Yearbook Wizard User Manual

Transcription

1 Yearbk Wizard User Manual System Requirements Prir t lgging in, yur cmputer will be checked fr all f the necessary System Requirements. Yearbk Wizard will als infrm yu f any plug-ins that yu will need and direct yu t free dwnlads fr these. Once yu have met the requirements and have dwnladed and installed all necessary plugins, yu will be allwed t lg in and start wrking n yur yearbk. Bradband Internet Cnnectin Required (Dial Up Will Nt Wrk) PC MAC -Internet Explrer 8.0 r greater - Current Versin f Firefx -Firefx 14.0 r greater - Flash Player 10 r higher -Flash Player 10 r higher - Current versin f Adbe Air -Current versin f Adbe Air - Active X enabled -1280x1024 Mnitr Reslutin x1024 Mnitr Reslutin -1024x768 minimum Site culd perfrm differently depending n the Operating System yu have. This prgram requires the current versin f Adbe Reader t pen PDF prf files. Security settings n yur netwrk culd require assistance frm yur netwrk administratr t install Adbe Reader, Active X and image uplader cmpnents. 1

2 TABLE OF CONTENTS Sectin 1 Getting Started... 4 Initial Settings... 4 Sectin 2 Schl Images & Data... 6 Schl Pictures... 6 Retakes... 6 Wrking n bk befre images are laded... 7 Sectin 3 Data Manager... 8 Definitins... 8 Hw d my images and data flw int my yearbk?... 8 Hw d I align my data?... 8 Hw d I edit the data in Persnal Data?... 8 Hw d I add a new persn?... 9 Hw d I add a persn t multiple classes?... 9 Hw d I remve a persn frm the bk? Hw d I change the image f an individual? Hw d I change the rder in which my class pages appear in the yearbk? Hw d I add a new class? Hw d I mve students frm ne class t anther? Hw d I delete a class? Hw d I change the appearance f my class pages? Hw d I change the name r title f my class? Hw d I put tw classes n ne page? Hw d I cmbine tw classes int ne class? Hw d I change the rder my images appear n the class pages? What are Prtrait Backgrunds? Can I use a prtrait image n a candid page? Sectin 4 Candid Images Hw t Uplad Candid Images What are the image requirements fr candid images? Hw d I view candid images upladed t the yearbk? Can I create pages in anther prgram and use them in the Wizard? Can I change the reslutin f my images? Will Inter-State scan images fr me? Using Cpyrighted Materials Sectin 5 Editing Yur Bk Access Edit Pages Saving Yur Pages Page Templates Page Order Naming Pages Adding Images and Text Ndes Searching fr clip art Text Tips

3 Nde Alignment Adding Shapes Editing Names n Prtrait Pages Creating a Custm Class Prtrait Template Creating Bleed Pages Create Prf Sectin 6 Image Editing Editing an Image Image Editing Tls Adding a shape r brder t yur image Lw-Reslutin Images Sectin 7 Submitting Yur Yearbk Sectin 8 Administrative Infrmatin Supprt Message Center Task Manager Creating Multiple Users IP Addresses Aut-Save Feature Yearbk Versins Titling, Marking as Clr, Cmpleting and Lcking Pages Sectin 9 Yearbk Cvers Building a Cmpsite Cver Sectin 10 Online Ordering and Sales Tracking Sectin 11 Parent Image Uplader Sectin 12 Class Data Alignment Additinal Infrmatin

4 Sectin 1 Getting Started Getting started n yur bk The Yearbk Wizard sftware is fairly easy t use nce yu knw the basics. Yu shuld be familiar with yur cmputer and sme f its basic features. Initial Settings When yu lg int the bk fr the first time yu will be prmpted t set up the initial Yearbk Settings. These settings will be used t set up the initial build f yur yearbk. Yu can mdify these settings at any time. The initial settings will affect all pages in the yearbk. 1. Imprt Settings frm Last Year s Yearbk If yu built a yearbk with us last year yur settings frm the previus year s yearbk will be shwn. Click the checkbx next t each custm template yu created last year that yu want imprted int the bk. Click the checkbx next t Yes, use these settings in this year s yearbk t use the yearbk settings yu used in yur bk last year. Click Next t cntinue. Nte: If we d nt have enugh infrmatin available, yu will nt be able t imprt any templates r settings frm the previus year. If yu did nt build a bk with us last year, click Next t cntinue as we will nt have any settings r templates t imprt frm the previus year. 2. Chse Style/Theme Style selecting ne f ur five styles will autmatically select preset yearbk and class page settings. If yu prefer t select these individually, simply select Nne/Keep Current. Theme each theme cntains a yearbk cver alng with a matching backgrund and brder that will be placed n every page f yur yearbk. If yu prefer t select yur backgrund and brder as yu wrk n each page, select Nne/Keep Current. Remember, if yu select a style r theme here, yu can still make changes later as yu are editing yur yearbk. 4

5 3. Chse a Cver Select the cver fr yur yearbk. If yu are unsure f yur cver, yu shuld skip this sectin and cmplete later. D nt select a cver unless yu are abslutely sure f yur cver chice. If yu select a cver chice and later chse anther cver, cntact yur representative. 4. Preferences This is yur chance t custmize any preferences already selected. Mst ptins have previews t shw hw that ptin will lk in yur bk. If yu are happy with yur settings, click Next t cntinue. Otherwise, adjust any settings befre cntinuing. 5. Build Yur Bk Yur bk is nw ready t build fr the first time. Review all yur settings. T make changes select Prev If yu are satisfied with these settings, click Build Bk! Remember, yu can change any f these settings as yu are editing yur bk. Yur bk will nw be built using the settings yu selected. 5

