Exhibitor s booklet. DSE Fair Lyngby 2016

Transcription

1 Exhibitor s booklet DSE Fair Lyngby 2016 Get the Danish and English version as pdf on Hent den danske og engelske version som pdf på

2 Contents Dear exhibitor at DSE Fair Lyngby What is DSE Fair Lyngby? 2 Deadlines 3 Information concerning fair stands 4 The fair area physical conditions Rules for stand set-up and take-down Electricity and internet Storage of stand materials Distribution of materials The fair stand Miscellaneous Rent of stand equipment and elements Practical information 6 Time schedule for the fair days Catering Security The Fair Dinner Facilities Company hosts Addresses 7 Company Presentations 8 Map of the fair areas 9 The Fair Catalog 10 Job Bank 12

3 Exhibitor s booklet DSE Fair Lyngby Dear exhibitor at DSE Fair Lyngby 2016 First of all I am happy to welcome you to DSE Fair Lyngby 2016 the absolutely largest job and career fair in Denmark! The preparations for the fair are under way, which is why we send you this exhibitor s booklet which contains everything you need to know as an exhibitor at the fair. It includes deadlines and important dates, guidelines for set-up and removal of your fair stand, practical information about catering and parking, and a map of the fair areas. Please find the deadlines on page 3. I strongly suggest that you thoroughly read this booklet in its entirety since it answers all the most frequently asked questions you may have regarding your participation. Should you have questions not covered by this booklet, you are of course always welcome to contact us. We are proud to be known for our high level of service in connection with our fairs. We are an organization of voluntary students, who also need to take care of our education. It is therefore not always be possible to reach a given person if you call our office. If you need to contact a specific person I would recommend sending an . It is crucial that we receive the needed information from you in time in order to avoid any inconveniences for you during the fair. DSE Fair Lyngby 2016 takes place March 16 17, at the Technical University of Denmark in Lyngby, approximately 10 km north of Copenhagen. As always, the number of participating companies is high and we expect lots of visitors. The opportunity for company presentations continues from last year. You can read about this on page 8. I hope that you will enjoy the fair and make good use of the opportunity to speak with lots of qualified engineering students and graduates from all over the country, and I look forward to visit you at your stand. See you at DSE Fair Lyngby 2016! Rasmus Goosmann Chairman Students Business Relations

4 2 Exhibitor s booklet DSE Fair Lyngby What is DSE Fair Lyngby? DSE Fair Lyngby is the largest job and career fair in Denmark with around 10,000 visitors and more than 135 participating companies and organisations in one location. The fair is organised by Students Business Relations (De Studerendes Erhvervskontakt, DSE) and takes place two days each spring at the Technical University of Denmark (DTU). The companies attending the fair get a unique chance to promote themselves in an effective way for the next generation of engineers, both at their own stand, through job postings in the DSE Fair Job Bank, and by hosting a company presentation during the fair. The students use the fair to learn about possibilities for employment, internships, trainee programs, bachelor s and master s projects, and for getting answers to concrete questions concerning your company. Besides the students studying at DTU in Lyngby and Ballerup, students from Lunds Tekniska Högskola (LTH), Aalborg University Denmark (AAU), University of Copenhagen (KU), University of Southern Denmark (SDU) and other engineering colleges in Denmark will also be visiting the fair. DSE offers free transport to students at the above-mentioned institutions.

5 Exhibitor s booklet DSE Fair Lyngby Deadlines Friday December 18, 2015» Material for the fair catalog including advertisement. See page for more information.» Registration deadline for Company Presentation. Monday February 8, 2016» Submission of electrical requirements for your stand.» Indicate need for ethernet cable at stand.» Submission of breakfast and lunch buffet requirements. See page 4 and 6 for more information. Monday March 7, 2016» Send your job adverts to the fair Job Bank. See page 12 for more information. Tuesday March 15, 2016» Set-up of stand on your fair area in the period 10:00 20:00. Wednesday March 16, 2016» First day of the fair the fair is open in the period 10:00 16:00.» Evening event: fair dinner for exhibitors and DSE members. Thursday March 17, 2016» Second day of the fair the fair is open in the period 10:00 16:00.» The stands can be taken down after the fair is closed at 16:00.» All stand elements must be removed no later than 19:00. Please ensure your stand builder can meet this deadline.

