72nd ANNUAL TLA Convention & Trade Show JANUARY 21, 22 & 23, 2015 Victoria Conference Centre- Fairmont Empress. Theme Investing From the Ground Up

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1 72nd ANNUAL TLA Convention & Trade Show JANUARY 21, 22 & 23, 2015 Victoria Conference Centre- Fairmont Empress July 10, 2014 RE: 2015 TLA Convention and Trade Show Exhibitor: Theme Investing From the Ground Up Returning to Victoria for 2015! Please refer to the convention program on the last page and note the trade show dates and that Supplier s Night has now been moved to Friday Night. As you will see on the proposed no equipment trade show layout, 10X10 booth spaces are available. Or if you prefer, booth spaces can be amalgamated to create larger booths to ensure improved profile for your company at this event. (See TLA trade show policy) In addition to participation on the trade show floor, several sponsorship opportunities are available which you may want to take advantage of to enhance your company profile to the TLA and the coastal forest industry at large. Please see our website ( for more information about sponsorship opportunities. Last year s event sold out early and in consideration of our Trade Show Policy, a commitment must be made by August 11, 2014 to ensure you are not disappointed. If you need to discuss a particular location or special needs for your booth, please do not hesitate to call me. Enclosed please find the following documents and forms to complete your registration: 1. TLA Trade Show Policy 2. Exhibitor Registration and Contract Form 3. Conditions of contract 4. Certificate of Insurance Form 5. Move-In Move-Out Form 6. Trade Show Floor Plan 7. Convention Program Kind Regards, Kathie Madden Director Events and Membership ext. 5 1

2 TLA Trade Show Policy In order to maximize sponsor and exhibitor return on investment and support of the TLA Convention, the Trade Show component takes into consideration previous sponsors (Bronze level and higher), Annual sponsors (Platinum or higher), and previous exhibitors in determining booth selection priority. The following considerations will be recognized for consideration when determining the status of order for all exhibiting companies: 1. Sponsorship in the previous year or Current Annual Sponsors will receive trade show booth placement preference (Bronze Level or higher) 2. Annual Sponsors are given opportunity to pick first booth with the option to buy second booth at a predetermined reduced rate. 3. Previous year exhibitors have first right of refusal to choose same booth as previous year and must commit before August 11, When all previous year exhibitors have committed to previous booth space any remaining booths can be sold to accommodate location changes or sold to new exhibitors on a first-come, first-serve basis. 5. Payment must be received with the exhibitor application. 6. Booth assignments will begin on July 11,

3 TLA Exhibitor Contract & Invoice Book by November 1, 2014 to be included in Convention Issue of Truck LoggerBC Magazine Exhibitors Contact Information Company Name: Contact Name: Address: City: Prov. Postal Code: Phone: Fax: Website: Preferred Space Number(s) purchase multiple 10 x 10 spaces to create the booth size you require. Visit to view a current floor plan. 1 st Choice Booth # 2 nd Choice Booth # 3 rd Choice Booth # 4 th Choice Booth # **You will be contacted by the TLA to confirm your space before payment is processed** Booth includes back & side drape, 1 ticket Lunch on the Trade Show Floor(Thursday) and one ticket to Suppliers Night (Friday Night) BUT does not include: electrical services TLA Members Only - One 10 x 10 space: $1,295 (for multiple booths multiply # of booths purchased by $1,295) Non-Members One 10 x 10 space: $1395 5% GST Total Credit Card # Name on Card Expiry Date Signature Return completed contract with payment to: The Truck Loggers Association, West Hastings Street, Vancouver, BC V6C 1B4 Ph: (604) ext. 225 or Fax (604) Office use only Date received * please pay from contract * no invoice issued * please make a copy for your records * * See below conditions of the Exhibit Space Contract * 3