6 Sectin 2 Schl Images & Data 1. If Inter-State tk yur schl pictures: Yur images and data will be upladed when prcessing is cmpleted. If necessary, cntact yur representative fr additinal infrmatin. 2. If anther phtgraphy cmpany tk yur schl pictures: Mail us yur image CD cmplete with retakes s we can imprt the images and data int yur yearbk. CD s must adhere t the standards set up by the Prfessinal Schl Phtgraphers Assciatin (PSPA). CD s nt meeting PSPA standards will nt wrk and cannt be used t flw the classes int the yearbk. Visit fr PSPA Guidelines. Infrmatin fr aligning data after the PSPA CD is imprted is available in Sectin 3 and Sectin Adding Retakes Images: Retake images will be upladed t yur yearbk as sn as they are available. If a student r staff member had bth an riginal pht and a retake, yu will be required t review this data and determine which image shuld be used. Yu will be alerted f data available t review by a yellw bar that will appear abve yur Data Manager r Hme Page windw. Click n the Review Data link. Only students r staff that had an riginal and retake image will be displayed. The windw will display all images assciated with that name in the database. On the right yu will see the image that is currently being used in the yearbk. On the left yu will see the new retake image that is available. The class and grade infrmatin is displayed under the name. Bth retake and riginal images are labeled accrdingly. In the Current Image in Bk bx, yu can chse t Replace With New Persn r Replace With New Image. If yu chse Replace with New Persn, the current image in the bk will be replaced with the image, name and class infrmatin shwn in the New Image bx. If yu chse Replace with New Image, the current image in the bk will be replaced with the new image nly. Yu will be keeping the current name and class infrmatin but will replace the current image in the bk with the new image shwn. In the New Image bx, yu can chse t Ignre This Persn r Add as New Persn. 6

7 Chse Ignre This Persn t keep nly the current image, name and class infrmatin shwn. We will keep the persn shwn in the New Image bx, but they will nly appear in the yearbk if yu change that persn s prtrait in the Data Manager. Chse Add as New Persn t add the persn shwn in the New Image bx as a cmpletely new persn. Yu will have a recrd f bth images in yur yearbk. Only use this ptin if the tw images shwn are different peple. Nte: N images will be deleted frm yur database. Even if yu chse t ignre them, all images will still be accessible. It is very easy t remve a student r staff member frm the bk. Remving them frm the bk des nt delete them, s yu are able t add them back again if yu need t. 4. Wrking n yur bk prir t images and data being upladed: Yu can start building yur yearbk as sn as yu receive yur lg in infrmatin with the understanding that any candid pages may be rearranged when yur prtrait images are added t yur bk. If yu chse t d this, we recmmend yu start n page 1. When yur images and data are upladed, the classes will be added t yur bk, turning a number f yur blank candid pages int class pages. We als recmmend that yu d nt name yur pages in Page Order r assign users until after yur images and data have been upladed. 7

8 Sectin 3 Data Manager Data Manager is fund in the Admin menu. The Data Manager cntains all f the images and data frm yur schl phtgrapher, and has five areas f data that yu can manage: Persnal Data (nly available after yur schl s data and images have been imprted) Class Data (nly available after yur schl s data and images have been imprted) Class Rsters (nly available after yur schl s data and images have been imprted) Data Check Tl Image Reprt Definitins The fllwing wrds are Inter-State terminlgy that we will use ften thrughut this next sectin. Classificatin Classificatin identifies a persn s psitin in the schl and hw they are srted n their class page. Fr instance, students are classified as Student and instructrs are classified as Teacher. An individual s classificatin type can be changed in their persnal data. Classificatin ptins are available thrugh a drp dwn menu. Nde A bx drawn r used n any page that cntains an image r text. Orphaned Any persn that exists in yur schl s database, but is nt assigned t a class and therefre des nt appear n a class page. Reflw The Yearbk Wizard autmatically places yur prtrait images and names nt the yearbk pages. Every time a change is made t the data, i.e. remving students, adding a class, etc., it requires the prgram t refresh the data and images n the page. Depending n the change t the database, this culd cause images r pages t be mved. The fllwing questins will guide yu thrugh wrking in yur Data Manager 1. Hw d my images and data flw int my yearbk? The Yearbk Wizard uses a database and images t autmatically ppulate the class pages. The accuracy f the yearbk is directly related t the accuracy f yur data. Every time there is a change t the data in yur Data Manager yur images and data will reflw n the page. Because f this yu will want t make sure the data is crrect befre adding text r candids t class pages. It is imperative that all f yur data is crrect r aligned PRIOR t editing class pages. If yur data is crrect and accurate, yu shuldn't have any issues if the data is reflwed. 2. Hw d I align my data? We recmmend yu review yur data in the fllwing way: Click Class Rster in the Data Manager Select Entire Schl (by grup) A PDF prf will be generated. Data n the class rster will appear in alpha rder by last name, including teachers and assistants. We recmmend printing all the class pages and handing them ut t the teachers s they can prf the data fr: Misspelled names Incrrect names Nicknames/shrtened names Missing/extra students Have the teachers mark any changes t the classes n the print-ut and return t yu. Once the print-uts have been returned, make yur changes t Persnal Data r Class Data in the Data Manager. Nte: Part f the submissin prcess will be t run the Data Check Tl. The Data Check Tl will check the data fr any incnsistencies and alert users f ptential issues with the yearbk. As yu are aligning yur data, smetimes it is beneficial t run this tl t see if there are any Orphaned Members. These are individuals that are listed in the database but are nt assciated with a class. Yu can leave this member rphaned if yu d nt want t include them in the yearbk. If they shuld be included, simply g t their persnal data and assign them t a class. 3. Hw d I edit the data in Persnal Data? Search fr the individual yu wish t edit. Yu can search in the fllwing ways: 8

