Chart a course to new business opportunities

Transcription

1 Chart a course to new business opportunities Sponsor and exhibit at the Worldwide ERC EMEA Summit in London to connect with clients in the talent mobility marketplace. Plus, use three delegate passes to benefit from the intensive learning at this unique event Take advantage of our 50-plus years of knowledge and expertise, and more than a decade of producing conferences in Europe, for opportunities to: Generate leads by meeting with approximately 300 delegates from more than 40 countries seeking mobility services Speak with current clients and prospective business partners during hours dedicated exclusively to exhibiting Enhance your expertise on current and future talent mobility trends, challenges and needs throughout the EMEA region. Are you ready to explore options and chart a course that meets your specific business development goals? Read on for the details.

2 Exhibit Only Package Details Exhibit Only package price: US$5,750 The following benefits are included in the Exhibit Only Package: Prior to the Summit Your company will be identified on the Worldwide ERC website as an exhibitor with a hyperlink to your company s website. During the Summit One 3 x 1.5 metre exhibition space in the Summit Exhibition Hall. Two complimentary registrations for the Summit for individuals attending the event and/or assisting in your exhibition area. These passes cannot be transferred during the day. Your exhibition stand should be manned by one of the two people from your company who will be using your complimentary registrations. A half-page, four-colour advert in the Summit programme, which is distributed to all Summit attendees onsite. The specifications for this advertisement are included in the attached Artwork Guidelines. Your corporate logo and company contact information will be listed in the Summit programme. After the Summit Discreet access to the event s delegate list in spreadsheet format which you may use to create mailing labels for a one-time promotional hard copy mailing after the Summit. Please note that addresses are not included. Your company must provide a copy of any promotional materials that will be sent to the list of delegates to Worldwide ERC for review and approval prior to any mailing. Sharing of the delegate list with any other organisation or individual outside of the exhibiting company is expressly prohibited. NOTE: Exhibitor acknowledgements will be made after all sponsors, in the order that contracts and payments are received.

3 Exhibit Only Package Price: US$5,750 - Full non-refundable payment is due with signed contract. The undersigned hereby applies for exhibition space of the 2016 Global Workforce Summit: Talent Mobility in EMEA in London, United Kingdom, on 18 February COMPANY NAME - please list the formal company name as it will appear in ALL printed materials: Primary contact s name (for exhibitor deliverables): Contact s title: Phone: Address: City/state or province, zip/postal code, country: Twitter handle: Company website: Alternate contact: Phone: Please list the information for the person who will be onsite at the Summit in London: Onsite Contact: Onsite mobile phone : Onsite

4 Payment Full non-refundable payment MUST accompany your contract. Benefits will not be initiated until payment is received. Amount due: US$5,750 Credit card: Visa MasterCard American Express Card number: Expiry date: Cardholder s name: Signature: Cheque in the amount of US $ payable to Worldwide ERC has been enclosed. Bank transfer in the amount of US $ will be sent within seven days. Please send transfer instructions. The Undersigned hereby applies for the exclusive use of exhibition space during the Worldwide ERC 2016 Global Workforce Summit: Talent Mobility in EMEA at the Lancaster London Hotel in London, UK. Furthermore I/we have read and understand the Exhibition Rules & Information, and shall advise our company personnel of the regulations to comply with the terms stated therein. Signature: Date: Return contract to: Worldwide ERC 4401 Wilson Boulevard Suite 510 Arlington, Virginia USA Tel Fax SponsorshipandExhibits@worldwideerc.org

5 Exhibition Rules and Information EXHIBITION STAND The Summit will provide an area for the exhibiting company that will be no more than 3 metres wide by 1.5 metres deep. The maximum height allowed will be 3 metres. Exhibitors are to provide their own pop-up stand for the exhibition area. One (1) two metre table and one (1) electrical outlet will be provided for each exhibition stand. Electrical transformers are the responsibility of the exhibiting company. EXHIBITION HOURS Wednesday 17 February :00 18:00 Setup of exhibition stands Thursday 18 February :00 09:00 Welcome coffee/tea in the Exhibition Area 10:00 10:30 Networking refreshment break in the Exhibition Area 12:05 13:50 Lunch and networking in the Exhibition Area 15:10 15:40 Networking refreshment break in the Exhibition Area 15:45 19:00 Teardown of exhibition stands STAND ASSIGNMENT & SUBLEASE Worldwide ERC will assign all exhibition space. Please note that exhibition space is limited and will be assigned on a space available basis in the order that paid contracts are received. Full Summit sponsors will receive first option on all exhibition space. The exhibitors will be responsible for providing their own stand materials, within the given space restrictions. Exhibitors may not sublet their stand, nor may exhibitors assign this lease in whole or in part. Companies may not share a stand unless permission is granted by Worldwide ERC. Payment must be received before exhibition space is confirmed. Exhibitors will be accountable for all exhibition stand equipment. PAYMENT & CANCELLATION POLICY The full exhibit payment MUST accompany the contract and is non-refundable. Worldwide ERC reserves the right to cancel this contract if, in its opinion, the previous conditions are not observed or if payment is not received. If, for causes beyond the control of Worldwide ERC, it is unable to comply with the terms of this contract and deliver the space allotted, this contract shall be considered terminated and any payment made by the exhibitor shall be refunded less expenses incurred by Worldwide ERC. SECURITY TIPS FOR EXHIBITORS Worldwide ERC will provide limited security of the exhibition area. Exhibitors alone are responsible for any valuables in the exhibition area. Do not leave any valuable goods unattended, such as computers, monitors, projectors, DVDs, televisions or other electronic equipment. At the close of the exhibition times, cover all display tables and remove valuables from the exhibition stand. Storage of excess supplies and merchandise will be the responsibility of the exhibitor. Exhibition stand setup and teardown are the sole responsibility of the exhibitor. RESPONSIBILITY FOR LOSS OR DAMAGE The exhibitor assumes all responsibility for damage caused by the exhibit to the person, property or rights of other parties including injury to floor, wall, decorations or equipment of the Lancaster London Hotel.

