Microsoft Dynamics GP. Advanced Payroll

Transcription

1 Micrsft Dynamics GP Advanced Payrll

2 Cpyright Cpyright 2010 Micrsft. All rights reserved. Limitatin f liability This dcument is prvided as-is. Infrmatin and views expressed in this dcument, including URL and ther Internet Web site references, may change withut ntice. Yu bear the risk f using it. Sme examples depicted herein are prvided fr illustratin nly and are fictitius. N real assciatin r cnnectin is intended r shuld be inferred. Intellectual prperty This dcument des nt prvide yu with any legal rights t any intellectual prperty in any Micrsft prduct. Yu may cpy and use this dcument fr yur internal, reference purpses. Trademarks Micrsft and Micrsft Dynamics are trademarks f the Micrsft grup f cmpanies. FairCm and c-tree Plus are trademarks f FairCm Crpratin and are registered in the United States and ther cuntries. All ther trademarks are prperty f their respective wners. Warranty disclaimer Micrsft Crpratin disclaims any warranty regarding the sample cde cntained in this dcumentatin, including the warranties f merchantability and fitness fr a particular purpse. License agreement Use f this prduct is cvered by a license agreement prvided with the sftware prduct. If yu have any questins, please call the Micrsft Dynamics GP Custmer Assistance Department at (in the U.S. r Canada) r Publicatin date May 2010

3 Cntents Chapter 1: Advanced Payrll Essentials And Setup 3 Objectives... 3 Intrductin... 4 Security Setup fr Advanced Payrll... 5 Setting up a Security Task... 5 Setting up Alternate/Mdified Frms and Reprts Security... 6 Setting up Security Rles... 7 Pay Plicy Manager Essentials... 7 What is a Pay Plicy?... 8 Pay Plicy Example... 8 Setting up Pay Plicy Manager Add-On Setup Pay Plicy Pririty Setup Assigning Pay Plicies Cmpany Pay Plicy Setup Department Setup Psitin Setup Shift Cde Setup Pay Cde Optins Pay Plicies Payrll Hurs t General Ledger Essentials Prcessing with Payrll Hurs t General Ledger Mdified Payrll Check Psting Register Mdified Reprint Check Psting Register Other Settings that Impact Payrll Hurs t the General Ledger Setting up Payrll Psting Accunts fr Payrll Hurs t General Ledger Setting up Pay Cde Optins fr Payrll Hurs t General Ledger Labr Accrual Manager Essentials Payrll Accrual Example Setting up Payrll Psting Accunts fr Labr Accrual Manager Setting up Labr Accrual Accunts fr Labr Accrual Manager Labr Accrual Accunts Setup Setting up Pay Cde Optins fr Labr Accrual Manager Advanced Labr Reprting Essentials Setting up Labr Reprting Accunts fr Advanced Labr Reprting Setting up Areas f Respnsibility fr Advanced Labr Reprting Areas f Respnsibility Setting up Payrll Accunt Mapping fr Advanced Labr Reprting Payrll Accunt Mapping Setting up Pay Cde Optins fr Advanced Labr Reprting Advanced Labr Reprting FTE Calculatin Summary Chapter 2: Advanced Payrll Emplyee Maintenance 38 Objectives Intrductin

4 Pay Plicy Manager - Emplyee Maintenance Adjusted Pay Rates Emplyee Pay Cde Optins Emplyee Maintenance Use Add-On Emplyee s Emplyee Class Assignment Emplyee Pay Plicy Exceptins Actual Calculatins r Hypthetical Calculatins Scrlling windw Pay Plicy Pririty Emplyee Transactin Aut Split Setup Summary Chapter 3: Advanced Payrll Transactins 49 Objectives Intrductin Pay Plicy Manager Transactins Payrll Transactin Entry Payrll Mass Transactin Entry Recurring Batches Viding a Transactin Imprting Transactins Aut-Split Transactins in Payrll Builds Labr Accrual Manager Transactins Payrll Accruals Windw Summary Chapter 4: Advanced Labr Reprting 56 Objectives Intrductin Advanced Labr Reprting Department Reprts Reprt Optins Benefit Accrual Reprt Department Analysis Detail Reprt Department Analysis Summary Reprt Emplyee Analysis Reprt FTE YTD Reprt Summary

5 CHAPTER 1: ADVANCED PAYROLL ESSENTIALS AND SETUP Objectives The bjectives are: Use Security Task Setup windw t edit security tasks fr Advanced Payrll mdules. Use Security Rles Setup windw t edit security rles fr Advanced Payrll mdules. Attain understanding f Pay Plicy Manager Essentials. Set up Pay Plicy Manager t activate the functinality f the Adjusted Pay Rate and set up the Transactin Aut-Split Setup windw. Attain understanding f Payrll Hurs t General Ledger essentials. Set up Payrll Psting Accunts fr Payrll Hurs t General Ledger. Set up Pay Cde Optins fr Payrll Hurs t General Ledger. Attain understanding f Labr Accrual Manager essentials. Set up Payrll Psting Accunts fr Labr Accrual Manager. Set up Labr Accrual Accunts fr Labr Accrual Manager. Set up Pay Cde Optins fr Labr Accrual Manager. Attain understanding f Advanced Labr Reprting essentials. Set up Labr Reprting Accunts fr Advanced Labr Reprting. Set up Areas f Respnsibility fr Advanced Labr Reprting. Set up Payrll Accunt Mapping fr Advanced Labr Reprting. Set up Pay Cde Optins fr Advanced Labr Reprting. Understand the Advanced Labr Reprting FTE calculatin. 3

6 Intrductin Micrsft Dynamics GP Advanced Payrll includes the fllwing mdules: Pay Plicy Manager Payrll Hurs t General Ledger Labr Accrual Manager Advanced Labr Reprting Pay Plicy Manager integrates with the Micrsft Dynamics GP Payrll mdule. When entering transactins thrugh the Transactin Entry windw the pay rate is adjusted based n the Emplyee, Emplyee Pay Cde, Cmpany, Department, Psitin and Shift Cde selected, r the linked pay cde selectins n the Emplyee Pay Cde Optins windw. The pay rate calculated is saved at the time the transactin is entered fr use during that pay run. Payrll Hurs t General Ledger allws setup fr the system t pst actual labr hurs t General Ledger Unit Accunts. The Micrsft Dynamics GP Payrll Psting Accunt setup windw has been mdified t allw a Unit Accunt t be assigned. Additinally, there is an ptin n the Pay Cde Setup that allws, at a Pay Cde level, which payrll transactin hurs are psted. Labr Accrual Manager is designed specifically t fulfill the need f cmpanies that are required t accunt fr payrll accruals within a mnth that are nt accunted fr when the pay perid ends prir t the end f that mnth. Once per mnth, near r shrtly after the end f a mnth, accunting persnnel must create payrll accruals fr accurate financial reprting. Labr Accrual Manager fulfills this need as it allws the creatin f the payrll accruals and psting t the general ledger as well as setting a reversing date t be reversed ut f the general ledger. Advanced Labr Reprting extends department level reprting fr bth Payrll and Financial data. It als extends reprting fr Full-Time Equivalent data as well as Prductive and Nn-Prductive emplyee level data. Additinal reprting features include Full-Time Equivalent Budgets and variances, current and YTD ttals. 4

