Version 11. Essentials for Moderators

Transcription

1 Versin 11 Essentials fr Mderatrs September, 2011

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3 Table f Cntents Chapter 1 Using this Guide 1 Hw t use this guide 1 Terminlgy 2 Getting Help 2 Dcumentatin and Training Materials 2 Technical Supprt 3 Cnventins Used in this Guide 3 Operating System Differences 3 Ntes 4 Typgraphical Cnventins 4 Chapter 2 Getting Started 5 Minimum Client System Requirements 6 Jining a Blackbard Cllabrate Web Cnferencing Sessin 7 Setting Yur Prxy Cnfiguratin 7 Chapter 3 The Blackbard Cllabrate Web Cnferencing Rm 11 The Cntent Area Mdes 12 The Menus 14 Menus in the Main Menu Bar 14 Drp-Dwn Menus 14 Lading Cntent thrugh the Cllabratin Tlbar 15 Clsing the Applicatin 16 The Cnfirmatin Dialg 17 Chapter 4 The Participants Panel 19 Understanding Permissins 21 Permissin Indicatrs in the Participants List 23 Granting and Revking Permissins t and frm Participants 24 Granting Participants the Mderatr Privilege 24 Remving Participants 26 Lcking the Sessin 26 Knwing When Smene has Jined r Left a Sessin 27 Raising and Lwering Yur Hand 27 Lwering Other Participants' Hands 28 Table f Cntents i

4 Raised Hand Ntificatin 28 Stepping Away 29 Stepping Back 29 Entering Feedback 30 Activity Indicatrs 31 Status Indicatrs 32 Plling 33 Respnding t Plling Questins 33 Hiding the Plling Results 34 Cnducting a Pll 35 Clearing the Plling Respnses 35 Lcking the Plling Respnses 36 Viewing Plling Results 36 Publishing the Plling Results t the Whitebard 37 User Prfiles 37 Shwing Prfiles 38 Viewing a User s Prfile 38 Editing Yur User Prfile 38 Chapter 5 Vide Bradcast 43 Vide Activity, Permissin and Status Indicatrs 44 Activity and Permissin Indicatrs 45 Status Indicatrs 45 Previewing and Transmitting Vide 45 Previewing Vide 46 Transmitting Vide 46 Selecting yur Vide Camera 47 Viewing Vide 48 The Default Views 49 Multiple Simultaneus Cameras 50 Setting Maximum Simultaneus Cameras 51 Cntrlling the Primary Vide Display 52 Setting Vide Permissin fr Participants 53 Chapter 6 The Chat Panel 55 Chat Activity and Permissin Indicatrs 56 ii Table f Cntents

5 Viewing Chat Messages 57 New Messages in Other Cnversatin Tabs 57 Cnversatin Tabs 57 Reading Private Chat Messages When the Sessin is Supervised 58 Sending Chat Messages 59 Sending Messages t Everyne in a Rm r Existing Grup Cnversatin 60 Sending Private Chat Messages t Other Mderatrs 60 Sending Messages t Selected Individuals 61 Sending a Message as an Annuncement 61 Adding Emticns t yur Chat Message 62 Adding External Links t yur Chat Message 63 Setting the Chat Permissin f Participants 63 Chapter 7 The Audi Feature 65 Audi Activity, Permissin and Status Indicatrs 66 Activity and Permissin Indicatrs 67 Status Indicatrs 67 Basic Audi Cnfiguratin 68 Using the Audi Setup Wizard 68 Cnfiguring Simultaneus Talkers 70 Using Yur Micrphne 71 Adjusting Micrphne and Speaker Levels 72 Micrphne Level 72 Speaker Level 72 Setting the Audi Permissin fr Participants 73 Chapter 8 The Whitebard 75 Whitebard Mde 77 Scaling the Whitebard Page 78 Maximizing the Cntent Area 78 Whitebard Activity, Permissin and Status Indicatrs 78 Activity and Permissin Indicatrs 79 Status Indicatrs 79 Adding Cntent t the Whitebard 80 Lading External Cntent int the Whitebard 80 The Tls Palette 83 Table f Cntents iii

6 Setting Whitebard Preferences 89 Wrking with Whitebard Pages 91 Using the Page Explrer 92 Navigating Between Pages 94 Explre Mde 95 Creating New Blank Pages 96 Rearranging Pages 98 Cutting, Cpying, Pasting and Deleting Pages 98 Cutting, Cpying, Pasting and Deleting Page Grups 101 Saving Whitebard Pages 103 Printing Whitebard Pages 104 Setting Whitebard Permissins fr Participants 105 Whitebard Tls Permissin 105 Whitebard Page Navigatin Permissin 106 Chapter 9 Applicatin Sharing 107 Applicatin Sharing Activity, Permissin and Status Indicatrs 108 Activity and Permissin Indicatrs 108 Status Indicatrs 108 Setting the Applicatin Sharing Permissin fr Participants 109 Scaling the Shared Cntent 110 Maximizing the Cntent Area 110 Emphasized Cursr 111 Hsting an Applicatin Sharing Sessin 111 Applicatin Sharing Mde 111 Starting Applicatin Sharing 112 Cntrlling an Applicatin Share 114 Giving Cntrl f an Applicatin Share t Anther 115 Pausing r Ending an Applicatin Share 116 Chapter 10 Web Tur 117 Web Tur Mde 118 Web Tur Activity and Permissin Indicatrs 119 Starting a Web Tur 119 Cnducting a Web Tur 119 The Fllw Me Optin 120 iv Table f Cntents

7 Publishing URL t Chat Panel 120 Stpping the Web Tur 120 Viewing a Web Tur 120 Optimizing the Cntent Area 121 Setting the Web Tur Permissin fr Participants 121 Chapter 11 Interactive Recrdings 123 Recrding Yur Sessins 124 Starting a Recrding 124 Stpping a Recrding 125 Manually Adding an Index Entry 126 Erasing a Recrding 127 Cpyright 129 Trademarks 130 Table f Cntents v

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9 Chapter 1 Using this Guide This guide prvides infrmatin n the mst widely used features f Blackbard Cllabrate Web Cnferencing thse features mst essential t cnducting a Blackbard Cllabrate sessin. Fr infrmatin n all the features, refer t the full Mderatr's Guide. Hw t use this guide It is highly recmmend that yu read the first three chapters f this guide prir t attending a Blackbard Cllabrate Web Cnferencing sessin. 1. Read Cnventins Used in this Guide n page 3 f this chapter t familiarize yurself with the varius presentatin, frmatting and typgraphical cnventins used in this guide. 2. Fllw the instructins in Getting Started n page 5 t ensure yu have the prper hardware and sftware t run Blackbard Cllabrate and t set up yur Blackbard Cllabrate envirnment. 3. Read The Blackbard Cllabrate Web Cnferencing Rm n page 11 t familiarize yurself with the Blackbard Cllabrate user interface. Refer t the remaining chapters in any rder t becme familiar with the available tls and features f Blackbard Cllabrate. Page 1

10 Nte: Fr a discussin f the accessibility features in Blackbard Cllabrate Web Cnferencing, including Clsed-Captining and the Activity Windw, see the Accessibility Guide fr Mderatrs. Terminlgy The fllwing terms are used in this guide when referring t Blackbard Cllabrate Web Cnferencing users: Mderatr Mderatrs have access t all Blackbard Cllabrate features, including the ability t grant Mderatr status t Participants. The persn cnducting a sessin, such as a teacher, is a Mderatr. Participant Participants have restricted access t Blackbard Cllabrate features. Students are typically Participants, althugh Mderatrs can grant Participants Mderatr status. Sessin Attendee Anyne attending the sessin (bth Mderatrs and Participants). Invitee Anyne invited t the sessin (bth Mderatrs and Participants). Getting Help Dcumentatin and Training Materials Dcumentatin and training materials (fr all Blackbard Cllabrate prducts) are available n the On-Demand Learning Center, which can be reached in tw ways: Frm within Blackbard Cllabrate Web Cnferencing, select Additinal Dcumentatin frm the Help menu. In yur brwser, enter the fllwing address: Yu can directly pen the fllwing dcuments frm within Blackbard Cllabrate Web Cnferencing by selecting them frm the Help menu: Keybard Shrtcuts Accessibility Guide (Mderatr's versin) Blackbard Cllabrate Essentials fr Mderatrs Blackbard Cllabrate Essentials fr Participants 2 Using this Guide

11 Technical Supprt Blackbard Cllabrate technical supprt and the supprt Knwledge Base are available thrugh the Supprt Prtal: Cnventins Used in this Guide Operating System Differences This guide is written fr Blackbard Cllabrate Web Cnferencing users n all supprted perating systems: Windws, Mac OS X, and Linux. Keystrkes and Muse Clicks The same keystrkes and muse clicks are used n Windws and Linux platfrms. Thse used n Mac OS X are different. This guide gives instructins fr users f all supprted perating systems. The Windws/Linux keystrkes r muse clicks are given first, fllwed by thse fr Mac OS X (in parentheses): Muse Click Example Select the bject and then right-click (Cntrl-Click n Mac) anywhere n the Whitebard t display the cntext menu. Keystrke Example Select the bject(s) in the Whitebard r in the Object Explrer and then enter Ctrl+X (Cmmand-X n Mac) t cut the bject(s). Screen Captures Mst screen captures shwn in this guide were taken in a Windws envirnment. If yu are running Blackbard Cllabrate Web Cnferencing n a Mac OS X r Linux platfrm, the appearance f windws, dialg bxes, etc. will differ slightly frm thse shwn in this guide. Variables There are a few places in Blackbard Cllabrate Web Cnferencing that are ppulated with data specific t the sessin. Because we d nt knw in advance what thse data (e.g., wrds r names) will be, in this guide they are represented by variables enclsed in angle brackets. Fr example, the variable <Panel Name> is used in the discussin f Restring Default Prefence Setttings t represent the name f the currently selected panel. Using this Guide 3