6 4 Exhibitor s booklet DSE Fair Lyngby Information concerning fair stands The fair area physical conditions Floor conditions Clearance height Entrance doors Max. load The Hall Parquet floor 4.0 m h x w: 2.0 m x 2.0 m 500 kg/m2 with carpet The Foyer Tiles with 2.85 m h x w: 2.0 m x 2.0 m 500 kg/m2 carpet (through the Hall) S-huset Concrete floor 2.9 m h x w: 2.0 m x 1.8 m 500 kg/m2 with carpet Oticon Concrete floor 3.0 m h x w: 2.3 m x 1.9 m 500 kg/m2 with carpet The Tent Leveled floor 2.6 m h x w: 2.0 m x 1.68 m 500 kg/m2 with carpet Rules for stand set-up and take-down» Set-up of the stands takes place Tuesday March 15, 2016 in the period 10:00 20:00.» Take-down of the stands takes place Thursday March 17, 2016 in the period 16:00 19:00.» Set-up and take-down may under no circumstances take place outside the given time periods.» When the fair ends Thursday afternoon all stand material must be removed unless otherwise agreed with DSE.» Pallet jacks can be used on the fair areas provided that the total weight does not exceed 350 kg. In the Tent only pallet jacks with rubber wheels are allowed. In general, DSE does not lend out pallet jacks.» On a limited basis, DSE offers to lend pushcarts for transportation of equipment.» Exhibitors may not under any circumstances fix objects to the floor, wall or ceiling, or cut into the floor carpet. DSE will hold the exhibitor responsible for any damages caused.» DSE does not lend out any tools for set-up and take-down of stands.» Some stands may exceed the clearance height depending on their location. If you wish to use this opportunity, it is important that you get your stand approved by DSE before the set-up.» Because of fire safety regulations, stands may not exceed the allocated floor area, nor may any stand material be placed outside the stand.» Contact DSE if you wish to set up particularly heavy elements, or have questions to the above. Electricity and internet» Electricity requirements have to be provided on salg.studerende.dk no later than February 8, 2016 to ensure that we can match your needs.» DSE provides a standard three-socket power strip to every stand. If more than three appliances have to be powered, you must bring additional power strips yourself.» 400 V electricity (CEE-plugs) can be provided if ordered in time on salg.studerende.dk.» DSE provides WiFi for all companies. A single ethernet cable can be supplied if you indicate your need for this while filling out power requirements at salg.studerende.dk.» Exhibitors may not make any changes to the installations (electricity and network) provided by DSE.

7 Exhibitor s booklet DSE Fair Lyngby Storage of stand materials» Upon request, DSE will arrange for storage of a limited amount of stand material (e.g. stand packaging, flight cases) during the fair. The material will be stored unattended and at the exhibitor s own risk. Any damage to the stored material will have to be compensated by the exhibitor s own insurance company. Be aware that it is not possible to access the stored material during the fair. Distribution of materials» Handing out material to visitors of the fair is only allowed from exhibitor s own stand area.» Placement of any objects outside of the stand area must be pre-approved by DSE. The fair stand» For the sake of other exhibitors, DSE reserves the right to demand noise from particular noisy equipment reduced, whether the noise is acoustic, electrical or magnetic.» Because of fire safety regulations, and to improve the flow of visitors in the fair areas, the stand and stand elements must be kept within exhibitor s own stand area. DSE reserves the right to move any stand elements that is not within the exhibitor s own stand area.» The fair stand must be manned at all times during the opening hours of the fair. Miscellaneous» DSE provides soft drinks, water, coffee, tea, fruit and other refreshments to company representatives during the fair. This is included in the participation fee. After the fair none of this should be removed from the fair area.» Storing and serving of any kind of alcohol on the fair stands is prohibited. Rent of stand equipment and elements During the fair DSE only provides the empty space for your stand. The exhibitor must bring all stand materials such as walls, chairs, tables, roll-ups, lights, etc. If you need to rent chairs, tables or other materials, we would like to refer you to our business partner LJ-Udstillinger, whose information is seen below. LJ Udstillinger cooperates with DSE to deliver high grade carpets, walls, lighting and other materials at DSE Fair Lyngby. Order in time. Deadline for ordering is 2-3 weeks prior to the fair. LJ Udstillinger also supplies tables and chairs as well as complete transportable fair setups. Read more at or contact our fair specialist: Michael Jepsen (+45) mje@lj-udstillinger.dk