7 Security Setup fr Advanced Payrll Setting up a Security Task Use the Security Task Setup windw t select a default Advanced Payrll security task r mdify the default security task. T pen this windw, click the Administratin series buttn, click System n the Setup cntent pane and then click Security Tasks. Enter a Task ID. Select HRM Slutins Series fr the Prduct. Select Windws fr the Type Select 3 rd Party fr the Series Select the fllwing frm the Access List: Add-On Setup Add-Ons Area f Respnsibility Area f Respnsibility Setup Cmpany Pay Plicy Setup Department Reprts Emplyee Pay Cde Optins Emplyee Pay Plicy Exceptins Labr Accrual Accunts Labr Reprting Accunts Labr Reprting Cde Setup Labr Reprting Cdes Pay Cde Optins Pay Plicies Pay Plicy Pririty Setup Payrll Accunt Mapping Payrll Accruals Transactin Aut-Split Setup 5

8 Change the Type t Reprts Select the fllwing frm the Access List APR Area f Respnsibility APR Benefit Accrual Reprt APR Department Analysis Reprt APR Department Analysis Reprt Summary APR Emplyee Analysis Reprt APR FTE YTD Reprt APR Labr Reprting Cde APR Payrll Accrual Preview APR Transactin Aut-Split Setup Emplyee Pay Plicies Reprt-Actual Emplyee Pay Plicies Reprt-Hypthetical Pay Plicies Reprt-Actual Pay Plicies Reprt-Hypthetical Payrll Accunt Mapping Click Save t save the selectins and clse the windw. Setting up Alternate/Mdified Frms and Reprts Security Use the Alternate/Mdified Frms and Reprts windw t set access t the alternate/mdified frms fr Advanced Payrll. T pen this windw, click the Administratin series buttn, click System n the Setup cntent pane and then click Alternate/Mdified Frms and Reprts. Select the apprpriate ID. Select HRM Slutins Series fr the Prduct. Select Windws fr the Type. Expand the Payrll flder and select the HRM Slutin Series radi buttn fr each f the fllwing Alternate Cre Micrsft Dynamics GP windws. Department Setup Emplyee Maintenance Emplyee Pay Cde Maintenance Pay Cde Setup Payrll Mass Transactin Entry Payrll Psting Accunts Setup 6

9 Payrll Transactin Entry Psitin Setup Shift Cde Setup Change the Type t Reprt. Expand the Payrll flder and select HRM Slutin Series radi buttn fr each f the fllwing Alternate Cre Micrsft Dynamics GP Reprts. Check Psting Register Payrll Psting Accunts Reprint Check Psting Register Click Save t save the selectins and clse the windw. Setting up Security Rles Use the Security Rle Setup windw t select a default security rle fr Advanced Payrll r mdify the default security rle. T pen this windw, click the Administratin series buttn, click System n the Setup cntent pane, and then click Security Rles. Pay Plicy Manager Essentials Pay Plicy Manager autmates the advanced rate calculatin prcess by allwing the administratin f all standard and vertime plicies fr hurly emplyees wrking in multiple departments and psitins with a variety f base pay rates, shift differentials and pay rate add-n amunts. Additinal features and capabilities include the fllwing: Implement Add-On Amunts at multiple levels; Emplyee Pay Cde, Cmpany, Department, Psitin and Shift. Assign and View Pay Plicies n a Pay Cde level. Analyze Hypthetical Pay Plicy ptins and view their impact n the Adjusted Pay Rate. Create emplyee specific Pay Plicies exceptins. Link pay cdes t hur based pay cdes. Set a pay cde Pay Rate t the percentage f the Linked pay cde. Frce the pay rate t a minimum amunt. Rll dwn frm setup level functinality. Set up Transactin Aut-Split fr any emplyee and psitin cmbinatin. 7

10 The Calculate buttn has been added t the Payrll Transactin Entry windw t calculate pay rates. Pay Plicy Pririty determines which calculatin factr has pririty when calculating the Adjusted Pay Rate. What is a Pay Plicy? A Pay Plicy is the cmbinatin f any five f the calculatin factrs: Emplyee Pay Cde Cmpany Department Psitin Shift Cde While standard Pay Plicies (r cmbinatins f the five factrs) may exist, any cmbinatin assigned at the payrll transactin level is a Pay Plicy and is used t calculate the Pay Rate Adjustment. The Calculate buttn has been added t the Payrll Transactin Entry windw that will allw the user t calculate pay rates. This means that when an existing batch that cntains transactins is pened, when Calculate is pressed, any pay plicies that have changed since the last calculate that will affect the Pay Rate will be seen. The Pay Rate calculated at the time the transactin is entered will be saved fr use during that pay run. The nly restrictin t Pay Plicy cmbinatins is that nly hurly Pay Cdes can be used. Pay Plicy Example Field Selectin Add-On Cde Add-On Amunt Pay Cde HOUR Cmpany SEC A01 assigned $1.00 Department ADMN A04 assigned 5% Psitin Sale A05 assigned $0.05 Shift Cde 03 A01 assigned $1.00 8

11 Any eligible emplyee that has a payrll transactin entry assigned t this cmbinatin f calculatin factrs has theses Add-On Cdes and Add-On Amunts applied t calculate their Adjusted Pay Rate. Fr Example, when the Emplyee ACKE0001 is assigned Emplyee Pay Cde HOUR at an hurly Pay Rate f $10.00, the Adjusted Pay Rate wuld be calculated fr the payrll transactin as fllws: Field Selectin Field Selectin Emplyee Pay Cde HOUR Pay Rate $10.00 Cmpany SEC Add-On A01 Amunt $1.00 Subttal $11.00 Department ADMN Add-On A04 Amunt 5% Subttal $11.55 Psitin SALE Add-On A05 Amunt $0.05 Subttal $11.60 Shift Cde 03 Add-On A01 Amunt $1.00 Adjusted Pay Rate $12.60 This example is calculated using a Pay Plicy Pririty f Cmpany, Department, Psitin and Shift Cde. 9