12 Ntes Six types f ntes are used in this guide t highlight infrmatin: Nte: Ntes are used t highlight imprtant infrmatin r t present asides relevant t the tpic at hand. Tip: Tips prvide helpful infrmatin n hw t mst effectively use a particular feature f Blackbard Cllabrate Web Cnferencing. Cautin: Cautins alert yu t ptentially cnfusing terminlgy r difficulties that may ccur when using Blackbard Cllabrate Web Cnferencing. Warning: Warnings alert yu t ptentially serius prblems. Ntes f this frmat are used t highlight Linux-specific infrmatin. Ntes f this frmat are used t highlight Mac-specific infrmatin. Typgraphical Cnventins Cnventin Descriptin 1. Number Indicates a step in a task. Hllw bullets Bld Italics Mnspace <brackets> Indicates that there are several ptins available fr cmpleting a task, but nly ne is necessary. Represents clickable elements in the user interface (e.g., text links, buttns, tabs, etc.). Als used t give emphasis t wrds. Represents menu items, ptins and parameters. Als used fr crss references. Indicates pathnames, filenames, flders and cmmand lines. Indicates variables. 4 Using this Guide

13 Chapter 2 Getting Started There are a few things yu shuld d befre yu mderate a sessin: Ensure yur cmputer meets the minimum system requirements recmmended fr running a Blackbard Cllabrate Web Cnferencing sessin n yur cmputer. See Minimum Client System Requirements n page 6. Launch int a private Blackbard Cllabrate Web Cnferencing sessin where yu can familiarize yurself with the Whitebard tls r create r review presentatins and/r quizzes prir t jining yur scheduled sessin. (Fr instructins n launching a private sessin, see Launching an Offline Blackbard Cllabrate Web Cnferencing Sessin n page 1.) Jin a Blackbard Cllabrate Web Cnferencing sessin. Yu may jin a sessin either thrugh an link sent t yu by yur rganizatin r via a link n a web page. The methd by which yu jin a sessin will vary depending n yur rganizatin. See Jining a Blackbard Cllabrate Web Cnferencing Sessin n page 7. Once yu have successfully launched int a Blackbard Cllabrate Web Cnferencing sessin, run the Audi Setup Wizard (see Using the Audi Setup Wizard n page 68) and set yur prxy settings (see Setting Yur Prxy Cnfiguratin n page 7). Page 5

14 Minimum Client System Requirements Befre yu can get started in a Blackbard Cllabrate Web Cnferencing sessin, yu shuld ensure that yur cmputer is able t supprt the needs f the cllabratin envirnment. Tip: Fr all users, we strngly recmmend that yu use a headset (r at least headphnes r an ech canceling micrphne) rather than speakers when using simultaneus talkers. This will eliminate ptential eching and feedback and imprve yur audi experience. Yur cmputer shuld meet r exceed the fllwing minimum requirements: Windws Windws XP (32 bit), Windws Vista (32 r 64 bit) r Windws 7 (32 r 64 bit) Pentium III 1 GHz prcessr Mac OS X Linux Mac OS X 10.5 (32 r 64 bit) r Mac OS X 10.6 (32 r 64 bit) G4, G5 r Intel prcessr Ubuntu 9.10 (64 bit) Pentium III 1 GHz prcessr In additin t the abve requirements, all clients require the fllwing: Java versin 1.5 r higher Nte: Fr a 32 bit OS use a 32 bit JVM and fr a 64 bit OS use a 64 bit JVM. If the crrect versin f Java is nt detected, Blackbard Cllabrate will prmpt yu t install a new versin. 256 MB RAM 20 MB free disk space 28.8 KBps Internet cnnectin Windws r Linux: sund card with speakers and micrphne r headset (r telephne fr Telephny users) Macs: internal, USB, r external isight micrphne (r telephne fr Telephny users) 6 Getting Started

15 Jining a Blackbard Cllabrate Web Cnferencing Sessin Hw yu jin a Blackbard Cllabrate Web Cnferencing sessin varies depending n the rganizatin hsting the Blackbard Cllabrate Web Cnferencing sessin. Fllw the instructins prvided by the rganizatin hsting yur sessin. Yur System Administratr shuld prvide yu with the fllwing infrmatin: Hw t access yur Blackbard Cllabrate Web Cnferencing sessins. Yur username and passwrd (if applicable). Hw t access yur recrdings. Wh t cntact fr help and where t access the user guides and ther resurce material fr yur system. Setting Yur Prxy Cnfiguratin If yu are cnnecting thrugh an Internet firewall, which is set up t blck bth utbund and inbund cnnectins and web brwsing that is dne thrugh an HTTP r HTTPS prxy server, yu may have t change the Prxy Settings preference in Blackbard Cllabrate Web Cnferencing By default, Blackbard Cllabrate inherits the same prxy settings as the brwser it was launched thrugh. If Blackbard Cllabrate is unable t autmatically detect the prxy settings it will be unable t cnnect t the Sessin. In this case, yu may be able t start Blackbard Cllabrate Web Cnferencing but nt be able t jin a sessin. If Blackbard Cllabrate encunters a prxy cnfiguratin errr, it will return a Cnnectin failed errr message similar t the ne belw. If this happens, yu may have t change yur Prxy Settings t enable Blackbard Cllabrate Web Cnferencing t cmmunicate with yur prxy server. Getting Started 7

16 Nte: Ask yur System Administratr t prvide yu with the necessary prxy server infrmatin. T Cnfigure yur Prxy Settings in the Preferences: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select Prxy Settings under General. The Prxy Settings preferences panel appears. 3. Select the desired Methd ptin frm the Methd drp-dwn list. The chices are the fllwing: Prxy Settings Frm Launcher (<prxy setting>) Blackbard Cllabrate uses the cnnectin settings frm Java Web Start. If manual prxy settings are nt prvided t Java Web Start, it will attempt t detect these settings n its wn and then pass the results t Blackbard Cllabrate This is the default prxy setting and shuld be changed nly if yu are unable t establish a reliable cnnectin. Nte: <prxy setting> will be whichever type f prxy setting is detected by the launcher. 8 Getting Started

17 Direct Cnnectin Specifies that n prxy server is t be used. Blackbard Cllabrate Web Cnferencing will cnnect directly t the apprpriate server. SOCKS V4/V5 Prxy Server Specifies that a versin 4 SOCKS prxy server is t be used. HTTPS Prxy Server Specifies that a secure HTTPS prxy server is t be used. HTTP Prxy Server Specifies that an HTTP prxy server is t be used. HTTP Prxy Server (Half-Duplex) Specifies that an HTTP prxy server is t be used in reduced bandwidth half duplex mde. Use this ptin nly if yu have an HTTP prxy server and yu are unable t establish a reliable cnnectin with the previus setting. HTTP Direct Specifies that Blackbard Cllabrate Web Cnferencing is t cnnect directly t the server with the HTTP prtcl. While this is similar t a direct cnnectin, the use f the HTTP prtcl may reduce perfrmance and shuld be used nly if a nrmal direct cnnectin is nt pssible. HTTP Direct (Half-Duplex) Specifies that Blackbard Cllabrate Web Cnferencing is t cnnect directly t the server with the HTTP prtcl in a reduced bandwidth half duplex mde. Use this ptin nly if yu require an HTTP direct cnnectin and are unable t establish a reliable cnnectin with the previus setting. 4. Enter yur prxy server IP address in the Server field and enter yur prxy serverprt number in the Prt field. (Yu may have t ask yur System Administratr t prvide yu with this infrmatin.) Nte: Fr mre infrmatin n prxy cnfiguratin, visit the Knwledge Base: 5. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Getting Started 9

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19 Chapter 3 The Blackbard Cllabrate Web Cnferencing Rm The Blackbard Cllabrate Web Cnferencing rm cnsists f six main cmpnents: The Menu bar cntains the File, Edit, View, Tls, Windws and Help menus. The Audi & Vide panel enables yu t participate in cnversatins either using a micrphne and speakers (r headset) r via a telecnference. Yu als can transmit and receive Vide during the sessin and preview yur vide befre transmitting it. The Participants panel prvides a list f all Participants and Mderatrs in the sessin and infrmatin abut their current activities, such as talking (Audi), transmitting Vide, sending a Chat message, using the Whitebard drawing tls and cnducting an Applicatin Sharing sessin. Abve the Participants list is a small tlbar cntaining buttns fr raising yur hand and stepping away frm the sessin and menus fr selecting plling respnses and feedback ptins. The Chat panel enables yu t send Chat messages t everyne in the rm r t Mderatrs nly. By selecting names in the Participants list, yu can send private Chat messages t individuals. Messages can be printed and saved t track sessin cmmunicatin. The Cllabratin tlbar cntains three buttns fr switching between the three cntent mdes (Whitebard, Applicatin Sharing and Web Tur), an Infrmatin menu fr btaining sessin infrmatin (e.g., cnnectin type) and starting the Timer, a Lad Cntent buttn fr lading cntent int the sessin and the Recrd buttn. Page 11

20 The Cntent area is the main presentatin windw. Mderatrs use this regin t lad presentatins. Everyne can use the tls n the Whitebard t draw r write. All the bjects and images n the Whitebard are dynamic and can be mdified. Everyne can print the Whitebard pages r save them t a file t review later. 1 Title bar 6 Minimize buttn 2 Menu bar 7 Maximize buttn 3 Audi & Vide panel 8 Clse buttn 4 Participants panel 9 Cllabratin tlbar 5 Chat panel 10 Cntent area The Cntent Area Mdes The Whitebard, Applicatin Sharing and Web Tur share space in the Blackbard Cllabrate Web Cnferencing interface each represents a "mde" in the cntent area. Althugh Whitebard cntent, Applicatin Sharing cntent and Web Tur cntent may all be laded at the same time, yu will be able t see the cntent f nly ne mde at a time. 12 The Blackbard Cllabrate Web Cnferencing Rm