9 First Name Last Name Classificatin By scrlling thrugh the name list. Yu can change the srt rder by clicking n the titles at the tp f the list. After selecting a student yu will be able t edit the fllwing infrmatin: Salutatin First Name Last Name Name Fnt Size Classificatin Is the persn a teacher, student, staff member, etc. Class 4. Hw d I add a new persn? Persnal Data Select Add a New Persn (in blue abve search bx) Cmplete the data and Save After saving yu will be given the ptin t add the image. Click n Change Prtrait Yu will be given the ptin t chse frm: The Library (this is where any images upladed are stred) Select yur pht and scale t size by clicking n the image and mving the head s it is inside green bx. Use the zm tl if necessary. When satisfied with yur image, click Crp Prtrait Nt Pictured image Yur new persn has nw been added t yur data. Tip: If yu have students that did nt have a pht taken by yur schl phtgrapher, yu can still include them in the bk by uplading a candid pht int yur image library (see Sectin 4). Then fllw the abve instructins. 5. Hw d I add a persn t multiple classes? Yu can add a persn t multiple classes s they appear n all thse class pages. This is generally used fr aides r teachers that teach multiple classes. Class Data Select the class name in blue yu want t add the persn t Check that student s r staff member s name in the apprpriate list and they will appear n that class (using this ptin will nt create a secnd recrd fr that persn, it will nly include them n that class page in the yearbk) Persnal Data Click n the persn s name in the list Change that persn s class using the drp dwn menu 9

10 Click Duplicate t add a secnd recrd fr that persn and t add them t that class page in the yearbk. 6. Hw d I remve a persn frm the bk? Persnal Data Select the individual t be remved frm the bk Click Remve frm bk Select OK n the warning bx ntifying yu that yur bk will reflw if yu remve this individual. Nte: By fllwing this prcedure yu are simply remving this individual frm the yearbk. They will still appear in the database. Yu can add this individual back t the yearbk at a later time if needed by assigning them t a class. 8. Hw d I change the image f an individual? Persnal Data Select the individual Click n Change Prtrait under the image Select frm three ptins Chse frm Library Chse Nt Pictured Image Chse ISS-Supplied Prtrait (this will nly appear if there are multiple images available) 8. Hw d I change the rder in which my class pages appear in the yearbk? Classes initially will be srted in the bk by grade frm lw t high, then alphabetically using the teacher s last name. In MOST cases, the data will be cllected by class r grade and will be srted and placed n class pages in this manner. Class Data Click n Change Srt Order at the bttm Yu can reverse the srt rder by clicking n Reverse Srt Order at the bttm f the page Or yu can manually srt the classes by dragging and drpping them int yur desired rder. Click Save Srt Order 9. Hw d I add a new class? Class Data Click n Add New Class at bttm A new class windw will pen This windw cntains all staff and students in the database and all settings are blank. Enter class data settings Add students by checking the bx next t their name. Repeat this prcess fr the teacher. Save Yu have nw created a new class. 10. Hw d I mve students frm ne class t anther? Class Data Select the class yu want t add r remve students frm All students currently in that class will be listed abve the line with a check mark next t their name. All ther students in the database are shwn under the line. T remve students, uncheck the bx by their name T add students, check the bx by their name 10

11 Click Save 11. Hw d I delete a class? Class Data Select the class yu wuld like t delete Click Delete at the bttm f the page Nte: Deleting a class remves it cmpletely frm the bk and sets all the peple in that class as rphaned. 12. Hw d I change the appearance f my class pages? Class Data Select a class In the Yearbk Display bx make desired changes. These changes can be cpied t all classes by clicking Cpy t all Classes. Click Save 13. Hw d I change the name r title f my class? Class Data Select a class Change yur class name r page title Class Name identifies yur class thrughut the Wizard prgram but is nt shwn n the page Page Title the title that will appear n yur class page, if yu chse t include it. Check the Shw checkbx t see the title n yur page. Click Save when yur edits are cmplete. 14. Hw d I put tw classes n ne page? Class Data Make sure the tw classes yu want t cmbine are next t each ther in the srt rder (nte the number f students and staff in each class s yur new template will accmmdate them all). G t Yearbk Click n Page Templates Click n the first class yu want t cmbine in the page ladder Chse a tw-class template that will accmmdate all the students fr bth classes. Click Save In the yearbk yu will see the tw classes cmbined n a single page. Repeat the prcess fr additinal cmbined class pages. Nte: If yu use a tw-class template in yur yearbk, the drag and drp feature in Page Order will be disabled. All srting fr classes must then be dne using Class Data. 15. Hw d I cmbine tw classes int ne class? Class Data Select the class yu wish t keep Click Cmbine Classes Select the class r classes yu wish t add t the riginal class selected Click Cmbine Grups 11

12 The riginal class will remain and will include the students frm the class yu chse t cmbine. Return t the Class Data screen t cmbine additinal classes. Nte: Be very careful when cmbining classes. Once classes have been cmbined they can nly be separated by manually changing each student s data. 16. Hw d I change the rder my images appear n a class page? Class Data Select Class Check custm srt Save OK In the Class Data list, under the Custm Srt clumn click the icn beside the wrd Yes Drag and drp images t desired psitin Save when cmplete 17. What are Prtrait Backgrunds? This feature allws yu t change the backgrund f individual prtrait images n each class page. This feature is nly available if yur prtraits were taken by Inter-State Studi using green screen phtgraphy. G t Class Data Select the class yu wish t change Select Nne, Image r Clr fr the backgrund f the prtrait images. Nne Image Clr Yur ptins fr each selectin will be available using the drp-dwn chices. Click Save t save yur changes. Nte: Yu can cpy any selectins made in the Yearbk Display sectin t all classes in yur bk by clicking Cpy t all Classes. 18. Can I use a prtrait image n a candid page? Yu can add individual prtrait images r entire classes t the Image Library s thse images can be used like candid images. This is useful if yu are building a feature page fr the principal r ther schl fficials r if yu want t create a special class page. T add an individual image: G t Admin Click n Data Manager Select Persnal Data Click n that persn s name in the list Click the Add This Image t Image Library buttn under their image That image will be added t a Prtraits categry in the library and can be placed in an image nde n yur page T add an entire class: G t Admin Click n Data Manager Select Class Data Click n the class yu wish t add t the Image Library Click n the Cpy Prtraits t Library buttn at the bttm f the screen 12