12 Setting up Pay Plicy Manager Several imprtant settings must be crrectly set up fr the Pay Plicy Manager Adjusted Pay Rate functinality t be activated. Add-On Setup Use the Add-On Setup windw t set up Add-On Cdes and crrespnding Amunts. T pen this windw, click the HR and Payrll series buttn, click Pay Plicy Manager n the Setup cntent pane and then click Add-On Setup. FIGURE 1.1 ADD-ON SETUP WINDOW These Add-On Cdes can be assigned t varius calculatin factrs thrughut t define specific pay plicies that can be applied. This data is used t prvide adjustments t the Pay Rate based n criteria in the payrll transactin entries. Calculatin factrs that may affect the Pay Rate include: Cmpany Department Psitin Shift Cde Emplyee Pay Cde 10

13 Pay Plicy Pririty Setup Use the Pay Plicy Pririty windw t determine which calculatin factr has pririty when calculating the Adjusted Pay Rate. T pen this windw, click the HR and Payrll series buttn, click Pay Plicy Manager n the Setup cntent pane and then click Pay Plicy Pririty Setup. FIGURE 1.2 PAY POLICY PRIORITY SETUP WINDOW The Pay Plicy Pririty Setup windw is used t define a pririty rder fr the different calculatin factrs. Befre Pay Plicy Manager can functin, the Pay Plicy Pririty must be set. During the calculatin prcess, when Add-On Cdes are assigned t varius calculatin factrs the calculatins ccur in rder based n the Pay Plicy Pririty Setup. The Pay Plicy Pririty rder can affect the calculated Adjusted Pay Rate when percentage based Add-On Cdes are utilized. The Pay Plicy Pririty Setup des nt include the Emplyee Pay Cde calculatin factr. The Emplyee Pay Cde Add-On is always applied as the first calculatin. That adjusted pay rate is then sent thrugh the Pay Plicy Pririty adjustments fllwing the pririty set in the Pay Plicy Pririty Setup windw. Changing the Pay Plicy Pririty Setup changes the adjusted pay rates fr any calculatins where a percentage based Add-On Cde is assigned. When selecting Save a message prmpts, Changing the Pay Plicy Pririty will change adjusted Pay Rates. Cntinue with changes? Yes N. 11

14 Assigning Pay Plicies The Pay Plicy Manager calculates Adjusted Pay Rates based n Add- On Cdes assigned t the five calculatin factrs: Emplyee Pay Cde Cmpany Department Psitin Shift Cde A payrll transactin cnsists f any cmbinatin f these five calculatin factrs. The cmbinatin f calculatin factrs assigned t the payrll transactin is used t determine the Adjusted Pay Rate. An emplyee can have a transactin with any cmbinatin f these five calculatin factrs. Pay Plicy Manager prvides tw ptins fr assigning Add- On Cdes t these calculatin factrs. Pay Plicy Setup by Calculatin Factr Pay Plicy Setup by Pay Cde Pay Plicy Setup by Calculatin Factr The ptin f assigning Add-On Cdes by calculatin factr is handled thrugh the fllwing windws. Each individual calculatin factr can be assigned an Add-On Cde using the setup windws. Emplyee Pay Cde Cmpany Pay Plicy Setup Department Setup Psitin Setup Shift Cde Setup 12

15 Pay Plicy Setup by Pay Cde The ptin f assigning Add-On Cdes by Pay Cde is handled thrugh the Pay Plicies windw. Use the Pay Plicies windw t assign and view Pay Plicies fr each Pay Cde. Pay Plicy cmbinatins are nt limited t what is set up in the Pay Plicies windw. This windw is used t easily assign Add-On Cdes t calculatin factrs and view standard Pay Plicies. Assigning Add-On Cdes when using Pay Plicies ptins is defined in mre detail in the Pay Plicies sectin f this dcument. Cmpany Pay Plicy Setup Use the Cmpany Pay Plicy Setup windw t assciate an Add-On Cde t a Cmpany defined in the system. T pen this windw, click the HR and Payrll series buttn, click Pay Plicy Manager n the Setup cntent pane and then click Cmpany Pay Plicy Setup. FIGURE 1.3 COMPANY PAY POLICY SETUP WINDOW During the Adjusted Pay Rate calculatins, this Add-On Cde Amunt may be applied t an emplyee s pay rate. 13

16 Department Setup Use the Department Setup windw t assciate an Add-On Cde t a Department. T pen this windw, click the HR and Payrll series buttn and then click Department n the Setup cntent pane. FIGURE 1.4 DEPARTMENT SETUP WINDOW During the Adjusted Pay Rate calculatins, this Add-On Cde Amunt may be applied t an emplyee s pay rate. Psitin Setup Use the Psitin Setup windw t assciate an Add-On Cde t a Psitin. T pen this windw, click the HR and Payrll series buttn and then click Psitin n the Setup cntent pane. FIGURE 1.5 POSITION SETUP WINDOW During the Adjusted Pay Rate calculatins, this Add-On Cde Amunt may be applied t an emplyee s pay rate. 14

17 Shift Cde Setup Use Shift Cde Setup windw t assciate an Add-On Cde t a Shift Cde. T pen this windw, click the HR and Payrll series buttn and then click Shift Cde n the Setup cntent pane. FIGURE 1.6 SHIFT CODE SETUP WINDOW During the Adjusted Pay Rate calculatins, this Add-On Cde Amunt may be applied t an emplyee s pay rate. When Advanced Payrll is installed, the Micrsft Dynamics GP Shift Cde Setup fields Shift Premium and Amunt are nt visible. 15

18 Pay Cde Optins Use the Pay Cde Optins windw t designate a Linked Pay Cde. T pen this windw, click the HR and Payrll series buttn, click Pay Cde n the Setup cntent pane and then click Pay Cde Optins frm the GT menu. The Pay Cde Optins windw includes functinality fr Payrll Extensins and fr Advanced Payrll. The functinality specific t Advanced Payrll is discussed here. FIGURE 1.7 PAY CODE OPTIONS WINDOW A linked pay cde assigned disables the Use Add-On ptins. Pay Plicy Manager als lks at the pay rate f the linked pay cde, and it uses the add-ns f the linked pay cde. After a linked pay cde has been entered, the Pay Percent and Minimum Amunt field becme enabled. A percent can be entered fr the linked pay cde rate when the full 100% shuld nt be used. The minimum amunt can als be specified s the linked pay cde and any add-n ptins d nt exceed the minimum amunt; the rate autmatically is adjusted up t the minimum amunt. This windw can als be used t specify an Add-On cde and when an emplyee is currently eligible fr the pay rate. When the Use Add-On ptin is selected and an Add-On Cde is selected, this Add-On Cde Amunt is applied t an eligible emplyee s pay rate. 16

