18 JANUARY am 3.00pm. Brothers Leagues Club Anderson Road Manunda, QLD !!!

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1 18 JANUARY am 3.00pm Brothers Leagues Club Anderson Road Manunda, QLD

2 ABOUT SAVE THE DATE WEDDING EXPO Ourevent Save the Date Wedding Expo is a chance for members of the Cairns wedding industry to gather together and showcase a whole host of wedding related products and services. The Expo presents couples planning a wedding with ideas, a chance to shop and sample products or simply gather information, all together in one place. Save the Date Wedding Expo is an Expo with a difference, as we donate profits supporting the Save the Date Community Wish Fund. Our mission The region s peak wedding expo and community fundraising event, Save the Date Wedding Expo is committed to showcasing the region s vibrant wedding and bridal industry to couples planning to tie the knot in our beautiful paradise. In 2015, Save the Date will enhance its fundraising efforts by launching an innovative new program, Community Wish Fund, that will return (raised funds) back into the local community via a grant application process - to support a need be it medical, career or sporting related. The packages available are valued at $5,000, $7,000 or $10,000. Our target This event is in its 5 th year and as a fundraiser has been shown a great deal of support from those of you in the wedding industry, no matter how big or small your business we thank you for making a difference 2011 donated $2, donated $12, donated $15, donated $22,560 This event we need to raise more than $35,000 and we know we can do it, with your help

3 EXHIBITOR INFORMATION Exhibitors There are only 140 tables on offer and those that attended last year have first preference. On 10 th November 2014, priority bookings close and places will be open to other suppliers. This exhibitor pack is solely for the addressee only. If you have an interested party, they may request a pack via at and state their business name and product they wish to represent on the day. Contact + enquiries All enquiries are to be directed to only. Brothers Leagues Club is our host only so please direct all questions, insurance documents, registration, and payment information to Save The Date ONLY. Registration Placement Selection please select your top 3 options for your booth placement. Lunch Orders Lunch can be pre-ordered and delivered to your booth for $ The lunch includes assorted sandwiches and a bottle of water, tea or coffee (note: there is no option to specify which type of sandwiches). Delivery between 12.00pm and 12.30pm. Donations Should you wish to donate your service or an item to be included in Save the Date s Raffles, Silent Auctions, or Bouquet Tosses, please include on your registration form. Donations will be accepted until 12 January, Registration is done via the last page of this pack. Please fill out all information and return to Save the Date. IMPORTANT CHANGE TO 2015 EXPO All exhibitors MUST provide a Certificate of Currency showing $10 million in Public Liability Insurance. Your payment and placement will not be processed until this is received. Advertising This is a non-profit Expo and we will be using any free advertising we can get but we rely on you to help us spread the word so please Twitter, Facebook, and away Do not forget to tell your clients to attend All money left over after costs will go towards our wonderful grants, so tell as many people as you can Set Up Exhibitors are encouraged to set up Saturday, 17 January from 1.00pm 5.00pm. Set up can take place on Sunday, 18 January from 8.00am. All booths must have set up completed

4 NO LATER than 9.45am on the day of the Expo. Should you need additional time, please contact Joanne Male. The loading dock is available during these times. Please ensure you leave ample time to move your car from the car park and surrounding areas, as we need this valuable space for our attendees. What s going on during the day? Donations will be accepted to be included in our exciting Raffles, Bouquet Tosses, and Silent Auction. These generate more money, which goes directly to the Community Wish Fund Plus they add to the buzz of the day All donators receive an additional plug on Facebook and will be listed on our website. Make sure to include your prize on the Registration Form Attendee Entry Entry to the Expo is $2.00 per adult (under 12 is free), which will be donated in full to Foster Care QLD. We are thrilled that Foster Care Qld will be joining us this year as volunteers Charitable Organisations Not only will Foster Care QLD be joining us this year, Angel Gowns Queensland will be joining us as well Angel Gowns Queensland provides gorgeous hand-made gowns to babies who are born sleeping. These gowns are lovingly made from donated wedding gowns. Also attending this year s Expo is DonateLife QLD to spread the word out organ donation. Make sure you check out these amazing charity organisations Prizes + more It is a lot of fun and there is always something going on to keep everyone interested. Once again, we have secured the amazing and funny entertainer and musician, Rachel Bradley of Cairns Costume Hire as our Queen of Hearts emcee. We have competitions for the bridesto-be, raffles, fashion parades presented by Jonovia Bridal (at 11.30am and 2.30pm) and even a bridal toss (at 2.50pm and comprising goodies worth up to $2000) all in the effort of adding colour and life to the event as well as a little more weight to the fundraising balance.

