e-qip Online Checklist

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1 U.S. Custms and Versin 3.03 Brder Prtectin e-qip Online Checklist Please cmplete each step in the rder listed belw befre submitting yur e-qip frms. If yu fail t cmplete these steps in rder, yu will delay the prcessing f yur backgrund investigatin and yu may be remved frm cnsideratin. STEP 1- Prepare. Cmplete each frm indicated belw. Type respnses r print legibly. Sign and date each frm. Dates must be clear and legible, fllwing the prescribed frmat. Fllw the instructins fr cmpeting each frm carefully. CBP Frm 258 (Financial Disclsure Reprt). Fields [1d, 1g, 1h and 1i] may be left blank. Leave n ther remaining sectin blank n the frm. If the answer is N r Nne, indicate such n the frm. Residency Requirement Waiver. Check apprpriate bx, cmplete applicable line items, and sign and date the frm. Once cmpleted, set these frms aside fr later uplad as indicated in STEP 7 belw. STEP 2- e-qip Setup Steps Enable Web Brwser & TLS 1.0 Read Cmpleting the 2010 SF 86 in e-qip at Read Frequently Asked Questins...Abut e-qip at STEP 3 - e-qip Navigatin Lg n t Click n Register fr Username and Passwrd bx. Enter yur scial security number and click submit. ptin. D nt use the Request Number Single click n the fllwing bx: Allw me t see my Glden Answers as I type them. 1

2 Enter answers t the Glden Questins as shwn: [Case sensitive] What is yur LAST name? Enter yur last name In what CITY where yu brn? Enter the wrd Unknwn In what fur-digit YEAR were yu brn? Enter yur actual Fur-digit year f birth Yu must create a Username, cnfirm yur Username, create a Passwrd, and cnfirm yur Passwrd. Remember yur Username and Passwrd fr future use. Enter challenge questins and answers t help retrieve a frgtten passwrd and click submit. Remember yur username, passwrd and answers t challenge questins fr future use. STEP 4 - Data Entry Enter data and save Clsely fllw instructins fr each sectin f the SF-86. Answer the SF-86 questins cmpletely and accurately. e-qip will autmatically validate yur data after yu select save n each screen. If yu receive errrs r warnings, check fr the fllwing: - Lk fr gaps and/r missing infrmatin, and then make additins r crrectins. - Review Cmpleting the 2010 SF 86 in e-qip at IMPORTANT! COMMON e-qip ERRORS: Lack f attentin t the fllwing errrs will cause yur e-qip t be rejected and yur BI prcessing t be delayed. DO NOT list relatives as verifiers r references unless the SF-86 specifically asks fr relative infrmatin. Residence and emplyment cverage must be cntinuus with n gaps larger than ne mnth. A typed respnse f I dn t knw is NOT acceptable. A detailed explanatin f why yu cannt btain infrmatin is required. Sectin 12 - Where Yu Went t Schl. Enter yur high schl/ged diplma infrmatin plus any pst-high schl educatin. Enter a verifier fr pst-high schl educatin if it is requested. Sectin 13 - Emplyment Activities. List each perid f emplyment and unemplyment separately. DO NOT list yur educatin as an emplyment activity. If yu are a current Custms and Brder Prtectin (CBP) emplyee, list CBP as yur emplyer, d nt list department f Hmeland security. Sectin 14 - Selective Service Recrd. Yur Scial Security Number is nt yur Selective Service number. Retrieve yur Selective Service number at Sectin 16 - Peple Wh Knew Yu Well. List names, cntact infrmatin, and cmplete addresses f three peple wh knew yu during the past 7 years. The entire 7-year perid must be cvered. DO NOT list current r frmer spuse r any ther relative. In additin, DO NOT list any persn that yu have r will list elsewhere n this dcument. 2