4 CONDITIONS OF CONTRACT The TLA and the Exhibitor covenant and agree with each other as follows: 1. A display booth is equipped with one 8 ft. high back wall curtain, one 3 ft. high sidewall curtain. 2. All electrical wiring and other materials shall be provided at the Exhibitor s expense. 3. It is agreed that the space allocated shall not be sublet by the Exhibitor nor shall the Exhibitor s rights be assigned or transferred. 4. The Exhibitor agrees to abide by all regulations and rules made by the TLA in the best interests of the Convention and agrees that the TLA shall have the final decision on making any rule or regulation deemed necessary prior to, during and after the Convention. 5. The Exhibitor will indemnify and save harmless the TLA of and from any and all losses, damages, costs, expenses or liabilities arising from the occupation or use of the space by the Exhibitor including, without limiting the generality of the foregoing, any claims arising from any injury or damage to any delegate or any member of the public on the premises or caused to the building and its appurtenances, the owner thereof, its servants, agents and employees and any claims arising from any injury damage to the Exhibitor, its agents, servants or employees, or to the property of the Exhibitor. 6. Full payment is required to secure exhibit space at time of booking. Booking Document will serve as your invoice. 7. This contract may be cancelled by either party only if notice is given in writing in which case all monies paid by the Exhibitor will be forfeited to the TLA. 8. If the Exhibitor fails to comply in any respect with the terms of this contract, all rights of the Exhibitor hereunder shall cease and terminate and any payment made by the Exhibitor will be retained by the TLA on account of damages without prejudice to the TLA s other remedies in law and the TLA may thereupon rent said space to another Exhibitor. 9. The TLA reserves the right to reject or prohibit exhibits or Exhibitors which the TLA considers objectionable or to relocate exhibits or Exhibitors, when in the TLA s opinion such moves are necessary to maintain the character and/or good order of the Convention. 10. The Exhibitor s property shall be placed on display and exhibited at its risk and the TLA assumes no responsibility for loss or damage thereto howsoever incurred. The Exhibitor shall assume all responsibility for loss or damage to its property due to fire, theft, flood, lightning, earthquake, explosion, or any cause beyond the control of the TLA. 11. All goods shipped to the Convention must be clearly marked with the name of the Exhibitor and the number of its space. Goods must not be shipped to the Convention for shipping charges to be paid on arrival as these will not be accepted by the TLA. The TLA assumes no responsibility for loss or damage to goods before, during or after the Convention. 12. The Exhibitor shall place, maintain and pay for public liability and property damage insurance in amounts specified by the TLA and shall cause the TLA to be named as an insured thereunder. A certificate of the insurer evidencing such insurance shall be delivered to the TLA no later than December 16 th, The Exhibitor agrees that no display may be dismantled or goods removed during the entire period of the Trade Show. The Exhibitor also agrees to remove its exhibit, equipment and appurtenances from the building by the final move-out time limit and in the event of failure to do so; the Exhibitor agrees to pay for such additional costs as may be incurred. 14. In the event that a catastrophe shall happen as the result of conditions beyond the TLA s control, such as fire, hurricane, windstorm, earthquake, rising or water, strike, lockout, or any other unpredictable natural or unnatural catastrophe so that it is impossible for the TLA to permit Exhibitors to occupy the premises, all the monies paid hereunder shall not be refundable but shall be forfeited to the TLA and the TLA will in no event be liable for any claims or damages which may arise in consequence thereof. 15. The Exhibitor is and shall be liable for any damage caused to the floors, walls, ceilings, or columns of the building and to standard booth equipment and to other Exhibitors property. The Exhibitor shall not apply paint, lacquer, adhesive or other coatings to building columns or floors or to standard booth equipment. 16. The Exhibitor agrees to observe all union contracts and labour relations agreements in force, agreements between the TLA and official contractors serving the building of companies operation in the building in which the Convention will take place and to observe the labour laws of the jurisdiction in which the building is located. The Exhibitor will not do anything directly or indirectly connected with his display which may be a violation of any law, bylaw, ordinance or regulation of any governmental body which or which may be in violation of the regulation of the Canadian Fire Underwriters Association or any other similar body. 17. The Exhibitor shall at all times maintain qualified personnel in its display during Convention hours. Demonstration of power equipment on display is not permitted. 18. Exhibitors are responsible for removal of all crates and packing. 19. The load limit inside the building is 300 pounds per square foot and shall not be exceeded by the Exhibitor without prior written approval from the TLA. 4

