InformationNOW Transcripts

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1 InfrmatinNOW Transcripts Abut this Guide This dcument prvides instructins n setting up and utilizing the Transcripts feature in InfrmatinNOW. Setup The setup steps in this sectin must be cmpleted prir t using Transcripts. Grading Settings T set up transcripts, g t Grades Setup. Select the Settings tab and enter data as described belw. Required fields are indicated with an asterisk (*). Quick Reference Guide STI_ InfrmatinNOW Transcripts 1

2 Grade Settings: *Min Grade Level fr Rank & GPA: Select the earliest grade level t be included in class rank and GPA calculatins. *GPA Decimal Precisin: Enter the number f decimal places t be included in GPA calculatin. Transcript Histry: *Grading Scale: Select the type f grading scale t be printed n transcripts if included. *Transcript GPA Methd: Select the type f GPA t display n the students' printed transcript reprts. Display Nn-Credit Bearing Classes: Check t include all grades n the printed student transcript reprt, regardless f credit issued. Class Rank Calculatins: Sequencing: Select the preference fr Class Rank sequence in case f ties during the ranking prcess. Sequential: If a three-way tie ccurs fr 3 rd place in the class ranking, the students will be ranked, 1, 2 and 3, 3, 3, 4. Lgical: If a three-way tie ccurs fr 3 rd place in the class ranking, the students will be ranked 1, 2, 3, 3, 3, 6. Weighting: Select whether the GPA used t determine class ranking is an unweighted GPA r a weighted GPA. *Rank GPA Methd: Select the GPA Methd that is being used t determine the ranks f the students. *Decimal Precisin: Enter the number f decimal places t be used when calculating class rank GPA. Rank by Cmparing Ttal Grade Pints: Rank the students n ttal grade pints earned and nt credit attempted (GPA). Fr example, a student with 4 A s will receive 4 quality pints fr each A, fr a ttal f 16 quality pints. Anther student earns 4 A s and a B, which will earn a ttal f 19 quality pints. The secnd student will be ranked ahead f the first student in this example. Weight Transcript GPA: Print the weighted GPA n the students transcripts. Reprt Card GPA: Chse the apprpriate settings fr items t print n the reprt card. GPA Type: Select t print N GPA (Nne), Alpha, Numeric r All. GPA Weighted Type: Select t print Weighted, Unweighted r Bth fr GPA s n the reprt card. Grading Perid GPA: Select t print a GPA fr the Current Grading Perid Only, All Grading Perids r N grading perid GPA (Nne). Display Cumulative GPA: Check t include the student s cumulative GPA n the reprt card. Include On Reprt Card: Check t include all f the selected items n the traditinal reprt card. Include On Standards Reprt Card: Check t include all f the selected items n the standards reprt card. Reprts And Grade Labels: Numeric Grade Decimal Psitins: Enter the number f decimal places t print n grading reprts and labels. Include Withdrawn Sectins n Reprts: Check t include sectins frm which a student is currently withdrawn n grading reprts and labels. Averaging: Check t use the averaging equivalent f a graded item when averaging grades. Transcript Grade Display: Select t view Alpha, Numeric r Bth grades n the individual student s transcript screen. Quick Reference Guide STI_ InfrmatinNOW Transcripts 2

