Travaux publics et Services gouvernementaux Canada. Title - Sujet DEW Line Sites Monitoring Program

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1 Public Works and Government Services Canada Travaux publics et Services gouvernementaux Canada 1 1 RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Public Works and Government Services Canada ATB Place North Tower Jasper Avenue Edmonton Alberta T5J 1S6 Bid Fax: (780) SOLICITATION AMENDMENT MODIFICATION DE L'INVITATION The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'invitation demeurent les mêmes. Title - Sujet DEW Line Sites Monitoring Program Solicitation No. - N de l'invitation W /A Client Reference No. - N de référence du client W GETS Reference No. - N de référence de SEAG PW-$NCS File No. - N de dossier NCS (022) CCC No./N CCC - FMS No./N VME Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Bogus (NCS), Dolan Telephone No. - N de téléphone (587) ( ) Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Amendment No. - N modif. 002 Date Time Zone Fuseau horaire Mountain Daylight Saving Time MDT Buyer Id - Id de l'acheteur ncs022 FAX No. - N de FAX (780) Comments - Commentaires Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: See Herein Instructions: Voir aux présentes Delivery Required - Livraison exigée Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Public Works and Government Services Canada Northern Contaminated Site Program ATB Place North Tower Jasper Avenue Edmonton Alberta T5J 1S6 Telephone No. - N de téléphone Facsimile No. - N de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Date Canada Page 1 of - de 2

2 Solicitation No. - N de l'invitation Amd. No. - N de la modif. Buyer ID - Id de l'acheteur W /A 002 ncs022 Client Ref. No. - N de réf. du client File No. - N du dossier CCC No./N CCC - FMS No/ N VME W NCS This amendment has been raised to make the following changes to the tender document, as well as provide answers to questions received during the tender period: Page 2 of - de 2

3 This amendment has been raised to make the following changes to the tender document, as well as provide answers to questions received during the tender period: Q1) Is this desiccant only to be replaced at FOX-4 Cape Hooper in 2018 as per Figure 1 and Table 1? A1) The desiccant must be replaced each time the ULB15 battery is replaced. Q2) Does the battery replacement at FOX-4 Cape Hooper in 2018 only consist of changing the ULB15 8-year battery model and not the ULB1 battery? A2) The ULB1 battery must never be replaced. Q3) Are the items and documents associated with the mandatory requirements listed under SRE 3 of the RFP document excluded from the 33 page limit? A3) Refer to SRE 2, 2.2 Specific Requirements for Proposal Format Q4) Are there specific detection limits required for analytical parameters that do not have guidelines (for example chromium, cobalt, PCBs in water)? A4) Please remove section in its entirety and replace by: Method detection limits employed by the laboratory must meet the minimum requirements listed in the following table: Minimum MDLs for monitoring program Parameter Soil (mg/kg) Groundwater (mg/l) Arsenic (total) <1 <0.001 Cadmium (total) <0.5 < Chromium (total) <1 <0.001 Cobalt (total) <1 < Copper (total) <1 <0.005 Lead (total) <1 < Mercury (total) <0.1 < Nickel (total) <1 <0.001 Zinc <1 <0.005 PCBs <0.05 <0.05 Petroleum Hydrocarbons PHC F1 <7 <0.025 PHC F2 <4 <0.1 PHC F3 <8 <0.1 PHC F4 <6 <0.1

4 Q5) Regarding the interlab comparison, are the two labs expected to use the same analytical methodology for each parameter tested? A5) Yes Q6) Does the 33 page limit exclude appendices? A6) Refer to SRE 2, 2.2 Specific Requirements for Proposal Format. Q7) From the TOR document page 8 and 9, please clarify the agency that the escort is a representative of? A7) Raytheon Canada Limited Q8) Please clarify the function of the escort. A8) Raytheon is responsible for care, custody and control of the North Warning System. The escort is ensuring that the NWS infrastructure is protected. Q9) Also, are proponents required to account for costs and logistics of getting the escort to and from site, as well as accommodations while on site? A9) DND will cover the costs for the escort s time and for travel to the nearest community selected by the proponent. The consultant will cover costs for accommodations and meals while on site and for transport to and from the nearest community. Q10) If so, where will the escort be travelling from? A10) The escorts will meet the consultant in the nearest communities to FOX-3 and DYE-M, as selected by the consultant. Please note that it was confirmed that escorts will only be required for FOX-3 and DYE-M.

5 Q11) We request that field perseveration of samples (e.g. PHC analyses) be allowed for this scope of work as doing so enables extension of laboratory hold times without compromising sample analyses. A11) Please remove TOR section: Do not field-acidify or preserve samples. Replace by: Do not field-acidify or preserve samples collected for metals and PCBs. PHC F1 to F4 samples can be preserved to increase hold time. Always note any use of preservatives when filling Annex J. Q12) On page 22 of the Terms of Reference document, Section states that permits/licences will be obtained by the DCC Technical Specialist. Is this meant to say the PWGSC Technical Specialist? A12) No. The TOR is correct. Q13) The Terms of Reference document is shown as having a total of 38 pages, but only 33 pages of the document have been provided. Can you please clarify? A13) Additional pages are to accommodate the WBS, RAM and Gantt chart. Q14) Can the Geotechnical Field Staff Lead be a Certified Engineering Technologist or an Engineer in Training? A14) No. Please refer to TOR. Q15) Are any resources (buildings, trucks, ATVs) at these sites available for use to support the monitoring program? If so, please provide a detailed list of resources available for each site. A15) The proponent can contact Raytheon Canada Limited (Kelly St-Louis ext 2928 ) to enquire about entering into a subcontract for use of on-site resources for DYE-M and FOX-3 only. No resources are otherwise available. Q16) Can you please provide details regarding the condition and length of the landing strip for each site? i.e. are landing strips for each site serviceable? Please provide a detailed description of the status of each landing strip. A16) All known information regarding the landing strips is provided in table 2 of the TOR. Information will be provided to the proponents as/if it becomes available to DND.

6 Q17) Project Management: As it stands now, the project manager is the Senior Env. Prof. who must be P. Eng. or P. Geo. A17) Please refer to section of the TOR. Q18) It is understandable that you want two geotechnical engineers to collect the data, produce and revise the reports. Given the size of the program, should not project management be a separate key personnel with northern experience, isolated site logistics and be familiar with this type of projects? A18) Please refer to section Q19) Is a geotechnical engineer the best professional to properly propose and evaluate field and laboratory QA/QC procedures and results? Given the importance of reliable results, would not a geochemist, a chemist or a chemical engineer be best suited and be part of the key personnel? A19) Refer to section of the TOR. Q20) WBS/RAM and Gantt Chart/Schedule: Are these elements only required for the first year of the contract and not the option years? A20) Required for full duration of the contract (4 years) -see amendment #1 on Buy and Sell Q21) Contractor s Inuit Participation Plan Q21A) Please confirm that the MIEC requirement is for on-site work only. A21A)No. The MIEC includes all work as per Annex U. Q21B)Please define when on-site work starts and finishes. A21B) Refer to previous answer. Q22) In previous LFM programs, it was clear that the landfill designers could not perform the actual monitoring of the landfill once built. I looked for such a clause in the RFP and could not find it. Could you please confirm? A22) Conflict of interest: Consulting firms or organizations and their key personnel currently or previously involved in the design of the DEW Line landfills included in this TOR are ineligible to participate as proponents, as a member of a joint venture or as a sub-consultant on this project. Please refer to R1410T GI25 ( ) Conflict of Interest - Unfair Advantage All other terms and conditions of the tender remain the same.

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