19 NOTE: The Pay Cde Setup infrmatin is fr setup and default purpses nly. It sets default values fr any new Pay Cde created using this Pay Cde as the Based n Pay Cde. It will als set default values when this Pay Cde is assciated with an Emplyee in the Emplyee Pay Cde windw. Linked Pay Cde Pay Percent Minimum Amunt Use Add-On Add-On Cde When a change is made t the field n the Pay Cde Setup windw, click Save t save the changes. A rll dwn message is prmpted, D yu want t rll dwn these changes t all emplyees with this pay cde? When Yes is selected, this Calculatin Methd is rlled dwn t all Emplyee Pay Cde recrds fr this same Pay Cde. When N is selected, these values will nt be rlled dwn t all Emplyee Pay Cde recrds but the changes are saved t the Pay Cde Setup recrd. 17

20 Pay Plicies Use the Pay Plicies windw is t prvide actual and hypthetical Adjusted Pay Rate scenaris. T pen this windw, click the HR and Payrll series buttn, click Pay Plicy Manager n the Setup cntent pane and then click Pay Plicies. FIGURE 1.8 PAY POLICIES WINDOW Use this windw t assign and/r view typical Pay Plicies by Pay Cde, r t view Hypthetical Adjusted Pay Rates. Select a Pay Cde t pen all Pay Plicies currently assigned t that Pay Cde. This als enables the functinality f the Pay Plicies windw. Chse t enter a Hypthetical Pay Cde Rate and/r a Hypthetical Pay Cde Add-On. When the Actual r Hypthetical fields are cmbined with the Calculate By ptin discussed, the Adjusted Rate is calculated fr every Pay Plicy defined in the windw. HINT: The values entered int the Hypthetical fields d nt update the actual values saved in the Pay Cde table. T use a hypthetical pay rate adjustment, update the apprpriate pay cde infrmatin in the Pay Cde windw, which will affect all actual Pay Plicies fr that Pay Cde. 18

21 Select a calculatin: Actual Calculatins - displays the amunts in the windw that represent the mst current actual data that exists. In a case where a Pay Plicy was created using actual calculatins, when the recrd is re-pened, all calculatins are autmatically re-figured based n the latest actual data available. Hypthetical Calculatins - displays the amunts in the windw that represent the amunts saved in the Pay Plicies table. The values entered int the Hypthetical fields d nt update the actual values saved in the Pay Cde table. The windw displays all defined Pay Plicies fr the Pay Cde selected. When a change is made t any Add-On Cde assigned t a Cmpany, Department, Psitin r Shift that has been used in a (actual r hypthetical) Pay Plicy it triggers a recalculatin f the pay plicies Adjusted Rates. During the calculatin f the Adjusted Rate in the windw, a runding f tw decimal places during each step f the calculatin ccurs. This windw may nt display all pssible Pay Plicy ptins fr this Pay Cde. The Pay Plicies set up in this windw in n way impacts the actual calculatins. Calculatins are based nly n the actual cmbinatin f Emplyee Pay Cde, Cmpany, Department, Psitin and Shift Cde used in any hurly payrll transactin. 19

22 Payrll Hurs t General Ledger Essentials During payrll prcessing with Micrsft Dynamics GP functinality, currently nly dllar amunts are psted t the General Ledger. Payrll Hurs t General Ledger will allw the system t be set up t pst actual labr hurs t General Ledger Unit Accunts. The Micrsft Dynamics GP Payrll Psting Accunt Setup windw has been mdified t allw the assignment f a Unit Accunt. Additinally, an ptin exists n the Pay Cde Setup t determine at a Pay Cde level that payrll transactin hurs are t be psted. The features and capabilities f Payrll Hurs t General Ledger include: Ability t set up pay cdes t nt pst t General Ledger during the payrll prcess. A unit accunt can be assigned t a psting accunt in Payrll Psting Accunt setup. Can pst hurs t the General Ledger Unit Accunt during payrll prcessing. Psting Hurs t General Ledger wrks in cnjunctin with Labr Accrual Manager. When Psting Hurs t General Ledger is installed and registered, the payrll hurs will be psted t the General Ledger and will then be available fr use during the Labr Accrual Manager Payrll Accruals t generate hur accrual jurnal entries. Prcessing with Payrll Hurs t General Ledger The Payrll Hurs t General Ledger mdule prcesses at the same time as the Micrsft Dynamics GP Payrll Prcessing/Psting. Fr each transactin, an attempt will be made t pst the assciated hurs t a Unit Accunt. It first verifies that the Pay Cde f that payrll transactin is nt set D Nt Pst Hurs. When this ptin is nt selected fr the transactin s pay cde, an attempt will be made t find the apprpriate Unit Accunt based n the setup in the mdified Payrll Psting Accunt Setup windw; cmparing the payrll transactin department, psitin and pay cde t the clsest match f department, psitin and pay cde. Psting Hurs t General Ledger uses the same lgic t determine which Unit Accunt t pst t as Micrsft Dynamics GP Payrll uses t determine which Accunt t pst amunts t. 20

23 Mdified Payrll Check Psting Register The ptin exists t print the mdified versin f the Micrsft Dynamics GP Payrll Check Psting Register reprt. When security is granted t the mdified reprt, the mdified reprt will print instead f the Micrsft Dynamics GP reprt during Payrll Psting. The reprt will display an additinal Hurs clumn that will reflect any hurs and their apprpriate Unit Accunt Number, Descriptin and Emplyee ID. Mdified Reprint Check Psting Register The ptin exists t print the mdified versin f the Micrsft Dynamics GP Reprint Check Psting Register reprt. When security is granted t the mdified reprt, the mdified reprt will print instead f the Micrsft Dynamics GP reprt when the Check Psting Register is selected frm the Reprts > Payrll > Reprint Jurnals windw. The reprt will display an additinal Hurs clumn that will reflect any hurs and their apprpriate Unit Accunt Number, Descriptin and Emplyee ID. Other Settings that Impact Payrll Hurs t the General Ledger Many ptins are available when setting up Micrsft Dynamics GP payrll psting and accunts. Fr Psting Hurs t General Ledger (Micrsft Dynamics GP menu >Tls > Setup > Psting > Psting) t prperly functin, certain settings must be used. Other settings can be set either way, but based n hw they are set impact the values that will be calculated fr the Labr Accruals. Even when Payrll transactins are set up t pst thrugh t General Ledger, the psting f payrll hurs t General Ledger will nly pst t General Ledger, nt thrugh. Payrll accruals will need t be manually psted in General Ledger nce psted in the Payrll Accruals windw t have unit accunts/hurs psted in the General Ledger. Bth Create Jurnal Entry Per Batch and Transactin are supprted. Allw Transactin Psting may be selected r un-selected. The unit accunts assigned n the Payrll Psting Accunts windw will need t be set up n the Unit Accunt Maintenance windw (Cards > Financial > Unit Accunt) with Decimal Places = 2. 21

