Travaux publics et Services gouvernementaux Canada. Title - Sujet Engineering technical support. Solicitation No. - N de l'invitation W /A

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1 Public Works and Government Services Canada Travaux publics et Services gouvernementaux Canada 1 1 RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Réception des soumissions - TPSGC / Bid Receiving - PWGSC 1550, Avenue d'estimauville 1550, D'Estimauville Avenue G1J 0C7 SOLICITATION AMENDMENT MODIFICATION DE L'INVITATION The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'invitation demeurent les mêmes. Comments - Commentaires Title - Sujet Engineering technical support Solicitation No. - N de l'invitation W /A Client Reference No. - N de référence du client GETS Reference No. - N de référence de SEAG PW-$QCN File No. - N de dossier QCN (014) CCC No./N CCC - FMS No./N VME Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Lemay, Hélène Telephone No. - N de téléphone (418) ( ) Amendment No. - N modif. 001 Date Time Zone Fuseau horaire Heure Avancée de l'est HAE Buyer Id - Id de l'acheteur qcn014 FAX No. - N de FAX (418) Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: TRAVAUX PUBLICS ET SERVICES GOUVERNEMENTAUX CANADA BATIMENT BOUL. PIE XI NORD QUÉBEC G3J1X5 Canada Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: See Herein Instructions: Voir aux présentes Delivery Required - Livraison exigée voir doc. Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution TPSGC/PWGSC , Avenue d'estimauville G1J 0C7 Telephone No. - N de téléphone Facsimile No. - N de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Date Canada Page 1 of - de 2

2 Solicitation No. - N de l'invitation Amd. No. - N de la modif. Buyer ID - Id de l'acheteur W /A 001 qcn014 Client Ref. No. - N de réf. du client File No. - N du dossier CCC No./N CCC - FMS No/ N VME QCN Page 2 of - de 2

3 TITLE : Technical and Engineering Support for Characterization of Electro-Optical (EO) Systems AMENDMENT 001 Postponement of the solicitation closing date Questions and answers 1 to 20; Modification to the Request for Proposals (RFP). POSTPONEMENT OF THE SOLICITATION CLOSING DATE Solicitation closing date is postponed from May 9, 2014, to May 26, 2014 QUESTIONS AND ANSWERS 1 TO 20 Q1: Were these EO System characterization capacity positions occupied in the past year and if so, how were the responsibilities performed (contractor, DND employee, Term employee, Military)? A1: These capacities were performed under contract at DRDC facilities. Q2:[P45 and 55] Calculation of rate categories such employees. The table on page 55 also suggests that (Engineer / Engineer Scientific intermediate / senior scientist, intermediate technician) hourly rates by employee category must be provided. The method of calculation of hourly rates is not provided. We assume that the average of the key resources in each category will be performed. Is that correct? In billing rates we assume that individuals will be used rather than average rates. Is that correct? A2: Yes, that is correct. The average key resources in each category will be used as a method of calculating the rate of the category while individual rate will be used when billing. Part Partie 2 of de 2 / Page 1 of - de 7

4 Q3:[P45] Rate of resource categories. In billing we assume that the rate of resource categories provided on page 45 will be used rather than the rates varying by individual. Is that correct? What happens if a class of resource is not available in our team, for example we have a holder of Masters (D2) but no bachelor (D1)? A3: 1- Yes 2-See mandatory financial criterion a), Part 4 of the Request for Proposal : «Bidders must submit a firm all-inclusive hourly rate for each key resource proposed and for each category of resources, for each year of the contract period.» It is mandatory to include a rate for each category of resources. Consider that these resources will be proposed only at the issuance of a task. Q4:[P43] Defining resources. The experience of a junior resource is defined as between 1 and 3 years of experience, 12 months and 36 months of experience. In this case you could confirm that the experience of an intermediate resource: Between 37 months and 144 months experience? A4: Indeed, the text uses the time in years. It should read, "Intermediate Resource: More than 3 years and up to 12 years of experience." See modification to the RFP below. Q5:[P43] Definition Resource Is Canada willing to recognize the experience of a doctoral candidate who submitted his thesis and is waiting to graduate? A5: -For the «Key resources», requirements must be met at bid solicitation closing date and time. -For the «Resource Categories», requirements must be met when the resource is going to be proposed for a Task. Q6: P. 60 of 70. In the case of university projects proposed for the evaluation of the experience of key resources, is that the value of these projects could be calculated from the number of hours worked multiplied by the average wages industry for the experience level of resources? A6: No, to be considered the project must have a value associated to it. Part Partie 2 of de 2 / Page 2 of - de 7