8 6 Exhibitor s booklet DSE Fair Lyngby Practical information Time schedule for the fair days Tuesday March 15 10:00 20:00 Establishment of the fair areas Set up of the stands Test of the AV-equipment Wednesday March 16 09:00 10:00 Breakfast buffet 10:00 Opening of the fair 11:00 Welcome speeches in the Tent 11:00 15:00 Virksomhedsforedrag 11:30 14:00 Lunch buffet 16:00 Closing of the fair 19:00 Evening event Thursday March 17 09:00 10:00 Breakfast buffet 10:00 Opening of the fair 11:00 15:00 Virksomhedsforedrag 11:30 14:00 Lunch buffet 16:00 Closing of the fair 16:00 19:00 Take-down of stands Catering» Breakfast buffet Both fair days 9:00 10:00 in Glassalen in the cafeteria.» Lunch buffet Both fair days 11:30 14:00 in Glassalen in the cafeteria. The breakfast buffet and the lunch buffet is included in the participation fee regardless of the number of company representatives. A prerequisite however is to sign up at salg.studerende.dk no later than February 8, Here we request the number of company representatives who will attend breakfast and lunch both days. Security Between set-up and take-down of the fair, the fair areas will be under constant supervision. The night between Tuesday and Wednesday, and the night between Wednesday and Thursday, the fair areas will be locked and guards will patrol all night. The Fair Dinner DSE arranges its traditional evening event Wednesday March 16, for company representatives, company hosts, and members of DSE to celebrate a successful first day of the fair. More information will be included in the invitations which are sent out separately.

9 Exhibitor s booklet DSE Fair Lyngby Facilities ATM» A Danske Bank ATM can be found in building 101, entrance A. Parking» There is limited parking in front of and behind building 101.» Additional parking can be found west of Knuth-Winterfeldts Allé. Please see the map on page 9. Taxi» Taxa Nord Phone: (+45) » There is a taxi queue in fron of building 101 near entrance A.» DSE can assist in ordering a cab. Contact a DSE member in one of DSE s info stands. Company hosts A company host is a volunteer DTU student, who assists the companies during the fair. Each company will be assigned one company host, who can answer questions and assist the company in other ways during the fair. Your company host will introduce him-/herself to your company representatives at the beginning of the fair. Addresses DSE Fair Lyngby 2016 takes place at Technical University of Denmark Anker Engelunds Vej 1, 101 DK-2800 Kgs. Lyngby The DSE Lyngby office De Studerendes Erhvervskontakt Anker Engelunds Vej 1, 101E DK-2800 Kgs. Lyngby dselyngby@studerende.dk Phone: (+45)

10 8 Exhibitor s booklet DSE Fair Lyngby Company Presentations During the fair you have the opportunity to present your company to interested students. The presentations are a great way to give a group of students a deeper introduction to your company through a talk of maximum 45 minutes including questions. Our experience is that between 5 and 45 students show up for the presentations with an average of 15 students. To increase awareness of your presentation we recommend that you mention it in your information page in the catalog, that you give the talk a compelling title. Practical information The presentations take place in DTU s conference center. The schedule of the talks will be shown on info displays and posters throughout the fair area. AV equipment The conference rooms are equipped with a projector. Please bring your own laptop. It is recommended that you test the equipment before the presentation. Your company host can help get access to the conference rooms. Sign up. Please sign up at vf@studerende.dk no later than December 18, 2015, if your company would liek to do a presentation. The number of spots are limited, and will be allotted on a first-come, first-served basis.

11 Exhibitor s booklet DSE Fair Lyngby Map of the fair areas Oticon Knuth-Wintherfeldts Allé D Glassalen Building 101 Company Presentations E S-huset The Foyer The Hall Job Bank A B The Tent Anker Engelunds Vej DSE reserves the right to change design and allocation of the stands in the final stand plan. Changes will be announced in good time.

12 10 Exhibitor s booklet DSE Fair Lyngby The fair catalog For your pages in the fair catalog we need from you a logo, an advertisement page and other information about your company no later than the December 18, The fair catalog is in English The general written language in the catalog will once again be English. We suggest that text and image advertisements submitted by the company follow our example, but the final decision is left up to the company. Information page The information page contains your logo, a bar with quick facts about the company, a longer text (maximum 2000 keystrokes), and your website address. The company logo should be in a vector format (EPS, AI, PDF) or high resolution PNG, TIFF or JPEG (at least 800 pixels wide). This year the quick facts bar contains the number of employees in Denmark and worldwide, fields of study relevant to you, and which job opportunities you offer. The contents of the body text is for you to choose but will typically contain a short introduction of the company, what you seek in potential employees and why the students should visit your stand in particular. The data for this page can be filled in online at salg.studerende.dk. The form will be ready on Wednesday, November Advertisement page The advertisement must have the dimensions 168 mm x 210 mm portrait size with a bleed of at least 5 mm. All important information should be at least 15 mm from the left edge and 5 mm from the right edge, to ensure legibility. All pictures should be provided in CMYK, and bitmap pictures should have a resolution of at least 300 dpi. Please send your advertisement and logo to katalog@studerende.dk. Everything must be delivered to DSE no later than the December 18, 2015 DSE reserves the right to leave out a companie s catalog pages if the deadline has been crossed, in order to avoid delaying catalog production. When all materials have been received we will set up your company catalog pages and send you a digital version for proofreading. The proofreading will end in mid-january Please direct any questions concerning the catalog to katalog@studerende.dk.

