Travaux publics et Services gouvernementaux Canada. Solicitation No. - N de l'invitation E60PD-14PAPR. pd032.e60pd-14papr

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1 Public Works and Government Services Canada RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Bid Receiving - PWGSC / Réception des soumissions - TPSGC Laurier St. / rue Laurier Place du Portage, Phase III Core 0A / Noyau 0A Gatineau Québec KA 0S5 Bid Fax: (89) Revision to a Request for a Standing Offer Révision à une demande d'offre à commandes Regional Individual Standing Offer (RISO) Offre à commandes individuelle régionale (OCIR) The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Offer remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'offre demeurent les mêmes. Comments - Commentaires Travaux publics et Services gouvernementaux Canada Part - Partie of - de See Part for Clauses and Conditions Voir Partie pour Clauses et Conditions Title - Sujet OFFICE PAPER - PAPIER DE BUREAU Solicitation No. - N de l'invitation Date E60PD-PAPR/B Client Reference No. - N de référence du client Amendment No. - N modif. E60PD-PAPR 00 File No. - N de dossier CCC No./N CCC - FMS No./N VME pd0.e60pd-papr GETS Reference No. - N de référence de SEAG PW-$$PD Date of Original Request for Standing Offer Date de la demande de l'offre à commandes originale 0-0- Solicitation Closes - L'invitation prend fin Time Zone Fuseau horaire at - à 0:00 PM Eastern Standard on - le Time EST Address Enquiries to: - Adresser toutes questions à: Buyer Id - Id de l'acheteur Swanson, Manon pd0 Telephone No. - N de téléphone FAX No. - N de FAX (89) ( ) (89) Delivery Required - Livraison exigée Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Security - Sécurité This revision does not change the security requirements of the Offer. Cette révision ne change pas les besoins en matière de sécurité de la présente offre. Instructions: See Herein Instructions: Voir aux présentes Issuing Office - Bureau de distribution Commercial Acquisitions & Fast Track Procurement Div/Div des Acquisitions commerciales et achats en régime accéléré Laurier St. / rue Laurier 6B, Place du Portage Phase III Gatineau Québec KA 0S5 Acknowledgement copy required Accusé de réception requis Signature For the Minister - Pour le Ministre Yes - Oui The Offeror hereby acknowledges this revision to its Offer. Le proposant constate, par la présente, cette révision à son offre. Date No - Non Name and title of person authorized to sign on behalf of offeror. (type or print) Nom et titre de la personne autorisée à signer au nom du proposant. (taper ou écrire en caractères d'imprimerie) Canada Page of - de

2 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr Amendment No is raised to modify the RFSO document - Annex A and to respond to questions received from the industry: A) MODIFICATION TO THE RFSO DOCUMENT B) QUESTIONS RECEIVED FROM THE INDUSTRY A) MODIFICATION TO THE RFSO DOCUMENT. At Part - General information Insert clause :.. Electronic Price List Any Standing Offer that will be issued as a result of the Request for Standing Offer may be listed by PWSGC on a web-based desk top purchasing aid provided to federal government departments and agencies At Part, paragraph... E) Average Score Calculation DELETE An average of the scores resulting from the evaluations will be calculated for each of the four () classes of paper identified in the EFOT. Average scores will be rounded to the nearest integer INSERT For each of the four () classes of paper identified in the EFOT, an average of the scores obtained will be calculated for each pricing column. These average scores will be rounded to two decimals. The sum of these average scores will be used to determine the successful offeror. (Evaluated Sum) At Part, Basis of selection paragraph. Item (c) DELETE: Obtain an average financial evaluation score of 60 points or more for each class of paper INSERT: For each of the four () classes of paper identified in the EFOT, obtain an average financial evaluation score of 60 points or more by pricing column. At Part, Basis of selection paragraph. Item DELETE: Only the responsive offer with the highest evaluated average score in each region will be recommended for issuance of a Standing Offer. INSERT: On a region by regions basis, only the responsive offer with the highest Evaluated Sum will be recommended for issuance of a Standing Offer. Part - Partie of - de / Page of - de 8

3 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr At Annex A - Delete: Clarifications pertaining to criteria 6. of the UL-77 Standard Manufacturers can demonstrate compliance to criteria 6. a) to e) of the UL-77Standard if: (a) They are endorsed by FSC and PEFC- forest management certifications Replace with: Clarifications pertaining to criteria 6. of the UL-77 Standard Manufacturers can demonstrate compliance to criteria 6. a) to e) of the UL-77Standard if: (a) They are endorsed by FSC or PEFC- forest management certifications At Annex A - Insert the following clause A.8 Electronic Transactions via Government e-commerce solutions ) PWGSC or Identified Users may, at any time during the Standing Offer period, choose to implement an e-commerce solution to automate their transaction process. As a result of this, Departments or Agencies may request that the Offeror establish a compatible e-commerce interface between systems. Prior to using an e-commerce solution to conduct transactions against the Standing Offer, Identified Users will be required to obtain the Standing Offer Authority's authorization. They will submit, to the Standing Offer Authority, information pertaining to the compatibility requirements they may place on the Offeror for the purpose of establishing an e-commerce interface. ) The information provided by the Identified User will, at a minimum, include: Commercial name of the e-commerce platform (i.e.: Arriba, Configure, Shopify, SAP) ; Interface communication flow; Requirements pertaining to supplier certification or membership to qualified networks; Order (call-up) placement and amendment workflow requirements; Order (call-up) processing workflow requirements; Order (call-up) receipt and rejection workflow requirements; Catalogue content (structural) requirements (i.e. : Field mapping and naming conventions, field descriptors, field parameters); Payment processing requirements. Implementation plan Part - Partie of - de / Page of - de 8