3 Threshlds Fr Psting: Enter the number f instructinal days fr which the student can be withdrawn frm the sectin r frm schl and still receive a grade. If the date n which a student withdraws frm a sectin (r frm schl) is less that the grading perid end date minus the number f in-schl/instructinal days frm the schl calendar entered fr the psting threshld, then the student will nt have grades psted fr the sectin fr the grading perid. Fr example, if students wh withdraw five days befre the ending f the grading perid shuld still receive a psted grade frm the teacher s Grade Bk, enter a 5 in this field. Click OK t save the changes. GPA Methd GPA Methds are the varius frmulas used fr calculating a student's GPA. Thse frmulas may include a standardbased GPA, such as a 4- r 12-pint scale, r a numeric- (percentage-) based GPA. Fr specific instructins regarding GPA Methd, please refer t the InfrmatinNOW - Grading Quick Reference Guide. T mdify the GPA methd, g t either Grades Setup r t System Preferences Setup. Select the GPA Methd lkup and click Refresh. Grading Scales Grading Scales are used fr multiple purpses ther than assigning letter grades t students fr earning specific numeric grades. The parts f the transcript cntrlled by the scale include credit awarded and the amunt f quality pints awarded. Fr specific instructins regarding Grading Scales, please refer t the InfrmatinNOW - Grading Quick Reference Guide. T mdify the Grading Scales, g t either Grades Setup r t System Preferences Setup. Select the Grading Scales lkup and click Refresh. Fr transcript setup, remember the fllwing fr each alpha mark r numeric grade range: Fr a graduatin credit t be awarded, Award Graduatin Credit must be checked. Fr quality pints t be awarded, the GPA Methd field must have a value. If a student earns zer quality pints at a specific grade pint, then a 0 must be entered int the GPA Methd field. If the GPA methd uses numeric grades, the value entered fr the GPA Methd will be verridden. When psting t the transcript, InfrmatinNOW will use the student s numeric grade. Grade Levels Users may exclude terms frm Transcript GPA & Rank by term and by grade level. This will exclude any grade infrmatin frm the class size, rank, and GPA calculatins after a certain term. This setting is by grade level. Fr example, a schl may want t lck GPA & Rank fr all senirs n December 31 st after the first term is cmpleted fr schlarship and ranking purpses fr graduatin. T change the setting, g t System Preferences Setup. Select Grade Level frm the list and click Refresh. Click t View a grade level. In the lkup bank fr grade level, an ptin is available fr each grade level. Exclude transcript terms with a sequence greater than xx. The field is blank by default, meaning that all transcript terms will be cnsidered when calculating rank and GPA. Quick Reference Guide STI_ InfrmatinNOW Transcripts 3

4 The sequence number referred t here is the sequence number n the transcript term recrd under System Preferences Setup. When psting and recnciling transcripts, the calculatins fr class size, class rank, and GPA will exclude student transcript term data that is received in a transcript term after the selected term sequence where the student transcript term grade level matches the grade level cntaining the setting. Terms Terms are used t indicate hw ften credit can be awarded. Terms are als used t indicate the shrtest length f time a class lasts, as well as the name f the term printed n the transcripts. Fr specific instructins regarding Terms, please refer t the InfrmatinNOW Attendance Quick Reference guide. T mdify the Terms, g t either Scheduling Setup r t System Preferences Setup. Select the Terms lkup and click Refresh. If the necessary term des nt exist, click Add t insert a new term. Nte regarding CnnectEdu Term: If using CnnectEdu, select the crrespnding credit bearing graded item. Grading Perids Grading Perids are the timeframes fr which graded items may be cllected and reprted. Nte: Terms must be created befre Grading Perids can be added. Quick Reference Guide STI_ InfrmatinNOW Transcripts 4

