3 rd European Conference on Clinical Research

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1 3 rd European Conference on Clinical Research PRAGUE rd European Conference on Clinical Research Flying to 2020: Managing Turbulences of Innovation and Change 2020 CZECHTOURISM.COM / AUTHOR: LIBOR SVÁČEK October 2016, Prague, Czech Republic Partnership prospectus

2 Table of Contents General Information / The Venue: Prague Congress Centre / Organisers / Topics of the Conference... 4 Why becoming a partner of EUCROF 3rd European Conference on Clinical Research? / Preliminary programme of the conference / Target Audience / Sponsors and Exhibitors Benefits... 6 Sponsorship Opportunities... 7 Exhibition Packages... 9 Branded items for delegates Lanyards (Exclusive) Delegate s Bags Pens and Pads Public Water Fountains Other Possibilities Advert in the Printed Programme Poster or roll-up banner in the exhibition area Charging Box Services Offered on Quotation Meeting Space Facility (for Satellite Symposiums/commercial presentation) Sponsoring a Social Event Contacts: ORDER FORM... 14

3 General Information EUCROF, 3RD EUROPEAN CONFERENCE ON CLINICAL RESEARCH, will be held on the 17 th and 18 th of October 2016 in the Prague Congress Centre 1/ The Venue: Prague Congress Centre The Prague Congress Centre (PCC) is one of the largest European centres. It is located in a unique position on top of one of Prague s hills, offering a beautiful view of the famous skyline of Prague, with the silhouette of the Prague Castle. The Centre has 20 halls and 50 meeting rooms with capacities ranging from 20 to 2,700 persons. The adjacent Metro station (Vyšehrad - Line C) is only two stops (or 5 minutes) from Prague s city centre. For more information about the venue please visit: A list of hotels with conference prices is suggested on the official website. For group reservations please contact:

4 2/ Organisers EUCROF - Dr. Stefano Marini, President (Italy) Dr. Dagmar Chase, Vice-President (Germany) Yoani Matsakis, Treasurer (France) Dr. Darina Hrdličková, Secretary (Czech Republic) Christophe Golenvaux, Member (Belgium) The objective of EUCROF (the European CRO Federation), a non-profit organisation founded in 2005, is to promote Clinical Research by improving the knowledge, competence/expertise and skills of Contract/Clinical Research Organisations (CROs) in Europe. The Federation represents and supports the interest of CROs in Europe, towards regulatory bodies, the pharmaceutical, biotech, medical device and other healthcare related industry within the field of clinical research, as well as the medical and affiliated research community. Organising and supporting training and educational programmes will increase the quality of clinical research and improve the collaboration and interaction amongst all stakeholders in the field of Clinical Research in Europe. Active participation to international congresses and meetings will further underline the significant role of CROs in Clinical Research in Europe. Regulatory Authorities recognise EUCROF as the representative for European based CROs, regularly calling EUCROF to contribute to the never-ending debate on the improvement of rules and regulations. Local Organising committee: ACRO-CZ Dr. Darina Hrdličková Dr. Dana Vaňková Mgr. Martina Šťastná PharmD. Robert Chudáček Tomáš Krafka, Esq. ACRO-CZ is a professional association of Contract Research Organisations (CRO) in the Czech Republic, which focuses on clinical research and development of pharmaceuticals. Corporate bodies and individuals can become members of the association. The association was founded in 2005 and it is a member of the European federation of CRO s - EUCROF.

5 The main goal of the association is to represent CRO s in conceptual negotiations with state authorities and institutions, as well as internationally, to actively participate in discussions regarding the creation of legal and ethical norms in the area of clinical research, and to create conditions for further education of its members, as well as to develop cooperation in the area of clinical evaluation of pharmaceuticals and to enable arranging contacts also on the international sphere. Conference secretariat Conference secretariat (for scientific programme, registration and accommodation matters) C-IN, Prague Congress Centre, 5. kvetna 65, , Prague 4, Czech Republic Tel: / Topics of the Conference To create an attractive conference, the Local Organising committee are inviting well-known experts to talk about the following topics: Regulatory News: EU Regulation 536/2014 and ICH-GCP Addendum Clinical Trials in the Paediatric Population Clinical Trials with Medical Devices eclinical / eworld Post-Marketing Approaches Quality by Design Patient-centric Approach