5 CERTIFICATE OF INSURANCE If you have questions please contact JLT Insurance at This Certificate is issued to: THE TRUCK LOGGERS ASSOCIATION Suite West Hastings Street Vancouver, BC, Canada V6C 1B4 NAME OF INSURED (Exhibitor): ADDRESS OF INSURED: INSURANCE COMPANY: POLICY NUMBER: POLICY TERM: TYPE OF INSURANCE: Comprehensive General Liability and Tenants Legal Liability LIMITS OF LIABILITY: $2,000,000 Inclusive Limit any one Occurrence $2,000,000 Aggregate Limit Products $100,000 Tenant s Legal Liability EXTENSIONS OF - Blanket Contractual Liability - Products & Completed Operations - Owner s and Contractor s Protective - Cross Liability Clause - Personal Injury - Non-Owned Automobile Liability - Voluntary Medical Payments: $1,000 per person / $10,000 per accident ADDITIONAL INSURED: THE TRUCK LOGGERS ASSOCIATION. The TLA requires confirmation in writing from YOUR INSURANCE COMPANY that the TLA is named the Additional Insured on the days January 21, 2015 through January 24, 2015 AND should there be any legal action arising out of your exhibit at TLA Convention & Tradeshow 2015 the Insurance Company will defend at their cost AND should there be a judgment or settlement the Insurance Company will pay the judgment or settlement plus costs in accordance with the terms and conditions of the insurance policy. THIRTY (30) DAYS NOTICE OF CANCELLATION or material change policy shall be given to THE TRUCK LOGGERS ASSOCIATION at the address given above. DATE: SIGNED: (AUTHORIZED INSURANCE BROKER) 5

6 Truck Loggers Association Trade Show Floor Plan Thursday January 22, 2015 & Friday January 23, 2015 Victoria Convention Centre - 2nd floor Ballroom - Salon A, B & C & Foyer All green spaces are available. Blue spaces are sold # 61 - #62 - Live Auction # 63 - Sidney Room - meeting room skirt ed table # 64 - W/C skirted table SN Bar w ay open to trade show floor SN Bar meeting room 12 ft Aisle 10 ft 10 ft 10 ft 1 & 2-5 & 6 9 & 10-12ft Aisle 3 & & 12-8 ft 8 ft 8 ft SN Bar suppliers night buffet tables Suppliers Night bar 13 & & & ft ft silent auction 8 ft 8 ft 8 ft 12 ft SN Bar meeting room W/C Colwood M eeting Room ft to wall sessions 58, 59 & 60 55, 56 & 57 T rade Sho w F lo o r Lunch & Suppliers N ight seating 6

7 Truck Loggers Association Move-in/Move-out Questionnaire Fax back to: (604) or Move in: Thursday January 22, 2015 between 8:00 am 2:30 pm Move out: after Suppliers Night or Saturday, January 24, 2015 between 8:00 am Noon In order to provide the most efficient move- in/move-out possible, we request the following information: Company Name: Contact person in charge of planning your move-in/move-out: Phone Number: Person in charge of on-site move-in / out: 24 hr cell #: How will your display be arriving at your booth? 1. Walk in / Roll in 2. Via the Loading Dock? Specify Vehicle Size 3. Transport Company? Specify Company What do you require for unloading? No Help Required Forklift (Up to 5000 lbs) Additional Information or Comments: Do you require power? If yes, please order through the Victoria Conference Centre: Please provide a brief description of what you will be displaying: Questions? Please contact Kathie Madden ext. 5 7

8 Convention Program 2015: Wednesday January 21 th, :00am -11:45am 8:30am 10:00pm 10:30pm - 12:00pm 12:00am 2:30pm 2:30pm 4:00pm 6:30pm 11:00pm Thursday January 22 th, :00am - 5:30am 8:00am 10:00am 8:00am 2:30pm 10:00am - 11:30am 12:00pm - 2:30pm 3:00pm - 4:30pm 3:00pm - 5:00pm 7:00pm-12:00am Friday January 23 th, 2015 Registration opens Skill development session Skill development session Keynote Luncheon Dr. Art Hister Skill development session Welcome Reception Registration Opens TLA AGM Loggers Breakfast Exhibitor Move-In* Panel Session Keynote - Premier s Luncheon Panel Session Trade Show Opens* The Loggers Ball 7:30am-10:00am Minister of Forests Breakfast 9:00am Trade Show Opens* 10:00am-10:30am Coffee Break 10:30am-12:00pm Panel Session 12:00pm-1:30am Lunch on the Trade Show Floor 11:30am 1:30pm Ladies Luncheon 1:30pm 3:00pm Panel Session 3:00pm 5:00pm Trade Show Reception 6:00pm 10:00pm Suppliers Night * 10:00pm 12:00midnight Exhibitor Move-Out* 10:00pm 1:00am After Party* Saturday January 24 th, :00am 12:00 noon Exhibitor Move-Out* 8

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