5 T mdify the Grading Perids, g t either Grades Setup r t System Preferences Setup. Select the Grading Perids lkup. Select the apprpriate Term and click Refresh. Fr details regarding grading perids, refer t the InfrmatinNOW Grading Quick Reference Guide. Academic Sessin Name Academic Sessins are created fr the varius time segments during an academic year. Fr example, ne academic sessin may be created fr the regular schl year that wuld run frm August t May, and anther academic sessin may be created fr the summer schl that runs frm June t July. Fr specific instructins regarding Academic Sessins, please refer t the InfrmatinNOW Creating An Academic Sessin Quick Reference Guide. Nte: The name f the academic sessin will print n the student transcript. Valid Curse The Valid Curse area is used t set a default fr GPA Credits and Graduatin Credit when sectins are created in the Master Schedule. Fr specific instructins regarding Valid Curses, please refer t the InfrmatinNOW Scheduling Quick Reference Guide. T mdify curses, g t Scheduling Valid Curses. Master Schedule The Master Schedule cntains the fllwing settings which affect GPA and credit calculatins fr transcripts. Curse Type: The general gruping t which the sectin belngs. Difficulty Level: The level f difficulty f the sectin. Grading Scale: A scale shuld nly be selected if the sectin uses a scale ther than the default scale assigned t each grade level in the Schl Maintenance frm, lcated under Schl/District Schl. GPA Credit: The number f credits attempted fr the curse. If sectin des nt affect GPA, leave blank. Nte: If left blank, n grade pints will be awarded even if Include Unweighted and Weighted are checked. Grad Credit: The number f credits earned fr cmpleting the cursewrk. A. Credit: This area cntrls the terms fr which credit is awarded. If a term is checked, credit will be attempted and/r awarded fr that term. Alng with GPA and Grad Credit, A.Credit determines hw much credit is actually attempted and/r earned. This might be used in cases in which a year-rund class is cnsidered 1.00 credit attempted and/r earned and.50 is awarded fr each semester. A. Credit wuld be checked fr 2 terms, with 1.00 credit divided by 2 terms checked = 0.50 credit fr each term checked. If A. Credit is checked AND GPA Credit and Grad Credit are left blank, the term grade will pst t the transcript withut affecting GPA and awarding graduatin credit. Pssibly used at middle schl where n credits are awarded r when a student is auditing curses at the high schl. Weight Added: Award additinal quality pints when cmputing weighted GPA. Quick Reference Guide STI_ InfrmatinNOW Transcripts 5

6 Nte: If curse is nt weighted, leave at Weight Multiplier: Award additinal quality pints by multiplying the quality pints by this factr. Nte: If curse is nt weighted, leave at Unweighted and Weighted GPA checkbxes: If checked, the curse will be included int the GPA Methd. If nt checked, the curse will be excluded frm the GPA Methd. Nte: If there is n GPA value, the inclusin checkbx des nt have t unchecked. NO grade pints will be awarded if there is n GPA credit awarded. Nte 2: Generally, these checkbxes shuld remain checked unless the user wishes t set exclusin frm a specialized GPA Methd (fr example, Cre Classes GPA). Nw that the transcript setup has been cmpleted, the grades shuld be ready t be psted t the transcripts. Psting Grades t Transcripts Once the grades have been entered and validated fr the students, the grades can be psted t the transcripts. This prcess cpies the grades frm the current academic sessin int the transcript file. Nte: If grade cmments have been entered n the student s grades screen, thse cmments will als be psted t the student s transcript grade recrd. T cpy the grades frm the students' grade files t the transcripts, the grades must be psted t the transcripts. T cmplete the task d the fllwing: G t Grades Setup. Select the Grading Perids lkup and click Refresh. Cnfirm that the crrect graded item has GPA Pints and Grad Credit checked. G t Mgmt Cnsle Cnsle. Click Pst Grades t Transcript. Select either current term t pst r repst a previus term. Quick Reference Guide STI_ InfrmatinNOW Transcripts 6

7 Nte: Once the current term has been psted, previus terms may nt be repsted unless the user first unpsts the current term. Fr example, if term 2 has been psted and changes are required fr term 1, users must unpst term 2 and then unpst term 1. Make changes t term 1 grades and then repst term 1 and then repst term 2. It is always suggested t spt-check student transcripts t cnfirm the accuracy after psting. T unpst transcripts, g t Mgmt Cnsle Cnsle. Select t Unpst Grades t Transcript. If changes are made t grade-related items such as student grades, Master Schedule r grading scales, grades must be psted again t the student transcript. Nte: A warning will display if there are n graded items marked t pst t transcript fr the selected term. If an Academic Sessin is clsed, any changes within that Academic Sessin will need t be made directly n the student s transcript. Recncile Term GPA and Rank Users may als update GPA/Rank withut re-psting t transcripts. This prvides the user the ability fr manually entered transcript infrmatin t be included in transcript class size, rank and GPA calculatin. A screen will display where the user may select the Term t be recnciled. Only thse terms that have already been psted t transcript in the academic sessin will display. When the user clicks Recncile, the prgram will recalculate GPA and RANK fr the term selected based upn changes t transcript settings and manual student transcript edits. Quick Reference Guide STI_ InfrmatinNOW Transcripts 7