24 Setting up Payrll Psting Accunts fr Payrll Hurs t General Ledger T pen the Psting Setup windw, click the Administratin series buttn, click Psting n the Setup cntent pane and then click Payrll Accunts. FIGURE 1.9 PAYROLL POSTING ACCOUNTS SETUP WINDOW The mdified Payrll Psting Accunts Setup windw has the Unit Accunt field that affects the Psting Hurs t General Ledger. A Unit Accunt can be assigned assign t a Department, Psitin and (Pay) Cde. The purpse f this field is t determine which Unit Accunt a specific payrll transactin hurs shuld be psted t be based n the Department, Psitin and (Pay) Cde cmbinatin. During payrll prcessing, the payrll transactin hurs will be psted t the apprpriate Unit Accunts. Unit Accunt Enter the unit accunt number fr the labr hurs t be psted t during payrll prcessing. Unit Accunt Requirements include the fllwing: Payrll Accunt Type must = Grss Pay (DR). The Pay Cde in the rw cannt have D Nt Pst Hurs selected at the Pay Cde Optins Setup level. 22

25 Setting up Pay Cde Optins fr Payrll Hurs t General Ledger Use the Pay Cde Optins windw t cnfigure pay cdes t be included in the payrll hur accruals. T pen this windw, click the HR and Payrll series buttn, click Pay Cde n the Setup cntent pane and then click Pay Cde Optins frm the GT menu. The Pay Cde Optins windw includes functinality fr Payrll Extensins and fr Advanced Payrll. The functinality specific t Advanced Payrll is discussed here. FIGURE 1.10 PAY CODE OPTIONS WINDOW The nly field that affects Pst Hurs T General Ledger is the checkbx ptin D Nt Pst Hurs. D Nt Pst Hurs Labr Accrual Manager Essentials When the field is nt selected, there will be an autmatic pst f payrll transactin hurs fr this pay cde t the General Ledger unit accunt set up in the mdified Payrll Psting Accunts Setup windw. When this field is selected, the payrll transactin hurs will nt be psted t the General Ledger unit accunt. Labr Accrual Manager is designed specifically t fulfill the need f cmpanies that must prepare accrual and reversing entries fr payrll. Once per mnth, near r shrtly after the end f a mnth, accunting persnnel must create payrll accruals fr accurate financial reprting. Labr Accrual Manager autmates the generatin f accrual and reversing entries that need t be psted t the General Ledger. 23

26 The features and capabilities f Labr Accrual Manager include: Allws payrll accruals t be created based n the calculated accrual days, which can be entered as a decimal value. Accunts fr labr liability, allwing fr accurate financial reprting. Payrll accruals can be psted directly thrugh the General Ledger. A Grss Wages jurnal entry will be created fr each unique General Ledger Accunt. An Hur s jurnal entry will be created fr each unique General Ledger Unit Accunt. Cntains functinality allwing a reversing date fr the payrll accrual psting t be specified. Allws batches t accrue based n Psted Date r Pay Perid End Date t be viewed. Includes a reprt that will display jurnal entries and distributin recrds that will be created upn psting the payrll accruals. Labr Accrual Manager wrks in cnjunctin with anther prduct, Pst Payrll Hurs t General Ledger. When the Pst Payrll Hurs t General Ledger is installed and registered, the payrll hurs will be psted t the General Ledger and will then be available fr use during the Labr Accrual Manager Payrll Accruals t generate hur accrual jurnal entries. Labr Accrual Manager is NOT an Inter-cmpany applicatin. Prcessing n ly lks at payrll General Ledger data fr the Cmpany that is currently pen. 24

27 Payrll Accrual Example In the example shwn belw, ur accunting perid is the mnth f April. All pay runs with a psting date in April shw up in the scrlling windw. The Pay Frequency f Biweekly has been entered indicating that payrll is prcessed every ther week. Any accruals psted t General Ledger in this windw will be autmatically reversed n 5/2/2017. FIGURE 1.11 PAYROLL ACCRUALS WINDOW Tw pay runs are marked in the scrlling windw abve. When the Calculate buttn is selected, the Ttal Grss Wages are equal t sum f the Grss Wages f the tw marked pay runs. Enter the number f days t accrue in the Calculated Accrual Days. Upn tabbing ff the Calculated Accrual Days field r selecting the Calculate buttn, bth the Ttal Grss Wages and the Calculated Accrual Percent are updated. The Calculated Accrual Percent is the Calculated Accrual Days divided by the number f days in the Pay Frequency selected and multiply by 100. In this example it wuld be (5.00 / 14.00) *100 = 35.72%. 25

28 Setting up Payrll Psting Accunts fr Labr Accrual Manager T pen the Payrll Psting Setup windw, click the Administratin series buttn, click Psting in the Setup cntent pane and then click Payrll Accunts. FIGURE 1.12 PAYROLL POSTING ACCOUNTS SETUP WINDOW Labr Accrual Manager wrks in cnjunctin with anther prduct, Pst Payrll Hurs t General Ledger. The mdified Payrll Psting Accunts Setup windw has been mdified t include the Unit Accunt. When the Pst Payrll Hurs t General Ledger is installed and registered, the payrll hurs will be psted t the General Ledger and will then be available fr use during the Labr Accrual Manager Payrll Accruals t generate hur accrual jurnal entries. When the Pst Payrll Hurs t General Ledger is nt installed, nly dllars will be available fr use during the Labr Accrual Manager Payrll Accruals t generate dllar accrual jurnal entries. 26

29 Setting up Labr Accrual Accunts fr Labr Accrual Manager T pen the Labr Accrual Accunts Setup windw, click the HR and Payrll series buttn, click Payrll n the Setup cntent pane, and click Labr Accrual Accunts. FIGURE 1.13 LABOR ACCRUAL ACCOUNTS WINDOW The Labr Accrual Accunts windw displays all General Ledger Psting Accunts currently assigned in the Payrll Psting Accunts Setup windw fr all Psting Accunt Types. When the Accrue checkbx is checked, then the Accunt in that rw will accrue dllars fr payrll accruals. Labr Accrual Accunts Setup Select the Psting Accunt Type. Optins include: Grss Pay Federal Tax Withhlding State Tax Withhlding Lcal Tax Withhlding Deductin Withhlding Emplyer's Tax Expense Benefits Expense Benefits Payable Taxable Benefits Expense Taxable Benefits Payable SUTA Payable 27

30 Accrue FUTA Payable W/Cmp Tax Expense W/Cmp Tax Payable Select the checkbx when that accunt is t accrue dllars fr payrll accruals. Accunt Number Displays all General Ledger Psting Accunts currently assigned in the Payrll Psting Accunts Setup windw fr all Psting Accunt Types. It is required that at least ne Dynamics GP Payrll Psting Accunt rw be set up (Department, Psitin, Cde, Accunt) in the Payrll Psting Accunts Setup windw. Descriptin Descriptin f displayed accunt number. 28

