Iowa Water Well Association

Transcription

1 Iowa Water Well Association 1255 SW Prairie Trail Parkway Ankeny, IA EXHIBITOR & SPONSOR GUIDE Iowa Water Well Association 86th Annual Convention & Trade Show January 29 30, 2015 Coralville Marriott Hotel & Conference Center Coralville, Iowa Deadline to Register: January 9, 2015

2 About the Exhibit Hall 30,000 sq-ft. of heated exhibit space with 37 ceilings. Loading door entrance 19 high by 20 wide. Drive in to load/unload your booth. Booth spaces are open to the north or south of the hall. Draping is in blue. Exhibit spaces are assigned on a first-come, first-served basis. Exhibitors must submit the IWWA Exhibitor Agreement Form AND full payment before a booth space is assigned. For all exhibiting guidelines, please read the Exhibitor Rules & Regulations in full. About the Annual Convention & Trade Show On average, the IWWA Convention & Trade Show attracts 500 attendees. Convention attendees are business owners, licensed pump installers and well drillers, geothermal experts, county sanitarians and DNR agencies. The Convention provides 10.5 CE (continuing education hours) to licensed professionals. Booth Registration Fee Includes: Two (2) representatives in your booth. Additional representatives may be added for $100.00/representative. One (1) 10 x 10 skirted booth with one (1) 6 skirted table, two (2) chairs and one (1) wastebasket. Two (2) Thursday lunch tickets. Admission to the IWWA Dinner, Auction & Casino Night on Thursday evening. Two (2) Friday breakfast tickets. Beverage breaks in the Exhibit Hall. Listing in the Convention program if registration is received by January 9, Admittance into all education sessions and CE for those who qualify. Draping is blue. Rigs and Heavy Equipment Cars, large crates, truss and flats must be loaded from the convention entrance utilizing the West entrance. Motorized vehicles shall be defined as any vehicle which is propelled by an internal combustion engine and using Class-1 or Class-2 fuel, such as but not limited to automobiles, trucks, motorcycles, and aircrafts and water crafts. All motor vehicles must receive a permit from the Coralville Fire Chief prior to the opening of the show. If a motor vehicle will be placed in the convention center it must be reviewed with the Event Manager in order to set up a time for the Fire Chief to come and provide a permit for each vehicle. Permit forms are available on or by ing mwhitcomb@isamanagementsolutions.com. The cost of the permit is $50.00 per vehicle. The Fire Chief requires the following prior to granting a permit: 1) Gas tank must be at ¼; 2) Gas tank cap must lock (must lock tape will not be permitted); 3) Battery has to be unattached; and 4) Upon entering, visqueen must be laid under the vehicle to prevent oil drip. Visqueen must remain under the vehicle during the time it stays on the convention floor. The covering will need to be double width at all corners so that car wheels do not touch the floor surfaces. There must be covering underneath all equipment, whether permanent or staged. Visqueen and plywood may be used on temporary areas, but the plywood must be flame retardant and the visqueen cannot be used where there are electrical cords running around or underneath the surface. Large equipment and vehicle move-in will be Wednesday, January 28, 2015, beginning at 2:00 p.m. A move-in schedule will be created and communicated to these exhibitors. The schedule must be adhered to in order to have a smooth, successful move-in. Official Show Contractors Shipping and Additional Booth Equipment Shipping Exhibitors must coordinate directly with Spielman s Event Services, Inc. for receiving, storage and shipping of exhibit materials. The hotel will not accept any freight or advance shipments, and does not provide storage ahead of the event. Exhibitor materials will not be accepted by Spielman s prior to December 31, A shipping and receiving associate will deliver packages to the exhibit hall and place packages in the booth. Arrange for Freight Service Online: Call: (800) Please have all items mailed/shipped to: Spielman s Event Services 1380 Stoney Point Road SW Cedar Rapids, Iowa Additional Booth Equipment Spielman s Event Services, Inc. Order online: Call: (800) Advance Rates: Order by January 12, 2015, to save on your order. Standard Rates: Apply to orders received after January 12, Electrical Electrical must be ordered directly through the Marriott Coralville Hotel & Conference Center using the Exhibitor Power Utility Services Order Form found on or by ing mwhitcomb@isamanagementsolutions.com. Fees are per show and not per day.

