Travaux publics et Services gouvernementaux Canada. Title - Sujet NUANS RENEWAL PROJECT. Solicitation No. - N de l'invitation U /C

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1 Public Works and Government Services Canada RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Bid Receiving - PWGSC / Réception des soumissions - TPSGC 11 Laurier St. / 11, rue Laurier Place du Portage, Phase III Core 0B2 / Noyau 0B2 Gatineau Québec K1A 0S5 Bid Fax: (819) SOLICITATION AMENDMENT MODIFICATION DE L'INVITATION The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'invitation demeurent les mêmes. Travaux publics et Services gouvernementaux Canada Title - Sujet NUANS RENEWAL PROJECT Solicitation No. - N de l'invitation U /C Client Reference No. - N de référence du client U GETS Reference No. - N de référence de SEAG PW-$$ZM File No. - N de dossier 384zm.U Part - Partie 1 of - de 2 See Part 2 for Clauses and Conditions Voir Partie 2 pour Clauses et Conditions CCC No./N CCC - FMS No./N VME Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Beaudoin, Michael Telephone No. - N de téléphone (819) ( ) Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Amendment No. - N modif. 003 Date Time Zone Fuseau horaire Eastern Daylight Saving Time EDT Buyer Id - Id de l'acheteur 384zm FAX No. - N de FAX (819) Comments - Commentaires Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: See Herein Instructions: Voir aux présentes Delivery Required - Livraison exigée Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Informatics Professional Services Division / Division des services professionnels en informatique 11 Laurier St., / 11, rue Laurier 3C2, Place du Portage Gatineau Québec K1A 0S5 Telephone No. - N de téléphone Facsimile No. - N de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Date Canada Page 1 of - de 1

2 SOLICITATION AMENDMENT 003 This amendment is raised to include questions and answers to the Solicitation. Please include the following questions and answers to the Solicitation: Question 5: Are there any application restrictions that would prevent the bidder from multiple server instances on the same physical server (i.e. have the WAS/J2EE and SOLR servers on the same physical server)? Answer: No, however the Contractor must be able to meet the Service Level Requirements. Question 6: Do any application components (i.e. Database server) require a dedicated physical server? Answer: No, the Contractor is expected to determine this requirement and be able to meet the Service Level Requirements. Question 7: How much disk space is required for each of the application, database, middleware components and FTP sites? Does your minimum estimate of 5 TB per environment (Production, Pre-Production, DR) include the requirement for all components or just data? Answer: The minimum estimate includes all components per environment. There is no need to have a breakdown per environment. Question 8: Are there any server requirements (RAM, CPU) specific to the applications (i.e SOLR) that have not been mentioned in the RFP? Answer: Section in the RFP addresses server requirements. Please note that the minimum required disk space (5 TB) is per environment not per Virtual Machine (VM). IC anticipates that GB of RAM and Xeon 2.4 GHz dual core CPUs may be sufficient, but this may need to be increased for resource intensive components such as the SolrCloud servers. Part - Partie 2 of - de 2 / Page 1 of - de 7

3 Question 9: How much data is expected to be stored on the FTP server? Are online archives of data loads required? Answer: The Data size to be stored on FTP is estimated at 1TB. No online archive is required. Question 10: Is there a requirement to cluster at a database layer? If yes, what is the method (Oracle Dataguard, RAC?) Answer: No, there is no requirement to cluster at a database layer, however the Contractor must be able to meet the Service Level Requirements. Question 11: Kindly specify the number and type of links (e.g., VPN over Internet) required between Contractor's production site facility and the IC technical development site facility, the IC, and "any other designated user". What government facility/locations would these links be required for? Please share each physical address. What would be the bandwidth required for each link? Answer: The software developers from Industry Canada need access (VPN) to only the pre-production environment. For security reasons we cannot share the location and physical address. The bandwidth is very low (the developers should be able to troubleshoot, reproduce bugs, etc). Question 12: What is the anticipated growth rate (represented in GB/TB) of the storage including the database? Answer: The historic growth rate of the database has been negligible. No significant increase is anticipated during the Contract. Question 13: Please confirm the backup policy for all the data is daily incremental and monthly full and retention requirement is 6 months. Answer: Confirming daily incremental and full monthly backups, however the retention requirement is 7 years. Question 14 Can the Crown disclose Industry Canada s current Oracle licensing agreement? Answer: Canada does not have an Oracle license in the current solution, as Oracle is not currently used. Under the proposed new solution, the Contractor is required to provide the specified Oracle license during the contract period. Question 15 : Can the Crown confirm if Industry Canada will be providing the Oracle licensing? Answer: The Contractor is responsible to provide any required licenses. Canada will not provide the Oracle licensing. Part - Partie 2 of - de 2 / Page 2 of - de 7

4 Question 16 : Can the Crown confirm if there are any other special licensing requirements other than oracle? (e.g. Partitioning, Data Encryption, Compression etc.) Answer: The Contractor is expected to determine what other licenses (if any) are required in order to do the Work and meet the Service Level Requirements. Question 17 : In Annex A on page 39, can Industry Canada confirm that the date should be May 31, 2016 and not May 31, 2015? Answer: Industry Canada will be able to confirm a new target deployment date when the contract for Hosting and Operations is ready to be issued. Question 18 Regarding the information provided in Annex A , what is the average number and size of restore requests per month for the past 12 months? Answer: To Canada s knowledge, there have been no restores in the past 12 months. Question 19 : Regarding the information provided in Annex A , what are the requirements regarding destruction of data required at the end of a disaster recovery exercise? (e.g. Time requirements) Answer: Canada anticipates that there will be no requirement to destroy data during the contract period. Question 20: Regarding the information provided in Annex A , can Industry Canada confirm is the disaster recovery test exercise is to happen off hours? Answer: The disaster recovery test exercise can be done on the Production Disaster Recovery environment during the business hours or off hours. Question 21: Regarding Annex A 5.5.2, is hardware high availability required for the database server? Answer: No, as long as the Service Level Requirements are met. Part - Partie 2 of - de 2 / Page 3 of - de 7