8 T determine which students t include, the system cnsiders the fllwing: Which students have transcript recrds psted fr the selected term. If the student checked as Exclude frm class rank. If the cumulative GPA fr the student thrugh the selected term nt blank. Viewing Student Transcripts Once grades have been psted t transcripts, they may be viewed thrugh the student s Transcript screen. G t Students Student Maintenance. Search fr and select the student. Click the Transcript ptin under the manage menu at left. T access the new user interface, g t Students Student Maintenance. Search fr and select t View a student. Click the Transcript ptin under the Manage menu n the left. The fllwing screen will display: Quick Reference Guide STI_ InfrmatinNOW Transcripts 8

9 Cumulative GPA: The student s cumulative Grade Pint Average. The GPA displayed here is cntrlled by the Transcript GPA Methd drp-list under Grades Setup Settings tab. If the weighted GPA is desired, check the Weight Transcript GPA ptin. Ttal Graduatin Credits: The Ttal Graduatin Credits includes the ttal number f graduatin credits fr all terms. This will nly include credits that are currently psted t transcripts. Any credits that are in prgress will nt be included in the ttal. Terms: Each transcript term displays in individual bx. Terms are rdered by Sequence as defined n the Transcript Term. They will display in ascending sequence rder, since the system is displaying the mst recent Transcript Term appears in the tp left, with each subsequent sequenced area appearing after it. The structure f each Transcript Term will display as fllws: Quick Reference Guide STI_ InfrmatinNOW Transcripts 9

10 Regin A B C D E F G H Descriptin Hyperlink that displays the Academic Sessin name entered int the Transcript Term. Clicking n the hyperlink will display the Transcript Term edit screen. The grade level f the student at the end f the psted term. The red X in the upper right crner f the term allws the user t delete an entire term. When the user clicks the red X, he r she will be prmpted with a dialg asking Are yu sure yu wish t delete this term? Each sectin that has been added fr the Transcript Term will display in this grid. The Curse clumn will cntain the curse's full name and will be hyperlinked. Clicking the hyperlink will pen the Transcript Sectin edit screen in a pp-up fr the user. The Grade clumn will cntain the numeric grade fr the curse. In the event a numeric grade is nt present, the alpha grade will display. Nte: T determine if the screen shuld display alpha r numeric grades, g t Grades Setup Settings tab. In the Transcript Grade Display ptin, select t display Numeric, Alpha r Bth. The Cred clumn will display the graduatin credits fr the curse. The last clumn will cntain a red X that will allw the user t delete a line entry frm the list f curses. When a user clicks the red X, he r she will be prmpted with a dialg asking Are yu sure yu wish t delete this sectin? This text area will cntain the fllwing infrmatin: SN: The schl number f the schl that relates t the term GPA: The student's GPA fr the term Status: The student's prmtin status cde fr the term Enr: The number f days the student was n rll during the term. Abs: The number f days the student was absent during the term. Tdy: The number f days the student was tardy during the term. Rank ## ut f ##: The student's class rank and the class size fr the term. Rank GPA: The student's rank GPA fr the term Quick Reference Guide STI_ InfrmatinNOW Transcripts 10

11 Regin i Descriptin The Add Sectin buttn will allw users t add additinal sectins t a particular Transcript Term fr the student. Clicking this buttn will cause the Transcript Sectin add screen t display. Transcript Reprt: T print a transcript fr this student, click Transcript Reprt under the Reprts menu at left. Transcript Landscape: T print a landscape transcript reprt, click Transcript Landscape under the Reprts menu at left. Adding a Transcript Term T add a new transcript term, click the indicated with an asterisk (*). buttn in the upper right hand crner. Required fields are *Sequence: The sequence determines the rder in which terms will display n the student s individual transcript screen. Transcript terms display n the student screen in sequence ascending rder. When inserting a new term, the Sequence will default t 1 but may be changed t rerder the terms fr the selected student. *Schl: Click Find t select the schl frm a list. If the schl des nt exist in the list, click Add t insert a new schl. Academic Year: This field will ppulate when the Transcript Term is selected. If psted, pulls frm the Sessin Name field, lcated n the Acad. Sessins tab f the Schl Maintenance screen. Nte: If the year is listed mre than nce with different Academic Sessin names (fr example, 2014 and ), the Academic Sessin name was mdified between psting terms t the transcript. *Transcript Term: The term within the Academic Sessin fr which the curses were cmpleted. If psted, pulls frm the Name field f the Terms which were created under Scheduling Setup r System Preferences Setup and under the Terms lkup. Click Find t select the term frm a list f existing available terms. Quick Reference Guide STI_ InfrmatinNOW Transcripts 11