13 Select the backgrund yu want t use fr the class Click Cpy Prtraits t Library at the bttm f the screen We will create a categry in yur Image Library named with that teacher s name and will en-queue thse images t be created. This shuld nly take a maximum f 3 hurs t create. When they are dne, they will shw up in that categry s yu can place them n a page. 13

14 Sectin 4 Candid Images Hw t Uplad Candid Images Yu will uplad candid images using the image uplader. There are three ways t lad images int the system. 1. Yearbk Wizard Image Uplader n yur desktp Befre yu can uplad any image yu must install the image uplader. G t Yearbk Select Image Library Click n Install Uplader buttn in the bttm right crner Fllw prmpts t install the applicatin The applicatin will be installed n yur cmputer s desktp named Yearbk Wizard Image Uplader Duble click the icn t pen the uplader Use the same lg-in infrmatin used t access yearbk t lg int the uplader Nte: Yu may have t cntact yur netwrk administratr t install the applicatin. Sme MAC cmputers will nt install the uplader. If that is the case, use the image uplader inside the Yearbk Editr. 2. When yu are wrking in the Yearbk Editr G t Yearbk Select Edit Pages Click n the small white arrw n the right side f the screen (these arrws will pen/clse yur image library) Click Uplad Images The Change Uplad Flder icn allws yu t change the flder yu will uplad images int The Create New Uplad Flder icn allws yu t create a new flder t uplad t Click Brwse t select files n yur cmputer t uplad Highlight multiple files t uplad at nce Click Uplad Files t uplad images t yur yearbk 14

15 3. Using the Parent Image Uplad site This feature allws thers t uplad images t yur accunt withut accessing the yearbk. Fr additinal infrmatin regarding this feature see Sectin 11. Nte: The quality f yur yearbk is determined by the quality f images yu place int it. Lw-reslutin images will nt reprduce well. If yur image is f lw quality, yu will see a yellw triangle appear n the image. The triangle will nt print in yur bk r appear in yur prf, but yu will be required t accept any lwreslutin images prir t printing. Yu are allwed t create as many categries in the library as needed, but are limited t 100 images per categry. Additinal infrmatin regarding candid images 1. What are the image requirements fr candid images? All images must be digital files and must be upladed t the server. Digital cameras shuld be set in the 8-10 mega pixel range Lwer settings culd cause lw-quality image files Images that are t large will require yu t resize the image Maximum image size is 4100 x 4100 pixels Hard cpy images must be scanned t be used in the Yearbk Wizard. Save scanned images at 300 dpi at 100% f the size in RGB frmat. Images must be saved in jpg r png frmat PNG files can cntain transparency s part f the image can be kncked ut allwing yu t see the backgrund thrugh the image. We d nt recmmend that yu scan text r wrds t be placed as images since they generally d nt reprduce well n the page. All text shuld be added using the tls within the Yearbk Wizard. 2. Hw d I view candid images upladed t the yearbk? All images are stred in the image library. Yu can access the image library thrugh: Image Library Nte: Yu cannt uplad images in the Image Library. Yu must use the Uplader installed n yur desktp r use the Uplad Images buttn in Edit Pages. Edit Pages Click n the white arrw n right r left side f the page t view yur categries 15

16 Click a categry t see the images in that categry. Fr Image Editing instructins see Sectin Can I create pages in anther prgram such as Phtshp, Illustratr, etc. and use them in the Yearbk Wizard prgram? Yes, yu can imprt cmplete pages designed using sftware utside f the Yearbk Wizard. Yu will need t meet the fllwing guidelines: Must be a high-reslutin file 8.5 x 11 at 300 dpi r higher Must be saved as a jpg r png file Must be saved in RGB frmat Uplad thse image files like yu wuld any ther candid image. Nte: We strngly recmmend yu create ne page and place it in yur yearbk t duble check the reslutin and size. This will ensure yu d nt spend time creating multiple pages nly t find ut the specificatins are nt crrect and will nt wrk. Technical Supprt is available t verify files if needed. 4. Can I change the reslutin f my images? Yu can make the reslutin f an image smaller using utside sftware. Yu cannt increase the reslutin; fr example, yu cannt change it frm 150 dpi t 300 dpi. This will nt make the image sharper, and may make the image lk wrse. 5. Will Inter-State scan images fr me? Inter-State can scan pages built using Inter-State s layut sheets. This ptin requires additinal materials that yu will need t rder thrugh yur representative It can take up t 5 days after the pages are received t scan and uplad int yur image library. Yu are still required t place these images n the apprpriate pages. Inter-State can scan individual images fr an additinal charge. It can take up t 5 days after the pages are received t scan and uplad int yur image library. Cntact yur representative fr additinal infrmatin if yu need t utilize this service. Using Cpyrighted Materials Cpyright is a frm f prtectin grunded in the U.S. Cnstitutin and granted by law fr riginal wrks f authrship fixed in a tangible medium f expressin. Cpyright cvers bth published and unpublished wrks. What des cpyright prtect? Cpyright, a frm f intellectual prperty law, prtects riginal wrks f authrship including literary, dramatic, musical, and artistic wrks, such as petry, nvels, mvies, sngs, cmputer sftware, and architecture. Inter-State Studi and Publishing Cmpany reserves the right t nt publish any yearbk files prvided t them frm its custmers fr any reasn. This includes, but is nt limited t, yearbks that cntain cpyrighted images r materials. If yu submit the yearbk fr publishing, yu are representing t Inter-State that yu have received and have in pssessin the frms granting yu permissin t use any cpyrighted materials. Yu understand that it is yur respnsibility t btain the rights t use any cpyrighted files in yur yearbk. Examples f cpyrighted files wuld be cmpany lgs and sme clipart. Sme sng lyrics and pems may als be cvered. 16