21 Only certain users can switch between mdes: Mderatrs with can switch between all mdes. Participants with Applicatin Sharing permissin can switch t Applicatin Sharing mde and back t Whitebard mde. Participants with Web Tur permissin can switch t Web Tur mde and back t Whitebard mde. Participants with Whitebard permissin but nt Applicatin Sharing r Web Tur permissin cannt switch t Whitebard mde frm either f the ther tw mdes. This safeguards against Participants switching mdes during smene else's Web Tur r Applicatin Sharing presentatin. When smene switches mdes, everyne in the sessin will fllw them t the new mde. Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. T switch mdes, d ne f the fllwing: Click n the buttn in the Cllabratin tlbar assciated with the desired mde. Select the desired mde frm the View menu. Use the keybard shrtcut assciated with the desired mde: Whitebard mde: Ctrl+Alt+W (Cmmand-Optin-W n Mac) Applicatin Sharing mde: Ctrl+Alt+A (Cmmand-Optin-S n Mac) Web Tur mde: Ctrl+Alt+U (Cmmand-Optin-U n Mac) Yu can easily see which mde is selected by nting which buttn in the Cllabratin tlbar is clred. In the Cllabratin tlbar belw, the current mde is Whitebard mde. The Blackbard Cllabrate Web Cnferencing Rm 13

22 The Menus Mst f the functinality f Blackbard Cllabrate Web Cnferencing can be accessed thrugh the menus. In additin t selecting menu ptins with yur muse, yu can use mnemnics and, fr sme functins, keybard shrtcuts. Menus in the Main Menu Bar The fllwing menus are available in Blackbard Cllabrate in the main menu bar: File menu: Cntains file-related cmmands (New, Open, Save and Print) fr Whitebard files, Multimedia files, files fr transfer, quizzes, sessin plans, Chat cnversatins and the Participants list. It is als where yu will find the Exit cmmand fr clsing Blackbard Cllabrate Web Cnferencing. Edit menu: Cntains standard editing cmmands (Cut, Cpy, Paste and Select All) and enables yu t pen the Preferences dialg. View menu: Cntains cmmands fr changing yur windw layut and changing cntent mdes (Whitebard, Applicatin Sharing and Web Tur). Tls menu: Cntains sub-menus fr using the varius tls in Blackbard Cllabrate: Applicatin Sharing, Audi, Breakut Rms, Chat, Graphing Calculatr, In-Sessin Invite, Interactin, Mderatr, Plling, Prfile, Recrder, Sessin Plan, Telephny, Timer, Vide and Whitebard. Windw menu: Enables yu t pen the fllwing windws: Activity, Sessin Plan, Graphing Calculatr, Clsed-Captining, Quiz Manager, Ntes, Multimedia Library and File Transfer Library. Help menu: Gives yu access t dcumentatin (a table f Keybard Shrtcuts and the On-Demand Learning Center web site), prvides diagnstic tls (that Supprt persnnel may ask yu t use t help trublesht an issue), enables yu t leave the sessin withut clsing the applicatin (and then rejin it) and prvides general infrmatin abut the Blackbard Cllabrate Web Cnferencing sftware. Drp-Dwn Menus In additin t the menus in the main menu bar, Blackbard Cllabrate has a number f drpdwn menus thrughut the interface. Tw types f drp-dwn menus are ntewrthy: Optins menus: Mst f the main mdules in the interface have their wn Optins menus t give yu quick access t cmmands specific t thse mdules. (These cmmands als can be fund in the main menus.) 14 The Blackbard Cllabrate Web Cnferencing Rm

23 T pen an Optins menu, either click n it with yur muse r use the keybard shrtcut Ctrl+Shift+O (Cmmand-Shift-O n Mac). Tip: The keybard shrtcut will pen the Optins menu f whichever mdule currently has keybard fcus. Be sure t mve fcus t the desired mdule befre using the keybard shrtcut. Participant interactin menus: There are tw menus in the Participants panel that enable yu t enter yur feedback and respnses in the Participants list: the Feedback menu (see Entering Feedback n page 30) and Plling Respnse menu (see Plling n page 33). By default, whatever yu select frm ne f these menus will be displayed in the Participants list (next t yur name) fr everyne t see. (A Mderatr may turn ff the display f plling respnses.) Tip: Yu d nt need t click n these menus t pen them. They will pen up autmatically when yu hver yur muse ver them. Lading Cntent thrugh the Cllabratin Tlbar The Cllabratin tlbar enables yu t lad any type f file int Blackbard Cllabrate Web Cnferencing. If the file is f a type used by ne f the mdules listed belw, it will be laded int that mdule: Whitebard (.wbd and.wbp) files will be laded int the Whitebard. PwerPint (.ppt and.pptx) files will be laded int the Whitebard. OpenOffice.rg (.ppt,.pptx,.sxi and.dp) files will be laded int the Whitebard. Image (.bmp,.gif,.jpg,.jpeg and.png) files will be laded int the Whitebard. Quiz (.vcq) files will be laded int the Quiz Manager. Sessin Plan (.elp and.elpx) files will be laded int the Sessin Plan Library. Ntes (.eln) files will be laded int the Ntes windw. The Blackbard Cllabrate Web Cnferencing Rm 15

24 Multimedia (.mp3,.wmv,.mpeg,.mpeg4, QuickTime and Flash) files will be laded int the Multimedia Library. If the file type is nt assciated with a mdule, it will be laded int the File Transfer Library, which supprts all file types. (The number f files yu can lad is dependent upn the size f the files. The default ttal file size is 10 Megabytes.) If yu want t lad a mdule-specific file type int the File Transfer Library rather than int its assciated mdule, in the File menu, select Open and then File fr Transfer. T lad a file using the Cllabratin tlbar, d the fllwing: 1. (Fr Whitebard cntent nly) Mve t the page yu want t be the "current page" referenced by the Page Insertin Lcatin preference. This ptin lets yu insert the new Whitebard cntent befre r after the current page r replace the current page. (Fr details, see Setting Whitebard Preferences n page 89.) 2. Add yur cntent file in ne f the fllwing ways: Click n the Lad Buttn in the Cllabratin tlbar. The Lad File dialg will pen. Select the desired file and click Open. Drag and drp the desired file nt the Cllabratin tlbar. Yu will see a dashed bx added t yur cursr as yu drp the file. 3. (Fr.ppt and.pptx files nly) Select the cnverter yu want t use t imprt the presentatin file int the Whitebard file (OpenOffice.rg cnverter r PwerPint cnverter) and click n Lad. The cnverter will pen, shwing yu the prgress f the cnversin. The mdule int which the file is being laded will pen (e.g, if lading an.mpeg file, the Multimedia Library will pen). Fr mre infrmatin abut what happens when yu lad cntent int the Whitebard, see Lading Cntent thrugh the File Menu n page 82. Clsing the Applicatin T clse the Blackbard Cllabrate Web Cnferencing applicatin, d ne f the fllwing: 16 The Blackbard Cllabrate Web Cnferencing Rm

25 Frm the File menu, select Exit (Windws and Linux) r frm the Blackbard Cllabrate Web Cnferencing menu, select Quit (Mac OS X). Click n the windw s Clse buttn. Enter Ctrl+Q (Cmmand-Q n Mac) Enter Alt+F4 (Windws and Linux nly) By default, a cnfirmatin dialg will prmpt yu t cnfirm whether r nt yu want t leave the sessin. Fr instructins n hw t hide this dialg in the future, see The Cnfirmatin Dialg. Nte: When yu leave a sessin, yu may be directed t a web page defined by the sessin creatr. Yur default web brwser will launch autmatically. The Cnfirmatin Dialg By default, yu will be prmpted t cnfirm whether r nt yu want t leave the sessin. Click n OK t leave the sessin r Cancel t stay in the sessin. T turn this cnfirmatin ff fr future sessins, select the ptin Dn t remind me again and click n OK. Yu can turn the reminder back n fr future sessin, using the Preferences dialg: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) The Blackbard Cllabrate Web Cnferencing Rm 17

26 2. In the left pane f the Preferences dialg, select Leaving under Sessin. The Sessin Leaving preferences panel appears. 3. Unselect the ptin Ask fr cnfirmatin befre leaving a sessin. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. 18 The Blackbard Cllabrate Web Cnferencing Rm

27 Chapter 4 The Participants Panel Yu can think f the Participants panel as yur "cntrl center" fr cnducting a sessin. It is frm here that yu manage Participants by granting and revking their permissins, inviting r remving Participants t r frm the sessin, sending them t breakut rms, and getting their input thrugh plling. The Participants panel is als the place where yu and ther Participants can view user prfiles and activity indicatrs. A cmplete list f Mderatr and Participant capabilities is prvided in the table in this sectin. Page 19

28 The Participants panel has the fllwing cmpnents: 1 Expand/Cllapse buttn 7 Glbal ptins menu 2 Feedback menu 8 Status area 3 Step Away buttn 9 Tlbar 4 Raise Hand buttn 10 Plling respnse bar 5 Plling Respnse menu 11 Activity indicatrs 6 Participants list 12 Participant ptins menu Yur name appears at the tp f the Participants panel in the Status area as well as in the Participants list belw it. In bth places yu will see infrmatin abut yur permissins (see Understanding Permissins n the facing page), yur current activity (see Status Indicatrs n page 32) and yur prfile (see Editing Yur User Prfile n page 38). In the Participants list, all the Mderatrs in the sessin are displayed in alphabetical rder at the tp f the list (abve the hrizntal rule), fllwed by all the Participants, wh are als listed in alphabetical rder. As a Mderatr, yu can use all the available Participant panel features. Participants can use nly a subset f the features. In the table belw, checkmarks indicate which functins can be used by Mderatrs and which can be used by Participants. 20 The Participants Panel

29 Feature Mderatrs Participants Send a private Chat message Save the Participants List Print the Participants List See wh has jined the sessin and what permissins they have See wh is currently using a feature (activity lights) See if any Participants are experiencing delays in receiving the Whitebard cntent, Audi, Applicatin Sharing r Vide (status indicatrs) Interact with thers by entering and viewing plling respnses, using the emtin indicatrs and raising yur hand Edit yur wn prfile View a user s prfile Remve a Participant frm the sessin Give r take away Mderatr privileges Grant r take away a Participant s permissin t use a feature Invite smene t be a Participant in the sessin Cnduct a pll Understanding Permissins As a Mderatr, yu are autmatically given all permissins. The glbal permissins given t Participants are established when the sessin is initially created and cnfigured. If permissins are turned n during sessin cnfiguratin, Participants can use all the Blackbard Cllabrate Web Cnferencing features except Applicatin Sharing, Web Tur and Clsed Captining. If permissins are turned ff during sessin cnfiguratin, Participants will nly be able t use the buttns in the tlbar (emticns, raise hand, etc.), view prfiles and send Mderatrs private Chat messages. Yu can grant additinal permissins t all Participants at nce using the Glbal ptins menu r t individual Participants using their Participant Optins menus. There als may be times yu want t revke the permissins f Participants, such as when yu want t fcus everyne's full attentin n what yu are presenting r when Participants are abusing their privileges. The Participants Panel 21