12 *Grade Level: The student s grade level at the time the term was cmpleted. If psted, pulls frm the Grade Level field under the Main tab f the Student Maintenance frm. Prmtin Status: The student s status at the time the curse was cmpleted. CnnectEdu Term: The graded item that the term credits are based n. If psted, pulls frm the CnnectEdu ptin in Scheduling Setup r System Preferences Setup and under the Terms lkup. Enrlled Days: The number f days the student was enrlled fr the term. If psted, calculated based n student s enrllment recrd(s) and the dates within the psted term. Number f Absences: The ttal absences fr the student during the term. If psted, pulls frm the daily attendance fr all dates within the psted term. Number f Tardies: The ttal number f tardies fr the student during the term. If psted, pulls frm the daily attendance fr all dates within the psted term. GPA: The cumulative GPA fr the Academic Sessin. Class Rank: The rank f the student in respects t their grade level. If psted, calculated by the system based n the settings under Grades Setup Settings tab. Nte: Students wh are withdrawn at the time f the psting will nt be included. Als, students wh have Exclude frm Class Rank check n the Schl tab f the Student Maintenance frm will nt be included. Class Size: The number f students enrlled in the student s grade level. If psted, pulls frm the currently enrlled students fr the grade level, schl and academic sessin. Rank GPA: The GPA used t calculate the rank. If psted, calculated by the system based n the settings under Grades Setup Settings tab. Nte: Enter a nte that applies specifically t this transcript term. Permanent Recrd Labels: T print a permanent recrd label, click the Permanent Recrd Labels ptin under the reprts menu at left. Adding a Curse t the Transcript T insert a new curse sectin t a student s transcript, click the buttn within the crrect term. The Sectin screen cntains the details regarding the individual grade recrd fr the student in the selected curse and term. Required fields are indicated with an asterisk (*). Quick Reference Guide STI_ InfrmatinNOW Transcripts 12

13 Sectin Details *Full Sectin Number: The curse and sectin number f the cmpleted curse. If manually entering the grade, either enter the sectin number r click Find t search fr the curse in the existing Valid Curse file. If selecting a sectin, the teacher assigned t the sectin will display in the Primary Teacher field. Nte: When selecting t Find the curse frm the Valid Curse file, the Full Sectin Number, Sectin Shrt Name, Curse Type, Difficulty Level, GPA Credit, Grad Credit and the Include check bxes fr Unweighted GPA will be ppulated autmatically based n what is set fr the selected curse in the Valid Curse File. All fields may be edited except fr Sectin Shrt Name, Curse Type r Difficulty Level. WARNING! If tracking Graduatin Credits r Gals Sught t mnitr prgress twards a specific graduatin gal, users must click Find t select a curse frm the Valid Curse file. Scres that are added t the student transcript by hand-typing the curse and nt using the Find buttn will nt be cnsidered when determining if a student has met a specific gal. *Sectin Shrt Name: The name f the cmpleted curse. If psted, pulls frm the Master Schedule Sectin screen under Scheduling Master Schedule. If the Find ptin was used t search fr the curse, this field will be disabled. Curse Type: The categry f the curse (ex.: Math, English, Science). This field is used fr Graduatin Requirements. If psted, pulls frm the Master Schedule sectin screen under Scheduling Master Schedule. If the Find ptin was used t search fr the curse, this field will be disabled. Difficulty Level: The level f difficulty f the curse. This field is used fr Graduatin Requirements. If psted, pulls frm the Master Schedule sectin screen under Scheduling Master Schedule. If the Find ptin was used t search fr the curse, this field will be disabled. Repeated Curse: Check bx that dentes a curse that is repeated by student. Primary Teacher: Autmatically ppulated if the user clicks Find t select a curse frm the existing master schedule. Student Grade Details Alpha Grade: The alphabetic grade the student earned. Numeric Grade: The numeric grade the student earned. Quick Reference Guide STI_ InfrmatinNOW Transcripts 13