5 How The Floorplan Works BOOTH INFORMATION The Expo will be set up in three sections, taking up the entire top floor of the venue and will consist of 140 tables. The three sections are highlighted throughout the following pages and a written explanation of each section in order for you to choose your preferred location. Cost for booths vary from $ to $ Prices will be reviewed again in 2017 for the 2018 Expo. But I Want More Than A Booth The following opportunities are available on a first come, first serve basis. Costs and more information provided by request. Bridal Show (open to bridal attire) o Feature bridal dresses in 2 x 15 minute fashion shows o Feature mother of the bride, flower girl, and bridesmaid dresses (not required) o Models are to be provided by the company o Logo placement on running video feed o Booth cost included o Company name and booth placement mentioned throughout the fashion show Bridal Show (open to menswear) o Feature attire for the men in the wedding in 2 x 15 minute fashion shows o Models are to be provided by the company o Logo placement on running video feed o Booth cost included o Company name and booth placement mentioned throughout the fashion show Stage Décor (open to equipment hire) o Decorate stage in your desired theme o Logo placement on running feed o Booth cost included o Company name and booth placement mentioned throughout the day with stage sponsorship naming rights Bouquet Creation (open to florists) o Provide 3 x bouquets for raffle bouquet toss o Logo placement on running feed o Booth cost included o Company name and booth placement mentioned throughout the day with naming rights of raffle bouquets Backdrops and Displays Most tables will not have backboards or walls. You are allowed to provide your own backboards, freestanding banners, easels, etc. You may not encroach on other exhibitor s space. There is ample room for one banner/easel per booth. No pull up banners are to be placed on tables due to safety concerns. Please remember to respect your fellow exhibitors.

6 Selecting Your Booth You are to provide your top three choices and place them on the registration form. We will not place two similar businesses together so remember first in, best dressed Welcome Bags Welcome bags will be provided to registered couples to collect brochures and business cards from exhibitors. Table Allocation and Fees Fees vary depending on the booth. The rates vary between $ for a standard booth and $ for a platinum booth. This cost covers: 1.8m x 0.8m trestle table 2 x white linens for table Chairs are available if required exhibitors must collect chairs themselves at designated areas The Nitty Gritty (terms and conditions) The following terms and conditions must be adhered to for ALL exhibitors: Your booth fee includes the right to showcase one company only. You are allowed to showcase two businesses on the one table; however, 2 exhibitor fees must be paid. This includes hotels and resorts (i.e. Resort Palm Cove and Resort Port Douglas) Exhibitors are not allowed to hand out branded bags. Official bags will be provided to registered couples at the front door. Your booth is to be complete and have a person stationed from 9.50am to 3.00pm the day of the Expo. Tables can be shared but each exhibitor is to pay the full rate (i.e. $ each). Booths are to be left as you found them. All rubbish is to be placed in designated spots before your departure. Any damage to the property of Brothers will be paid for by the booth holder. This includes, but does not limit floors, walls, tables, and chairs. All exhibitors MUST provide a Certificate of Currency showing $10 million in Public Liability Insurance. Your payment and placement will not be processed until this is received You are to move your car from the Brothers car park prior to the Expo start No pull up banners are to be placed on tables Respect the space of your fellow exhibitors Power is accessible from some booths exhibitors are to provide their own gaffa tape, electrical lead, etc. Fire Exits are not to be blocked in any way

7 FLOOR PLANS Presidential Room The booths on the outer edge of the room have wall space available for use. Please note that any damages made will be at the cost of the exhibitors. Stars indicate where power is available This section is better suited towards hair and makeup artists, nail technicians, florists, spray tan companies, fitness companies, party hosts, travel agents, and marriage celebrants Booth Cost: P1 P33: $250.00