17 Sectin 5 Editing Yur Bk Access Edit Pages G t Yearbk Click Edit Pages The bk is nw pened in view mde which means yu can nly view yur pages and cannt make any changes. Yu must check ut the page befre making any edits The Checkut Current Page icn allws yu t check ut the page yu are currently n The Checkut Available Pages icn allws yu t check ut all pages assigned t yu Only ne persn can check ut a page at any time If a page is checked ut, it will be lcked frm all ther users until the page has been released. Saving Yur Pages The Yearbk Wizard has an aut-save feature that defaults t save every 5 minutes. T adjust this feature, g t: Admin Wizard Settings Enter hw ften yu wuld like the prgram t aut-save We recmmend always saving yur wrk befre leaving a page. When yu are finished editing pages and yu have saved yur wrk, yu can release the page r pages The Release Current Page icn releases the page yu are currently n The Release All Pages icn releases all pages checked ut t yu Once yur page is released, all ther users wh have access t that page can make changes, s make sure yu save yur page befre releasing it. Nte: If any pages are checked ut, the Data Manager will be lcked fr editing until all pages are released. Page Templates There are a cuple f ways t add r change a page template 1. Using the page template tl G t Yearbk Page Templates Click n the page frm the page ladder yu wuld like t change Select frm the available templates Save Changes Nte: Yu can nly change templates fr class pages in the Page Template tl. 2. When editing individual pages 17

18 G t Yearbk Edit Pages Check ut the page yu wish t edit Click Change Page Template Click n the template yu want t use Click Use Selected Template Nte: Yu can nly replace the template with the same type f template. If yu want t change a class page yu can nly select frm class page templates. If yu want t change the type f page, yu will need t mve pages in the Page Order Tl. Tip: If yu use a template, yu can still add r mve image and text bxes s the template can be edited. Template Guide A Templates Class templates hlding up t 24 prtrait images B Templates Class templates hlding up t 35 prtrait images C Templates Class templates hlding up t 48 prtrait images D Templates Class templates hlding up t 63 prtrait images S Templates Class templates that place name under the prtrait images G Templates Grup templates used fr cllage, grup r candid pages Nte: If yur schl s data and images are ready t be imprted when yu set up yur bk, the prgram will select a default class template based n the largest class size in rder t fit each class n ne page if pssible. Shuld yu want a class t span ver tw pages yu will need t select a class template that will hld fewer prtrait images in Page Templates. Custm Templates If yu used the Yearbk Wizard last year and built custm page templates, yu can add them t yur current bk by ging t: Yearbk Page Templates Custm Template Manager Any custm templates yu created will be shwn here Rename r delete a custm template by clicking n it in the Custm Template Manager Page Order Change the rder f pages in yur yearbk by dragging and drpping pages t a new lcatin. G t Yearbk Select Page Order The current rder f yur pages will be displayed Click n the page yu want t mve and drag it with yur muse t the page yu want it t becme. Then drp the page and the ther pages in yur bk will mve accrdingly. Click Save Changes when yu are dne Yu can als mve multiple pages at nce as lng as they are next t each ther already. Click n the first page t mve, hld dwn the Shift key and click n the last page t mve (this will select all the pages in the middle. All selected pages will have a blue brder arund them). Click n the pages yu want t mve and drag them with yur muse t the page that yu want it t becme. Then drp the pages and the ther pages in yur bk will be mved accrdingly. Click Save Changes Check yur page layut after mving the pages. Mving pages can cause yur pages t switch sides f the bk. If that happens, yur clip art, text and candid images will be mirrred. Nte: If yu have selected a tw-class page template fr any class in yur bk, the drag and drp feature in the Page Order tl will nt wrk fr class pages. Yu must change the srt rder using the Class Data in Data Manager. 18

19 Naming Pages Yu can name yur pages by ging t: Yearbk Page Order Right click n the thumbnail f the page yu wish t name Type in the name f the page Click OK t save yur changes Nte: We recmmend that yu d nt name yur pages if yu d nt see any class pages in yur page rder. Once yur classes have been imprted, the rder f pages in yur bk will change and the page titles yu assigned may n lnger match crrectly. Change Page Backgrund The Change Page Backgrund icn allws yu t select the backgrund yu want t use n the page. This feature allws yu t change the backgrund n each page individually. Change Page Brder - The Change Page Brder icn allws yu t select the brder yu want t use n the page. This feature allws yu t change the brder n each page individually. Adding Image r Text Ndes Click the Add New Image Nde t the Page icn r the Add New Text Nde t the Page icn Hld muse dwn and draw the image nde Yu can add as many ndes as yu wuld like t any page Cpy a nde by using the right click cpy and paste ptin The cpied nde will be placed n tp f the riginal image nde Click n the nde and drag it with the muse t mve it n the page. The riginal nde will remain in place Increase the size f any nde by selecting the nde then grab ne f the handles Yu can nly enlarge an image nde up t 120% f the riginal image size Rtate any nde by hvering ver the crner handles until yu get a duble-sided arrw Click and rtate as desired Hld the Shift key dwn as yu rtate and the nde will rtate in 45 increments. Placing Images int Image Ndes There are tw methds t place images n a page 1. Yu can select the image nde and then click n the image in the image library t fill the nde Using this methd, yur images will be scaled t fit the size f the image nde (Crp Mde) 2. Yu can drag the image frm the image library t the page (yu d nt need t have an existing nde created t d this) Yur image will be placed n the page at the largest size pssible s the entire image is seen and is nt crpped at all (Scale Mde) 3. Yu can switch the mde an image is in by clicking n the image Select yur sizing mde Crp Mde - Using this methd, the image will be placed inside an image nde and centered Any part f the image that falls utside f the nde area will nt appear 19