14 Nte: If selecting t Find a curse frm the Valid Curse File, when the numeric grade is entered, the prgram will ppulate the Alpha Grade and the Pints fr the Unweighted GPA s based n the curse and assigned grading scale. Users may edit the letter grade if necessary fr the grade recrd. If the letter grade change affects the pints earned, the Pints fr the GPA Methds may need t be edited manually. GPA Credits: The number f credits attempted. This field must either be blank r shw a value f 0.01 r greater. It cannt cntain the value f If blank, the grade will nt have an effect n the GPA. If psted, pulls frm the Master Schedule. Grad Credits: The number f credits the student earned fr cmpleting the curse wrk. If psted, pulls frm the Master Schedule (if the student s grade is checked fr Graduatin Credit within the Grading Scale). Include n Transcript Regardless f Credit: Check here if this curse is t be included n the printed transcript if n credit is earned. If Display Nn-Credit Bearing Grades under Grades Setup and n the Settings tab is nt checked, this ptin verrides that setting. Grade Pints Unweighted Include: Check this bx if the sectin is cnsidered part f the GPA Methd. If psted, pulls frm the Master Schedule. Unweighted Pints: The number f quality pints the student earned. If psted, calculated by cmparing students grade t grading scale. If Use Numeric Grade is checked in the GPA Methd frm, the students actual numeric grade will be used. Weighted Include: Check this bx if the sectin is cnsidered part f the GPA Methd. If psted, pulls frm the Master Schedule. Weighted Pints: The number f weighted quality pints the student earned. If psted, calculated by cmparing student s grade t the grading scale and adding weight based n the weight multiplier; and/r added in the Master Schedule frm. If Use Numeric Grade is checked in the GPA Methd frm, the student s actual numeric grade plus weight multiplier and/r weight added will be entered. If a curse is nt weighted, the GPA pints are usually the same in the Unweighted Pints and Weighted Pints fields. If a curse is weighted, the GPA pints in the Unweighted Pints field will be equal t an unweighted curse and the Weighted Pints will be unweighted pints plus additinal pints. Nte: Generally, curses are included in bth weighted and unweighted GPA methds. There may be custmized GPA Methds that allw a sectin t be included in the weighted GPA, but nt in the unweighted GPA. Nte: Enter a nte that may be included n the printed transcript. Quick Reference Guide STI_ InfrmatinNOW Transcripts 14

15 Editing a Term T edit a transcript term, click the Term which appears as a blue link at the tp f the term bx. Deleting a Term T delete a term, click the red X that appears in the upper right hand crner f the term bx. When the user clicks the red X, he r she will be prmpted with a dialg asking Are yu sure yu wish t delete this term? Editing a Curse T edit a curse, click the name f the curse that appears as a blue link. Quick Reference Guide STI_ InfrmatinNOW Transcripts 15

16 Deleting a Curse T delete a curse frm the term, click the red X next t the curse. When a user clicks the red X, he r she will be prmpted with a dialg asking Are yu sure yu wish t delete this sectin? Transcript Reprts Permanent Recrd Header Labels This reprt allws users t print a label t affix t the student s permanent recrd flder. The reprt is available frm the Students Reprts menu and the Reprts All Reprts menu. Select frm the fllwing ptins. Required fields are indicated with an asterisk (*). Filter: Select the filter f students fr which t print. *ID T Print: Select t include the Student Number, Scial Security Number, Alt. Student Number, State ID Number, r Nne. *2 nd ID t Print: T print an additinal ID n the label, select it frm the available list. Quick Reference Guide STI_ InfrmatinNOW Transcripts 16