31 Setting up Pay Cde Optins fr Labr Accrual Manager Use the Pay Cde Optins windw t cnfigure pay cdes t be included in the payrll hurs that are psted t the General Ledger. T pen this windw, click the HR and Payrll series buttn, click Pay Cde n the Setup cntent pane and then click Pay Cde Optins frm the GT menu. The Pay Cde Optins windw includes functinality fr Payrll Extensins and fr Advanced Payrll. The functinality specific t Advanced Payrll is discussed here. FIGURE 1.14 PAY CODE OPTIONS WINDOW The nly field that affects Labr Accrual Manager is the checkbx ptin Exclude Hurs frm Payrll Accruals. Exclude Hurs frm Payrll Accruals When the field is nt selected, Labr Accrual Manager will autmatically include any transactin hurs fr this pay cde in the payrll hur s accruals. When this field is selected, these transactins hurs will NOT be included in the payrll hurs accruals. The Exclude Hurs frm Payrll Accruals has n impact n the accrue dllars fr payrll accruals, nly hurs. 29

32 Advanced Labr Reprting Essentials Advanced Labr Reprting extends department level reprting fr bth Payrll and Financial data. It als extends reprting fr Full-Time Equivalent data as well as Prductive and Nn-Prductive emplyee level data, Full-Time Equivalent Budgets and variances, current and Year t Date ttals are just a few f the reprt features available. The features and capabilities f Advanced Labr Reprting include: Set up Areas f Respnsibility fr multiple levels fr reprting. Set up Reprt Optins fr all reprts by current and previus perids t enable faster repeat and batch printing. Select criteria fr each reprt t drill dwn n a specific set f data r print all fr a specified date range. Print reprts t the screen, printer r file. Print Benefit Accrual Reprt with expanded vacatin and sick, pending, taken and available infrmatin. Print Department Analysis Detail Reprt t view pay cde level Hurs, Full-Time Equivalent and Earnings fr pay perids and Year t Date. Ttal Grupings are prvided by emplyee, psitin, General Ledger Accunt (based n main segment) and Department. Print Department Summary Reprt t view department ttal Prductive, Nn-Prductive and verall ttal Hurs, Full-Time Equivalent and Earnings. Print Emplyee Analysis Reprt t view emplyee pay cde level Hurs, Full-Time Equivalent and Earnings fr pay perids and Year t Date. Print Full-Time Equivalent Year t Date Reprt t view financial department ttal Prductive and Nn-Prductive Hurs and Full-Time Equivalent as well as verall ttal Hurs, Full-Time Equivalent, Earnings, Full-Time Equivalent Budgets and Budget variances. 30

33 Setting up Labr Reprting Accunts fr Advanced Labr Reprting T pen the Labr Reprting Accunts windw, click the HR and Payrll series buttn, click Payrll n the Setup cntent pane, click Advanced Labr Reprting and then click Labr Reprting Accunts. FIGURE 1.15 LABOR REPORTING ACCOUNTS WINDOW The Labr Accrual Accunts windw displays all General Ledger Unit Accunts currently assigned in the Payrll Psting Accunts Setup windw fr Grss Pay Psting Accunt Types. Labr Reprting Cde The system will allw the user t assign a Labr Reprting Cde t each listed Unit Accunt: Nne, Prductive r Nn-Prductive. The FTE YTD Reprt uses the Labr Reprting Cde frm this windw and pulls data frm the General Ledger. 31

34 Setting up Areas f Respnsibility fr Advanced Labr Reprting T pen the Area f Respnsibility Setup windw, click the HR and Payrll series buttn, click Payrll n the Setup cntent pane, click Advanced Labr Reprting and then click Areas f Respnsibility. FIGURE 1.16 AREAS OF RESPONSIBILITY WINDOW Area f Respnsibility Setup is an ptin available with Advanced Labr Reprting that enables grupings f departments t be created as they relate t specific areas f respnsibility. An example f this wuld be a Vice President that versees multiple departments r several managers. Areas f Respnsibility Area f Respnsibility Cde Enter a Cde that represents specific areas f respnsibility and levels f respnsibility. An example wuld be a VP culd represent a Vice President that is respnsible fr Accunting, Administratin and Sales. Descriptin Enter a descriptin that describes the area f respnsibility cde that is being created. An example wuld be a Vice President. 32

35 Respnsible Persn Select the emplyee that is respnsible fr the area r level f respnsibility. Create the Area f Respnsibility specific t the area and nt specific t an emplyee. Available Departments This field displays all departments that are nt currently assigned t this Area f Respnsibility. Selected Departments This field displays all departments that have been selected as assigned t this Area f Respnsibility. A department can be assigned t multiple areas f respnsibility. Multiple layers f respnsibility can be created, fr example Vice President and Department Manager, can generate reprts t include all departments fr that specific area f respnsibility. 33

36 Setting up Payrll Accunt Mapping fr Advanced Labr Reprting T pen the Payrll Accunt Mapping windw, click the HR and Payrll series buttn, click Payrll n the Setup cntent pane, click Advanced Labr Reprting and then click Accunt Mapping. FIGURE 1.17 PAYROLL ACCOUNT MAPPING WINDOW The Payrll Accunt Mapping windw is prvided t allw a link between a payrll department and a General Ledger Accunt segment t be established. This ptin is required fr printing the Full-Time Equivalent Year t Date Reprt restricted by Area r Respnsibility. It prvides the rute back fr the General Ledger Accunts t the payrll accunts assigned t a specific Area f Respnsibility. Payrll Accunt Mapping Accunt Segment The accunt segment that represents the relatinship between the General Ledger Accunts and the Payrll Departments must be chsen. Department The Department clumn will display all available Payrll Departments. Accunt Segment Value Using the Lkup ptin r keying in the value, assign the crrect segment value fr the selected Accunt Segment that is assciated t the payrll department in each rw. 34

37 Setting up Pay Cde Optins fr Advanced Labr Reprting Use the Pay Cde Optins windw t cnfigure pay cde settings t be included that impact the Full-Time Equivalent Calculatin n the Department Detail, Department Summary and Emplyee Analysis Reprts. T pen this windw, click the HR and Payrll series buttn, click Pay Cde n the Setup cntent pane and then click Pay Cde Optins frm the GT menu. The Pay Cde Optins windw includes functinality fr Payrll Extensins and fr Advanced Payrll. The functinality specific t Advanced Payrll is discussed here. FIGURE 1.18 PAY CODE OPTIONS WINDOW Calculate Full-Time Equivalent fr this Pay Cde The Calculate Full-Time Equivalent fr this Pay Cde ptin must be selected fr Full-Time Equivalent t be calculated and displayed fr thse Pay Cde ttals and/r included in Department Ttal Full-Time Equivalent. Labr Reprting Cde The Department Summary Reprt uses the Labr reprting cde frm Pay cde ptins windw. The Prductive / Nn Prductive clumns n this reprt cme frm the Labr reprting cde frm Pay cde ptins windw. The data is pulled frm Payrll Histry, nt the General Ledger. 35

