Invest in US Event Planning Guide

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Randolf Joseph
7 years ago
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1 Invest in US Event Planning Guide The fllwing utline prvides an verview f the key elements needed fr an Invest in US event, including the prgram, attendees, venue cnsideratins and materials needed. Agenda Ttal event time: 1.5 hurs apprximately 1. Welcme remarks (5 minutes) 2. Optinal: Invest in US vide (chse frm any f the existing PSAs) 3. Keynte Speaker (20 minutes) Elected fficial, Administratin representative, prminent cmmunity leader 4. Panel Discussin (45 minutes, plus Q&A) Suggested panelists: Smene frm yur rganizatin A representative frm the Administratin Business leaders r nn-traditinal messengers Suggested mderatr: Lcal jurnalist 5. Clsing remarks (5 minutes) *Nte: Presentatins used during the event shuld be branded Invest in US. PwerPint template slides can be prvided upn request. Suggested Attendees The size f yur venue will dictate the mst apprpriate invitees. We recmmend chsing a venue that can hst n fewer than 100 peple. When building yur guest list, remember t include: Elected fficials and their staff Members f the educatin cmmunity Business and trade assciatins Media Venue Audience size, available meeting rm and yur final prgram agenda will all be key factrs in chsing the best venue. Once selected, the specifics f yur stage set-up can be finalized using flr plans that the venue can prvide. The venue shuld include enugh space fr guests t arrive, register and be seated. If pssible, venues shuld have space fr a videgrapher and/r the ability t live stream.

2 Materials & signage prvided by FFYF: 1. Three standing banners (36 x 74 each) 2. Infrmatin desk (can be used separately r as the registratin desk; up t 72 table 3. Invest in US handut r palm card 4. Invest in US pens t be prvided at registratin 5. Invest in US slide fr screen display Banner 1 36 wide x 74 tall Banners 2 & 3: 36 wide x 74 tall (each) Infrmatin/registratin table skirt: accmmdates tables up t 72 lng 2

3 Materials t be prvided by partner: 1. Pdium 2. Stage design and/r backdrp: This shuld include Invest in US branding n the stage exact set-up will be dictated by the final venue lcatin and prgram 3. Screen 4. Phtgraphy/videgraphy at the event Invest in US can prvide a recmmended event planner upn request. Sample stage set-up: Pdium, with Invest in US signage, fr welcming remarks and keynte Panel set up ptins: Table with Invest in US signage behind, big enugh fr panel discussin Seated chairs with Invest in US signage behind Media Materials Develpment: Event Advisry t invite press t event, drafted in crdinatin with FFYF Press Release t highlight new/existing cmmitment t Invest in US, drafted in crdinatin with FFYF Outreach Gals: Scial Media: Media attendance at event Cverage f the event/cmmitments Crdinatin f participants and lcal rganizatins t prmte event n scial media in advance Prmtin f scial media at the event itself, thrugh signage fr instance, t use the #investinus hashtag 3

4 PRESS CONTACT: Name Phne MEDIA ADVISORY: Headline highlighting speakers t discuss the need t invest in early childhd educatin Organizatin s event builds n the Invest in US challenge, which seeks t expand early childhd educatin thrugh public and private partnerships. DATELINE On DATE, ORGANIZATION will bring tgether elected fficial/administratin representative/prminent cmmunity r business leader(s) t discuss the imprtance f investing in early childhd educatin prgrams. [INSERT MORE SPECIFICS in 1-2 SENTENCES, E.G. An expert panel will discuss This twn hall meeting will examine ] The event builds n the nn- partisan Invest in US campaign, a challenge launched by the White Huse, First Five Years Fund and its philanthrpic partners fr business leaders, philanthrpists, advcates, public fficials and members f the public t invest in the expansin f early childhd pprtunities fr children acrss the cuntry. WHO: Mentin all prminent event participants WHAT: One- sentence summary f the event, e.g. panel discussin, keynte, etc. WHEN: Time and date WHERE: Lcatin, including scial media hashtag #investinus and/r lcal event hashtag T RSVP fr the event, cntact PRESS CONTACT INFO. Fr mre infrmatin abut the Invest in US campaign, visit ### 4

5 Abut Invest in US Invest in US is a nn- partisan challenge t business leaders, philanthrpists, advcates, public fficials and the public t build a better natin thrugh high- quality early childhd prgrams fr children frm birth t age five. When we invest in them, we invest in us. Abut ORGANIZATION Insert bilerplate 5

GFWC Leadership Education and Development Seminar (LEADS)

GFWC Leadership Education and Development Seminar (LEADS) GFWC Leadership Educatin and Develpment Seminar (LEADS) Infrmatin fr GFWC State Federatins The GFWC LEADS prgram is intended t identify GFWC members at the grassrts level wh have the ptential and the desire