17 *Name Frmat: Select t print Last Suffix, First Middle r First Middle Last Suffix. Entry Date T Print: Select whether t print the student s entry date fr the current academic sessin (this year) r the riginal entry date frm the student s Main tab. *Order By: Select t rder the labels by Last Name, Student Number, Grade, Hmerm r Zip Cde. *Label Size: Select t print n Wide (7 ¾ x 15/16) labels r Bx (3 ½ x 2 ½) labels. *Number T Skip: If printing t a sheet f labels and part f the sheet has already been used, indicate the number f the label t which t start printing. *Number f Cpies: Enter the number f cpies t print fr each student. Include: Hmerm: Check t include the student s current hmerm n the label. Withdrawn: Check t print fr currently withdrawn students Registered/Enrlled: Select t print fr Enrlled, Registered r bth Enrlled/Registered students. Permanent Recrd Labels Permanent Recrd Labels may be printed if transcript cards are used. The labels may be generated frm either: Individual Student: G t Students Student Maintenance. Search fr and select t view the student. Click Transcripts under the Manage menu at left. Select the Schl, Grade Level and Term. Click Permanent Recrd Labels under the Reprts menu at left; r, Grup f Students: G t Reprts Schl Permanent Recrd Labels. Student Filter: Optinal, select the filter f students t print. If n filter is selected, all students will be included. Transcript Term: Select the term(s) t print n the labels. The number f terms that may print n ne label will vary by label size. If the user selects mre terms than the selected label size can fit, an errr message will display asking the user t change either the label size r the number f selected transcript terms. Label Size: Select the label size required t print. The label size selected will determine the number f available terms t print n ne label. Quick Reference Guide STI_ InfrmatinNOW Transcripts 17

18 Nte: Please cntact the STI Frms department t purchase labels. Order by: If printing fr multiple students, select the rder in which the students are t be printed. The ptins are Grade Level, Hmerm r Student Display Name. Number T Skip: If printing n a partially used sheet f labels, enter the number f the label n the page acrss/dwn n which t begin printing. Class Graduatin Credits: Print the graduatin credits earned fr the term. Cumulative Graduatin Credits: Print the ttal graduatin credits the students have earned. Attendance Infrmatin: Print the number f membership days, absences and tardies. Prmtin Status: Select t include the student s current prmtin status frm the selected term n the label. Optins include: D = Demted E = Enrlled G = Graduated M = Prmted Mid-Year P = Prmted R = Retained W = Withdrawn Cumulative GPA: Print the verall GPA fr the students. Alpha Grade Only: By default, this ptin is selected. If nt checked, the numeric grade nly will be printed. Class Rank Infrmatin: Print the students ranks and rank GPA s. Transcript Reprt The transcript reprt may be generated frm either: Individual Student: G t Students Student Maintenance. Search fr and select t view the student. Click Transcripts under the Manage menu at left and click Transcript Reprt under the Reprts menu at left; r, Grup f Students: G t Reprts Transcript Reprt. Required fields are indicated with an asterisk (*). Quick Reference Guide STI_ InfrmatinNOW Transcripts 18

19 Student Filter: (Optinal) Select the filter f students t print. If n filter is selected, all students will be included. Nte: It is nt necessary t select a filter when printing a transcript frm the student s Transcript screen. Reprt Layut: Select the layut f Term Oriented, Year Oriented r Gruped By Curse Type. Signature Label Text: Defaults t Registrar. If the persn apprving the transcript is in a different psitin, the psitin may be entered here. This label will print next t the signature line. *Order By: If printing transcripts fr multiple students, transcripts may be printed in rder by Student Display Name, Grade Level r Hmerm. ID T Print: Select the student ID t print n the reprt (Nne/blank, Student Number, Alt Student Number, Scial Security Number r State ID Number. G Green: Select this ptin t nt print a hard cpy f the transcript reprt fr any student/guardian (cntact) wh has elected t G Green. An alert will be created instead which can be used t generate an t the student/cntact t let them knw the reprt is available fr viewing via the hme prtal. Grade Levels: Select the grade levels f the students t be included in the transcript. Fr example, t print a transcript f student s grades frm 8 th thrugh 12 th grade, select 8, 9, 10, 11 and 12. *Grade Type: Select the grade type t print (Numeric, Alpha r Bth). Grading Scale t Display: Select a scale t display n the transcript. Grading Scale Text: Users may either select a grading scale frm the existing list r enter grading scale detail in the Grading Scale Text bx. If selecting a grading scale frm the existing list, users may edit that grading scale in the Grading Scale Text bx belw. Quick Reference Guide STI_ InfrmatinNOW Transcripts 19

