ESID 2020 Call for Bids Official Site Selection Report

Transcription

1 Birmingham/ICC 1. Venue costs (Excluding VAT): 376,300 Euro a. Rental b. Approx. basic AV costs c. Approx. Telecommunication costs d. Approx. basic services (cleaning, security, lighting, ventilation) e. Total F&B Estimate 2. VAT: 20% 3. Hotels near the venue: There are about 40 hotels within 15 min walking from the venue, with an average rate of 165 Euros. The venue is connected to the Hyatt Regency hotel (4* plus hotel -319 rooms) via link. 4. Average rate of hotels near the venue: 3 Stars (2600 bedrooms) 150 Euro 4 Stars (3500 bedrooms) 180 Euro 4 Stars Superior (1200 bedrooms) 200 Euro 5. Venue location: Located in the city center, 7.3 Miles from the Int Airport. Three train stations within 0.8 miles. 6. City support: Accommodation booking service Venue Location Social Program Planning PR Support Visitor Literature Welcome Branding in Hotels Exclusive Discounts Access to Birmingham images and promotional DVDs 7. Getting to the City: Int' Airport flying to over 140 destinations (13km from the city center, 10 Min via rail). 113 direct European flights, 39 direct flights outside of Europe (such as Doha, Dubai, North America, North Africa, India, Mexico) 8. Available space 2,500m² (gross) exhibition space plus 550m² (gross) balcony space. The required size for ESID 2020 exhibition is 4,000m². Destination / Venue Dates Available Birmingham / ICC Monday 12 - Saturday 17 October or October

2 Meeting Space Requested Room Name Requirements Registration Area/ Entrance + Hall 1 Foyer Registration 10 SQM Foyer Foyer 1000 SQM Exhibition + Posters SQM Hall SQM Posters Hall SQM (balcony for Posters) Plenary 1300 Hall 1 1,500 Breakout Hall Breakout Hall Breakout Hall Breakout Hall Breakout Hall Breakout Office - Boardroom 25 Office - U-shape 25 Hall Executive Rooms 1,2,7 & 8 Executive Rooms 1,2,7 & 8

3 Executive Rooms Office - U-shape 25 1,2,7 & 8 Kenes Staff office 10 Executive Rooms 1,2,7 & 8

4 Brussels/SQUARE 1. Venue costs (Excluding VAT): 318,200 EUR a. Rental b. Approx. basic AV costs c. Approx. Telecommunication costs d. Approx. basic services (cleaning, security, lighting, ventilation) e. Total F&B Estimate 2. VAT: 21% on room rental and services at SQUARE. Except F&B: most formulas are taxed 12%. Room rental at BOZAR: 0%. 3. Hotels near the venue: There are about 45 hotels all within 1.6 km (with easy connection through the public transport). 4. Average rate of hotels near the venue: 3 Stars (2800 bedrooms) 150 Euro (city tax 4.77 Euro) 4 Stars (3500 bedrooms) 190 Euro (city tax 7.58 Euro) 5 Stars (1200 bedrooms) 240 Euro (city tax 9.28 Euro) 5. Venue Location Located in the historical city center, next to Central Station. Easy access via public transportation. High speed trains such as THALYS, EUROSTAR, TGV & ICE arrive at Midi Station and provide easy access from any country/city within a 300 km radius (including Paris, London, Lille, Cologne, Amsterdam, Düsseldorf and Frankfurt). 6. City support: Boost delegate numbers and increase awareness about Immunodeficiency Promotion of the Conference on our web site, Brussels TV channel at the Airport, station and in hotels Sending a Press release to our database of journalists Flags in the city Open many doors for you and help you get in contact with: EU institutions (European Research Council) Organizations supporting research Healthcare professionals Pharmaceutical industry (Octapharma, Shire, ) Relevant politicians for authorizations (ESID Fun Run) Venues for gala dinner, hotels, professional suppliers Make you fall in love with Brussels Organize your first site inspection in Brussels (Transportation and accommodation for up to 2 staff members)