8 Cocktail Bar Room The cocktail bar room is the foyer. Visitors will enter the expo her from the main lobby via the stairs or lift This section is better suited for live music, caterers, fashion, resorts, venues, and event coordinators, equipment hire, or anyone that needs to spread out a little, there is space to do so within reason. Stars indicate where power is available Booth Cost: C1, C2, C14, C18 (refer to site plan for table size) $ Remaining C Booths $250.00

9 Main Auditorium Hall Booth notes: E3 E6 are just outside the entry to the main auditorium hall for exhibitors. A59 & A60 are reserved for bridal show sponsors (see but I want more than a booth) Stars indicate where power is available Some seating will be provided in front of the stage for the fashion shows Booth Cost: A3, A11 A16: $ A19 A25, A30, A31, A47, A48, A53, A54, A67, A68: $ Remaining A Booths $ E3 E6: $ E1 & E2 are reserved for our charities and sponsors

10 REGISTRATION FORM Please read carefully Contact name: Business name: Address: Facebook page: Mobile #: Business #: Lunch Order: Would you like lunch delivered for $10.00 per person? If yes, please fill out and return the last page of the form Payment Information: Amount: $ Credit Card: / / / Y / N A tax invoice will be ed to you Exp date: / Name on card: Visa + M/C accepted, AMEX 2.5% surcharge Signed: Your statement will show payment to Brothers Leagues Club Cairns Ltd. Direct Debit Brothers Leagues Club Cairns Ltd BSB Account: Use your business name as reference Date Paid: Reference used: Donation (if applicable): Booth Preferences:

11 The following terms and conditions must be adhered to for ALL exhibitors: Your booth fee includes the right to showcase one company only. Should you have multiple branches under your company, you may showcase one. For example, Venue A owns Venue A1, Venue A can only provide information for Venue A. Should Venue A wish to provide information about Venue A1, another booth must be purchased. Exhibitors are not allowed to hand out branded bags. Official bags will be provided to registered couples at the front door. Your booth is to be complete and have a person stationed from 9.50am to 3.00pm the day of the Expo. Tables can be shared but each exhibitor is to pay the full rate (i.e. $ each). Booths are to be left as you found them. All rubbish is to be placed in designated spots before your departure. Any damage to the property of Brothers will be paid for by the booth holder. This includes, but does not limit floors, walls, tables, and chairs. All exhibitors MUST provide a Certificate of Currency showing $10 million in Public Liability Insurance. Your payment and placement will not be processed until this is received You are to move your car from the Brothers car park prior to the Expo start No pull up banners are to be placed on tables Respect the space of your fellow exhibitors Power is accessible from some booths exhibitors are to provide their own gaffa tape, electrical lead, etc. Under no circumstances are you to contact our host venue, Brothers Leagues Club. All enquiries are to be direct to Save the Date only. Fire Exits are not to be blocked in any way Failure to adhere to the above may result in you being asked to leave or not receiving an invitation to any future events. Checklist: Items to be ed to with CONFIRMATION OF PAYMENT in the subject line. No documents are to go to Brothers Leagues Club as they will not be processed. Both completed pages of the Registration Form Certificate of Currency showing $10 million in Public Liability Insurance Lunch order, if applicable Signed: I have read and understand the terms and conditions: Date:

12 LUNCH ORDER ALL lunches are a platter of mixed sandwiches, please specify number of lunches required and drink order. Lunches Required: Drink Preference: 1. Tea x sugar Milk Y / N Coffee x sugar Milk Y / N Water 2. Tea x sugar Milk Y / N Coffee x sugar Milk Y / N Water 3. Tea x sugar Milk Y / N Coffee x sugar Milk Y / N Water 4. Tea x sugar Milk Y / N Coffee x sugar Milk Y / N Water 5. Tea x sugar Milk Y / N Coffee x sugar Milk Y / N Water 6. Tea x sugar Milk Y / N Coffee x sugar Milk Y / N Water OFFICE USE ONLY: Business Name: Table Number: Amount Received:

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