5 Q7:P. 66 of 70. Since the criterion 4.1 relates to the experience of project management, is that Canada would agree to transfer this criterion in the 3.X series, i.e. at evaluating the experiences of key resources? Otherwise is it Canada accept management experience gained in past jobs? A7: No. We here consider the experience in project management from a global point of view, in relation to the culture of the company. While it is true that we are asking key resources to act as such, we want to evaluate the experience of the bidder The number of years of experience of resources who have completed post-graduate studies has been adjusted as follows: a Master s degree corresponds to one year of work experience, and a PhD corresponds to three. Q8: Can it be cumulated in the case of a resource with a Master and a PhD degrees. A8: Yes Q9: [page 42] Resource category a. Characterization of electro-optical systems (I2, IR and Vis). We believe that electrical engineers are ideally suited to carry out this work. Could Canada add the following two items: A.2 Bachelor s degree in electrical engineering and A.3 Master s degree in electrical engineering? A9: It can be acceptable see modification to the RFP below Q10: [page 43] Resource category b. Electro-optical measurements (I2, IR and Vis). We believe that electrical engineers are ideally suited to carry out this work. Could Canada add the following two items: B.2 Bachelor s degree in electrical engineering and B.3 Master s degree in electrical engineering? A10: It can be acceptable see modification to the RFP below Q11:[page 43] Resource category c. Performance modelling of electro-optical systems (I2, IR and Vis). We believe that electrical engineers are ideally suited to carry out this work. Could Canada add the following two items: C.1 Bachelor s degree in electrical engineering and C.2 Master s degree in electrical engineering? A11: It can be acceptable see modification to the RFP below Part Partie 2 of de 2 / Page 3 of - de 7

6 Q12: [page 62] Error. We believe we have found a mistake. We believe that "a. Laboratory data measurement for image intensifiers or their components;" should rather be "a. Laboratory data measurement for IR sensors or their components;" A12: Effectively, there is an error. Criterion 3.2 a) should read: a. Laboratory data measurements for infrared sensors (0.9 to 15 um) or their components; See modification to the RFP below Q13:[page 62] Error. We believe we have found a mistake. We believe that "a. Laboratory data analysis on image intensifiers or their components;" should rather be "a. Laboratory data analysis on IR sensors or their components;" A13: Effectively, there is an error. Criterion 3.2 b) should read: b. Laboratory data analysis on infrared sensors (0.9 to 15 um) or their components; See modification to the RFP below Q14: [page 63] Error. We believe we have found a mistake. We believe that "a. Laboratory data measurement for image intensifiers or their components;" should rather be "a. Laboratory data measurement for IR sensors or their components;" A14: Effectively, there is an error. Criterion 3.3 a) should read: a. Laboratory data measurements for UV/Visible sensors or their components; See modification to the RFP below Q15:[page 63] Error. We believe we have found a mistake. We believe that "a. Laboratory data analysis on image intensifiers or their components;" should rather be "a. Laboratory data analysis on IR sensors or their components;" A15: Effectively, there is an error. Criterion 3.7 b) should read: b. Laboratory data analysis on UV/Visible sensors or their components; See modification to the RFP below Part Partie 2 of de 2 / Page 4 of - de 7