30 The table belw shws the icns assciated with each permissin and describes what the permissins entail. Icn Permissins The Audi permissin allws Participants t talk in the sessin. If the permissin is nt granted, they can still listen t thers. The Vide permissin allws Participants t transmit vide in the sessin. If the permissin is nt granted, they can still preview their wn vide and view the vide transmissins f thers. The Chat permissin allws Participants t enter chat messages in the sessin. If the permissin is nt granted, they can still send private chat messages t Mderatrs and read the Chat messages f thers. The Whitebard permissin allws Participants t use the drawing tls in the Whitebard. It desn't allw them t lad cntent (e.g., presentatins) int the Whitebard, which requires Mderatr privileges (see Granting Participants the Mderatr Privilege n page 24), nr t switch t Whitebard mde frm anther mde (see The Cntent Area Mdes n page 12). Neither des it allw them t navigate between pages in the Main rm, which requires the Mderatr t turn ff the Fllw ptin (see The Fllw Optin). If the permissin is nt granted, Participants can still view the Whitebard cntent entered by Mderatrs. The Applicatin Sharing permissin allws Participants t hst an Applicatin Sharing sessin, including switching t Applicatin Sharing mde (see The Cntent Area Mdes n page 12) and back t the Whitebard. It als enables them t request remte cntrl f anyne's Applicatin Sharing sessin r the desktp f Mderatrs r ther Participants wh als have the Applicatin Sharing permissin; in bth cases, the request can be denied by the hst. If the Applicatin Sharing permissin is nt granted, Participants can still view thers' shared applicatins r desktps. The Web Tur permissin allws Participants t hst Web Turs and Web Pushes, including switching t Web Tur mde (see The Cntent Area Mdes n page 12) and back t the Whitebard. If the Web Tur permissin is nt granted, Participants can still view thers' Web Turs. The Clsed-Captining permissin allws Participants t enter text int the Clsed- Captining windw. If this permissin is nt granted, Participants can still read the Clsed-Captining text f thers. (Nte: this permissin can be set nly frm the Participant ptin menu i.e, it cannt be set glbally fr all Participants.) Nte: Fr further, feature-specific, infrmatin n permissins, please refer t the chapters dedicated t the specific features. 22 The Participants Panel

31 Permissin Indicatrs in the Participants List Only thse individual permissins (granted r revked) that represent exceptins t the glbal permissins are displayed in the Participants list. Yu can view all yur permissins nt just the exceptins in yur Participants panel Status Area. See Viewing all f yur Permissins belw. When yu revke a Participant r Mderatr's permissin t use a glbally permitted feature, the icn representing that feature is stamped with a red X and appears next t their name in the Participants list. In the example belw, the glbal permissins are set t the default (permissin t use Audi, Vide, Chat and Whitebard but nt Applicatin Sharing, Web Tur and Clsed-Captining) and the exceptins t these are indicated by the icns in the Participants list. The Mderatr has granted Charlie the Clsed- Captining permissin and revked his permissin t transmit vide. Lucy has been granted the Applicatin Sharing permissin. Ricky has been granted the Web Tur permissin and his Audi permissin has been revked:. Viewing all f yur Permissins If yu wuld like t see a cmplete list f all yur permissins, nt just the exceptins t the glbal permissins, select Shw My Permissins frm the Glbal Optins menu f the Participants panel. All the individual permissins (granted r revked) that represent exceptins t the glbal permissins are still displayed in the Participants list. The Participants Panel 23

32 Granting and Revking Permissins t and frm Participants T grant r revke permissins t r frm all Participants, select r deselect the desired permissin in the Glbal Optins menu. These changes will nt affect Mderatrs. T grant r revke permissins t r frm individual Participants r Mderatrs, select r deselect the desired permissins in the individual's Participant Optins menu. Depending n yur perating system, a selected permissin will have a faint bx arund it r checkmark n its icn. Nte: Depending n yur sessin cnfiguratin, when all Mderatrs have discnnected frm the sessin, all Participant permissins may be remved t ensure that there is n unsupervised cmmunicatin. Granting Participants the Mderatr Privilege Yu can give Mderatr privileges t ne r mre Participants at any time during yur sessin while still maintaining yur wn Mderatr status. Once yu give Participants Mderatr privileges, they will have the same access t features that yu d, including the ability t grant Mderatr privileges t ther Participants. The nly thing they will nt be able t d is remve the Mderatr privilege frm the Mderatr f Recrd (the persn wh was given Mderatr privileges in the sessin scheduling applicatin). Mderatrs appear at the tp f the Participants list and Participants appear at the bttm: 24 The Participants Panel

33 1. Select a single r multiple Participants in the Participants list. 2. D ne f the fllwing: Drag and drp the selected Participant(s) t the Mderatr sectin at the tp f the Participants list. Right-click (Cntrl-Click n Mac) n the selected Participants t pen the Participants Optin menu and select Give Mderatr Privileges. Alternatively, frm the Tls menu select Mderatr fllwed by Give Mderatr Privilege. 3. The Give Mderatr Privilege cnfirmatin dialg pens. Click Yes t give the selected Participants the Mderatr privilege. The Participants will receive a cnfirmatin message indicating that they are nw a Mderatr and the Participants list is updated fr everyne in the class t see the change in status If any Mderatr exits r is discnnected frm the sessin, the remaining Mderatrs can cntinue. The Mderatr wh was discnnected can rejin the sessin at any time. If all the Mderatrs exit r are discnnected, leaving the sessin withut a Mderatr, all Participant permissins may be remved depending n yur sessin cnfiguratin. T re-establish a Mderatr, the riginal Mderatr f Recrd must re-cnnect t the sessin. Revking Mderatr Privilege Yu can revke Mderatr privileges frm a Participant yu r anther Mderatr prmted earlier. 1. Select a single r multiple Mderatrs in the Participants list. 2. D ne f the fllwing: Drag and drp the selected Mderatr(s) t the Participants sectin at the bttm f the Participants list. Right-click (Cntrl-Click n Mac) n the selected Mderatrs t pen their Participants Optin menu and select Take Away Mderatr Privileges. Alternatively, frm the Tls menu select Mderatr fllwed by Take Away Mderatr Privileges. The Participants Panel 25

34 The Mderatr becmes a Participant and the Participants list updates t reflect this change in status. Nte: When yu remve the Mderatr privilege frm Participants, they will retain any permissins yu had granted them befre they became Mderatrs. Remving Participants T remve ne r mre Participants frm the sessin, d the fllwing: 1. Click n a single Participant s name r highlight multiple Participants in the Participants list. 2. Right-click (Cntrl-Click n Mac) n the selected Participants t pen the Participants Optin menu and select Remve Participant. Alternatively, frm the Tls menu, select Mderatr fllwed by Remve Participant. The Remve Participant dialg appears. 3. Click Yes t remve the Participant(s) frm the Blackbard Cllabrate Web Cnferencing sessin. The Participant is discnnected frm the sessin immediately. Participants can still save r print the Whitebard after being discnnected, unless yu have prtected the Whitebard cntent. If yu have lcked the rm (see Lcking the Sessin belw), then the Participant will nt be able t recnnect. If the rm has been left pen, then the Participant may recnnect. Lcking the Sessin During yur sessin, yu are able t lck the rm t prevent any new Participants frm jining. If any f the Participants that were in the sessin at the time yu lcked it are discnnected, they will still be permitted t re-enter. By default the sessin will remain pen fr Participants t jin at any time. 26 The Participants Panel

35 T lck the sessin, d the fllwing: 1. Frm the Tls menu, select Mderatr. 2. De-select Allw New Participants t Enter Sessin. T unlck the sessin, re-select Allw New Participants t Enter Sessin. Nte: If yu lcked the sessin and then remved a Participant frm the sessin, the banished Participant will nt be able t jin the sessin with the same username and passwrd until the sessin is unlcked. Knwing When Smene has Jined r Left a Sessin There are five ways t tell when smene has jined r left a sessin: The persn s name will appear in the Participants list when they jin the sessin and will be remved when they leave the sessin. An Audible Ntificatin may be played when smene jins r leaves a sessin. A Visual Ntificatin may be displayed when smene jins a sessin. A message will be displayed in the Chat cnversatin area. A message may be displayed in the Activity Windw. Raising and Lwering Yur Hand Mderatrs and Participants can raise their hands at any time during the sessin. The Participants list will indicate wh has raised their hand and in what rder. When a Participant raises their hand, their name ges t the tp f the participant list, just under the Mderatrs. There are tw ways t raise yur hand: Participants panel Click the buttn. Keybard shrtcut Enter Ctrl+R (Cmmand-R n Mac). There are three ways t lwer yur hand: Participants panel Click the buttn. The Participants Panel 27

36 Participant Optins menu Select Lwer Hand. Keybard Shrtcut Enter Ctrl+R (Cmmand-R n Mac). Lwering Other Participants' Hands As a Mderatr, yu can lwer ther peple's hands. T lwer an individual's hand, pen that user's Participant's Optins menu and select Lwer Hand. T lwer everyne's hands at nce, pen the Glbal Participants Optins menu and select Lwer All Hands. Raised Hand Ntificatin Each time smene raises their hand, yu may be ntified in ne r bth f the fllwing ways: A red hand icn will appear ver the prfile picture (r avatar) f the persn wh raised their hand. A number will appear under their name indicating where they are in the queue f thse wh have raised their hands (the rder in which hands were raised). An Audible Ntificatin may be played. Yu can cnfigure yur Audible Ntificatin preferences t play ne sund when yu raise yur wn hand and anther when smene else raises theirs r yu can turn the sund ff altgether. Autmatically Raise Hand upn Entering a Sessin As the Mderatr, yu may wish t be ntified when anyne enters the sessin. The Aut Raise Hand feature is used fr this purpse: when anyne jins the sessin his r her hand will autmatically be raised. Yu can turn this feature n by pening the Tls menu fllwed by the Interactin menu and checking the ptin Raise Hand upn Entering. T turn the feature ff, uncheck the same ptin. 28 The Participants Panel