38 The available selectins are: Nne, Prductive r Nn-Prductive. Advanced Labr Reprting FTE Calculatin The Full-Time Equivalent Calculatin uses the Frequency selected fr the reprt t calculate the Full-Time Equivalent. The ttal number f hurs fr that reprt rw is divided by the hurs assciated with the frequency selected. Frequency and Assciated Hurs: Frequency Assciated Hurs Weekly 40 Bi-weekly 80 Semimnthly Mnthly Quarterly 520 Semiannually 1040 Annually 2080 FTE Calculatins fr Financial Reprt - FTE YTD The FTE Calculatins frmula and examples fllw: The factr => 1 FTE = 2080 hurs wrked per year / 365 days in a year. System will calculate the (ttal hurs) divided by (number f days included in the selected perid (cunting Feb 29 when apprpriate) x ) = FTE fr reprt. Example: ( hurs) divided by (31 days x = ) =.981 FTE. Example: ( hurs) divided by (30 days x = ) = FTE. 36

39 Summary This chapter fcused n using Advanced Payrll t set up add-n cdes t adjust pay rates and t analyze hypthetical pay plicy ptins and view their impact n the Adjusted Pay Rate. It als explained hw t set up the system t pst actual labr hurs t General Ledger Unit Accunts. The curse als explained hw t fulfill the need f cmpanies that are required t accunt fr payrll accruals within a mnth that are nt accunted fr when the pay perid ends prir t the end f that mnth. Advanced Labr Reprting extends department level reprting fr bth Payrll and Financial data. Sme key pints t remember frm this chapter include: When entering transactins thrugh the Transactin Entry windw the Pay Rate is adjusted based n the Emplyee, Emplyee Pay Cde, Cmpany, Department, Psitin and Shift Cde selected, r the linked pay cde selectins n the Emplyee Pay Cde Optins windw. During the calculatin prcess, when Add-On Cdes are assigned t varius calculatin factrs the calculatins ccur in rder based n the Pay Plicy Pririty Setup. An emplyee can have a transactin with any cmbinatin f five calculatin factrs. The values entered int the Hypthetical fields d nt update the actual values saved in the Pay Cde table. Payrll Hurs t General Ledger will allw the system t be set up t pst actual labr hurs t General Ledger Unit Accunts. When the D Nt Pst Hurs is selected, the payrll transactin hurs will nt be psted t the General Ledger unit accunt. Labr Accrual Manager allws batches t accrue n based n Psted Date r Pay Perid End Date t be viewed. When the Pst Payrll Hurs t General Ledger is nt installed, nly dllars will be available fr use during the Labr Accrual Manager Payrll Accruals t generate dllar accrual jurnal entries. The Exclude Hurs frm Payrll Accruals has n impact n the accrue dllars fr payrll accruals, nly hurs. Advanced Labr Reprting extends department level reprting fr bth Payrll and Financial data. The FTE YTD Reprt uses the Labr Reprting Cde frm the Labr Reprting Accunts windw and pulls data frm the General Ledger. A department can be assigned t multiple areas f respnsibility. The Payrll Accunt Mapping windw prvides the rute back fr the General Ledger Accunts t the payrll accunts assigned t a specific Area f Respnsibility. 37

40 CHAPTER 2: ADVANCED PAYROLL EMPLOYEE MAINTENANCE Objectives Intrductin The bjectives are: Enter emplyee pay plicies. Enter Emplyee Transactin Aut Splits. Pay Plicy Manager Fr any Adjusted Pay Rates t calculate the Emplyee level must be crrectly set up. Using Emplyee Maintenance and Emplyee Pay Plicy Exceptins ptins, a variety f Adjusted Pay Rate calculatins can be maintained. Pay Plicy Manager - Emplyee Maintenance Pay Plicy Manager autmates the advanced rate calculatin prcess by allwing administratin f all standard and vertime plicies fr hurly emplyees wrking in multiple departments and psitins with a variety f base pay rates, shift differentials and pay rate add-n amunts. Adjusted Pay Rates An Adjusted Pay Rate is a Pay Cde Pay Rate mdified by the Pay Plicy Manger. Pay Plicy Manager handles mdifying Pay Rates by several different ptins. Optin 1 Assigning Add-On Cdes which includes an Amunt (% r $) that will be applied t the Emplyee s base Pay Cde Pay Rate when creating payrll transactins. Example: Emplyee s hurly Pay Cde Pay Rate f $10.00 with an Add-On Amunt f $1.00. All transactins fr this Emplyee wuld be calculated at a rate f $ Optin 2 Linking a pay cde t an hur based pay cde t inherit that pay cdes pay plicy and pay plicy exceptins. Example: Emplyee s Vacatin Pay Cde that uses the same Pay Plicy as the Emplyee s hurly Pay Cde. 38

41 Optin 3 Linking a pay cde t an hur based pay cde and setting a Percent. Example: A pay cde that tracks differential hurs, where the rate f pay is always a set percentage f the adjusted pay rate. Optin 4 Frced minimum pay rates t verify that the emplyee s pay rate is never less than that rate. Emplyee Pay Cde Optins Use the Emplyee Pay Cde Optins windw t designate a Linked Pay Cde r an Add-On cde. T pen this windw, click the HR and Payrll series buttn, click Payrll n the Cards cntent pane, and then click n Pay Cde. Select an Emplyee ID, select a Pay Cde and then click Emplyee Pay Cde Optins frm the GT menu. FIGURE 2.1 EMPLOYEE PAY CODE OPTIONS WINDOW When a linked pay cde is assigned, then the system will disable the Use Add-On ptins. Only a pay cde that is hurly based can be linked t anther hurly-based cde. The system will use the add-ns f the linked pay cde. After a linked pay cde is entered, the Pay Percent and Minimum Amunt fields will becme enabled. A percent f the linked pay cde rate can be entered when nt using the full 100%. 39

42 A minimum amunt can be specified s that when the linked pay cde and any add-n ptins d nt exceed the minimum amunt, the rate will autmatically be adjusted up t the minimum amunt. The Pay Cde Optins windw als allws an Add-On Cde t be specified and t specify if an emplyee is currently eligible fr the adjusted pay rate. When the Use Add-On ptin is selected and an Add-On Cde is selected, this Add-On Cde Amunt will be applied t an eligible emplyee s pay rate. The values in this field will default frm the Pay Cde Optins windw fr the pay cde selected. The default values are saved when SAVE n the Emplyee Pay Cde Maintenance windw is selected. T change the defaults pen this windw, enter the selectins, press OK and SAVE n the Emplyee Pay Cde recrd. The Pay Plicy Pririty Setup des nt include the Emplyee Pay Cde calculatin factr. The Emplyee Pay Cde Add-On is always applied as the first calculatin. That adjusted pay rate is then sent thrugh the Pay Plicy Pririty adjustments fllwing the pririty set in the Pay Plicy Pririty Setup windw. Pay Plicy Manager specific fields: Linked Pay Cde, Pay Percent, Minimum Amunt, Use Add-On and Add-On Cde. All ther fields n this windw are fr ther Human Resurces and Payrll Suite mdules. 40