3 IWWA Convention & Trade Show Agenda Wednesday, January 28, :00 6:00 p.m. Thursday, January 29, :00 a.m. 7:00 a.m. 11:30 a.m. 8:00 a.m. 8:30 9:30 a.m. 9:40 10:40 a.m. 10:50 11:50 a.m. 12:00 2:30 p.m. 2:00 2:30 p.m. 1:30 2:30 p.m. 2:40 4:50 p.m. 4:50 8:30 p.m. Friday, January 30, :00 a.m. 7:00 9:00 a.m. 9:10 11:10 a.m. 11:20 a.m. 12:20 p.m. Exhibitor Move-In Registration Desk Open Exhibitor Set-Up IWWA Annual Business Meeting Load Securement and Hazardous Materials Regulations 2015 Steven Robinson, Iowa Department of Transportation [1 contact hour of Safety. Limit of 2 hours each twoyear certification period.] Rope Safety and Maintenance Rockford Rigging [1 contact hour of Safety. Limit of 2 hours each two-year certification period.] Stainless Steel & No Lead Products Steve Anderson, Merrill Manufacturing [1 contact hour] Lunch & Exhibit Hall Open [1 contact hour] Mini-Learning Lab: Water Treatment Training for Arsenic Located in the Exhibit Hall. Ronald Ristau, Schumacher Water Care [0.5 contact hour] Past Presidents Council Meeting Roundtables Two one-hour sessions, with a 10-minute break to change rooms. [2 contact hours] Iowa Rules & Regulations Updates Iowa DNR Water Supply Engineering, Russ Tell, Deb WIlliams, Mark Anderson and Chad Fields Troubleshooting Well Drilling Issues Gary Shawver, Shawver Well Drilling Troubleshooting Pump Issues Dave Klang, North Iowa Water Company IWWA Dinner, Auction & Casino Night Registration Desk Open Buffet Breakfast in Exhibit Hall/Exhibit Hall Open [1 contact hour] Concurrent Sessions Mud Management Warren Lear, MiSWACO [2 contact hours] Pump Basics: How Pumps Work, Pump Sizing and Troubleshooting Bob Reinmund, Grundfos Pumps [2 contact hours] Arsenic Study Update Sophia Walsh, Cerro Gordo County Sanitarian and Paul Van Dorpe [1 contact hour] Hotel Information Coralville Marriott Hotel & Conference Center 300 East 9th Street Coralville, IA I-80, Exit 242 Phone: (319) Hotel Reservations For reservations, call the Coralville Marriott Hotel at (319) Ask for the Iowa Water Well Association group room rate. Room Rates $97.00 plus tax (Single/Double/Triple/Quad) Parking is included in this rate. Check-in: 4:00 p.m. Check-out: 12:00 p.m. The cut-off date for the IWWA room block is January 14, IMPORTANT NOTE: Please make your reservations early. While the hotel will guarantee the lower room rate until January 14, 2015, this does not mean that they can guarantee that rooms will be available. There are a limited number of rooms set aside at the hotel for IWWA. Rooms are on a firstcome, first-served basis. Parking IWWA is offering complimentary parking at the hotel. If You Are Staying At the Coralville Marriott Hotel: You will park in the parking garage connected to the hotel. Your parking is validated as part of your room rate. You will receive a validation ticket when you check into the hotel. Your validation ticket is good for the duration of your stay at the hotel. If You are Attending Convention for One Day Only or are Staying at Another Hotel: You will park in the South lot, by the Conference Center entrance. Your parking will be validated. To receive your validation ticket, please stop by the IWWA Registration Desk located outside of the Exhibit Hall. The validation tickets are good for one-day parking only.