13 Exhibitor s booklet DSE Fair Lyngby Deadline December 18, 2015 Logo Allowed file formats Vector graphics: EPS, AI, PDF Bitmap (min. 800 pixels wide): JPEG, PNG, TIFF Color model CMYK Send to katalog@studerende.dk Advertisement Allowed file formats PDF Resolution Min. 300 dpi (right-hand Color model CMYK page) Dimensions 168 mm x 210 mm upright size Bleed 5 mm Margin Left: 15 mm for important info or text Right: 5 mm for important info or text Send to katalog@studerende.dk Left-hand Data entry salg.studerende.dk (log in and follow link) page Max. keystrokes ~2000 An example of a company page Min. 15 mm Min. 5 mm The Tent Employees 2800 Stand Field of study Civil Construction Mechanical Design Management Export Energy Electro Physics Medico Space Mathematics Software Communication Chemistry Biotechnology Environmental Food Tech We seek B.Sc. M.Sc. Ph.D. Student Help We offer Internship Graduate Prog. Work Abroad Master Thesis Projects De Studerendes Erhvervskontakt Slip din indre Georg Gearløs løs Aborum eos quam quam disim que pre pere plit vollatqui conecate accaecti ut audia que cumquam endelen delitem il in reptae dolorep erumeni musdandit reperecese est il maximen tiorio eum sendae non natur, sapis earibearum fuga. Eveleni hiciae ea sam, sumqui berunt es acera nus sum nobit, sunt vidus simus ad quias sed ctet molorro ofseq uidusam quam hil idunt. Consed maios atem ea non nonse ma dolorias et omnim rem fuga. Et alitat volora dissimodici tem que suntiis ent laboressim explit etur res minus exerfer nametusandae di nitatur? Quides acculpa nemolup tatiore sani beriaspernat harumenem ipsaniet eum sundis essi vitatempedio cusam acea sequae sitat. Ex et eostia asperup tatur? Acium vel il mos solesed ignihil eum et as aut magnihil min consent qui nias est, cor aut quiatiumet quam, cus pratiosaepe et, cabor solupti onsequatem quunt alitene ipiciduciae quia que il ipis amus dolupta volum ut earibus accae dolut quist dollores molecta turehen diorrum natem renda velicto tamenitaqui dit magni cumquias soloria volorit que nullaccuste nos nata susanti nctium digenditio etus doluptatia con remqui dolut velessi taturior rernat idem et modia ne andaepu ditatio nsendaestius undissit volupta tiamet, ommoloritias dolupit aspernatem ad qui re volorem oditeni molupta ne a quunt hil inctotae. Nam et utem inciatur autem es untion eatia ea consequi aut volorum isciat et ommodi vid molorer spienie nditatemquae perepra eceperf erorion et pra incius ationectenti conet reste voluptat harchil idustia que volumet dolorem fugitiatio od et etus, intia eossitis rerias evellab il mi, ad quuntum con renisto taquias eniet eost, eum ex est hillibus intur sequam as et voluptaeces invel iusam et labo. Pedicipienis maion eatur? HAR DU OVERVEJET DIN FREMTID? DANMARKS STØRSTE JOB- OG KARRIEREMESSE DSE MESSE LYNGBY GIVER DIG MULIGHEDEN FOR AT MØDE DIN DRØMMEVIRKSOMHED ONSDAG OG TORSDAG I BYGNING 101 HALLEN, OTICON SALEN, TELTET OG S-HUSET Company Presentation 3 Participating companies KatalogsideEksempel.indd :45:43

14 12 Exhibitor s booklet DSE Fair Lyngby Job Bank The Job Bank at DSE Fair Lyngby is a notice board with job advertisements for the students visiting the fair. The Job Bank is a unique opportunity for you as a company to show the students which job opportunities you have to offer at the moment. The Job Bank is placed in a strategic position between the Hall and S-huset (see the map on page 9), where there will be a constant flow of visitors during the entire fair. We hope you will help us make this year s Job Bank better than ever before by sending us your advertisement for available positions in PDF format to jobbank@studerende.dk no later than March 8, A reminder of this deadline will be sent out later. When sending the advertisement you should indicate in what focus area the advertisement should be listed (for instance Chemistry, Mathematics, Software, Mechanical Engineering, etc.). If you send advertisements for more than one focus area please specify the focus area for each of the job advertisements. The advertisements will be printed in A4 format and posted in the Job Bank under the respective categories before the fair opens. Information given in this booklet is subject to change Publisher: DSE Lyngby Pictures: DSE, DTU & shutterstock.com Print: Kailow Graphic

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