5 ESID 2020 Call for Bids Official Site Selection Report Welcome desks branded for your delegates at Brussels Airport & Midi Station (first contact & transport advice) A welcome reception in our majestic XVth century Town Hall on UNESCO listed Grand Place square A Tourist information desk at the venue during the whole meeting to help guests with questions and reservations Plan and advice on social programs for persons accompanying your delegates 7. Getting to the City: Brussels Airport: International Airport flying to over 150 destinations (12km from the city center, direct rail and bus connection). 109 direct European flights, 53 direct flights outside of Europe (Dubai, Beijing, Bangkok, Tokyo, Doha, Qatar, Abu Dhabi and 9 cities in North America). There is a direct train from Brussels Airport to the city center & Venue (20 min). Brussels Airport was recently opened to budget flights such as Ryanair, easyjet, Eurowings, Vueling, Blue Air, TUI, Charleroi Brussels South Airport: less than 1h away from Brussels, has a larger variety of budget flights. 8. Available space Ceiling height might limit the exhibitors. Destination / Venue Dates Available Brussels / SQUARE September or Tuesday 29 Sept - Friday 2 October Meeting Space Requirements Requested Room Name Registration Area/ Entrance Registration Entire registration hall space = +/- 900 m² Exhibition + Posters SQM Grand Hall 1& 2 Foyers 3663 SQM 1332 SQM Plenary 1300 Henri le Boeuf 2,100 Breakout Gold Hall 1,200 Breakout Copper Hall 500

6 Breakout Silver Hall 300 Breakout Hall Breakout The Arc 150 Breakout Hall 300 Or Studio BOZAR Office - Boardroom 25 Stor. Cube Left 35 Office - U-shape 25 Stor. Cube Right 50 Office - U-shape 25 Copper Foyer 100 Kenes Staff office 10 Magritte Office 15

7 Geneva/Palexpo 1. Venue costs (Excluding VAT): 237,000 Euro (all costs in Euro are based on CHF/EUR exchange rate on Oct ) a. Rental b. Approx. basic AV costs c. Approx. Telecommunication costs d. Approx. basic services (cleaning, security, lighting, ventilation) e. Total F&B Estimate 2. VAT: 8% 3. Hotels near the venue: The Starling hotel (500 rooms) is next to the venue + New IBIS hotels connected to Palexpo, opening end of 2017 (230 rooms, half 2-stars, half 3.5-stars) 4. Average rate of hotels near the venue: 3 Stars (464 bedrooms) 170 Euro (City tax 3 Euro) 4 Stars (1052 bedrooms) 230 Euro (City tax 3.65 Euro) 5 Stars (683 bedrooms) 360 Euro (City tax 4.33 Euro) 5. Venue location: located near the Airport (2 bus stops) & min away from the city center via public transportation (Direct buses). 6. City support: - a financial contribution of CHF (36,745 Euro). - Welcome desk and welcome message at the Geneva airport and tourist information booth during the congress: CHF Possible sponsoring of the State of Geneva (Opening Ceremony, max CHF 10.- per participant) - Site inspection, promotional material and delegate boosting CHF Saving for the delegates: Free public transportation card (cost of CHF 10.- per day) 7. Getting to the City: Int' Airport flying to over 140 destinations (6 min by train from the city center, free ticket for public transportation, available for 80 minutes at the luggage area of the airport). 105 direct European flights and 35 direct international flights (Dubai, Doha, Abu Dhabi, Montreal, Washington, and Beijing). Geneva Airport is one of the main Easy Jet hubs, with more than 40% of the air traffic linked to this low-cost carrier. More than 60 destinations. Rail facilities radiate from Geneva, providing rapid access to the rest of Switzerland and Europe. Geneva is for example only 3 hours away from the heart of Paris by TGV (high speed train).

8 8. Available space Destination / Venue Geneva / Palexpo Dates Available September Meeting Space Requirements Requested Room Name Registration Area/ Entrance Main Entrance hall 2800 sqm but 300 to 500 sqm could be allowed for the ESID congress Exhibition + Posters sqm Hall 1 1st floor above the congress center, linked by escalator 15,500 sqm - Plenary 1300 Room A+B 1470 sqm / 1500 pax in Breakout Room C Breakout Room W 640 sqm / 650 pax in 360 sqm / 400 pax in Breakout Room V 300 sqm / 300 pax in Breakout Room K 240 sqm / 230 pax in Breakout Room E 130 sqm / 120 pax in Breakout Room F 130 sqm / 120 pax in Office - Boardroom 25 Secretariat sqm / boardroom Office - U-shape 25 Office 5 33 sqm

9 Office - U-shape 25 Office 6 33 sqm Kenes Staff office 10 Office 4 80 sqm