3 Sectin 17 - Marital Status. List as much infrmatin as pssible abut yur spuse, frmer spuse, and chabitant(s), even if yu have n cntact with them. This includes names, cntact infrmatin, and dcumentatin numbers. D nt list family members as chabitants. Yu must list SSN s f adult chabitants. Remember t list yur spuse s maiden name if applicable. Sectin 18 - Relatives. An entry must be made fr each family member. List as much infrmatin as pssible abut relatives separately, even if yu have n cntact with them, regardless f whether they were brn in the U.S. r abrad; r, are living r deceased. This includes names, cntact infrmatin, and dcument numbers. If yu are unable t prvide the infrmatin, yu must prvide the written reasn why. Dates: Ensure all hand written dates are clear, legible, and fllw the prescribed date frmat. Dcument Quality: Take the time t ensure high quality dcument uplads. Pr quality frms r dcuments received will cause a rejectin and delay in prcessing f yur applicatin. STEP 5 - Validate, Review & Certify Validate and review Use navigatin pull-dwn menu and select Validate, Review and Certify. Check all e-qip sectins fr errrs r missins, and crrect all validatin errrs. Certify that the infrmatin is accurate Single click Certify Investigatin Request buttn. STEP 6 - Certify My Answers are True Certify My Answers are True G t navigatin menu, select Certify That My Answers Are True. Click G t lck yur answers. STEP 7 Display, Print & Attach Dcuments 1) Display archival cpy. 2) Print ne set f the archival cpy fr yur recrds. 3) Display the signature frms: Certificatin (CER), Fair Credit Reprting Act Disclsure (FCR), Authrizatin fr Release (REL), and Medical Release (MEL). 4) Print ne cpy f the signature frms (CER, FCR, REL, MEL). Ensure the tp, bttm and sides f each dcument are present. The investigatin request ID n the frms must match the e-qip investigatin request ID being submitted. Ensure yur name is typed r clearly printed as it appears n the EQIP. Sign and clearly date the frms using the prescribed date frmat: mm/dd/yyyy. 5) When asked if yu have a dcument and/r file yu wuld like t assciate with this request, answer Yes. 3

4 6) When asked t specify a methd t prvide yur attachments, select Uplad File r Direct Fax. 7) Uplad r fax the signed e-qip signature frms (CER, FCR, REL, and MEL) and the ther frms that were addressed in Step 1 (Financial Disclsure, Residency, and Lautenberg) t yur e-qip recrd. NOTE: Dcuments must be clear and legible and cannt cntain lines that may ccur during the scanning prcess. If any part f the dcument is illegible, [t dark r t light] it will be rejected. Fr specific instructins regarding uplading r faxing dcuments directly int yur e-qip recrd, see page 5 Help fr Attaching Frms t e-qip Investigatin Request. STEP 8 - Release e-qip t Agency Ensure yu uplad all required attachments t the e-qip recrd first. Once cmplete and ready t release, click the buttn t Release Request/Transmit t Agency. Yu will nt be able t access e-qip r uplad r fax frms after this pint. STEP 9 - Send Fingerprint Cards t Agency in the Envelpe Prvided Yu will receive tw (2) fingerprint cards by mail within ne week. If yu d nt receive them within ne week, please cntact yur assigned case manager. The tw (2) fingerprint cards that are mailed t yu are the nly cards we will accept. D nt use any ther versins. Fllw the instructins attached t the fingerprint cards. Ensure that the prper pstage amunt is paid when returning the fingerprint cards in the envelpe prvided. DO NOT uplad fingerprint cards t the e-qip recrd. Cntact yur case manager with any questins regarding these instructins. 4