4 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr Implementation timeframe Treatment and distribution of associated costs & fees as and where applicable ) The Standing Offer Authority will: a) consider these requirements within the context of the Standing Offer; b) provide advice and recommendations to the department or agency as it deems necessary; c) present the request to the Offeror; and, in the event the Offeror agrees to proceed; d) authorize the use of the Standing Offer within the Department's e-commerce solution. Every request for e-commerce integration will stand on its own merit, the Offeror may, at its sole discretion, choose to accept or decline any request for e-commerce integration. In the event the Offeror agrees to proceed with an e-commerce integration, the Offeror will, in collaboration with the Identified User implement said integration in accordance with the information provided and the agreed upon implementation plan. Part - Partie of - de / Page of - de 8

5 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr B) QUESTIONS RECEIVED FROM THE INDUSTRY Question no : Can you provide approximate volumes for each product for either each of the locations or each region Answer no : The estimated business value for PSAB for a one year period is estimated at million. Question no :.. Official Language Act: When it says: any Offeror across Canada that is quoting on a bilingual designated region must offer documentation in Both official languages, do you mean by documentation the Request for a Standing Offer documents? Or do you mean any documents after bid has been awarded? Answer no : Offerors may submit offers in the language of their choice. After the SO has been awarded you must provide the documentation and provide services in English and/or French. Question no : Annex A - Requirement A. Delivery: Is there a possibility to get, based on volume for 0, what the quantities would be approx. based on each type of paper, per delivery category (- or )? Answer no : Quantities below are based on usage by paper type and category reported for 0. These quantities represent historical usage and are not to be construed as a commitment on Canada s behalf. 00% - Legal 00% - Letter 00% - Tabloid 0 %Colored Tabloid 0% - Legal Part - Partie of - de / Page of - de 8

6 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr 0% - Letter 0% - Tabloid 0% Coloured Legal 0% Coloured Letter 50% - Legal 50% - Letter 50% - Tabloid Grand Total Part - Partie of - de / Page 5 of - de 8

7 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr Question no A: Annex A - Requirement A... Multipurpose and Agricultural Waste Fiber Paper: Would you have a projected volume for the quantity of wheat paper that is expected to be ordered? Answer no A: At this time it would be difficult to forecast usage of Agricultural Waste Paper, It is being introduced as another option in our gamut of environmentally preferable paper alternatives. Question no B: What initiated the agricultural component of this standing offer? Answer no B: We have been approached by manufacturers of Agricultural Waste Paper to include this paper as an environmentally preferable paper in our offers for the past two Standing Offer cycles. Data permitting us to make a determination as to compliance of the paper was not readily available to us at the time. Growing use and adoption of this paper alternative has provided us with enough market data to consider this as an another alternative to virgin fiber paper from wood pulp. Question no 5: Annex A Requirement A.. Types of Paper: May we offer one price for a certain selection of paper but submit two product varieties specifications if ever we run into supply issues? Answer no 5: PWGSC recommends that you offer one type of paper and that in the event you encounter supply issues, you submit an equivalent substitute for consideration as detailed in 6.A.. Discontinued Items, Product Number Changes. Question no 6: Part Evaluation procedures and basis of selection... Sustainable Pricing: Can you explain as to what is the reason for a sustainable pricing in the scoring procedure? Answer no 6: This approach was introduced into the RFSO document to eliminate pricing irregularities in the offers received and to ensure that offerors would be able to honour pricing offered on all their products for the entire period of the standing offer. Part - Partie of - de / Page 6 of - de 8

8 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr Question no 7: Annex A Requirement A. Delivery: We ve noticed that for this request to tender, there is not Category like on previous contracts. What was the reason that made the decision to remove that Category of deliver Answer no 7: The delivery option formerly known as Category (delivery of paper and distribution based of Min / Max thresholds) represents a risk, wherein an offeror could artificially influence demand. This risk as well as limited use are the reason why this delivery option has been removed. Question no 8: How is the average price calculated for the price breaks / or units of measure? Answer no 8: See revised Part, paragraph... E) Average Score Calculation Question no 9: We have reviewed the items in the EFOT with all of the major paper suppliers in Canada. The ledger and tabloid sizes for agricultural paper (lines -6 in the EFOT) are not available for distribution. If you are currently purchasing these sizes from a vendor today; can you please supply that information? If you are not buying these sizes today; can you remove them from the evaluation? Answer no 9: We received the confirmation that the ledger and tabloid sizes for agricultural paper are available for distribution Question no 0: As there are prices per line item in the EFOT, which price will you use to apply your scoring methodology as per section...? Answer no 0: See revised Part, paragraph... E) Average Score Calculation Question no : Can you clarify section... part E Average score calculation? Do you mean that you will take the score for each of the 7 lines in Section, then divide by 7 to get a final total for that class? Answer no : See revised Part, paragraph... E) Average Score Calculation Part - Partie of - de / Page 7 of - de 8

9 E60PD-PAPR/B 00 pd0 E60PD-PAPR pd0e60pd-papr Question no : The stiffness value for Agriculture fiber is reported as.9 in CD and 0.9 in MD. This implies short grain paper which would have poorer runnability values than grain long paper. Grain long is the industry standard for copy paper. Is the short grain intentional or a typo Answer no : The information on the technical performance tables listed at Annex A of the RFSO is accurate. The stiffness value for Agriculture fiber is.9 in CD and 0.9 in MD. Question no : Multipurpose and Agricultural Waste Fiber Paper: After some inquiring, this type of paper is only available in an 8.5 x size sheet. Since we don t have access to the supported sizes for this product, would we be disqualified (or lose points) if we leave the supported sizes areas blank or n/a when filling out the Electronic Financial Offset Template? Answer no : Refer to answer no 9 ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED Part - Partie of - de / Page 8 of - de 8

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