43 Emplyee Maintenance The existing Emplyee Maintenance windw has been mdified t allw the user t specify when an emplyee is eligible fr the Pay Cde rate adjustments defined. The Use Add-On checkbx must be selected fr an emplyee s rate t pay rate adjustments t be calculated. FIGURE 2.2 EMPLOYEE MAINTENANCE WINDOW 41

44 Use Add-On Emplyee s Use the Use Add-On Emplyee s windw t assign an add-n cde. T pen this windw, click the HR and Payrll series buttn, click Payrll n the Cards cntent pane, click n Emplyee and then click Use Add- On Emplyee s frm the Payrll GT menu. FIGURE 2.3 USE ADD-ON EMPLOYEE S WINDOW The Use Add-On Emplyee s windw allws the user t assign an add-n cde t a single emplyee r t many emplyees. The user can display the emplyees in the windw based n a selected range. The Ranges ptin includes Emplyee ID, Department, Psitin r Emplyee Class. Emplyee Class Assignment Emplyee Pay Cde Optin recrds are created when an Emplyee Class is assigned t an emplyee in the Emplyee Maintenance windw and when YES is answered t the D yu want t use default infrmatin frm the emplyee class recrd? message that appears when exiting the Class ID field. 42

45 Emplyee Pay Plicy Exceptins The Emplyee Pay Plicies Exceptins windw is used t define exceptins fr a specific emplyee t calculate the emplyees Adjusted Pay Rate when adding payrll transactins. T pen this windw, click the HR and Payrll series buttn, click Payrll n the Cards cntent pane, and then click Pay Plicies. FIGURE 2.4 EMPLOYEE PAY POLICY EXCEPTIONS WINDOW The Emplyee Pay Plicy Exceptins windw allws Add-On Rate adjustments t be defined fr an individual emplyee based n a cmbinatin f Cmpany ID, Department, Psitin and Shift Cde. Whenever the Pay Plicies rate adjustments applied t each f these elements des nt satisfy the needs f a particular emplyee, specific adjustments can be applied in this windw. This ptin is intended t handle all emplyee exceptins r deviatins frm the standard Pay Plicies. Any Emplyee Pay Plicies Exceptins defined fr an emplyee will be used in the calculatin instead f the nrmal Pay Plicies calculatins defined. In additin t applying variatins f the defined Pay Plicies, assigning an Emplyee Pay Plicy Exceptin can include an Emplyee Adjustment. 43

46 Emplyee ID Selecting the Emplyee enables the ptin f selecting a Pay Cde. Pay Cde Selecting an emplyee Pay Cde pens all Emplyee Pay Plicies Exceptins currently assigned t that emplyee Pay Cde and enables the functinality f the Emplyee Pay Plicies Exceptin windw. At this time, a Hypthetical Pay Cde Rate and/r a Hypthetical Pay Cde Add-On ptin can be entered. When cmbined with the Calculate By ptin discussed belw, the Actual and Hypthetical values will calculate dwn t affect the Adjusted Pay Rate value fr every Emplyee Pay Plicy Exceptin defined in the scrlling windw. The values entered int the Hypthetical fields d nt update the actual values saved in the Pay Cde table. When a Hypthetical pay rate adjustment is desired fr use, the apprpriate pay cde infrmatin must be updated n the pay cde windw and will affect all actual Pay Cde Pay Plicies. Actual Calculatins r Hypthetical Calculatins Actual Calculatins When the Actual Calculatins ptin is selected, the amunts displayed in the scrlling windw represent the mst current actual data that exists. In a case where an Emplyee Pay Plicy Exceptin was created using Actual calculatins, when that recrd is repened, all calculatins will autmatically be re-figured based n the latest actual data available. Hypthetical Calculatins When the Hypthetical Calculatins ptin is selected, the amunts displayed in the scrlling windw represent the amunts saved in the Pay Plicies table. Please nte the values entered int the Hypthetical fields d nt update the actual values saved in the Emplyee Pay Cde table. Scrlling windw The scrlling windw displays all defined Pay Plicy Exceptins fr the Emplyee and emplyee Pay Cde selected. 44

47 When any changes are made t an emplyee, pay plicy exceptin recrd the Adjusted Rate field will be recalculated. In calculating the Adjusted Rate, the system will rund t tw decimal places. Emplyee Adjustment, Amunt and Adjusted Rate fields (the first tw clumns in the scrlling windw) When selectins are made in the Emplyee Adjustment r Amunt fields the % r $ (psitive r negative) amunt will be applied t the pay plicy calculatin after the Emplyee Pay Cde adjustment and befre the Cmpany, Department, Psitin r Shift Add-On Amunts. This ptin gives greater flexibility in defining an emplyee pay plicy exceptin. Example: A particular emplyee may nt be eligible fr the Add-On Cdes but is allwed a $1.00 increase fr wrking within that pay plicy. An Emplyee Adjustment f Amunt wuld be selected and enter $1.00 int the Amunt field. Next deselect the Cmpany, Department, Psitin and Shift clumns fr that emplyee pay plicy exceptin recrd. When nly the Emplyee Adjustment, Amunt r Percent defines the emplyee pay plicy exceptin with n Add-On Cdes applied, ALL must be assigned t any Cmpany, Department, Psitin r Shift Cde fields fr that rw that are nt set t a specific value fr the adjusted rate t be crrectly applied at the Transactin Entry windw. Adjusted Rate will nt display if Pay Plicy includes an ALL selectin. Emplyee Pay Plicy Exceptins Cmbinatins Any cmbinatin f Pay Plicy Exceptins can be created fr this emplyee and pay cde. When all cmpanies, departments, psitins r shifts apply t that particular pay plicy exceptin enter ALL in that field (See *Adjusted Rate). This windw may nt display all pssible pay plicy exceptins fr this emplyee and emplyee pay cde. Pay Plicy Pririty The Pay Plicy Pririty settings available in the Pay Plicy Manager mdule have previusly been discussed. The clumn rder in the scrlling windw f the Pay Plicies windw reflects the current rder set in the Pay Plicy Pririty Setup windw. A change made t the Pay Plicy Pririty Setup will trigger recalculatins f any Actual Adjusted Pay Rates. 45