37 Stepping Away The Step Away feature enables yu t indicate t the thers in the sessin that yu are temprarily unavailable. Yu are still cnnected t the sessin and can see and hear everything that is ging n thers just wn't expect yu t be available fr interactin. There are three ways t shw that yu have stepped away: Click n the buttn in the Participants panel. Frm the Tls menu, select Interactin and then select Step Away. Enter Ctrl+Shift+A (Shift-Cmmand-A n Mac). The Step Away indicatr (clck icn and the wrd "Away") will appear next t yur name in the Participants list fr everyne t see. Yu will als see the indicatr next t yur name in the Status area (tp) f the Participants panel. Stepping Back There are three ways t shw that yu have stepped back int the sessin: Click n the buttn in the Participants panel. Frm the Tls menu, select Interactin and then unselect Step Away. Press Ctrl+Shift+A (Shift-Cmmand-A n Mac). The Step Away indicatr will be remved frm the Participants list s thers will knw yu are back in the sessin. The Participants Panel 29

38 Entering Feedback Mderatrs and Participants can select feedback ptins frm the Feedback menu r via keybard shrtcuts. These ptins express cmmn reactins t a presentatin. An indicatr assciated with each ptin appears fr a shrt time t the right f the name f the persn wh selected it. There are three ways t select ne f the feedback ptins: Participants panel Feedback menu Select the desired ptin. Interactin Sub-menu f Tls Menu Frm the Tls menu, select Interactin fllwed by Shw Emtin and select the desired ptin frm the submenu. This menu is identical t the menu in the Participants panel. 30 The Participants Panel

39 Keybard Shrtcuts Enter the apprpriate keybard shrtcut fr the desired ptin. Icn Emtin Windws and Linux Keybard Shrtcuts Mac Keybard Shrtcuts Shw Smiley Face Alt+1 Optin-1 Shw LOL Alt+2 Optin-2 Shw Applause Alt+3 Optin-3 Shw Cnfusin Alt+4 Optin-4 Shw Apprval Alt+5 Optin-5 Shw Disapprval Alt+6 Optin-6 Shw Slwer (when yu want the presenter t slw dwn) Alt+7 Optin-7 Shw Faster (when yu want the presenter t speed up) Alt+8 Optin-8 (blank square) Shw Nne (clears all displayed feedback icns) Alt+0 Optin-0 Activity Indicatrs The Participants list presents infrmatin abut user activity thrugh activity indicatrs. These indicatrs display infrmatin abut what feature a user is currently using, shw if a user is using the Audi Setup Wizard r indicate if a user has stepped away frm the sessin. Alngside the activity indicatrs, yu may see ther icns in the Participants list. There may be permissin icns (see Understanding Permissins n page 21) r status indicatrs shwing that users are experiencing delays (see Status Indicatrs n next page Activity Indicatr Meaning User has turned n his/her micrphne. User is running the Audi Setup Wizard. The Participants Panel 31

40 Activity Indicatr Meaning In the example t the right, User is transmitting Vide. User is entering a Chat message. User is entering cntent int the Whitebard with ne f the Whitebard drawing tls r, if the user is a Mderatr, may be lading cntent int the Whitebard. User is hsting an Applicatin Sharing sessin. User is cnducting a Web Tur r Web Push. User has stepped away frm the sessin. Charlie is entering a Chat message and is als using the Audi Setup Wizard; Ethel has the Talk buttn pressed; Lucy is entering Clsed-Captining text; Ricky has stepped away frm the sessin; and Vivian is transmitting Vide. Status Indicatrs Status indicatrs appear in the Participants list when data is being sent and received. Fr Audi, Vide and Applicatin Sharing, the indicatrs signify a delay in the sending and/r receipt f data. An amber status indicatr dentes a mderate delay whereas a red status indicatr dentes a significant delay. Fr the Whitebard, the indicatrs tell Mderatrs wh is receiving cntent (amber status indicatr) and wh hasn't received all the cntent n the current page (red status indicatr). The status indicatrs are dynamic and are updated and visible thrughut the sessin. By keeping an eye n these indicatrs, yu can see when it might be apprpriate t adjust yur pace (e.g., temprarily stp talking, turn ff yur Vide camera r pause yur Applicatin Sharing sessin) s thers can catch up. 32 The Participants Panel

41 In the Audi example t the right, Charlie is talking, Ricky is experiencing a mderate delay in receiving Audi, Vivian is experiencing a significant delay in receiving Audi, and Ethel is nt having any prblems receiving Audi. Nte: Fr details abut the varius status indicatrs, refer t the chapters n Applicatin Sharing, Audi, the Whitebard and Vide. Plling Yu can cnduct plls f sessin attendees using fur different pll types: Yes/N Optins (the default) Multiple-Chice Respnses A C Multiple-Chice Respnses A D Multiple-Chice Respnses A E Respnding t Plling Questins Peple can respnd t questins by selecting respnse ptins frm the Plling Respnse menu in the Participants panel r by entering keybard shrtcuts (listed in the table belw). Yu can change the type f pll at any time. The available respnse buttns will change accrdingly. The Participants Panel 33

42 Type f Pll Respnse Buttns Windws and Linux Shrtcuts Mac Shrtcuts Yes/N Yes: Ctrl+1 Yes: Cmmand-1 N: Ctrl+2 N: Cmmand-2 Multiple Chice with three answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 Multiple Chice with fur answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 D: Ctrl+4 D: Cmmand-4 Multiple Chice with five answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 D: Ctrl+4 D: Cmmand-4 E: Ctrl+5 E: Cmmand-5 Nne (clears all displayed plling respnses) blank square Ctrl+0 Cmmand-0 Mderatrs can determine whether plling respnses are visible t bth Mderatrs and Participants r Mderatrs nly. Fr details abut viewing the plling results, see Viewing Plling Results n page 36. Hiding the Plling Results By default, everyne can see the plling respnses f thers. (Fr details, Viewing Plling Results n page 36.) If yu want t shw the plling results t Mderatrs nly, d ne f the fllwing: Frm the Tls menu, select Plling and unselect Make Respnses Visible. In the Glbal Optins menu, unselect Make Respnses Visible. 34 The Participants Panel

43 Cnducting a Pll By default, when a Mderatr cnducts a pll, all Participants are able t view everyne's respnses. T make respnses visible t Mderatrs nly, refer t Hiding the Plling Results n previus page. T cnduct a pll, fllw the steps belw: 1. Specify the type f pll yu want t cnduct in ne f the fllwing ways (the default is Yes/N Optins): Frm the Tls menu, select Plling and then Plling Type. Select the pll type frm the submenu. Select the desired plling type frm the Glbal Optins menu. 2. Ask yur questin and instruct the sessin attendees t select ne f the respnse ptins frm the Plling Respnse menu in the Participants panel r by entering keybard shrtcuts. (Fr details, see Respnding t Plling Questins n page 33.) 3. (Optinal) If yu dn't want t accept any mre respnses r dn't want anyne t be able t change their respnses, lck the plling results. (Fr details, Lcking the Plling Respnses n next page.) 4. (Optinal) When yu are dne with the pll, yu may want t publish a summary f the plling respnses t the Whitebard fr the Participants. (Fr details, Publishing the Plling Results t the Whitebard n page 37.) Mderatrs can always see a tabulatin f pll respnses belw the Plling Respnse menu in the Participants panel. 5. (Optinal) Clear the plling respnses. (Fr details, see Clearing the Plling Respnses belw.) Clearing the Plling Respnses Clear the plling respnses in ne f the fllwing ways: Frm the Tls menu, select Plling and then select Clear. In the Glbal Optins menu, select Clear. In the Plling Respnse bar, click n Clear. The Participants Panel 35

44 Lcking the Plling Respnses If yu dn't want t accept any mre respnses r dn't want anyne t be able t change their respnses, lck the plling respnses. Yu can d s in ne f the fllwing ways: Frm the Tls menu, select Plling and then select Lck Respnses. In the Glbal Optins menu, select Lck Respnses. The Plling Respnse menu in the Participants panel is deactivated (remved) s n further respnses can be entered. Unlcking the Plling Respnses T unlck plling respnses, d ne f the fllwing: Frm the Tls menu, select Plling and then unselect Lck Respnses. In the Glbal Optins menu, unselect Lck Respnses. Viewing Plling Results Unless a Mderatr has hidden them, Participants can see the respnses f thers displayed next t their names in the Participants list. Mderatrs als see a tabulatin f the pll results listed belw the Plling Respnse menu. If yu want t shw Participants the results, publish them t the Whitebard. (Fr details, Publishing the Plling Results t the Whitebard n the facing page.) 36 The Participants Panel

45 Publishing the Plling Results t the Whitebard Only Mderatrs can see a tabulatin f the plling results, listed belw the Plling Respnse menu (see Viewing Plling Results n previus page). If yu want t shw Participants the results, publish them t the Whitebard in ne f the fllwing ways: Frm the Tls menu, select Plling and then Publish Respnses t Whitebard. In the Glbal Optins menu, select Publish Respnses t Whitebard. The results (including the number f each respnse and the percentage f the ttal) are added t the current Whitebard page as a fregrund image, which can be mved, resized r deleted. User Prfiles User Prfiles are a means fr users t publish infrmatin abut themselves and t view infrmatin prvided by thers. The Participants Panel 37

46 Shwing Prfiles Mderatrs can determine which user prfiles will be displayed t attendees f the sessin. T change this setting, frm the Tls menu, select Prfile and then Shw Prfiles f. Then select the desired ptin: N One hides all prfiles, Mderatrs enables nly the prfiles f Mderatrs, and Everyne enables the prfiles f Mderatrs and all ther Participants. Viewing a User s Prfile A user s prfile appears in a flating display beside the Participants list. T view a user s prfile, hver yur muse ver their name in the Participants list. The cntent displayed in the user s prfile varies depending n hw cmpletely the user has filled in his r her prfile. If a user des nt have a prfile, the display will simply cntain the same name that is already listed in the Participants list. T dismiss the prfile, click n it r mve yur cursr ff f the Participants list. Editing Yur User Prfile Create r edit yur Prfile in the Preferences dialg. Nte: All fields in the My Prfile preferences dialg are ptinal. 38 The Participants Panel

