspects of warehouse operations, whilst managing a small team of warehouse operatives. You will ideally have experience of managing within a warehouse environment and hold current Fork Lift Truck licences. Experience of Health & Safety management, staff workload planning and stock control would also be an advantage. Applicants should note the package includes supervision of up to 109 hours of overtime per year and we operate a three shift system in very busy periods. During less busy times the team benefits from a job and finish system.

3 THE WINE SOCIETY JOB DESCRIPTION Job title: Warehouse Coordinator Department: Warehouse Responsible to: Assistant Warehouse Manager Responsible for: Ensure the efficient day to day management of the production of work through the warehouse including goods in, picking, mixed case make-up, PI count and associated administrative tasks. Main duties: o Undertake recruitment/training/induction/discipline/appraisals for direct reporting staff o Monitor demand and plan warehouse staffing levels with Assistant Warehouse Manager, Warehouse Controller or Inventory Controllers to maximise availability and minimise cost without impacting on service/safety o Be able to manage any of four areas Goods In/Whs2, Whs4, Bottle Pick/Marshalling or Mixed Case make-up and cover for absence/holiday o Plan/minimise space requirements o Maintain stocks/procedures for HMR&C compliance, etc. to agreed levels of accuracy and are procedurally correct o Maintain high standard of housekeeping o Oversee stock transfers to maximise productivity e.g. fast/slow movers in correct areas o Organising, and scheduling bonded and duty paid PI checks (with Inventory Controllers) o Management of bottle pick locations for new list or offer wines (with Assistant Warehouse Manager) o Maintenance of time sheets and back to work interviews in conjunction with Assistant Warehouse Manager/Warehouse and Supply Chain Manager o Daily collation of hours worked per person o Production of figures for the departmental monthly report o Administering equipment maintenance schedule i.e. warehouse rack inspections, FLT maintenance, etc. o Administering Health & Safety checks risk assessments, accident investigations, etc o Pro-active approach to self development and supporting the Warehouse and Supply Chain Manager in achieving his requirements.

4 o Site key holder responsible for locking up the warehouse and taking turn on the on-call rota for alarm call-outs, fire alarms, etc. Additional duties: Support the Warehouse and Supply Chain Manager with daily/monthly performance information for reports Assist in the development, implementation, running and monitoring of processes Responsible for the health & safety of staff and contractors they engage. Ensure staff are adequately inducted and trained to carry out their duties. Responsible for risk assessment of all posts within their department. Conducting accident investigation and identifying and acting on any information received via this process. Keep up to date with legislation affecting the work area and ensure personal protective clothes and equipment provided is checked on a regular basis. Health & Safety: All staff have a responsibility for carrying out their work in a safe manner, reporting any incidents or problems to the Team Leader and taking all reasonable steps to minimise risk to both self and others. Variation: The Society reserves the right to make reasonable variations or amendments to the duties and responsibilities of the post holder at any time according to the needs of the business. Prepared by: TPJC/AH Date: October 2016

5 PERSON SPECIFICATION Job Title Department Warehouse Coordinator Operations - Warehouse Attribute Assessment Method: Essential or Desirable CV = Curriculum vitae T = Test I = Interview PP = Personality profile O = Other Experience E/D CV T I PP O 1. Extensive experience of working in a warehouse E environment 2. Experience of supervisory duties E 3. Significant experience of driving a FLT on a regular E basis (ideally daily) 4. Good experience of work load planning (staffing D levels, etc.) 5. Good experience leading & motivating a team D 6. Good experience of stock control D Knowledge & Skills 7. FLT license (ideally Counterbalance, Reach and VNA) E 8. Familiarisation with Health and Safety guidelines D within a warehouse environment 9. Good experience of operating PC minimum MS Office ( , Word, Excel, etc.) E 10. Written and oral communication skills E 11. Experience of report writing written, presentation of basic data, etc. D Qualifications 12. Maths and English GCSE/GCE or equivalent D Personal Attributes (attitude) 13. Highly self-motivated and able to motivate others to D deliver high service levels 14. Flexible attitude / approach D 15. Demonstrates a cool head under pressure D 16. Demonstrates high levels of attention to detail D setting standards for colleagues 17. Able to work within a team and lead performance to D higher standards 18. Accepting of change within a business context and able to adopt and implement new processes D Personal Qualities (physical) 19. Able to lift cases of wine upto 22kg D 20. Able to perform physical duties for length of shift D

6 EMPLOYEE BENEFITS At The Wine Society we are proud of our benefits package; here are some of the benefits you could enjoy as an employee: Holiday Holiday entitlement varies according to length of continuous service starting at 23 days and rising to 30 days per annum. You are also entitled to paid leave for Bank and Public Holidays. Holiday Purchase Scheme Employees may purchase up to one additional week of annual leave each year. Pension Plan We operate a Pension Plan to which both the employee and The Society contribute. These contributions are invested by external investment managers to create a fund for retirement. Life Assurance Life assurance is effective from the start of employment at the rate of four times salary. Private Medical Insurance Scheme All our employees are offered the protection of a private health insurance scheme currently operated by BUPA. It is free to employees (although it is a taxable benefit) and you are able to include your partner and/or children at a discounted rate. Permanent Health Insurance This scheme is designed to provide the security of a continuing income if sickness or injury results in long-term absence. Staff Discount Employees are eligible to enjoy staff discount immediately upon joining. Simply Health (formerly HSA) Employees may contribute weekly or monthly to buy health benefits (e.g. optical, dental and maternity treatment). Company Sick Pay A comprehensive scheme; entitlements are linked to length of service. Staff Interest Free Loan Scheme The loan scheme is intended to allow staff to borrow money for expenditure that would not be classified as part of a regular household budget.

7 Sports & Social Club The Social Club is run on a voluntary basis by employees for employees. Childcare Scheme Childcare vouchers are available from a scheme operated in conjunction with Computershare Voucher Services. Car Parking Free on-site parking in Stevenage. Staff Restaurant Complete with TV and games area. Health Regular health checks and annual flu vaccinations are available to all employees. Further details on all of the above benefits can be obtained from Human Resources upon joining The Society.

8 HOW TO APPLY Please submit a comprehensive CV, detailing your most significant achievements, together with a covering letter that addresses the criteria in the person specification. It would be appreciated if you would also include details of your current salary package (or expectation) and details of any notice period required. Applications may either be ed to harknessa@thewinesociety.com or posted to the address below: Andrea Harkness Human Resources Adviser The Wine Society Gunnels Wood Road Stevenage Hertfordshire SG1 2BT Please do let us know in your application if there are any dates you will be unavailable for interview. Should you have any questions or wish to discuss any aspect of our recruitment process, please contact Andrea Harkness on Closing date for applications is 12 noon on Monday 14 th November 2016.