6 Why becoming a partner of EUCROF 3rd European Conference on Clinical Research? Becoming a partner of EUCROF means participate, as a sponsor or as an exhibitor, and financially support the conference and help to offer the best services to delegates. In exchange your will be visible and will be networking, during the 2 days of the conference, and also during the Conference dinner. 1/ Preliminary programme of the conference The organising committee creates an attractive programme to create an interesting and successful Conference Monday 17 October 08:00-12:00 Pre-conference Workshop 11:00 Exhibition Opening 12:00 Welcome Lunch 13:30-15:00 Welcome Message and Keynote Speech 15:00-15:30 Coffee Break 15:30-18:00 Session Regulatory News: EU Regulation 536/2014 and ICH-GCP Addendum 20:00 Conference Dinner Tuesday 18 October 09:00-10:45 10:45-11:15 11:15-13:00 13:00-14:15 14:15-15:50 15:50-16:20 16:20-18:00 Parallel Sessions Clinical Trials in the Paediatric Population Clinical Trials with Medical Devices Coffee Break Parallel Sessions eclinical / eworld Post-Marketing Approaches Lunch Session Quality by Design Coffee Break Session Patient-centric Approach

7 2/ Target Audience Get the opportunity to meet with the follow targeted audience: - Members of the CRO associations - CEOs from Pharmaceutical companies - Clinical trial investigators - Academic researchers 3/ Sponsors and Exhibitors Benefits Being visible increase potential customer s brand awareness. Increasing brand awareness helps to generate consumer preference and foster brand loyalty. Your participation at EUCROF 3rd European Conference on Clinical Research as a sponsor or as an exhibitor will automatically include the following services: Listed as a sponsor or as an exhibitor including your company s logo and web link on the official web site of the conference Listed as a sponsor or as an exhibitor including your company s logo and company profile in EUCROF 3RD EUROPEAN CONFERENCE ON CLINICAL RESEARCH printed materials All sponsors and exhibitors allocated on one floor together with catering stations Use of the conference logo for own advertising Exclusive benefits for sponsors: Visibility on roll up banners dedicated to sponsors Expression of thanks at the Opening and Closing Ceremonies Logos on slides during breaks in the lecture rooms

8 Sponsorship Opportunities By becoming a sponsor, you can gain visibility with a bigger exhibition area, and benefit from advertising and other additional services according to your level: PACKAGES Limitation Exclusive partner 2 partners 5 partners Booth size * 15 sqm 3mX5m 12 sqm 3mX4m 9 sqm 3mX3m Advertisement in the printed programme The back cover page 1 Half page _ Mailing delegates** towards 1 exclusive mailing Logo and text included within regular mailing Logos included in regular mailings Free registrations Free conference dinner tickets Bag insert: your flyer in the conference bag YES YES _ Satellite symposium*** 1 hour Value EUR EUR EUR All Prices are not including VAT. Czech VAT (21%) does not apply for non-czech EU VAT registered companies

9 Details * : Booth includes the shell scheme package as describe page 7. Up on availability, it is possible to extend the booth for an extra cost of 250 EUR per sqm ** : Mailings are regularly sent to potential delegates and, at a closer date to the conference, to all registered delegates by the conference secretariat. Sponsors have the opportunity to send information to delegates. All logos of signed sponsors will be included in those mailings. o o The Gold sponsor has the opportunity to send his own exclusive mailing (content must be approved by the organising committee). Text must be provided by the sponsor in html format no later than 3 weeks prior the event. The 2 Silver sponsors have the opportunity to include a text of 50 words within the last mailing towards registered delegates. Text must be provided in word format no later than 3 weeks prior the event. *** : The satellite symposium is the best opportunity to organise your commercial presentation. Your allocated meeting space will be communicated on the conference website and on the printed programme book as part of the programme. The offer includes the room rental, audio and video equipment. Refreshment can be organised on quotation. LOGO OF YOUR COMPANY MUST BE SENT IN CURVES/PRINT VERSION ALONG WITH YOUR WEBLINK

10 Exhibition Packages To book your booth location please send your completed order form (page 12) to: A good flow of delegates is guaranteed thanks to catering stations (for coffee breaks and lunches) being spread throughout the exhibition floor. Booth allocation is organised on a firstcome, first-served basis. Exhibition Package for CROs Members Exhibition Package Non-members EUR EUR 6 sqm exhibition area (2X3m) No possibility to extend the size of the booth 2 free exhibitor registrations (full access to lectures, without conference dinner access) Special price for additional exhibitor registrations: 200 EUR Visible as exhibitor on the conference webpage (logo and web link) Visible as exhibitor in the programme book (logo and company profile) Shell scheme package including: - Wall construction - Company name fascia (B & W) - Electricity connection - Internet connection WIFI - 1 table and 2 chairs - Spotlights - Carpet (colour of your choice) - Waste basket - Daily cleaning

11 Notes for sponsors and exhibitors: The exhibition manual will be sent to you later. It will contain more details about the floor plan, the set up and dismantling time schedule, shipment and storage of your goods, a list of exhibition items and services, and the possibility of branding your booth etc All sponsors and exhibitors must be registered through the conference website in order to get a name badge. A special code to access the Sponsor/exhibitor registration section will be sent to you after signing the order form confirming your participation. Your accommodation can be booked while processing the registration or separately through the conference website. Booth allocation will be managed by the sponsorship manager: Audrey Gabarre. Cancellations received in writing 3 months before the conference will result in a cancellation charge of 50% of the amount on the order forms. For cancellations received in writing later than 3 months before the start of the conference, 100% of the total amount will be charged.

