Job Description. Reports to: IT Strategy & Development Manager (Head of SERS while ITSD Manager is on maternity leave)

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1 Job Title: Job Description Database Administrator Library/Department: System and eresearch Services (SERS) LNS number: Grade: 7 Main purpose of the job: We are seeking an experienced database administrator to support both project development work and to provide database administration support to production applications. Initially, the post-holder will concentrate on the redesign and optimisation of existing library applications such as the Bodleian Libraries Admissions card database and User Education database. Subsequently the role will support the further development and enhancement of applications for the Bodleian Libraries and improved data reporting. The successful candidate must be flexible and willing to apply their wide ranging knowledge and skills to the many and varied challenges that the team encounters. They should have proven technical ability, problem solving skills and be a structured and logical thinker able to propose and deliver efficient and effective solutions to meet user needs. Reports to: IT Strategy & Development Manager (Head of SERS while ITSD Manager is on maternity leave) Key responsibilities: Perform core database administration functions including: database engine installation start-up, shutdown, and recovery tasks user administration and database security parameters database networking configuration and administration database capacity planning and storage administration. Provide troubleshooting and issue resolution for all database components. Install, administrate and support all database application server environments. Perform database and application software/patches in all database environments as needed Provide advanced scripting techniques to automate processes and/or to troubleshoot developers code to provide for database queries. Determine and enforce recommended (database) deployment, configuration, and setup methodologies for all database instances Carry out analysis to determine user requirements and develop specifications. Assist with the migration of data from old to new database applications and tasks such as: Mapping of data from old to new applications Clean-up of existing and new data, assistance with deletions and structural changes to existing data so as to facilitate the migration of data to a new system 1

2 Accurate migration of data to a new application Set-up and configuration of a new application Assistance with acceptance testing and error reporting on the new application. Work closely with any external vendors or internal department contacts to ensure the efficient running of applications once deployed to the production environment. Perform database performance analysis, reporting, and configuration and performance tune and optimize database components (database and application servers if applicable). Work to ensure maximum availability (99.9%) of all databases. Set-up and maintenance of on-going statistics and management reporting functionality in database applications to allow for users to generate reports on-demand. Provide troubleshooting and issue resolution for all database components. Set-up and maintenance of import and export routines to and from internal and external databases and catalogues. Create and maintain technical documentation about all applications and processes. Other duties: Undertake any necessary training identified. Comply with health and safety regulations. Comply with the policies and procedures set out in the Staff Handbook. Any other duties that may be required from time to time commensurate with the grade of the job. Bodleian Libraries reserves the right to make reasonable amendments to the job description in consultation with the post holder at any time. Person Specification Essential qualifications and experience include: Bachelor degree, preferably in Computer Science or Information Systems. Strong proven experience as a database administrator, with expert experience in current RDBMS technologies. Candidates should also have the following professional skills for this role: Knowledge of data warehousing and data mining concepts, including design, development, testing, and deployment Knowledge of SQL/PLSQL and stored procedure and trigger development Proficient with Microsoft SQL Server RDBMS technologies Knowledge of MySQL, PostgreSQL and PHP Proficient in a Windows AND Linux (Red Hat Linux 4 or later) operating system environment, including scripting for automation of database tasks Proficient knowledge designing, building, and maintaining Oracle RAC. Previous experience of large, complex data migrations. Experience of using UNIX commands. Experience of complex database application development. Expert problem-solving and analytical skills, able to determine the impact of an issue quickly to prioritize further work. 2

3 Good communication and inter-personal skills to allow for engagement with colleagues at all levels. Must be decisive, able to focus on priorities and able to contribute to operational debates, helping to identify and address future opportunities and challenges. Self-motivated and enthusiastic. The ability to deliver to the required quality in the agreed timeframes. A flexible individual. Works well in a team environment. Desirable experience includes: Expect scripting experience. Experience with Oracle database administrator functions, including performance tuning, DB backup and recovery (RMAN), capacity planning, replication, high availability (Data Guard), monitoring using Grid Control or custom scripts, build/creation of database Familiarity with the use and operation of Integrated Library Systems. Experience in working with and maintaining the library related data formats e.g. Bibliographic data (MARC and non-marc format), Authority data, Serials holdings data (MARC and non-marc format) etc. Experience of working in a project environment. Understanding of the project lifecycle. Understanding of the principles of a formal Project Management Method e.g. Prince II. Terms and Conditions Job Reference No: Job Title: Library/Service: Location: Line Manager: Grade/Salary: Hours of work: Support/Academic-related: Length of contract: Annual leave: Probation: BL9224 Database Administrator SERS Osney one, Oxford IT Strategy & Development Manager (Head of SERS while ITSD Manager is on maternity leave) Grade 7/ 28,983 35,646 per annum Full time. Hours of work are such as are reasonably required to carry out the duties of the post to the satisfaction of the head of your department. Academic Related Role Permanent 38 days (inclusive of public holidays & closed days) 2 years OTHER INFORMATION About Bodleian Libraries The University of Oxford s many libraries contain the largest and most diverse collections for the support of teaching and research in any institution of higher education in the United Kingdom. Its library holdings as a whole are world-class. Because its principal library, the Bodleian, has been in effect a library of legal deposit for almost 400 years, members of the University and scholars from far and wide have a reasonable expectation of satisfying a very high proportion of their library needs somewhere within Oxford s libraries. 3