7 At Annex B, the bidder must complete two arrays: one for the Key Proposed Resources" and a second table for the "Resource Categories." Q16: Does the key resources described in the first table ( Key Proposed Resources ") must be repeated in the table "Resources Categories?" A16: The first table named key resources. It is understood that the training of key resources must be found in one or the other categories of resources. These were built in order to meet the training needs for the performance of tasks. By cons, key resources presented in the first table for the same training can have a different rate from the one shown in the second table. Q17:Tell otherwise, is that the table Resources Categories should include all resources ( keys" and "other ) or only "others? A17: The table of categories of resources includes all training that we considered necessary for the performance of tasks. Key resources must have one of these courses. By cons, as key resources are identified, their experience levels are influencing their rates. Q18:In the latter case, it could happen that one of the rows in the table "Resources Categories, is found empty because the resource would find the first table. Is this acceptable? " A18:No, the second table must be completely filled. It becomes a base price that will be used when a resource will be used to support a key resource. Q19:. In the tender, it is mentioned that "the Contractor must, at all times during the execution of the contract, a security installation valid SECRET level and a protection rating of approved Document SECRET, issued by the Directorate of the Canadian Industrial security Directorate, Public Works and Government Services Canada. "Since the work of this contract shall be completed on the site of DRDC- Valcartier, is that Canada could remove the requirement "security safeguarding documents approved SECRET"? A19: This point will be specified at a later modification. Modification to the RFP: Please make the following changes to item 6.1 of Annex A "Statement of Work"; «Resources shall have the associated education and experience set out in the following list: a. Characterization of electro-optical systems (I2, IR and Vis) Education Part Partie 2 of de 2 / Page 5 of - de 7

8 A.1 Technical in physical technician or technical electronics A.2 Bachelor s degree in physics or engineering physics or electrical engineering A.3 Master s degree in physics or engineering physics or electrical engineering Mandatory experience for resources in A.1, A.2 and A.3: At least 12 months of experience in handling, measuring, calibrating and characterizing electrooptical systems b. Electro-optical measurements (I2, IR and Vis) Education B.1 Technical in physical technician or technical electronics B.2 Bachelor s degree in physics or engineering physics or electrical engineering B.3 Master s degree in physics or engineering physics or electrical engineering Mandatory experience for resources in B.1, B.2 and B.3: At least 12 months of experience in handling, calibrating and measuring using electro-optical systems. c. Performance modelling of electro-optical systems (I2, IR and Vis) Education C.1 Bachelor s degree in physics, mathematics or in engineering physics or electrical engineering C.2 Master s degree or higher in physics, mathematics or in engineering physics or electrical engineering» Please make the following changes to item 6.2 of Annex A "Statement of Work"; «The experience of the proposed resources is defined as follows: a. Junior resource: between 1 and 3 years of experience. b. Intermediate resource: More than 3 years and up to 12 years of experience c. Senior resource: over 12 years of experience.» Please make the following changes to item 3.2 of Attachment 2 "mandatory and Point Rated Technical criteria";...the bidder must use these projects to present work that shows the experience and skills of the key resources in the following types of activities: a. Laboratory data measurements for infrared sensors (0.9 to 15 um) or their components; Part Partie 2 of de 2 / Page 6 of - de 7

9 o 1 pt per parameter measured (see Note 1) for each key resource (max. 2) having completed the parameter measurement b. Laboratory data analysis on infrared sensors (0.9 to 15 um) or their components; o 1 pt per parameter analyzed (see Note 1) by one (1) of the key resources... Please make the following changes to item 3.3 of Attachment 2 "mandatory and Point Rated Technical criteria";...the bidder must use these projects to present work that shows the experience and skills of the key resources in the following types of activities: a. Laboratory data measurements for UV/Visible sensors or their components; o 1 pt per parameter measured (see Note 1) for each key resource (max. 2) having completed the parameter measurement b. Laboratory data analysis on UV/Visible sensors or their components; o 1 pt per parameter analyzed (see Note 1) by one (1) of the key resources... *** All the other clauses and conditions remain unchanged *** Part Partie 2 of de 2 / Page 7 of - de 7

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