5 Question 22: Regarding Annex A 5.5.2, which media format will the backups be required for Industry Canada (e.g. Tape) Answer: The Contractor is expected to choose a format that is reliable and meets the Service Level Requirements. Question 23: Regarding Annex A 5.5.2, the solicitation states that there is an expectation of refreshing the database for NUANS weekly or monthly. Would this be required for the Non-production environment as well? Answer: Yes Question 24: Regarding Annex A , is Industry Canada able to provide the utilization statistics to determine peaks and average internet bandwidth consumption covering all public interfaces? Answer: Appendix A4 of the RFP (NUANS System Volumes) provides historic usage peaks. IC is unable to provide indicative average bandwidth consumption, as the new solution has yet to be deployed. Question 25 Regarding Annex A , can Industry Canada please confirm if there is a requirement for the link between the proposal award winner and Industry Canada to be supported by an encryption. Answer: Yes. Question 26 Regarding Annex A , can Industry Canada please advise if it is WAS 8.5 Network Deployment or Base version used for the cluster? Answer: Base version is sufficient. Question 27: Regarding Annex A , can Industry Canada confirm the amount of Mailboxes the proposal award winner will be required to host? Answer: Canada anticipates a requirement for 10 mailboxes, however this may grow to 20 over the course of the contract. Question 28 : Regarding Annex , can Industry Canada confirm that ownership of the will remain with Industry Canada but the toll free number will be pointed to a difference conversion number? Answer: Canada will continue to use a toll-free phone number for users in the new system. The phone number will be confirmed once the Contract is issued. Question 29: Regarding Annex A , does Industry Canada have a service management tool that the proposal award winner s help desk will be required to use. Part - Partie 2 of - de 2 / Page 4 of - de 7

6 Answer: No. Question 30 Regarding Annex A 12.3, is the annual report due 60 calendar days after fiscal year end as stated in 12.3 or 30 business days after fiscal year end as stated in Appendix 3? Answer: 60 calendar days after fiscal year end. Question 31: Regarding Appendix A3, the requirement for NUANS online system availability is 99.0%. Can Industry Canada please disclose the formula that will be used to calculate and measure the availability of the NUANS application? Answer: 99.0% system online availability is defined follows: the system is unavailable to end-users for no greater than 1.0% of all time, averaged monthly. Question 32 : Appendix A3 states that the report generation time is 3 seconds. Does the current NUANS application capture the report generation times within the application? If so, how are the metrics exposed for integration in the proposal award winners monitoring and reporting tools? Answer: No, the current application in production does not capture report generation times. The application in development, in our tests, is able to generate the reports in 3 seconds. Question 33: In Appendix A3, the outage reporting is listed with a service level but not mentioned in section 12. Can Industry Canada please disclose all of the content details required for the Outage Report? Answer: The current Contractor sends an to Industry Canada indicating that the NUANS service is down. Here is a sample: This is to inform you that the transmission problem earlier reported between the NUANS production system and Corporations Canada has been rectified. NUANS reports are now being transmitted automatically to Corporations Canada. Total downtime was from Dec. 16 at 8:30 AM to Dec. 16 at 12:34 PM. The backlog of the NUANS reports have all been transferred to Corporation Canada. If you have any questions, please contact the NUANS Help Centre at 1.xxx.xxx.xxxx. Question 34: Can the Crown confirm if another company has been providing the requested services of the solicitation within the last 10 years? If so, was the pricing schedule of the incumbent the same as the pricing schedule provided in Attachment 4.2 of this solicitation? Answer: Yes, another company has been providing the requested services within the last 10 years. The pricing schedule was different compared to that provided in the solicitation. Part - Partie 2 of - de 2 / Page 5 of - de 7

7 Question 35 : In Appendix 4, Industry Canada has provided historical NUANS Systems volumes spanning from 2009/2010 to 2013/2014. Assuming that there is an incumbent contract, can Industry Canada disclose the Price per Report for each Report Type during that timeframe? Answer: Yes, the following are the current prices per report by report type. For Private Sector Clients NUANS Reports July to June July to June July July July to present Reservation Report, Inquiry Report, Trade-mark and Trade Name Reports and Recovered Reports Expedited or Real Time (self-serve) Reservation Report $ $ $ $ $ $ $ $ $ $ Preliminary Search $ 0.20 $ 0.20 $ 0.21 $ 0.22 $ 0.23 Surveillance Report $ $ $ $ $ Surveillance Citation User Account Set-up Fee User Account Re-activation Fee $ $ Minimum Monthly Administration Fee $ $ For Public Sector Clients NUANS Reports July to June July July July July to present Reservation Report, Inquiry Report and Recovered Report Expedited or Real Time Reservation Report $ $ $ $ $ $ $ $ $ $ Preliminary Search $ 0.20 $ 0.20 $ 0.21 $ 0.22 $ 0.23 User Account Set-up Fee User Account Re-activation Fee $ $ Minimum Monthly Administration Fee $ $ Part - Partie 2 of - de 2 / Page 6 of - de 7

8 Question 36 : Regarding rated requirement PR29 on p.29, can Industry Canada confirm what the total points would be out of? It is unclear whether it would be out of 12 or not. Answer: Confirmed. PR29 has a maximum of 12 points available. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME Part - Partie 2 of - de 2 / Page 7 of - de 7

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