20 When an image is in Crp Mde yu can click n the image and when yu see the gray circle in the middle, yu can click and drag that circle t mve the image where yu want it. By clicking n the image, yu will see a gray circle in the middle Hlding the muse dwn inside the circle allws yu t mve the image inside the image nde Release the muse when yu have the image where yu want it Nte: A yellw triangle will appear n any image that t large based n the image size. The yellw warning will nt shw n the final cpy but yu will be required t accept the image warning during submissin. Scale mde - Using this methd, yur images will be scaled t fit ne side f the image nde s the entire image can be seen Placing Clip Art Place clip art int image ndes the same as yu place candid images Inter-State clip art is lcated in yur image library Click n the arrw beside ISS Clip Art Select a categry t view that clip art Searching fr Clip Art We have added a new clip art search functin s yu can search fr ur clip art based n filename r keywrds assciated with that image. Yu can als add keywrds t yur candid images s yu can search fr them as well (See Sectin 11, page 32). While in Edit Pages, click in the empty bx next t the Search Library buttn Enter a wrd r phrase t search fr and click Search Library We will display all the images that have a filename r keywrd that matches what yu entered 20

21 Placing Text int a Text Nde Select a Text Nde Click Edit the Cntent f the Text Nde icn t type r edit text The fllwing Text Editing Tlbar will appear: Text Editing Tlbar Fnt Size Clr Attributes Alignment Type text Highlight existing text t make any f the abve changes t text Use the Spell Checker t find misspelled wrds underlined in red. Right click n the wrd t see suggestins r t add the wrd t the dictinary. Click Finish Editing Text Nde icn when cmplete Change Brder and Backgrund f Text Nde Select Text Nde Spell Check Finish Editing Text Click Change Brder and Backgrund icn Padding pads the tp f the text nde s text mves dwn inside the nde Brder thickness and clr Backgrund clr and shw backgrund be sure t click the Shw Backgrund Clr bx t see the backgrund clr Select OK when cmplete t save yur changes The Tggle Gutter icn allws yu t place ndes t the edge f the page where the brder is. (This ptin nly appears if yu have a brder n yur page, therwise the ptin is ff.) Text Tips Yu can cpy and paste text frm a dcument int a text nde T create vertical text Draw text nde and make it as tall as yu want the text Place a return after each letter t frce it dwn the page Nte: If yu generate a prf and there is text missing frm the prf g back t the page. Click n the text nde and make the text nde larger. The text is nt appearing because the text nde is t small. IF YOU CANNOT SEE THE TEXT ON YOUR PROOF (even if it appears in the page editr), IT WILL NOT APPEAR IN YOUR PRINTED YEARBOOK. Nde Alignment Click the nde yu want t align the thers t Hld Shift key and select ther ndes yu want t align Select yur desired alignment nde 21

22 Adding Shapes Select the shape yu wuld like t appear n yur page by clicking n the apprpriate icn Click and drag n the page t draw yur shape Select Edit Shape Clr and Brder icn Shape clr be sure t click Shw Backgrund bx t see the backgrund clr Brder size and clr Click Apply t save yur changes Nte: Yu cannt add images inside f shapes but yu can layer images and shapes s the image appears t be inside the shape. Editing Names n Prtrait Pages Yu have the ptin t edit names n class pages within Edit Pages if all pages have been checked ut Click n the name n the page Change fnt size and/r name Click Save t save yur changes Nte: The publisher will nt edit names extending past the image area r ver brders. Yu will need t adjust any names that extend int this area if yu d nt wish fr them t print this way. Befre After Creating a Custm Class Prtrait Template Yu have the ability t create a custm class page template easily. It can be dne using a prcess we call turning ff prtrait images ndes. G t a class page Click n a prtrait image nde Click Turn Image Nde On r Off icn a red brder arund the nde indicates it is turned ff This mves that prtrait t the next available image nde Yu can turn ff up t as many empty ndes as are in the template. Fr example, if the template has 20 ndes, and there are nly 15 peple in that class, yu can turn ff up t 5 ndes. Befre After 22

23 Nte: If yu turn ff all the empty ndes n a page and a new persn is added later, they will flw nt a new page. If that happens, yu will have t turn ndes back n and reflw the class fr them t shw up with the rest f their class. Nw yu can add text, an image r clip art in the space created. Name and Save yur custm template by clicking the Save Custm Template icn Nte: Yu can apply yur custm class template t any ther prtrait pages using Page Templates. Creating Bleed Pages A bleed page means that images print ff the edge f the paper s there is n white margin arund the page. Click Tggle Bleed icn The RED DOTTED LINE indicates the actual trim line f the page that There is +/- 1/16 th inch area inside r utside f this line DO NOT PLACE IMAGES OR TEXT NEAR THIS AREA IF YOU DO NOT WANT THEM TO GET TRIMMED OFF. Layering Images n a Page Use the layering icns t mve the image t the frnt r back f anther image. Nte: Text ndes cannt be mved behind image ndes. Create Prf At any time yu can generate a lw-reslutin PDF prf f yur yearbk. G t Yearbk Create Prf When it is dne creating, click Dwnlad Prf t view the yearbk View, print r save yur lw-reslutin PDF In the Editr Click File Create Prf t create a prf f that page 23

24 Sectin 6 Image Editing Editing an Image There are several different functins yu can use t manipulate candid images. Nte: Any edited images will nt be prcessed thrugh Inter-State s clr crrecting sftware. There are three ways t access images fr editing G t Yearbk Image Library Click n the green edit buttn beneath the image yu wish t edit G t Yearbk Edit Pages Select the image n the page yu wish t edit Click Edit Image G t Yearbk Edit Pages Select image in the image library Hver ver the image in the image library Click n the wrd Edit that appears in the upper left crner f the image Select yur editing methd Click the enable buttn t activate the editing features. Click Save t save yur changes (a new image will be created when yu save, s the riginal will nt be verwritten) Select the clse windw when cmplete Image Editing Tls t activate any f these tls yu must check the Enable bx first Crp The crpping tl appears n the utside f the image Grab the handles and psitin t the desired size and lcatin Select Apply Crp If yu are dissatisfied with the crp, select Remve Crp Hit Save when yu are satisfied with yur crp Nte: Crpping a persn s head r face ut f a large image culd result in an image that is lw-reslutin when placed int a larger image nde n the page. A yellw triangle will be displayed if that happens. 24