6 SHIPPING Agility Fairs & Events will be the official freight forwarder for the Summit. Shipping materials to and from, as well as receiving materials at the Summit are the sole responsibility of the exhibitor. Shipping information will be provided at the time stand assignments are confirmed. DISPLAYS, MATERIALS, AND PROPS Exhibitors shall not display or place any product, sign, partition, apparatus, shelving or other construction that extends beyond the dimensions of a standard 3 metre wide stand with no more than 1.5 metres from the back drop to the front of the exhibition space and no higher than 3 metres. No interference with the light or view of other exhibitors will be permitted. Exhibitors are reminded of the educational nature of this event. EXHIBITION STAND ATTENDANTS All company representatives must be full registrants of the Summit and pay the full Summit registration fee. Two complimentary registrations accompanying the exhibitor package are to be used by company individuals attending the event and/or assisting in your exhibition area. These registrations are non-transferable. LOGO SUBMISSION Please your logo in the formats listed below to meetings@worldwideerc.org within seven days of submitting your signed contract: 1. A high resolution colour logo in eps or ai format, 2. A logo sized 150 pixels width x 100 pixels height in jpg or gif format, AND 3. A logo sized 320 pixels width x 100 pixels height in jpg or gif format. EXHIBITOR CONTACT INFORMATION Details of company contact (name, title, company name, address, telephone, and website address) will be included in the Exhibitor Directory in the Summit programme. Please send a completed Company Contact Information form to fax or meetings@worldwideerc.org no later than 18 December RESEARCH REPORT/WHITE PAPER PROMOTION If your company has a research report or white paper that you will be distributing at your exhibition stand, we will promote it to our attendees. Please the title and a brief (2-4 sentence) description of your document to meetings@worldwideerc.org by 18 December 2015 and we will include that information along with your company name and stand number in the Summit programme, as well as in promotional messages to our attendees. EXHIBITION STAND PROMOTION If your company will be holding a lucky draw for a prize, or if you will have some sort of entertainment within your exhibition space, we will promote it to our attendees. Please the prize and/or entertainment information to meetings@worldwideerc.org by 18December 2015 and we will include that information along with your company name and stand number in the Summit programme, as well as in promotional messages to our attendees.

7 Checklist of deadlines and requirements for exhibit only benefits As soon as possible Within seven days of submitting contract Signed Exhibit Only contract and full payment submitted to Worldwide ERC as soon as possible in order to receive full exhibitor benefits. Be sure to include your company name on the contractas it will appear in ALL printed materials. Company logo, in the following sizes/formats, are to be sent to 1. A high resolution colour logo in eps or ai format; 2. A logo sized 150 pixels width x 100 pixels height in jpg or gif format; AND 3. A logo sized 320 pixels in width x 100 pixels height in jpg or gif format By 18 December By 18 December By 18 December By 18 December By 18 December Company Contact Information Form for your listing in the Summit programme to be sent to meetings@worldwideerc.org or FAX: Half-page four-colour ad for the Summit programme to be sent in a print-ready PDF to (details in Artwork Guidelines) Registration forms submitted for two (2) complimentary company registrants to be sent to meetings@worldwideerc.org or FAX: Research Report/White Paper Promotion If you plan to distribute a research report or white paper at your exhibition stand, send the document title and a brief (2-4 sentence) description to meetings@worldwideerc.org for inclusion in the Summit programme and Worldwide ERC pre-summit promotions. Exhibition Stand Promotion If you plan to hold a prize draw or have entertainment planned within your exhibition space, please send the prize and/or entertainment information to meetings@worldwideerc.org for inclusion in the Summit programme and Worldwide ERC pre-summit promotions.

