How to Organize a Trade & Exhibition Booth

Transcription

1 Keynote / Event Sponsor Includes $6, ' x 16' Booth Name on all show literature, include Business First Advertisement Company logo placed on DesignColumbus website Listing of conference participants in Excel format 4 complimentary all day show registrations to invite attendees ($200 value) Contact info in Dropbox folder, link to this folder ed to all attendees 4 complimentary lunch tickets for booth staff ($80 value) Large logo on conference signage Bus. Card Size Ad in CSI Newsletter AND on Website for 1 year ($375 value) Bus. Card Size Ad on USGBC Central Ohio Website for 1 year ($500 value) 4 Door Prize Sponsorships ($200 value) WiFi Access included (a $30 value) Platinum Sponsorship Package Includes $1, ' x 8' booth Promo Ad in Business First advertisement that will have 2 circulations DesignColumbus 2014 Education Day & Trade Show Co-Hosted by CSI Columbus & USGBC Central Ohio Chapter Company logo placed on DesignColumbus website Listing of conference participants in Excel format 2 complimentary all day show registrations to invite attendees ($100 value) Contact info in Dropbox folder, link to this folder ed to all attendees 2 complimentary lunch tickets for booth staff ($40 value) Large logo on conference signage Bus. Card Size Ad in CSI Newsletter OR on Website for 1 year ($375 value) Bus. Card Size Ad on USGBC Central Ohio Website for 1 year ($500 value) 2 Door Prize Sponsorships ($100 value) WiFi Access included (a $30 value) Gold Sponsorship Packages Registration Booth Sponsorship (8' x 8' booth) (57 Available) $ Company Name placed on DesignColumbus website Company name placed on event ads on CSI Columbus and USGBC Central Ohio websites and Registration forms Name on conference signs and in program Listing of conference participants in Excel format 2 complimentary lunch tickets for booth staff ($40 value) Contact info in Dropbox folder, link to this folder ed to all attendees WiFi Access included (a $30 value)

2 Lunch Table Sponsorship $ Reserve Table and seats at lunch for 8 people Logo at Table Cabaret Table $30.00 Additional standing height table at your booth Business Card Size Ad (your choice of one of the following): in CSI Columbus Monthly Newsletter for 1 year on CSI Columbus Website for 1 year on USGBC Central Ohio Website for 1 year $150 / each Food Sponsor $ Company Logo on Signage at food stations Contact info in Dropbox folder, linked to all attendees Listing of conference participants in Excel format Beverage Sponsor $ Company Logo on Signage at beverage stations Contact info in Dropbox folder, linked to all attendees Listing of conference participants in Excel format Lanyard Sponsor (2 available, mininum 250 provided) Lanyard to have your company name and website printed on them Charge only for sponsor who does not supply their own lanyards Bag Sponsor (2 available, mininum 250 provided) Bag to have your company name and website printed on them Charge only for sponsor who does not supply their own bags Greening the Event Sponsor (1 available) Company Logo and website on all recycling boxes (as venue permits) Charge only for sponsor who does not supply their own recycling boxes $500 Value $500 Value $1000 value Happy Hour Sponsor (4 available) $ Company Logo on signage during social hour gathering Door Prize Sponsor (unlimited available) $50.00 Name mentioned as sponsor of a door prize at event & when given out

3 Sponsorship Registration Agreement Company Contact Mailing Address: City: State: ZIP: Phone: Fax: Sponsorship Options - put a check mark next to each sponsorhips you are interested in above. All sponsors - Please provide the following information: How would you like your company to be identified in our literature? Company Location: Booth Sponsors ONLY: Name Badge Info: (provide company name if different from booth sponsor) Name 1: Name 2: Name 3: Name 4: Provide any additional names that will be in your booth on separate sheet. Each sponsorship that includes a booth will receive 2 meal tickets. Additional tickets can be purchased for $20 each. Booth Sponsors ONLY: Booth Selection - please list the top 3 booth spaces you want. Booth selection is on a first come first served basis, by payment. Booth #: Booth #: Booth #: Booth & Dropbox Drive Sponsors - Please provide the following information: Please describe the product(s) you will be exhibiting: MasterFormat Division number(s): URL links (if available): Product literature: Product specification: PowerPoint or video: Online AIA/CEN education: The above information will be included in the Dropbox Folder, link to this folder to be ed to all attendees. Deadline for this information is Monday, March 31st. Information received after March 8th cannot be guaranteed to be included in the Dropbox Folder.