20 Nte: The Grading Scale Text bx is unique t the user s machine. If entered, a ckie is stred n the machine s changes will be saved fr the next printing. Attendance Infrmatin: Include the students attendance fr each term. Hmerm: Print the students hmerms. Graduatin Credit: Print the students cumulative credits. Class Rank: Print the students Class Ranks. Immunizatin: Check t include all student immunizatins, nt just thse marked fr cmpliance. Display Gals: Print any selected gals the students may have in Gals Sught n the student Maintenance frm under the Manage menu. Prjected GPA: Check this ptin t include any unearned quality pints in the GPA calculatin. Rank GPA: Print the students GPA s used fr ranking. Display Standardized Tests: Include the students standardized tests that are entered in the Standardized Tests ptin n the student Maintenance frm under the Manage menu. Student Phtgraph: Include student phtgraphs (if the phts have been prperly set up in InfrmatinNOW). Current Student Schedule: Includes the students current schedule. Additinal Mailings: Check t print an extra cpy f the reprt fr student cntacts wh have been marked as Receives Mailings. Transcript Reprt Landscape T generate the Transcript Reprt Landscape, g t Reprts Transcript Reprt Landscape. Quick Reference Guide STI_ InfrmatinNOW Transcripts 20

21 Student Filter: (Optinal) Select the filter f students t print. If n filter is selected, all students will be included. Reprt Title: Enter the text t be printed belw the District Name (Default is Student Transcript). Signature Label 1 Text: Enter the text t be printed fr the first signature line. Signature Label 2 Text: Enter the text t be printed fr the secnd signature line. Order By: Select t rder by Student Display Name, Grade Level (then display name) r Hmerm. ID t Print: Select t print Student Number, Alternate Student Number, Scial Security Number r State ID Number. Grade Levels: Select the grade levels t be printed n the reprt. Fr example, t print a transcript fr grades assigned t a student frm 8 th grade thrugh 12 th grade, select 8 t 12. This des nt indicate the students t print n the reprt. It determines the range f grades t be included n the reprt Grade Type: Select which type f grade t print n the reprt Alpha, Numeric r Bth. Grading Scale T Display: Users may either select a grading scale frm the existing list r enter grading scale detail in the Grading Scale Text bx. If selecting a grading scale frm the existing list, users may edit that grading scale in the Grading Scale Text bx belw. Nte: The Grading Scale Text bx is unique t the user s machine. If entered, a ckie is stred n the machine s changes will be saved fr the next printing. Attendance Infrmatin: Check t include attendance detail in the bttm right crner f the reprt. Hmerm: Check t display the name and teacher f the student s hmerm. Graduatin Credit: Check t print curse listing with credits required/received in the tp right crner f the reprt. Class Rank: Check t include class rank and size. Rank GPA: Check t include the GPA that was used t calculate the student s class ranking. Display Gals: Check t print student gals. Prjected GPA: Check t print student s prjected GPA based n current grades. Display Immunizatins: Check t include all student immunizatins, nt just thse checked fr cmpliance. Display Standardized Tests: Check t display a summary f the student s standardized test(s). Student Phtgraph: Check t include picture if n file. Current Schedule: Select t include the student s current schedule n the transcript. Quick Reference Guide STI_ InfrmatinNOW Transcripts 21