8 Research Report/White Paper Promotion Worldwide ERC is excited to announce the continuation of our research promotion programme that helps bring learning into the exhibition hall. If your company has a research report or white paper that you will be distributing at your exhibition stand in London, we would like to help spread the word to our attendees. In the current business environment, it s no secret that corporate HR and government professionals, as well as service providers, are looking for tangible takeaways that will help them to do their jobs and better navigate the global mobility industry. By offering your information and making it easy for attendees to find, we can better assist in the growth and development of our industry. If you would like to participate in this programme, please send an to meetings@worldwideerc.org by 18 December 2015 with the following information: The title of the research report or white paper that you will be distributing at your stand A 2-4 sentence promotional description of the document. We will then include that information, along with your company name and stand number, in the Summit programme as well as in advance promotional messages to our attendees. Please note that while Worldwide ERC will help to promote this information, your company will be responsible for printing the research and having it available at your stand for distribution to interested attendees. Exhibition Stand Promotion If your company will be holding a lucky draw for a prize, or if you have some sort of entertainment planned for within your exhibition space during the Summit, let us have the details and we ll let our attendees know. If you would like to participate in this programme, please send an to meetings@worldwideerc.org by 18 December 2015 with what your prize and/or entertainment will be and we will include that information, along with your company name and stand number, in the Summit programme. Please note that Worldwide ERC will help you by promoting this information, however your company will be responsible for all aspects of your draw to include collecting names, holding the draw, and presenting the prize to the winner. If you have any questions regarding either of these programmes, please contact Karen Kroehler at kkroehler@worldwideerc.org, or by phone at

9 Company contact information for listing in the Summit Programme Please provide below your company contact information exactly as it should appear in the Summit programme which is distributed onsite to all Summit attendees. Please send this completed form to or FAX: no later than 18 December Contact name: Designation(s): Job title: Company name: Address: City/state or province and zip/postal Code: Country: Phone: Website address: Please complete this form and return by 18 December 2015 to fax: Attn: Karen Kroehler, Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, Virginia USA Tel: Fax: meetings@worldwideerc.org

10 Artwork Guidelines Half-page, four-colour advertisement in the Summit Programme A four-colour, half-page (landscape) advertisement for your company will appear in the Summit programme, which is distributed to all participants. Please supply artwork to the following specifications: Ad Size Half Page Trim (W x H) Type Area Landscape 186 mm (W) x 172 mm (W) x 132 mm (H) 118 mm (H) GENERAL REQUIREMENTS AND FORMATS A high-resolution PDF/X-1a file is required for all ads. It is recommended to keep vital copy and images 12 mm away from trim on all sides, but a minimum of 7 mm is required. Ads must be suitable to print as-is. Worldwide ERC is not responsible for any errors in content or formatting. It is requested that all ads be submitted with crop marks (offset) or with a colour proof with specified cropping. If crop marks are not included, Worldwide ERC cannot be held liable for improper positioning of ads. FONTS, IMAGES & COLOURS All fonts used must be embedded in the PDF file. Using the bold, italic or other style keys is not encouraged. Please use the bold or italic version of the font. (For example, instead of making Adobe Garamond bold with the style key, use the actual font for Adobe Garamond Bold). Resolution of all photography and scanned illustrations must be at least 300 dpi. Line art should be 600 dpi. No images at 72 dpi (ie, taken from websites). Flatten all layers and set transparency to highest setting. Colours must be CMYK. No ICC profiles, RGB, Pantone or spot colours. PLEASE NOTE: Materials that do not meet the stated advertising specifications will be rejected. Necessary alterations are the responsibility of and at the expense of the advertiser. All materials must be submitted in accordance with the published deadlines and meet the criteria stated above. Deadline and Delivery Requirements Artwork should be supplied no later than 18 December 2015 via:

11 To register the individuals for the complimentary exhibitor registrations, complete this form and fax or it to the address below by 18 December EXHIBITOR NAME Complimentary Exhibitor Summit Registration Form 1 (of 2) Title (Mr /Mrs /Miss /Ms /Dr /Other) Please circle as appropriate Designation (GMS /CRP /SCRP) Please circle as appropriate Name Please circle surname Position Company name Address Zip/postal code Country Phone Website Twitter handle Please complete this form and return by 18 December 2015 to fax: Attn: Karen Kroehler, Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, Virginia USA Tel: Fax: meetings@worldwideerc.org

12 To register the individuals for the complimentary exhibitor registrations, complete this form and fax or it to the address below by 18 December EXHIBITOR NAME Complimentary Exhibitor Summit Registration Form 2 (of 2) Title (Mr /Mrs /Miss /Ms /Dr /Other) Please circle as appropriate Designation (GMS /CRP /SCRP) Please circle as appropriate Name Please circle surname Position Company name Address Zip/postal code Country Phone Website Twitter handle Please complete this form and return by 18 December 2015 to fax: Attn: Karen Kroehler, Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, Virginia USA Tel: Fax: meetings@worldwideerc.org