47 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. (Skip this step if yu selected Edit Prfile frm yur Participants Optin menu in the Participants list.) In the left pane f the Preferences dialg, select the My Prfile preferences panel under Prfile. 3. Enter yur infrmatin in the desired fields under the Identity tab. T insert a pht, click the Change buttn and brwse t select yur pht. T remve the pht, click n the Clear buttn. Tip: Only.gif and.jpg r.jpeg files can be used fr yur User Prfile pht. If yur pht is larger than 96 x 96 pixels, it will be autmatically scaled t fit the available space. The Participants Panel 39

48 4. Click n the Cntact tab and enter infrmatin in the desired fields. 40 The Participants Panel

49 5. Click n the Addresses tab and enter infrmatin in the desired fields. 6. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Imprting a vcard file Instead f creating a new user prfile fr a Blackbard Cllabratesessin frm scratch, yu can imprt an existing vcard (*.vcf file). 1. Open the My Prfile preferences dialg bx. (See steps 1 and 2 under Editing Yur User Prfile.) 2. Click n the Imprt buttn. The Open dialg bx will pen. 3. Navigate t the directry cntaining yur vcard, select the.vcf file yu wish t imprt and then click n Open. 4. Click n OK t save yur new prfile and clse the Preferences dialg, Apply t save yur new prfile and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. The Participants Panel 41

50 Exprting a vcard file Yu can exprt yur Blackbard Cllabrate prfile as a.vcf file and imprt it int ther applicatins (such as Outlk). 1. Open the My Prfile preferences dialg bx. (See steps 1 and 2 under Editing Yur User Prfile.) 2. Click n the Exprt buttn. The Save dialg will pen. 3. Navigate t the lcatin in which yu want t save the *.vcf file and then click n Save. 4. Click n OK t cmplete the exprt and clse the Preferences dialg, Apply t cmplete the exprt and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut cmpleting the exprt. 42 The Participants Panel

51 Chapter 5 Vide Bradcast The Vide feature f Blackbard Cllabrate Web Cnferencing enables yu t transmit and receive vide bradcasts with thers in a sessin. This is vide yu send live via a vide camera (e.g., web cam) nt t be cnfused with a pre-recrded vide (mvie) that Mderatrs can play using the Multimedia feature. The Vide feature can display up t six simultaneus camera transmissins. Fr details, see Multiple Simultaneus Cameras n page 50 The Audi & Vide windw has the fllwing Vide cmpnents: Page 43

52 1 Expand/Cllapse buttn 4 Preview Vide buttn 2 Optins menu 5 Transmit Vide buttn 3 Primary vide display Yu will knw smene is transmitting vide (has their Transmit Vide buttn turned n) when the blue Vide activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Vide Activity, Permissin and Status Indicatrs belw). In the example belw, Vivian and Lisa are transmitting vide. Mderatrs can use all the available Vide features and Participants a subset f thse features. In the table belw, a checkmark indicates which functins can be perfrmed by Mderatrs and which can be perfrmed by Participants (with the Vide permissin enabled). Fr details n permissins, see Setting Vide Permissin fr Participants n page 53. Feature Mderatrs Participants Preview a Vide transmissin Transmit a Vide bradcast Receive a Vide bradcast Set Vide camera preferences Capture a Vide image and send it t the Whitebard Change what is shwn in the primary vide display Make the Vide display fllw the current speaker Make the Vide display fllw the Mderatr's fcus Grant/revke the Vide permissin t/frm Participants Cnfigure simultaneus cameras Vide Activity, Permissin and Status Indicatrs Yu can mnitr the state f Vide activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Fr details abut permissins, see Understanding Permissins n page Vide Bradcast

53 Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Vide. Activity Indicatr Meaning User has turned n his/her vide camera. Vide permissin is set glbally t "n" but the Mderatr has revked Vide permissin frm this user. Vide permissin is set glbally t "ff" but the Mderatr has granted Vide permissin t this user. Status Indicatrs Status indicatrs appear n the Vide activity indicatr icns f Vide users in the Participants list if there are delays in the transmissin r receipt f Vide. When there are delays, the server begins t drp frames. Yu will experience delays as a drp in vide quality. The degree f delay is indicated by clr: Amber Indicatr: Appears when a persn's receipt r transmissin f vide is mderately delayed. Red Indicatr: Appears when a persn's receipt r transmissin f vide is significantly delayed. In the example t the right, Vivian is transmitting vide, Lisa is experiencing a mderate delay in receiving Vide, Lucy is experiencing a significant delay in receiving Vide, and Charlie is nt having any prblems receiving Vide. Previewing and Transmitting Vide Befre yu transmit vide t everyne in the sessin, it is a gd idea t preview it first t check the quality f the image. If it is nt satisfactry, yu may want t adjust yur camera settings (refer t the dcumentatin fr yur camera). Vide Bradcast 45

54 Tip: If yur Vide buttn is inaccessible (grayed ut) it may be because a Mderatr has remved yur Vide permissin r the maximum number f simultaneus cameras has been reached. If yur Audi & Vide panel is in its cllapsed state, it will autmatically be expanded when yu preview r transmit vide. Previewing Vide T preview vide, click n the Preview buttn. Ntice that, when activated, yur Preview buttn turns blue. The images captured by yur camera will be displayed in yur primary vide display, alng with the wrd "Preview". N ne else will be able t see yur preview. Nte: If yu get an errr when yu click n the Preview buttn (such as "Cannt cnnect t the vide surce"), yur camera may be in use by anther applicatin r yu dn't have the crrect camera selected under Preferences (see Selecting yur Vide Camera n the facing page). Transmitting Vide T transmit vide t everyne in the rm, d ne f the fllwing: Click n the Transmit Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). Nte: If yu get an errr when yu click n the Vide buttn (such as "Cannt cnnect t the vide surce"), yur camera may be in use by anther applicatin r yu dn't have the crrect camera selected under Preferences (see Selecting yur Vide Camera n the facing page). Ntice that, when activated, yur Vide buttn displays a red camera. 46 Vide Bradcast

55 Stpping Vide Transmissin T stp vide transmissin, turn yur camera ff in the same way yu turned it n: Click n the Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). Click n the Preview buttn. Yu will cntinue t see vide images, but thers in the sessin will nt. Selecting yur Vide Camera If yu have nly ne vide camera installed n yur cmputer, that device is autmatically used by Blackbard Cllabrate Web Cnferencing t preview and transmit vide. Hwever, if yu have mre than ne vide input device n yur cmputer, yu can select which device yu want t use thrugh the Preferences dialg. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) Vide Bradcast 47

56 2. In the left pane f the Preferences dialg, select Camera Settings under Audi/Vide. 3. Select the desired camera frm the Select the camera t use drp-dwn list. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Viewing Vide T view the vide being transmitted by thers, yur primary vide display must be pen. If it is cllapsed, click n the Expand buttn t pen it. 48 Vide Bradcast

57 Alternatively, if yu want t preview yur Vide, click n the Preview Vide buttn t expand the panel. If yu want t transmit Vide, click n the Vide buttn t expand the panel. If yu d nt wish t view anther's vide transmissin, cllapse the primary vide display by clicking n the Cllapse buttn. Fr infrmatin n wrking with panels, see Wrking with Panels n page 1. In the primary vide display, yu may see either smene's prfile picture (r default prfile icn) r Vide transmissin. The display will als shw their name. The Default Views By default, the ptin Make Vide Fllw Speaker is turned n and the Mderatr-nly ptin, Make Vide Fllw Mderatr Fcus, is turned ff. These ptins affect what is shwn in the primary vide display. (Fr infrmatin n these ptins and hw t change what is presented in the primary vide display, see Cntrlling the Primary Vide Display n page 52.) If the default ptins are maintained (and yu are nt previewing yur wn vide), the fllwing happens in the primary vide display as peple jin the sessin, transmit vide r speak: If yu are the first persn in the sessin, yur primary vide display will be blank. If yu click n the Transmit Vide buttn, yu will see yur wn transmissin in the primary vide display. When a secnd persn jins the sessin, yu will see their vide transmissin r, if they are nt transmitting vide, their prfile picture. It is assumed yu will want t lk at that persn, nt yurself, regardless f wh is speaking. (This happens even if neither f yu has spken.) As subsequent peple transmit vide r speak, their vide transmissins r prfile pictures are added as thumbnails. Nte: There is ne exceptin: if neither f the first tw parties is transmitting vide, when a third persn jins the sessin, the primary vide display will g blank until smene transmits vide r speaks. When smene speaks, yur primary vide display will always shw either the prfile picture r the vide transmissin f the persn currently speaking r, if n ne is speaking, the last persn t speak (even if that speaker has left the rm). Vide Bradcast 49

58 When smene is transmitting vide while yu are previewing yur wn vide, the received vide will be displayed in a thumbnail and the vide frm yur camera will be displayed in yur primary vide display. In the example belw, Lisa is speaking (she desn't have her vide camera turned n s yu just see her prfile picture) and Vivian has her vide camera turned n. Vivian's vide is shwn in a thumbnail belw the primary vide display. Hver yur muse ver a thumbnail t display a "tl tip" cntaining the transmitter s name. Multiple Simultaneus Cameras Sessins can be enhanced by having the vide streams f multiple peple displayed at nce. Blackbard Cllabrate Web Cnferencing has the capacity t shw the transmissins f up t six vide cameras simultaneusly. Mderatrs can disable multiple simultaneus cameras (by setting the maximum allwed t ne) r enable frm tw t six simultaneus cameras. Fr details n cnfiguring hw many simultaneus cameras t permit in a rm, see Setting Maximum Simultaneus Cameras n the facing page. 50 Vide Bradcast