4 EXHIBITOR RULES & REGULATIONS 1. CONDITIONS TO EXHIBIT Anyone interested in offering any product or service to the Iowa Water Well Association (IWWA) MUST register in advance. Anyone offering any product or service to the IWWA audience without proper registration will be subject to immediate dismissal for the Convention & Trade Show. The Exhibit contract becomes valid upon receipt of payment for the total cost of reserved space. 2. EXHIBIT SPACE The space contracted for herein is to be used for the Exhibitor whose name appears on the contract for space. Exhibitors may not sublet or resell any portion of their contracted space nor allow their badges to be used by unauthorized persons. No firm or organization, which has not contracted for exhibit space, will be permitted to solicit business within the exhibit area. IWWA reserves the right to prohibit or restrict and, if necessary, remove or require correction of any exhibit that is unsuitable or objectionable for the IWWA Trade Show or the exhibit area. Exhibit space is assigned on a first-come, first-served basis. 3. UNOCCUPIED SPACE Should any rented Exhibitor s space remain unoccupied on opening day, IWWA reserves the right to rent such space to any other Exhibitor or use said space in any other manner should any space be forfeited. IWWA has the right to modify the exhibit hall floor plan if necessary. 4. EXHIBITOR PERSONNEL During official exhibit hours, a representative for the exhibiting company must be in the booth at all times. Booth registration includes two (2) representatives in your booth. Additional representatives may be added for $ each. 5. SECURITY The exhibit hall will be locked during after-exhibit hours; however, hotel personnel will have access at all times. IWWA has no liability for any loss or damage sustained by an Exhibitor during such hours or at any time, whatever the cause. 6. INDEMNITY It is expressly understood and agreed that the Exhibitor will hold harmless and make no claim against IWWA or its officers, members or agents for any loss, damage to or destruction of property, nor for any injury that may occur to the Exhibitor, its agents, or its employees while in the exhibit facilities, nor for any damages of any nature or character whatsoever, including direct or indirect damage as a result of loss of business arising out of the exhibition or cancellation thereof. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of Exhibitor s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. 7. DAMAGE TO EXHIBIT FACILITIES The exhibiting company must leave space assigned and occupied in the same condition as when possession began. Exhibitor is liable for damage to walls, columns, floor, carpet, ceiling, etc. 8. CHANGE OF FLOOR PLAN IWWA reserves the right to change the exhibit hall floor plan and/or exhibit locations without prior permission from the Exhibitor. 9. NON-ENDORSEMENT The exhibiting of products and services at the IWWA Convention & Trade Show does not constitute an endorsement by IWWA or any product or service exhibited. Exhibitors are not permitted to represent in any manner that IWWA has endorsed goods or services by the exhibiting company. 10. CANCELLATION OF CONTRACTED SPACE Full refund with written cancellations received prior to January 9, No refunds after January 9, No refunds for no-shows. 11. CANCELLATION OF EXHIBITION Should any cause beyond the control (such as fire, strike, or Acts of God, terrorism, etc.) of IWWA arise prior to the opening date of the Trade Show that would cause its cancellation, it is understood and agreed that IWWA will attempt to reschedule the event as near the original date and site as possible. If the event is not rescheduled, IWWA will refund the exhibit registration fees paid by the Exhibitor. IWWA will have no further obligation to liability to the Exhibitor. 12. AMENDMENTS These Rules and Regulations have been formulated for the best interest of the Exhibitors and IWWA Convention & Trade Show. All matters and questions not covered by these Rules and Regulations may be amended at any time by IWWA and all amendments that may be so made shall be equally binding on all parties affected by them as the original Rules and Regulations.

