Recruitment of a Finance Administrator (Part-time): Information Pack. Who We Are and What We Do. Vision. Core Values and Aims

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1 Recruitment of a Finance Administrator (Part-time): Information Pack This information pack provides information for prospective candidates interested in applying for the post of Finance Administrator for NDR-UK. Attached as appendices are: Appendix 1: Job Description Appendix 2: Personnel Specification Appendix 3: A summary of principal Terms and Conditions of Employment Who We Are and What We Do NDR-UK is the only diet and nutrition information service provider in the UK with a portfolio of over 300 different resources. We are accredited information providers (Information Standard, NHS England 2013) and publish quality diet and health information written by expert dietitians for the public. The majority of our resources are sold to health professionals who use these in consultations with patients/public to help remind and reinforce dietary changes needed to help prevent, treat and manage a disease. The organisation is a Company Limited by Guarantee and Registered Charity (SC041043). NDR-UK was born out of a Scottish national project (Scottish Diet Sheet Initiative, latterly Scottish Nutrition and Diet Resources Initiative, ) and is currently part-funded by the Scottish Government and part self-financing. NDR-UK has become a very successful organisation, but with further potential to grow. We are about to enter a new strategic planning period, so this is a very exciting time to join us! Vision To become the recognised national (UK) authority for the provision of fit-for-purpose nutrition and dietetic resources for dietitians and other health professionals to use with the public to empower them to make changes to their diets to improve their quality of life. Core Values and Aims Respond to the needs of healthcare professionals, the public, health policy and research outcomes. Produce robust (evidence-based, peer-reviewed, patient-tested) resources in relevant formats for the public. Driven by the dietetic and other healthcare professions. Share expertise through partnership working. Avoid duplication of effort. Complement existing resources. Generate income, whilst maintaining the integrity of the service.

2 The Post We are looking to recruit a Financial Administrator to join our busy office, to lead on the management and completion of in-house accounting functions. Further details about the role are shown in the job description in Appendix 1. Recruitment Process and Timescales No Activity Timeline 1 Adverts placed 25 th August 2 An application form and information pack can be obtained online from: 3 Closing date for applications and return by post/electronically to: Linda McPhillie, Suite 421, Baltic Chamber, 50 Wellington Street, Glasgow, G26HJ or 25 th August 5pm, Thursday 4 th September 4 Invitations issued to candidates to attend interview w/c 8th September 5 Interviews w/c 15 th September 6 Discussion with successful candidate 17 th September 7 Checking references From 18 th September 8 Confirm appointment and advise unsuccessful candidates 26 th September Notes: Travel and Subsistence Costs We will not meet any claims for travel or subsistence costs arising from attendance at interview. Candidates called for interview will be asked to bring to interview evidence of eligibility to work in the UK and original documentation of any relevant qualifications. Details of documents which prove eligibility to work in the UK are shown at

3 Appendix 1: Job Description Position: Financial Administrator (0.5 FTE) Reports to: Chief Executive Officer (CEO) Job Purpose: To support the financial management of the organisation by leading on the financial administration, following established accounting procedures. Key Responsibilities To lead on the completion of in-house accounting tasks Associated Tasks Maintain Sales and Purchase Ledgers Monthly account reconciliations Process payments, including salaries (Liaison with Payroll Accountants) Prepare debtor reports and maintain effective credit control Design, edit and run SAGE reports to provide management information Back-up financial data Support colleagues in use of SAGE To support the sales function Process sales orders Respond to customer queries Maintain accurate customer account information General Undertake other tasks as directed by the Chief Executive Officer Support colleagues within small team on finance related matters Working Relationships: INTERNAL: Reports to Chief Executive Officer, working with all team members EXTERNAL: Partners such as BDA, Scottish Government, potential funders/commissioners of services, third sector organisations, customers and end-users of products

4 Appendix 2: Skills, Knowledge and Attributes required Requirements Essential Desirable Financial systems Experience of standard accounting procedures (purchase orders, invoicing, etc.) Minimum of 1 year experience of using SAGELine50 to support financial accounting Financial qualification at HNC level or equivalent Ability to reconcile journals to trial balance Experience of running a small accounts department or function Communication Excellent standard of verbal communication for responding to enquiries from customers, suppliers and other stakeholders Experience of SAGE Stock Module or understanding of stock management and financial activities associated with this Experience of providing customer service by telephone Good written communication skills Organisational skills Ability to monitor and organise own workload and meet deadlines IT Skills Proficiency in the use of standard packages including Word and Excel, and SAGELine50 for financial accounting purposes Experience in use of Access or other database software Excellent attention to detail and accuracy with all data, especially financial information Personal attributes Able to work flexibly as a team player to support colleagues Experience of working in a small team Possesses a tenacious and persistent attitude to seeking solutions and completing tasks

5 Appendix 3: Summary of Principal Terms and Conditions of Employment This is a summary of the main conditions of service that NDR-UK follows as they relate to the post of Financial Administrator. This is not a definitive list of all terms and conditions of service. Further information will be provided on successful appointment. Location Suite 421, Baltic Chambers, 50 Wellington Street, Glasgow, G26HJ. Probationary Period The post will be subject to a probationary period of 3 months and where there is an assessment of satisfactory performance at the end of the probationary period the post will be continued. Salary The salary for the post of Financial Administrator is in the range 18,000 22,000 per annum (pro-rata), depending on experience. Pension NDR-UK offers a 4% contributory pension scheme. Working hours This is a part-time (0.5FTE) post with a working week of 17.5 hours per week. Working hours/days to be agreed. Salary Payment Salary is paid on the 28 th of each calendar month. Time Off in Lieu (TOIL) Overtime is not paid but time of in lieu (TOIL) can be arranged. Annual Leave: Annual leave entitlement is 28 days pro-rata inclusive of 8 days bank/public holidays. The business is closed on 24 th December, reopening on 3 rd January and during this period you are required to take annual leave from your entitlement. The business is also shut down on the Easter bank holiday Monday and again you are required to take this from your entitlement. The business is open on the remainder of the bank holidays. Should you wish to take annual leave on these holidays, you are required to book it and take from your entitlement. Sickness Payments The organisation is required to make statutory sickness payments (SSP) where staff qualify.

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