59 When there is mre than ne simultaneus camera enabled, the vide stream f ne persn will appear in the primary vide display. Everyne else's transmissin will appear in thumbnails, up t a maximum f five thumbnails Fr a discussin f what yu will see (by default) in the primary vide display as mre peple transmit vide, see The Default Views n page 49. Fr a discussin f hw yu can change that display, see Cntrlling the Primary Vide Display n next page. Setting Maximum Simultaneus Cameras The maximum number f simultaneus cameras allwed is initially set by the sessin creatr. As a Mderatr, yu can verride this default at any time during a sessin. Cautin: When using multiple simultaneus cameras in cnjunctin with breakut rms, Blackbard Cllabrate will allw yu t have six active cameras in each rm. Hwever, since vide is bandwidth intensive, using mre than six ttal active cameras in a sessin will affect the quality and speed f vide in all breakut rms and the main rm. It is recmmended that yu limit the number f active cameras t six acrss all rms in the sessin. T cnfigure the maximum number f simultaneus cameras allwed in a rm, d the fllwing: Vide Bradcast 51

60 1. Open the Maximum Simultaneus Cameras dialg in ne f the fllwing ways: Frm the Tls menu, select Vide and then Maximum Simultaneus Cameras. Frm the Audi & Vide panel Optins menu, select Maximum Simultaneus Cameras. 2. Select the number f simultaneus cameras yu wuld like t permit in the rm by mving the slider with yur muse. 3. Click n OK. Cntrlling the Primary Vide Display The primary vide display can be cntrlled in three ways: setting the Make Vide Fllw Mderatr Fcus ptin, setting the Make Vide Fllw Speaker ptin, and by manually selecting what t display. The Make Vide Fllw Mderatr Fcus ptin is set by Mderatrs nly and verrides an individual's Make Vide Fllw Speaker ptin. Bth ptins verride a persn's ability t manually select what vide stream t shw in the primary vide display. Nte: When images change in the primary vide display, they may be a bit fuzzy fr a few secnds while the server changes the reslutin f the new image frm lw (which is what is used fr thumbnails) t a higher reslutin (which is used in the primary display). Make Vide Fllw Mderatr Fcus Mderatrs can use the Make Vide Fllw Mderatr Fcus ptin t frce everyne in the rm t see the same thing in their primary vide display as what the Mderatr is seeing in his r her primary vide display. This ptin verrides all ther methds f cntrlling the primary vide display. If there is mre than ne Mderatr in a sessin, a secnd Mderatr can verride what the first Mderatr set as the primary vide display. Be careful nt t disrupt anther Mderatr's presentatin by inadvertently changing yur primary vide display. 52 Vide Bradcast

61 Yu can turn n Make Vide Fllw Mderatr Fcus in tw ways: Frm the Tls menu, select Vide and then Make Vide Fllw Mderatr Fcus. Frm the Audi & Vide panel Optins menu, select Make Vide Fllw Mderatr Fcus. T turn the ptin back ff, just repeat the prcess. Make Vide Fllw Speaker By default, the ptin t Make Vide Fllw Speaker is turned n. When it is turned n (and a Mderatr has nt turned n Make Vide Fllw Mderatr Fcus), the primary vide display will always display either the prfile picture r the vide transmissin (and the name) f the persn currently speaking r, if n ne is speaking, the last persn t speak (even if that persn has left the rm). The Mderatr ptin Make Vide Fllw Mderatr Fcus always verrides this ptin. If yu want t manually select the image t be shwn in the primary vide display, turn ff Make Vide Fllw Speaker. Yu can d s in tw ways (prvided the Mderatr desn't have Make Vide Fllw Mderatr Fcus turned n): Frm the Tls menu, select Vide and then Make Vide Fllw Speaker. Frm the Audi & Vide Optins menu, select Make Vide Fllw Speaker. T turn the ptin back n, just repeat the prcess. Manually Selecting What t Display If Make Vide Fllw Mderatr Fcus and Make Vide Fllw Speaker are turned ff, yu can manually cntrl what is displayed in yur primary vide display. T mve a thumbnail image int the primary vide display, simply click n the thumbnail. The image that was riginally in the primary display will mve t the thumbnail in which the mved image previusly resided the images swap places. Setting Vide Permissin fr Participants The Vide permissin is included in the default set f Glbal permissins s all Participants are granted the permissin t talk upn jining the sessin. (Permissins must be turned n when the sessin is scheduled. Fr mre infrmatin n cnfiguratin f Glbal permissins during sessin creatin, see Understanding Permissins n page 21.) There may be times when yu want t turn the Vide permissin ff such as when yu want t eliminate distractins and fcus the Participants attentin n the infrmatin yu are presenting. When yu remve the Vide permissin frm Participants, their Vide buttns are disabled s they will nt be able t transmit vide. Vide Bradcast 53

62 Participants will still be able t view anther's vide transmissin, set their camera preferences, mve thumbnails int their primary Vide display and make Vide fllw the current speaker. T remve the Vide permissin frm all Participants at nce, deselect Vide in the Glbal Optins menu. T remve the Vide permissin frm an individual Participant, deselect Vide in their Participant Optins menu. (Fr further details, see Granting and Revking Permissins t and frm Participants n page 24.) 54 Vide Bradcast

63 Chapter 6 The Chat Panel The Chat panel enables yu t exchange text messages with thers in the sessin. It has the fllwing cmpnents: 1 Expand/Cllapse buttn 4 Optins menu 2 Message text bx 5 Cnversatin pane 3 Cnversatin tabs 6 Emticn menu Yu will knw smene is entering a Chat message when the blue Chat activity indicatr ( ) appears next t their name in the Participants list. In the example belw, Ethel and Lisa are entering Chat messages. (Fr details abut activity indicatrs, see Chat Activity and Permissin Indicatrs n next page.) Page 55

64 Mderatrs can use all the available Chat features and Participants a subset f thse features. In the table belw, a checkmark indicates which functins can be perfrmed by Mderatrs and which can be perfrmed by Participants (with the Chat permissin enabled). Fr details n permissins, see Setting the Chat Permissin f Participants n page 63 Fr infrmatin n wrking with panels, see Wrking with Panels. Feature Mderatrs Participants Send messages t everyne in the current rm. Send messages t selected Mderatrs and Participants in the current rm. Send messages in the frm f annuncements. Mnitr private messages sent t ther users. (This feature must be enabled when the sessin is created.) Grant r remve Participants Chat permissin Chat Activity and Permissin Indicatrs Yu can mnitr the state f Chat activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. These indicatrs are described in the table belw. Fr details abut permissins, see Understanding Permissins n page 21. Activity Indicatr Meaning User is typing a Chat message. Chat permissin is set glbally t "n" but Mderatr has revked Chat permissin frm this user. 56 The Chat Panel

65 Activity Indicatr Meaning Chat permissin is set glbally t "ff" but Mderatr has granted Chat permissin t this user. Viewing Chat Messages New Chat messages appear at the bttm f the cnversatin pane f the Chat panel. Yu can scrll back and frth t read messages in the cnversatin pane. When a new message arrives, if the scrll thumb is at the bttm f the scrll bar (the last Chat message is visible), the cnversatin pane will scrll as new messages are received; but if yu had scrlled back t review earlier messages, the cnversatin pane will nt scrll when new messages are received yu must manually scrll t the bttm t see the new message. New Messages in Other Cnversatin Tabs If yu are nt in a cnversatin when a message arrives, yu will see a New Message Indicatr (Chat bubble) in the tab f that cnversatin. Simply click n the tab t read yur message. (Fr details n cnversatin tabs, see Cnversatin Tabs belw.) Cnversatin Tabs When chatting in Blackbard Cllabrate Web Cnferencing, yu can participate in mre than ne cnversatin at a time. These cnversatins take place under cnversatin tabs. When a sessin begins, there are tw cnversatin tabs: ne fr messages sent t everyne (in the main rm) and ne fr private messages between Mderatrs. The Chat Panel 57

66 When a new private cnversatin is initiated (by yu r by smene else with yu), a new cnversatin tab is added t the bttm f the Chat panel fr that cnversatin. As mre private chat cnversatins are initiated, mre tabs are pened. When yu run ut f space fr mre tabs, new cnversatin tabs are added t a list n the right side f the Chat panel. Just click n the duble arrw icn t pen the list f hidden cnversatin tabs. Nte that, when there is a new Chat message in a cnversatin (ne in which yu are currently nt participating), a New Message Indicatr (Chat bubble) is displayed in its tab. In the example abve, there is a new message in the cnversatin with Lisa. Mving Between Cnversatins Yu can mve freely between cnversatins simply by clicking n the cnversatin tabs. Yu will be able t catch up n all the messages thers entered while yu were away. Nte: Yu will nt be able t see the Chat messages that thers entered while yu were ut f a rm, even if yu had previusly been in that rm. Fr example, if yu mved t a breakut rm frm the main rm, any messages entered in the main rm while yu were gne will nt be visible t yu. Yu will, hwever, retain a histry f the messages yu entered in the main rm befre yu mved t the breakut rm. Clsing Cnversatin Tabs T clse a cnversatin tab, hver yur muse ver the peple/persn icn in the tab until it changes t an X. Click n the X t clse the cnversatin tab. Reading Private Chat Messages When the Sessin is Supervised The sessin creatr can cnfigure a sessin t be supervised, meaning that Mderatrs (by default) will be able t see the activity f everyne in the sessin, including their private messages t each ther. A Mderatr will even be able t see the private chat messages f ther Mderatrs. 58 The Chat Panel