4 The libraries, which together form Bodleian Libraries, contain more than 10 million volumes; and, if periodical parts are included, Bodleian Libraries adds to stock an average of well over 1000 items per day throughout the year. A large proportion of the library stock will be preserved in perpetuity and a significant percentage of the legal deposit intake forms a part of the national printed archive. In addition to its vast print and archival collections, Bodleian Libraries offers access to 22,500 e-journals and over 900 licensed electronic databases and reference works. The library service is currently also significantly extending its e-book collection to support both learning and research. We are delighted that you wish to apply for a post with the University of Oxford. Please read this information carefully before submitting your application. You should complete and return all sections of the application form. How to apply Please send your completed application form to the Bodleian Libraries Personnel Department, Clarendon Building, Bodleian Library, Broad Street, Oxford, OX1 3BG, fax to , or it to personnel@bodleian.ox.ac.uk. Closing date for applications is Friday 5 November Interviews due to take place on 18 November For enquiries, please call: Priority applications From time to time the University has applications from current employees who are at risk of redundancy. Should an application form be received from one of these people, they will be given preferential treatment and will be short listed/interviewed prior to other applications being seen. If you are a priority candidate, it would help the recruitment administrators and the panel if you could submit your application form, clearly marked that you are a priority candidate, and preferably before the stated closing date, so that your application can be accommodated as soon as possible. How will the information on the forms be used? The application form will be circulated to the selection panel. They will use this information to assess your suitability for the post against the selection criteria. If appointed, your application will be retained on your confidential staff file. If you are unsuccessful, your application will be retained for six months and then disposed of securely. The information collected on the monitoring form does not form part of the selection process and will not be circulated to the selection panel. It will be used solely to monitor the effectiveness of the University s equal opportunities policy. At all times the information will be held securely in accordance with the terms of the Data Protection Act Bodleian Libraries The Mission of Bodleian Libraries is to provide the most effective university library service possible, in response to current and future users' needs; and to maintain and develop access to Oxford's collections as a national and international research resource. If you join Bodleian Libraries you could be working in one or more of our many Libraries which are divided by subject and are located in a variety of buildings, the oldest being the Central Bodleian Library comprising the Old Bodleian, New Bodleian and Radcliffe Camera. There are also 4

5 opportunities in Central Services such as Collection Management, Conservation and Collection Care, Facilities Management, Reader Services, Technical Services, Commercial Operations or Special Collections. Bodleian Libraries offers you Interesting employment in one of our Libraries or Services Opportunities to develop your skills and move within the organisation Final salary pension scheme Generous annual leave entitlements Generous maternity leave scheme Paternity and adoption leave scheme Childcare nurseries Flexible working (where operationally possible) Sports and Social facilities including gym and swimming pool Opportunities to visit museums and art galleries Opportunities to attend lectures, seminars and exhibitions in the University Discounts in some shops, theatres and cinemas Discounts at the Bodleian Library Shop (20%) and Ashmolean Museum shop (10%) Interest free public transport season ticket loans IT training at the University Computing Centre Courses at the language centre Am I eligible to apply to work for the University? All appointments are made in accordance with the University of Oxford Equal Opportunities Policy and Code of Practice and applications are welcomed from a wide range of candidates. The University undertakes not to discriminate unlawfully against any applicant on the basis of any information revealed. The Immigration, Asylum and Nationality Act 2006 makes it a criminal offence for employers to employ someone who is not entitled to work in the UK. We therefore ask applicants to provide proof of their right to work in the UK before employment can commence. Applicants who would need a work visa if appointed to the post are asked to note that under the UK s new points-based migration system they will need to demonstrate that they have sufficient points, and in particular that: (i) they have sufficient English language skills (evidenced by having passed a test in basic English, or coming from a majority English-speaking country, or having taken a degree taught in English) and (ii) that they have sufficient funds to maintain themselves and any dependants until they receive their first salary payment. Further information is available at: In accordance with current Home Office regulations you may not be eligible to apply to work for the University if you do not have the right to work in the UK and you are applying for a post in grades 1-5. Will I be asked to provide any other information? You should ensure that you describe what you have been doing over at least the last 10 years. This may have been employment, education, or you may have taken time away from 5

6 these activities in order to raise a family, care for a dependant, travel, or for any other reason. Your application will be judged solely on the basis of how your skills and experience match the requirements of the post, and we are happy to consider evidence of transferable skills or experience which you may have gained outside the context of paid employment or education. Employment with the University is conditional upon satisfying the following requirements: proof of identity - in the form of a passport, birth certificate, or other acceptable document; proof of address - in the form of a recent utility bill or bank statement; proof that you are entitled to work in the UK or proof of eligibility to apply for a work permit; proof of any qualifications required for this post - in the form of certificates or transcripts. Please note that you will need to provide original documents and where any documents are not in English a certified translation will be required. Do not include these documents with your application. You will be sent a request for the relevant information at the appropriate point in the selection process. In addition, if you are selected for this post: your medical fitness to undertake the duties of the post will be assessed by the University s Occupational Health Service; and we will take up references from previous employers to ensure your suitability for appointment. Employment with the University is also subject to satisfactory completion of a probationary period. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have direct experience of your work through working closely with you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who know you from recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. line manager, work colleague, college tutor ). Your referees should not be related to you. NB If you have previously worked for Oxford University, we will automatically approach your former department for a reference, (even where you have not included the department as a referee) Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; your attendance during the last 12 months; and of any disciplinary processes which are still considered live. We will assume that we may approach them at any stage unless you tell us otherwise. If you wish us to ask for your permission before approaching a particular referee, or to contact them only under certain circumstances (for example, if you are called to interview) you must state this explicitly alongside the details of the relevant referee(s). 6