4 Keynote / Event Sponsor - Platinum Sponsors: Included in the cost of your sponsorship package are a set number of registrations for your use in inviting attendees to the Education Day & Trade Show. Additional registrations can be purchased for $40 each. Please provide the following information for individuals you are inviting so we can pre-printed name badges for them at the registration table. If not all invitees are known at the time of Sponsorship Agreement submittal, you may submit additional names as you collect them. Deadline for pre-printed name badges is March 31st, Please print clearly Sponsorship Payment Additional Meal Tickets ($20 each x booth workers). total: $ Additional Attendee Registrations ($40 each x invited attendees).. total: $ Total of Sponsorships selected. $ Event Total $ Please make a copy of this document for your records and mail the original with your check (checks payable to DesignColumbus ) or credit card information to DesignColumbus, c/o Adam Olson, 5876 Westbank Drive, Galloway, OH Credit Card Info: Visa M/C Discover AmerExp Card #: Name on card: CCV #: Exp. Date Billing Address: City: State: Zip: Signature:

5 Sponsorship Registration Agreement Booth Sponsors - Please Read and Sign I have read and understand the EXHIBITOR RULES AND GUIDELINES included in this Sponsorship Registration Agreement. With my signature below, I agree to participate in the DesignColumbus 2014 Education Day and Trade Show in accordance with these rules and guidelines. Name (Print): Signature: Date: EXHIBITOR RULES AND GUIDELINES Use of Space: CSI & USGBC reserve the right to decline or prohibit any exhibit or part of an exhibit, exhibitor, or proposed exhibit which, in CSI or USGBC s opinion, is not suitable to, and/or in keeping with the character of this tradeshow. No subletting or assignment of space will be permitted. Payment for Exhibit Space: All exhibitor fees associated with this tradeshow must be received by CSI or USGBC at the time of registration. Booth registrations will be considered unconfirmed if submitted without payment. Unconfirmed booths will be made available for sale to other paying exhibitors without notice. Unpaid fees will result in the refusal to allow the exhibitor to participate. There will be no refunds one (1) week prior to the date of the tradeshow. CSI & USGBC reserve the right to charge a 10% cancellation fee for any refunds. Display Area: Exhibits must be arranged so that they are completely within the allotted booth space. Exhibits must conform to the size of the space and must be of such a character or arrangement so as to not obstruct the view or interfere with others exhibits. Displays having unfinished or unsightly exposures at the sides must be acceptably covered, to the satisfaction of CSI & USGBC, at the expense of the exhibitor. Food at the Booths: Whereas it is acceptable to offer small treats (candy, nuts, etc.) at the exhibits, serving hors d-oeuvres and/or other prepared food from the exhibit booths is strictly prohibited. Shipping and Contract Instructions: Complete instructions, including forms for rental furniture and accessories, will be mailed to exhibitors forty-five (45) days prior to the tradeshow from the exhibitions contractor (A.C.T. Inc.). All crates in which exhibit materials arrive must be removed from the exhibit hall immediately, and returned during the tear-down portion. If any exhibitor fails to remove his/her exhibit accordingly, CSI or USGBC may remove such materials to a storage facility at the risk of the exhibitor, who shall pay the expenses and damages thus incurred by CSI or USGBC. Extra Booth Items- Booth space, backdrop, table, stool and wastebasket are provided with registration fee. Additional items such as stools or tables are in addition to the fee paid to the Columbus CSI & USGBC-COH groups and must be arranged with the exhibitions contractor (A.C.T. Inc.). A list will be provided with the mailing packet or can be produced on demand. Exhibitor Registration: Advance registration for all exhibitors is available. Name badges may be picked-up at the registration table on the day of the show.

6 Liability, Insurance, and Security: CSI & USGBC will not be responsible for any loss, damage, injury or theft that may occur to the exhibitor or to the exhibitor s employees or property from a cause related to the tradeshow, whether prior, during, or subsequent to the period covered by the Exhibitor Agreement. The exhibitor signing the agreement expressly releases CSI, USGBC, and COSI from, and agrees to indemnify same against all claims for loss, damage, or injury. Each exhibitor must make provisions for the safekeeping of his/her exhibit materials during and after the close of the tradeshow. Exhibitors must protect their equipment and goods so that no injury or damage will result to the public or the exhibit hall, and the exhibitor agrees to be liable for such damage. The DesignColumbus Educational Day & Trade Show is Monday, April 28, 2014 at COSI (Center of Science and Industry) located at 333 West Broad Street, Columbus, OH Need more information, contact: DesignColumbus Committee Adam Olson, Olson Architectural Products, Inc. (614) adam@oapinc.us Jim McDonald (269) jimmcdonald067@gmail.com Ed Gebauer, Oberfield's, Inc. (740) egebauer@oberfields.com Dan Barringer, Architect (614) dan@danbarringer.com Pam Girard, Hamilton Parker (614) pgirard@hamiltonparker.com Brenda Tepper, Hamilton Parker (614) BTepper@hamiltonparker.com OFFICE USE ONLY Check Number: Assigned Division Number: Date Rec: Monday, April 28, 2014 COSI, Columbus, Ohio