5 IWWA Sponsor Opportunities Take advantage of these opportunities to promote your products and services to approximately 500 Iowa Water Well Association Convention Attendees. All sponsorship packages include: Company name listed on sponsorship signage at the Annual Convention & Trade Show; Company name listed in the materials distributed to attendees; Recognition from the podium during the IWWA Annual Business Meeting; Recognition in the post-convention newsletter. SUPPORTER LEVEL $350 Contribution Company is named as a contributing partner and supporter of the IWWA Annual Convention & Trade Show. CASINO NIGHT TABLE SPONSORS $250 Contribution (Multiple Sponsors) Sponsor-only signage at a gaming table. See reverse side for Exhibitor Agreement and payment details. PLATINUM LEVEL $2,000 Contribution (Multiple Sponsors) Complimentary double exhibit booth (10x20), which includes registration for (4) four representatives. (5) Five minutes to address attendees at the IWWA Dinner, Auction & Casino Night Sponsor Signage displayed at the event. Company listed as a Platinum Level Sponsor on the IWWA website, includes logo and URL. Company named as a sponsor for the IWWA Dinner, Auction & Casino Night GOLD LEVEL $1,500 Contribution Complimentary single exhibit booth (10x10), which includes registration for (2) two representatives. (2) Two Minutes to address attendees at a designated time. Sponsor Signage displayed at the event of choice. Company listed as a Gold Level Sponsor on the IWWA website, includes logo and URL. Company named as a sponsor for the event of choice: - Thursday Exhibit Hall Lunch (Multiple Sponsors) - Friday Exhibit Hall Breakfast (Multiple Sponsors) SILVER LEVEL $1,000 Contribution Complimentary single exhibit booth (10x10), which includes registration for (2) two representatives. Sponsor Signage displayed at the event of choice. Company listed as a Silver Level Sponsor on the IWWA website, includes logo and URL. Company named as a designated sponsor for the event of choice: - Thursday Morning Break (Multiple Sponsors) - Thursday Afternoon Break (Multiple Sponsors) - Thursday Evening Hosted Bar (Multiple Sponsors) - Friday Morning Break (Multiple Sponsors) - Annual Convention Notebook (Multiple Sponsors) Company logo on the cover of the notebook distributed to all attendees. - Name Badge Lanyards (One Sponsor) Badge lanyards purchased by IWWA with your company logo imprint. Show Checklist 86th Annual IWWA Convention & Trade Show Hotel Reservations - be sure to mention IWWA Nights Booked Hotel Confirmation Number Sponsorship Form Completed Booth Registration Form Completed (Booth personnel confirmed and registered) Electrical Ordered from the Coralville Marriott Additional Booth Equipment Ordered from Spielman s Event Services Booth Materials Shipped to Spielman s Event Services Communicated to IWWA Attendees in Advance that you will be at Convention. (List available by contacting kkipping@aml.org) Donation item(s) selected for IWWA Scholarship Raffle

6 IWWA Exhibitor Agreement Contact Name Please reserve exhibit space for our company at the 2015 IWWA Trade Show: Company Name Mailing Address / City / State / Zip Phone Website Product(s) being displayed at the Trade Show. If you need special accommodations, please indicate in the space below. Please list competitors. We make every effort not to have direct competitors exhibit near one another. Booth assignments are made on a first-come, first-served basis. Our Booth Preferences are: (see floor plan in registration materials) 1st Choice # 2nd Choice# 3rd Choice# Sponsorships Exhibits IWWA Member Non-Member PLATINUM LEVEL $2,000 IWWA Dinner, Awards & Casino Night GOLD LEVEL $1,500 First Booth Additional Booths Rig Space, flat fee (Must have engine to qualify) Additional Representatives $450 $350 $450 $100 $625 $475 $625 $100 Thursday Exhibit Hall Lunch Friday Exhibit Hall Breakfast SILVER LEVEL Thursday Morning Break Thursday Afternoon Break Thursday Evening Hosted Bar Friday Morning Break Annual Convention Notebook Name Badge Lanyards SUPPORTER LEVEL CASINO NIGHT TABLE SPONSOR $1,000 $350 $250 Included with Booth Included with Booth Method of Payment Card # Check # Name Total Due: $ Payment must accompany Exhibitor Agreement to reserve space. Payment signifies you agree with the IWWA Exhibitor Rules & Regulations. Visa MasterCard AMEX Exp. Date / / Signature Print Name on Card Return To Iowa Water Well Association 1255 SW Prairie Trail Parkway Ankeny, IA T F