5 Help fr Attaching Frms t e-qip Investigatin Request Uplad t e-qip Directly Each frm must be upladed as a separate file. Uplad the attachments by brwsing fr each file n yur lcal system using the "Brwse" buttn. Once the file is selected, type a descriptin f the file in the apprpriate "Descriptin" field. Finally, uplad the file int the system by clicking the "Uplad Attachment" buttn. e-qip nly accepts attachments in Tag Image File (.tif r.tiff) r Prtable Dcument Frmat (.pdf). The maximum file size allwed is 5 MB. The recmmended scanning specificatins include a reslutin f 300 dpi and bi-tnal, nt clr scanning. Fax Attachment t e-qip Directly T fax an attachment and have it autmatically assciated with yur Request: 1. Each individual page yu attach must have its wn bar-cded fax cver sheet. 2. After selecting Direct Fax, enter the number 1 in Number f Attached Pages" and enter yur telephne number. 3. Generate the fax cver sheet by clicking the "Create Fax Cver Sheet" buttn. Once generated, the fax cver sheet will appear in a separate new windw fr review and printing. The cver sheet (with barcde) must be printed as a black and white image. Print ne cver sheet fr each page yu want t attach t yur e-qip. Fr example, if yu have eight pages t attach, yu will need eight cver sheets. Nte that the Financial Disclsure Reprt is a 2-page frm and will need tw cver sheets. 4. Put ne cver sheet n tp f each page and then fax the entire stack f papers t the fax number specified n the cver sheet. If successful, the fax will be displayed in the "Directly Attached/ Expected Attachments" sectin f the "Attachments Summary" screen. 5. Cnfirm that the fax was crrectly attached and can be viewed frm this screen. The "Refresh" buttn at the bttm f the "Directly Attached / Expected Attachments" table may need t be clicked several times befre the faxed attachment is displayed in the list. If the faxed attachment des nt shw up in the list within ten minutes and yur fax machine indicates that the fax was successfully sent, try sending the fax again. If yu still experience prblems, cntact yur case manager fr assistance. Deleting Directly Attached Dcuments and Expected Attachments If necessary, yu can delete an attachment in the "Attachments Summary" sectin by clicking the "Delete" buttn fr the rw. 5

6 Viewing Attachment Files An external r plug-in viewer is required t view attachments frm the brwser. Mst users will have r can install an image viewer prvided by Micrsft as part f the perating system and the freely distributed Adbe Reader. If yu have any f the fllwing applicatins installed yu can set the applicatin as yur default viewer fr a specific attachment type: Imaging fr Windws r Imaging fr Windws Preview (cmmnly included as part f Windws 98/NT/2000 r later perating systems) Micrsft Office Dcument Imaging (included with Micrsft Office 2003 r later versins and perhaps the mst rbust ptin) Windws Picture and Fax Viewer (the default picture viewer fr Windws XP r later and Windws Server 2003 perating systems) Adbe Acrbat Reader Once yu have a viewer, yur brwser may prmpt yu t either Open r Save the image. Click Open t view the image immediately r Save t dwnlad a cpy f the image t yur machine. Yu can then pen the dwnladed image by duble-clicking n it in Windws Explrer. Dcuments must be clear and legible and cannt cntain lines that may ccur during the scanning prcess. Unfrtunately, sme sftware packages (typically digital camera sftware) and media systems will change the perating system assciatin away frm Micrsft's viewer fr graphic images even thugh the packages are nt capable f viewing them, e.g., QuickTime cannt handle multipage TIFF images. Yu may have Micrsft's viewer installed but a sftware package installed later has stlen the assciatin fr the graphic image files. Yu can detect this prblem by clicking n the image hyperlink assciated with an attached image file. If the system pens an applicatin and then gives a message indicating it can't read the image r the system acts like it is pening the image but nthing happens yu likely have a file assciatin prblem which can be crrected as fllws: 1. Open Explrer select "Tls > Flder Optin". 2. Select "File Types" tab. 3. Click n "New" buttn. 4. Enter in "File Extensin" field the value (e.g., "TIF") and click n the "Advanced" buttn. 5. Ensure "Assciated File Type" field value assigned the lkup value (e.g., "TIF Image"). 6. Repeat the abve prcess fr each file type that needs an assciatin made. 7. Click "Apply" and then "Clse" buttn. 6

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