2014 GREEN TRADESHOW EXHIBITOR PACKAGE

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1 2014 GREEN TRADESHOW EXHIBITOR PACKAGE SATURDAY, MAY 10, NOON 4:00 PM TERRACE BAY ARENA Located just 2 hours East of Thunder Bay Along Highway 17 This event is organized by a dedicated volunteer committee and the Township of Terrace Bay. It attracts residents and tourists from throughout Northwestern Ontario. Our Arena will transform into an exciting space full of a variety of booths encompassing the many shades of green. We will be sending this invitation to over 100 potential businesses with a green focus including: renewable energy (solar, wind, geothermal, hydro, wood, etc), energy efficient products (lighting, windows, insulation, etc), and an eco-friendly focus (gardening, composting, recycling, bath products, etc) and much more. For more information visit the regularly updated - The 2014 Green Tradeshow will be featuring the theme of Home Construction & Improvement. Building and maintaining your house is a big investment. It s important to know how to reduce your energy costs and make your home more comfortable! With the recent cold winter, we think this is a relevant theme that will attract visitors (you do not have to be within this theme to be a part of the Green Tradeshow). Join us for the largest green-oriented Tradeshow in Northern Ontario! Also, visit for tourist information and places to see when you visit Terrace Bay like the 100 foot Aguasabon Falls, the beautiful Terrace Bay Beach, and the 50 foot Terrace Bay Lighthouse attraction in the revitalized downtown! Also download the Visitors Guide for more info on Terrace Bay

2 2014 Green Tradeshow Exhibitor Information SATURDAY, MAY 10, 2014, 12 NOON 4:00 PM at the Terrace Bay Arena EXHIBITOR CRITERIA All products and services sold and information presented must have a green focus. This can include more efficient technologies, more environmentally friendly products or services, green themed community group fundraising or green education. If you are unsure, contact green@terracebay.ca. COST EXHIBITOR SITES - $ for the first 8 foot table spot and $25 each additional 8 foot spot The Tradeshow setup staff will supply 8 foot tables bring your own table cloths! Maximum of 3 table spots. Exhibitors must supply their own extension cords. If you require electricity, please ensure you note it on the registration form The arena does have limited internet access so please tell us if you need it ALLOCATION OF EXHIBITOR BOOTHS The Green Tradeshow will take place in the Terrace Bay Arena. The Tradeshow Planning Committee will try to accommodate all exhibitors; however we are unable to guarantee special requests. Areas will be allocated on a first-come/first serve basis based on power needs. SET-UP & TAKEDOWN (NO EARLIER THAN 4PM PLEASE) All vendors must be setup by 11:00 AM - SATURDAY, MAY 10, 2014 and the arena doors will be UNLOCKED at 9:00AM ON SATURDAY, MAY 10, If you would like to setup the night before please indicate and special arrangements can be made. The 11:00am setup time allows you to network with other exhibitors, socialize with volunteers or grab a bite to eat. We ask that no exhibitor booths are taken down before 4pm! LOADING & UNLOADING Vendors will access the Arena through the BACK ENTRANCE CURLING CLUB PARKING LOT (see attached pictures), which is approximately 8ft x 8ft. The FRONT ENTRANCE will be locked to restrict public access prior to the tradeshow until right at 12 Noon. CREATIVE DISPLAYS Vendors are encouraged to create unique displays and prizes will be awarded for most creative! * New this year the use of video! Please see last sheet about integrating video into displays. Prizes will be given for most creative displays and best integration of video into your booth! DOOR PRIZES An excellent way to advertise your business is through the use of door prizes! If you would be so gracious to donate a door prize please let us know on your registration form. THANKS! REGISTRATION All vendors must complete a registration form see separate sheet (please ). In order to avoid disappointment vendors are encouraged to submit your registration with payment prior to FRIDAY, May 2, Only paid registrations will be accepted. For credit card purchases please contact the Terrace Bay Municipal Office at (807) and indicate your business/organization name. If you wish to confirm your registration, or require more information please contact the Township of Terrace Bay Business Development Intern at (807) , 239 or green@terracebay.ca A FOOD VENDOR WILL BE AVAILABLE WITH COFFEE STARTING AT 10:00AM - Exhibitors will receive a $5 food voucher on behalf of the planning committee

3 Exhibitor Points to Note: The rear entrance of the Terrace Bay Arena (off the highway at the tourism information centre) will be the exhibitor entrance and the door will open at 9am on Saturday May 10. The rear door is 8 ft x 8 ft and can accommodate vehicles. However, if possible it is not recommended due to the traffic coming in and out of that entrance that vehicles be used for it. Volunteers will assist you to load and unload booth materials. Volunteers are also available to grab you food or sit at your booth so you can get a washroom break. Volunteers will have green t-shirts on and are easily recognized. The front entrance to the arena (off Selkirk Avenue) will be locked until 12 noon when visitors will be allowed into the arena. Please try not to use power if not needed for videos or displays, but if you do need it, the planning committee needs to know through the registration forms). Extension cords will not be provided, ensure you bring foot extension cords. You will be provided with an 8 foot table and no table cloth. If you wish, bring your own table cloth (green or white would fit the theme the best). The space behind you will be the boards from the arena if you wish to hang things, however some businesses will be put in the centre of the arena without space behind them so please plan in this case (power is on the outside of the arena so if you need it you will be placed on the outside) If you do not wish to use the table, you can fold it up and place it behind you or the volunteers can remove it if time allows. A map in the arena will identify your space. Whenever possible try to consider the green theory in your planning. Try not to use nonbiodegradable products or materials that have a negative effect on the environment. Perfection in this theory is very difficult and sometimes unable to be accommodated (ex. could not find any green balloons) The best we can do is try though. Do not forget the prizes for creative tradeshow display. Members of the planning committee will evaluate booths and award prizes four prizes in total. Door Prizes: door prizes are still being sought and if you would like to donate one please let the planning committee know ASAP. It is the intent that door prizes will be given away on the hour at 1pm, 2pm, and 3pm with an area set aside for a microphone. Admission: visitors to the tradeshow are being charged $2 or a non-perishable food donation to the North Shore Harvest Food Cupboard. What to Bring: visitors are being asked to bring reusable bags and reusable mugs and of course some money to purchase products and services Use lists as much as possible to generate contact information of potential customers and do not be afraid to sell as much as you can!!! If you are looking for something to do before or after the Tradeshow, feel free to ask the volunteers we are friendly and will help you as much as possible!

4 PICTURES OF THE TERRACE BAY ARENA AND THE GREEN TRADESHOW Terrace Bay Community Centre from the Highway Arena in the Back Outside of Front of Terrace Bay Arena Exhibitor Parking/Entrance at Rear of Arena Pictures of the Green Tradeshow

5 Pictures of 2012 Green Tradeshow Exhibitors for Ideas (these guys did a great job!) Just some pictures to give you ideas for your booth

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