12 Branded items for delegates Lanyards (Exclusive) Each delegate will be given a lanyard with a name badge, which will indicate their name and the country they come from and act as an identification pass. The sponsor s logo will be printed on the lanyard with the conference logo. The sponsor will also be mentioned in the final programme and on the conference website. Lanyards provided by the sponsor Lanyards produced by the organisers Delegate s Bags The opportunity is offered to partners to provide: EUR EUR 1. An insert in the conference bag: an A4 size double-sided, colour or black and white flyer/promotional piece. This flyer could be text only promoting activities on your exhibition stand or it may be an existing corporate flyer of information on your services or products. 2. The conference bag itself with the partner s logo and the conference logo Rate per insert 900 EUR Sponsored conference bag (exclusivity, produced by the sponsor with both logos) EUR Conference bag produced by us (with both logos) EUR Pens and Pads This is an exclusive opportunity. The logo of your company will be, along with the conference logo on notepads and pens. Delegates particularly appreciate receiving writing pads and pens as they are very useful for the scientific sessions. Pens and pads provided by the sponsor. Rate for writing pads insertion (exclusivity) Rate for pens insertion (exclusivity) EUR EUR Public Water Fountains Water fountains for the delegates will be placed in all public areas for the whole conference period. In case you decide to sponsor this item, your company logo will be placed on every crucible and on the water tanks as well. The sponsor will be mentioned in the printed material. Rate EUR

13 Other Possibilities Advert in the Printed Programme This year EUCROF will offer a printed programme book for its delegates. The final programme will be provided in the conference bag and also on site at the registration desk to all registered delegates including speakers, official guests, and exhibitors. Advertisement on the inner full page Advertisement on the inner half page EUR 900 EUR Poster or roll-up banner in the exhibition area The sponsor has an opportunity to place a company s poster (Maximum A0 size: 84.1cm x 118.9cm) or roll-up banner in the exhibition area. The stand for the poster will be arranged by the organiser. The production of posters or banners for the sponsors is possible upon agreement with the organiser with extra charge. Rate for displaying your poster or roll-up banner 500 EUR Rate for the production of a bigger banner (200X240cm) 900 EUR Charging Box Attendees are using their smart phones and tablets that need to be regularly charged. Charging stations are increasingly becoming a standard and popular feature of modern day events. By sponsoring this item, you can brand the box the way you want and connect with a wide audience. Rate per charging box including full branding EUR

14 Services Offered on Quotation Meeting Space Facility (for Satellite Symposiums/commercial presentation) The organisers will be happy to assist with the booking of the space, installation of AV equipment, and refreshments for any meetings you may need inside or outside the venue. Communication about allocated meeting space can be communicated through the official website of the conference. Quotations are done on a case-by-case basis according to your needs. Sponsoring a Social Event All sponsors of a social event will be mentioned in the conference website and printed programme book. All social events are offered on an exclusive basis. Hang your company banner, distribute the napkins or menus with your company s logo and be visible during informal moments of the conference such as coffee breaks, welcome reception or conference dinner. Quotations are done on a case-by-case basis according to your needs. Contacts: Audrey GABARRE, Sponsorship Manager Tel: Mob: Lenka KLOUDOVA, Project Manager Tel: Mob:

15 ORDER FORM All Prices are excluding VAT. Czech VAT (21%) does not apply for EU VAT registered companies COMPANY NAME: CONTACT NAME: COMPANY ACTIVITY: POSTAL ADDRESS: ZIP CODE AND CITY COUNTRY: TELEPHONE: FAX: Your VAT Number: LIST OF PACKAGES Gold Package SELECT ITEM PRICE IN EURO (excl. VAT) OTHER ITEM (S) Please fill in PRICE IN EURO (excl. VAT) Silver Package Bronze Package Exhibition package DATE:...SIGNATURE AND COMPANY STAMP: Please fill in the order form and send it to LOGO OF YOUR COMPANY MUST BE SENT IN CURVES FORMAT ALONG WITH YOUR WEBLINK AND THE SIGNED ORDER FORM WE ARE LOOKING FORWARD TO WELCOMING YOU IN PRAGUE

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