Fort Macleod Community Trade Show April 15 & 16, 2016

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1 Fort Macleod Community Trade Show April 15 & 16, 2016 We are excited to be planning the 7 th annual trade show for Fort Macleod. We d like to thank everyone that has made previous shows a success. This year funds will again go towards projects and organizations in Fort Macleod. If you have any suggestions, please let me know. As in previous years, the tradeshow will be held at the Fort Macleod Arena. Small business owners that sell part time (for example crafters) and non-profit organizations can apply for a table space. This will be at the discretion of tradeshow organizers and includes table space ONLY. Please get your application in as soon as possible to avoid disappointment since we fill up quite quickly. Set up times: Thursday, April 14 from 5 to 8 PM Friday, April 15 from 9AM to 12noon Exhibit hours: Friday, April 15 from 2 to 8PM Saturday, April 16 from 10AM to 5PM Note: We cannot hold space for anyone unless your application and payment have been received. If you have any questions feel free to call Thanks!

2 CONTRACT FOR EXHIBIT SPACE FORT MACLEOD TRADE SHOW APRIL 15 & 16, 2016 Company Name Mailing Address Town/City Phone Business Home Booth Cost 1 booth (10x10) $150 Number of booths required Small Business/ Non Profit Table $75 (THIS IS TABLE SPACE ONLY) Electricity $20 Yes No Table (no charge) Yes No Total cost (booth(s)/ table + electricity if needed ) Please make cheques payable to Fort Macleod Community Trade Show. Contracts can be mailed to Fort Macleod Community Tradeshow Box 2313 Fort Macleod, AB T0L 0Z0 or dropped off at Mac Auto Glass th Street Fort Macleod, AB Name and description of products and services being exhibited Booth choices (see map) 1 st choice 2 nd choice 3 rd choice (Note that exhibit space will be allocated at the discretion of the organizers and tables will be placed in an area together) We hereby acknowledge that we have read the summary of rules and regulations and it is agreed that they form a part of this contract. Exhibitor s Signature Date

3 WAIVER OF LIABILITY AND INDEMNITY The Trade Show Committee will exercise reasonable precautions for the protection of exhibitor s property, but will not assume responsibility for loss and/or damage of property and is discharged from all liabilities. Exhibitors will be held responsible for any facility damage caused at the trade show. It is understood that the committee may opt to cancel the show at their sole discretion if they feel it would not be practical or viable due to a lack of confirmed exhibitors, or unanticipated circumstances. In the event of such a cancellation, confirmed exhibitors will receive a refund of their booth rental fees, less a proportionate share of any trade show expenses (e.g. Trade show advertising, event insurance, etc) already incurred by the committee on their behalf. Exhibitors who desire insurance on their exhibits must do so at their own expense. The committee retains the right, at its sole discretion, to restrict, exclude or evict exhibitors that become objectionable or distract from the trade show. This includes noise, persons, things, printed matter, safety concerns or anything else objectionable. In the event that this becomes necessary the committee may retain the rent paid as liquidated damages for breach of contract. Business Name Exhibitors Signature Date Note that this page must be signed and returned along with the contract

4 RULES AND REGULATIONS These rules and regulations become part of the contract for exhibit space for the 2016 Fort Macleod Trade Show. Terms of Payment Full payment is due with your application and space will not be allocated until it is received. Payment can be mailed to Fort Macleod Community Tradeshow Box 2313 Fort Macleod T0L 0Z0 or dropped off at Mac Auto Glass th St. Fort Macleod, AB Cancellation Cancellation of space must be made by March 30, 2016 and in this event the Committee will refund your payment less a $60 cancellation fee. General Rules Exhibitors may start setting up Thursday, April 14 or Friday, April 15, 2016 The exhibitor agrees to display only products as indicated on the contract. Subletting of space is prohibited. Two or more companies may not exhibit a single space unless approved by the committee. The exhibitor agrees to comply with all the laws and regulations provided by municipal, provincial and federal governments. Use of DVD s and tape recorders will be permitted where appropriate to display, provided sound is maintained at no more than conversation level. The committee reserves the right to restrict exhibitor s use of sound and other devices that interfere with the best interest of the trade show as a whole. Exhibitors MUST leave displays up until 5 PM Saturday, April 16, 2016!

5 ENTRANCE, A B C 20X60 20 X 30 20X60 MAP FOR 2016 TRADE SHOW

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