25 Adjust Clr Brightness allws yu t lighten r darken yur image Cntrast sharpens the light and dark areas f the image Saturatin and Hue adds r remves clr frm the image Use this tl t make an image black and white Clrize changes the clr f an image Use this tl t turn an image int a sepia tne Drp Shadw Distance changes the space between the image and edge f drp shadw Blur changes the size f the drp shadw Angle changes the psitin f the drp shadw Strength adjusts the brightness f the drp shadw Glw Blur changes the size f the glw Strength adjusts the brightness f the glw Clr changes the clr f the glw Bevel Blur changes the size f the bevel Strength adjusts the brightness f the bevel Distance changes the distance f the bevel Red Eye Reductin Remves red eye Use the slider t zm in r ut n the image Draw a bx tightly arund the red eye t remve the red Save Nte: Be careful when using any f these tls. Any images with these settings applied will be excluded frm ur clr crrectin prcess when the yearbk is printed. The image will appear as is. If yu want this image t g thrugh ur cleanup and clr crrectin prcess, click the Reset Effects buttn and then Clse Windw. Otherwise, apply all desired effects and click the Save buttn when yu are dne. Adding a shape r brder t yur image Select the image nde Click the Edit Mask icn Chse frm the fllwing ptins: Mask shape f the image/nde Brder type Brder size and clr Apply when cmplete Nte: There is a tl in the Settings sectin called Candid Mask Brder. If yu chse a shape r brder using this tl, EVERY candid image yu place in the bk will reflect these chices. If yu d nt want ALL candid images t be the same shape and cntain the same brder, d nt use this tl. Lw-Reslutin Images Lw-reslutin images are nt allwed in yur yearbk. Anytime yu place an image int a nde that is t large yu will see a yellw triangle appear n the nde and the nde will resize t an acceptable size t fit yur image. The yellw triangle indicates: The image placed is at the maximum size it can be printed (up t 120% the size f the riginal image) Yu will nt be allwed t make the nde larger A warning screen will appear anytime yu attempt t place an image int a nde that is t large. Yu can chse t prceed with the placement knwing that the nde will be adjusted r cancel t chse anther image. 25

26 Sectin 7 Submitting Yur Yearbk When yu are ready t submit yur yearbk fr printing, yu will need t cmplete the submissin prcess G t Admin Select Submit Yearbk Review the basic infrmatin regarding the submissin prcess Click Cntinue t prceed The next screen alerts yu that the bk will be lcked if yu cntinue. This will nt be the last time yu can stp the submissin prcess if yu find errrs, r need t edit a page. Submissin will nt be final until yu click the final SUBMIT YEARBOOK buttn. Click Cntinue t prceed. The next screen displays the results f the data check This feature is designed t check the data fr any incnsistencies and alert yu t any ptential issues with the yearbk. Yu may have already used this tl when wrking n yur yearbk. Click n each item listed in red t view the affected images r pages. If yu are kay with an issue and d nt want t make any changes, check Accept this prblem If yu want t crrect any f these changes d nt check Accept this prblem and make the necessary changes t fix yur yearbk Types f warning that may appear: Empty Classes any class that des nt have any students Orphaned Members list f peple in yur schl wh are nt included n a class page. If yu d nt want smene included in the yearbk yu will have rphaned members. Missing Prtraits peple listed in the database withut an image Empty Ndes image r text ndes with nthing in them Uncmpleted Pages pages that have nt been marked cmplete Lw Quality Images images that are belw Inter-State s recmmended reslutin size. Rule f Thumb: If the high-reslutin prf is acceptable t yu, then accept any lw-reslutin image warnings. By accepting the image yu understand that the image will nt print at the highest quality pssible. Inter-State highly recmmends fixing the image by making the nde smaller r using a different image. Empty Pages - this culd be by design, but if yu dn t want empty pages yu will need t fix this. Maximum Number f Pages Exceeded yur yearbk has mre pages than riginally agreed upn. These pages shw as red when viewing the page rder r page ladder n the hme page. Yu will need t remve extra pages r cntact yur representative t add mre pages t yur accunt. Yu cannt submit yur bk with extra pages. Un-reviewed Data this means there is new data waiting t be reviewed. This indicates yu have retake images available that can be used t replace a student s riginal image. If yu are satisfied with yur yearbk as-is, Accept this prblem. If yu chse t review the data, yur yearbk will reflw and yur pages culd be rearranged. Yu shuld cnsider this issue carefully thugh, since it may cause an issue t leave an unwanted image fr a subject in the yearbk if a better ne is available. By accepting these prblems, yu agree that Inter-State will nt be held liable fr a printing errr relating t an issue mentined abve. Click Cntinue t prceed A high-reslutin prf will be generated (this may take awhile) Once yur prf is generated yu can view it WE HIGHLY RECOMMEND YOU VIEW YOUR PROOF BEFORE YOU PROCEED. THIS PROOF IS WHAT INTER- STATE USES TO PRINT YOUR YEARBOOK. Als, print r save a cpy f yur prf in case we have any questins during prductin. Check-mark the bx saying I have verified that my yearbk prf is crrect and ready t publish. If yu wish t make changes click Cancel If yu are satisfied with the prf, click Submit Yearbk yur Yearbk has nw been submitted! We recmmend that yu cntact yur representative, letting them knw f yur submissin and t verify if anything else is needed t begin prductin f yur yearbk. Yu can als take ur Survey by clicking the Take Survey buttn t let us knw what yu think f the Yearbk Wizard prgram. 26

