AmeriCorps State Commissions and Programs

Transcription

1 AmeriCrps State Cmmissins and Prgrams User Rles and Management Understanding & Planning 1 Presentatin develped fr the Crpratin fr Natinal and Cmmunity Service by the egrants Caching Unit JBS Internatinal, Aguirre Divisin (2008);

2 Intrductin The fllwing presentatin is designed fr state cmmissins and prgrams. This presentatin will help users understand the user rles as well as the access levels within the My AmeriCrps system. Yu must have an egrants accunt in rder t access My AmeriCrps functins.* egrants is the Crpratin fr Natinal and Cmmunity Service s grant applicatin and management system and the gateway t the My AmeriCrps system. 2 *Fr details n hw t create an egrants accunt, please watch the tutrial n Create and Manage an egrants Accunt. egrants Caching Unit

3 Understanding: Imprtant Cnsideratins Agenda Grantee Administratr User Rle Defined My AmeriCrps User Rles and Access Flw Chart My AmeriCrps User Rles Defined: Grantee Recruiter, Grantee Member Management My AmeriCrps Access Levels Defined: Prime, Operating Site, and Service Lcatin Planning: User Rles Map Grantee Member Management Rle as it Relates t Access Levels What s next? egrants Caching Unit 3

4 My AmeriCrps Usage Please be Mindful 4 All f the My AmeriCrps tutrials and webinars fcus n the functinality f the system rather than grant requirements r prgram plicies. The My AmeriCrps system des nt include cmprehensive cmpliance checks. We recmmend that prgrams set their wn plicies arund system use and mnitr usage fr cmpliance. Hwever, we suggest that prgrams give sme thught t hw they assign rles and access s that they are cmfrtable with the level f authrity they are giving their users. If they have questins they shuld cntact their Prgram Directr r Prgram Officer. egrants Caching Unit

5 Grantee Administratr User Rle Defined 5 Grantee Administratr: is an egrants user rle that gives full access t My AmeriCrps functinality. Grantee Admins at the state cmmissin will have access t all grants, perating sites (r sub-grantees/prgrams), and service lcatins at the legal applicant rganizatin. Grantee Admins at the state prgrams/sub-grantees will have access t all grants (r perating sites) and service lcatins at the legal applicant rganizatin. can apprve all requests (please cntact yur Prgram Officer fr guidance n business practices). manages rganizatinal infrmatin and all users at the legal applicant rganizatin. egrants Caching Unit

6 My AmeriCrps User Rles & Access Flw Chart 6 egrants Caching Unit

7 My AmeriCrps User Rles Defined Grantee Recruiter: 7 manages mst recruitment functins such as create service listings and prcesses applicatins, with the exceptin f enrllment, fr the legal applicant rganizatin and all f its assciated grants. Grantee Member Management: manages prgram(s) and members, including enrllment; requires an access level: Prime: refers a grant fr the state cmmissin. Operating Site: refers t the sub-grantee r prgram fr the state cmmissin. In the prgram cntext, this refers t a grant. Service Lcatin: refers t the exact lcatin where a member serves. egrants Caching Unit

8 Grantee Member Management User Rle Tree Diagram 8 Prime: Refers t a grant t the state cmmissin. Operating Site: Refers t a subgrantee r prgram/grant. Service Lcatin (new term): Refers t an exact lcatin where a member serves. egrants Caching Unit

9 State Prgrams Service Lcatin Level Access 9 Service Lcatin Level: Lists all available service lcatins assciated with the grants t the state prgram. Service lcatin refers t the exact lcatin where a member serves. egrants Caching Unit Prtal Page fr Service Lcatin User

10 State Prgrams Operating Site Level Access 10 Operating Site Level: Lists all available grants t the state prgram r sub-grantee f the state cmmissin. egrants Caching Unit Wrkbasket fr Operating Site User

11 State Cmmissins Prime Level Access 11 Prime Level: Lists all available grants t the state cmmissin. egrants Caching Unit Wrkbasket fr Prime User

12 Grantees User Rles Map 12 egrants Caching Unit

13 Grantee Member Management Rle at the Service Lcatin Level 13 egrants Caching Unit

14 Grantee Member Management Rle at the Operating Site Level 14 egrants Caching Unit

15 Grantee Member Management Rle at the Prime Level 15 egrants Caching Unit

16 The Resurce Center What s next? Includes ther tutrials 16 Live training and registratin schedule The egrants Caching Unit egrantstta@jbsinternatinal.cm Training/Technical Assistance The egrants Help Desk Technical Assistance User name/passwrd reset assistance egrants Caching Unit