27 Sectin 8 Administrative Infrmatin Supprt Inter-State ffers varius frms f supprt when using the Yearbk Wizard Quick Start Guide Lcated in the Help Menu We recmmend printing this dcument t walk yu thrugh starting yur yearbk. Yearbk Wizard Manual Lcated in the Help Menu We recmmend printing this dcument fr reference as yu build yur yearbk. FAQ s Prvides answers t frequently asked questins Custmer Service 3 ways t make cntact with Inter-State fr assistance Online Chat Frm the Custmer Service menu Select Yearbk Wizard Supprt as the department t chat with Phne ext techsupprt@inter-state.cm r send an thrugh the Yearbk Wizard Frm the Custmer Service menu Nte: Have yur Schl ID ready anytime yu cntact tech supprt. Message Center Allws users t send messages t ther users r tech supprt. Yur sales representative will be cpied n all messages sent t tech supprt. G t Tls Message Center Cmpse and send yur message Retrieving Messages frm the Message Center A partial list f Messages will appear n yur hme page T view all messages g t the Message Center Nte: Technical Supprt will nt reply using the message center. Yu will receive a reply t the address yu prvided when sending yur message. Task Manager Prvides the advisr the ability t assign tasks t users and t track the prgress f thse tasks. G t Tls Select Task Manager Create, assign and schedule the task Save Task The user will be alerted f the assigned task by: Visiting the hme page Ging t the Task Manager When the task is cmplete the user will: G t the Task Manager Check mark the task cmpleted Click Cmplete The advisr will be ntified that the task has been cmpleted The advisr can view all tasks assigned in the Task Added fr ther Users sectin f the Task Manager Creating Multiple Users As yearbk advisr yu have the ability t create additinal user accunts. The users can access the yearbk at the same time, but nly ne user can check ut any specific page at a time. There are several types f users: 27

28 Advisr has access t all tls including data manager and sales and can edit all pages User can nly edit pages assigned t them and has n access t the data manager r sales Sales has access t the sales tl nly T create user accunts: G t Admin Wizard Users Click n an existing user t edit them Click Add new user Cmplete their accunt infrmatin Select user type Assign pages t the user Save IP Addresses There is an IP check tl available that is designed t stp users frm lgging int the yearbk frm a lcatin that has nt been allwed by the advisr. By default, this feature is turned ff. If yu want t use this feature cntact yur sales representative. If this ptin is turned n: G t Admin Select Wizard Settings Click an existing IP t edit it Click add a new IP t add a new IP address Aut-Save Feature As mentin previusly, Yearbk Wizard nw has a new aut-save feature. Yu have the ability t set the save time increment. G t Admin Select Wizard Settings Enter a number fr the number f minutes yu want the yearbk t save. Yu can set it at a minimum f 5 minutes. Yearbk Versins The yearbk versins feature allws yu t save up t five versins f yur yearbk. If yu try t save a sixth versin, the ldest versin will be deleted. T save a versin f yur yearbk: G t Admin Select Yearbk Versins Click Save Versin f Current Yearbk Enter a name fr yur versin Click Make Cpy t save yur versin When yu return t Yearbk Versins, yu will see yur saved versin. Simply click n it t restre t that versin. Nte: If yu restre yur yearbk t a previusly-created versin, the versin currently pen will be verwritten and cannt be restred. If yu wish t keep the current versin, make a new versin first. Inter-State technicians may be able t access lder versins f yur bk if necessary. Titling, Marking Pages as Clr, Cmpleting and Lcking Pages The advisr has the ability t mark pages as cmplete. The advisr can als lck the pages s n additinal edits can be made. G t Yearbk Select Edit Pages Click the File menu Select Page Prperties Enter yur Page Title t name the page If yur yearbk is setup as Partial Clr (nly certain pages are printed in clr), yu must check Clr Page fr each page yu want t print in clr. Check Page Cmpleted Check Page Lcked page must be checked as cmpleted befre lcking a page is available Save 28

29 Sectin 9 Yearbk Cvers Submitting a Cver Selectin Generally, cvers are submitted earlier than the yearbk layut. Cntact yur representative fr exact cver deadlines. There are three types f cvers yu can select frm: Standard Cvers Full-clr, pre-designed cvers ffered by Inter-State. Custm Cver A cver designed by yu utside f the Yearbk Wizard prgram. Cmpsite Cvers Full-clr, pre-designed cvers ffered by Inter-State with ndes that allw yu t insert yur wn images and/r text. Yu will create this cver within the Yearbk Wizard prgram. T submit yur standard r custm cver selectin G t Yearbk Click Settings Select yur cver chice Click Save Settings Nte: Yu have t submit a cver chice befre the prgram will allw yu t submit yur bk. T change yur cver chice after saving yur settings cntact yur representative. Building a Cmpsite Cver After selecting yur cver chice G t Yearbk Select Build Cmpsite Cver If yur cver selectin requires a clr chice yu will make that when yu first enter the cmpsite cver builder Use the Zm slider t zm in r ut n the cver Open yur image library by clicking n the white arrw n the right side f the screen Select an image nde Select an image frm yur library that yu want t fill that nde Click n the image n the page and use the Scale slider tl t zm in r ut n the image Use the Rtate slider tl t rtate the image Click and drag n the image t mve it arund in the nde Click n the text nde fr schl name Type in yur schl name Nte: If yu fail t enter a schl name n yur cver, we will print yur yearbk cver with n schl name. Select Save Cver t save yur changes Create Prf f yur cver Submit Cver Make sure yu submit yur finished cver. The cver must be 100% cmplete prir t submitting fr printing. Yu will nt be allwed t submit yur yearbk until yur cver has been submitted. 29