67 Yu will knw a sessin is supervised by the presence f the wrd "Supervised" in the title f the Chat panel. When smene enters a private chat message, it is displayed in the cnversatin pane alng with all the ther Chat messages. Yu will knw it is a private Chat message by its small italicized fnt and the message heading describing wh the message is frm and t whm. Nte: If yu dn't want t see the private messages, yu can turn ff their display by unselecting Shw Supervised Messages in the Chat Optins menu. Sending Chat Messages With Chat, yu can send the fllwing types f messages: public messages t everyne in yur current rm (main rm r breakut rm). Fr details, see Sending Messages t Everyne in a Rm r Existing Grup Cnversatin n next page private messages t ne r mre selected individuals. This will initiate a new cnversatin in its wn tab. Fr details, see Sending Messages t Selected Individuals n page 61 private messages t ther Mderatrs nly under the Mderatrs cnversatin tab. Fr details, see Sending Private Chat Messages t Other Mderatrs n next page public annuncements t everyne r selected rms. The message is displayed bth in a pp-up windw and in the Chat cnversatin area. Fr details, see Sending a Message as an Annuncement n page 61 In additin t typing Chat messages, yu can enter cntent int Chat messages by cpying and pasting text, entering links t web sites (that thers can fllw) and adding emticns. Fr details, see Adding External Links t yur Chat Message n page 63 and Adding Emticns t yur Chat Message n page 62 The Chat Panel 59

68 Sending Messages t Everyne in a Rm r Existing Grup Cnversatin 1. If the desired rm tab r existing grup cnversatin tab is nt in fcus, mve t it. (Fr details, see Mving Between Cnversatins n page 58.) G directly t step 3 since yur cursr will already by in the message text field. T start a new grup cnversatin, see Sending Messages t Selected Individuals n the facing page. 2. If it isn't already there, place yur cursr in the message text field by ding ne f the fllwing: Click anywhere in the message text field. Press Ctrl+M (Cmmand-M n Mac). 3. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 4. Press Enter t send yur message. The message will appear in the cnversatin pane. Sending Private Chat Messages t Other Mderatrs As a Mderatr, yu have access t a default, private grup cnversatin fr Mderatrs nly. This cnversatin fr Mderatrs is persistent s yu can't clse its cnversatin tab. 1. Click n the Mderatrs cnversatin tab. Yur cursr will be placed in the message text field. 2. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 3. Press Enter t send yur message. The message will appear in the cnversatin pane. Sending Private Chat Messages t Other Mderatrs As a Mderatr, yu have access t a default, private grup cnversatin fr Mderatrs nly. This cnversatin fr Mderatrs is persistent s yu can't clse its cnversatin tab. 1. Click n the Mderatrs cnversatin tab. Yur cursr will be placed in the message text field. 2. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 3. Press Enter t send yur message. The message will appear in the cnversatin pane. 60 The Chat Panel

69 Sending Messages t Selected Individuals Yu can send private messages t a specific persn r grup f peple by selecting their names in the Participants list. These messages will appear t nly yurself and thse yu selected frm the Participants list, with ne ntable exceptin: when a sessin is supervised. 1. Initiate the message in ne f the fllwing ways: (If sending t ne persn) Duble-click n the name f the persn in the Participants list. (If sending t ne persn) Select the persn's name in the Participants list and then select Send a Private Chat frm their Participant Optin menu. (If sending t multiple peple) Select the names f the peple in the Participants list (using the standard Shift r Cntrl methds), right-click (Cntrl-click n Mac) n the highlighted names t pen the Participants Optin menu and then select Send a Private Chat. D nt click n the Participant Optin menu f any individual that will unselect all the thers yu've selected in the Participants list. 2. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 3. Press Enter t send yur message. A new cnversatin tab will pen in the recipient's Chat panel, with a New Message Indicatr (Chat bubble) in the tab. The recipient will need t click n the new tab t read yur message. Sending a Message as an Annuncement Send a message as an Annuncement when yu want t ensure yur message will stand ut t all message recipients. Yu can send Annuncements t just the rm yu are in (either the main rm r a breakut rm), t all rms, r t Mderatrs nly. 1. If yu want t send the Annuncement t Mderatrs nly, click n the Mderatrs cnversatin tab. If yu want t send the Annuncement t a single rm, mve t that rm. Fr details, see Sending Yurself t a Breakut Rm. 2. Open the Annuncement dialg by ding ne f the fllwing: Frm the Tls menu, select Chat and then Send Annuncement... Frm the Chat Optins menu, select Send Annuncement... The Chat Panel 61

70 3. Enter yur text in the message field. 4. If yu want t send the Annuncement t all rms (main rm and breakut rms), select the ptin Send t all rms. 5. Click Send r press Enter t send yur message. The message will appear t the recipients in bth their cnversatin pane and in a pp-up windw such as the fllwing: Adding Emticns t yur Chat Message Yu can add emticns t yur Chat messages by selecting them frm the Chat Emticn menu r by entering text strings in the Chat message text field. The text string equivalent f the emticn selected in the Emticn menu is displayed in the bttm left crner f the menu. 62 The Chat Panel

71 The fllwing table lists a few f the mst ppular emticns and their respective text strings. Emtins Icns Text strings Smiley :) r :-) Wink ;) r ;-) Sad :( r :-( Surprised :- r :-O Cnfused :/ r :-( Grin Angry Thumbs up Thumbs dwn :D r :-D :@ r :-@ (n) (y) Nte: Emticns can be entered in Annuncements using text strings. The emticns are nt displayed graphically in the Annuncement message pp-up windws (nly the text string is displayed) but they will appear in the annuncement as it is displayed in the cnversatin area. Adding External Links t yur Chat Message Yu can include HTTP links in yur Chat messages either by typing them in directly, cpying and pasting them r dragging and drpping them frm a brwser r message. Recipients f yur messages will be able t click n the links t pen web sites in their default brwsers. Link Type Syntax Example HTTP web site Secure HTTP web site Setting the Chat Permissin f Participants The Chat permissin is included in the default set f Glbal permissins s all Participants are granted the permissin t chat upn jining the sessin. (Permissins must be turned n when the sessin is scheduled. Fr mre infrmatin n cnfiguratin f Glbal permissins during sessin creatin, see Understanding Permissins n page 21.) The Chat Panel 63

72 There may be times when yu want t turn the Chat permissin ff such as when yu want t eliminate distractins and fcus the Participants attentin n the infrmatin yu are presenting. When yu remve the Chat permissin frm Participants, the message text bx is remved frm their Chat panels. Participants will still be able t read chat messages and send messages t Mderatrs. T remve the Chat permissin frm all Participants at nce, deselect Chat in the Glbal Optins menu. T remve the Chat permissin frm an individual Participant, deselect Chat in their Participant Optins menu. (Fr further details, see Granting and Revking Permissins t and frm Participants n page 24.) 64 The Chat Panel

73 Chapter 7 The Audi Feature The Audi feature enables yu t participate in cnversatins during a Blackbard Cllabrate Web Cnferencing sessin using a micrphne and speakers (r headset) via Vice ver Internet Prtcl (VIP). If yur rganizatin ffers telecnferencing services with Blackbard Cllabrate, yu can use the Telephny (telephne cnferencing integratin) feature fr yur in-sessin cmmunicatins. Audi shares a panel with Vide in the Blackbard Cllabrate interface. The panel has the fllwing cmpnents relevant t Audi: Page 65

74 1 Expand/Cllapse buttn 5 Optins menu 2 Micrphne Level indicatr and slider 6 Primary vide display 3 Talk buttn 7 Speaker Level indicatr and slider 4 Audi Setup Wizard buttn Yu will knw smene has their micrphne turned n (has activated the Talk buttn) when the blue Audi activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Audi Activity, Permissin and Status Indicatrs n page 66.) In the example belw, Vivian and Lisa have their micrphnes turned n. Yu may see the Vide transmissin r the prfile picture (r default prfile icn) f the persn currently speaking in the primary Vide display. The display will als shw their name. Whether r nt yu see this depends n the cnfiguratin f the Vide display. Fr details, see Viewing Vide n page 48. Fr infrmatin n wrking with panels, see Wrking with Panels. Mderatrs can use all the available Audi features and Participants a subset f thse features. In the table belw, a checkmark indicates which functins can be perfrmed by Mderatrs and which can be perfrmed by Participants (with the Audi permissin enabled). Fr details n permissins, see Setting the Audi Permissin fr Participants n page 73. Feature Mderatrs Participants Participate in a cnversatin (send and receive audi) Adjust yur micrphne and speaker levels Run the Audi Setup Wizard Change yur micrphne and speaker settings Change the number f simultaneus talkers allwed Grant Participants the Audi permissin Audi Activity, Permissin and Status Indicatrs Yu can mnitr the state f Audi activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. 66 The Audi Feature

75 Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Audi. Fr details abut permissins, see Understanding Permissins n page 21. Activity Indicatr Meaning User has turned n his/her micrphne. Audi permissin is set glbally t "n" but the Mderatr has revked Audi permissin frm this user. Audi permissin is set glbally t "ff" but the Mderatr has granted Audi permissin t this user. User is running the Audi Setup Wizard. Status Indicatrs Status indicatrs appear n the Audi activity indicatr icns f Audi users in the Participants list if there are delays in the receipt f Audi r if the talker r listener is nt respnding t the Audi service. Amber Indicatr: Appears when a listener's receipt f audi is delayed. Red Indicatr: Appears when a talker r listener experiencing a significant delay (is nn-respnsive) and may be ffline frm the sessin. This may indicate a prblem with the netwrk cnnectin and ften will be fllwed by the user getting discnnected frm the sessin. In the example t the right, Charlie is talking, Ricky is experiencing a mderate delay in receiving Audi, Vivian is experiencing a significant delay in receiving Audi, and Ethel is nt having any prblems receiving Audi. The Audi Feature 67

76 Basic Audi Cnfiguratin Generally speaking, it is recmmended that yu cnfigure yur Audi befre the sessin begins. There are a number f Audi settings that yu can cnfigure but yu will likely nly need t set yur micrphne and speaker levels (see Using the Audi Setup Wizard n page 68) and cnfigure simultaneus talkers (see Cnfiguring Simultaneus Talkers n page 70). The ther available cnfiguratin items are advanced and, in mst cases, yu prbably wn t need t mdify them. Hwever, if yu wish t mdify the advanced Audi settings, yu can d s in the Preferences dialg. Using the Audi Setup Wizard T verify that yur Audi is set up crrectly, we recmmend that yu use the Audi Setup Wizard befre the sessin begins. This wizard is cmprised f a series f panels that guide yu thrugh selecting Audi input (micrphne) and utput (speaker) devices and setting yur speaker and micrphne vlumes. Tip: T run the Audi Setup Wizard befre yur sessin begins, either jin yur sessin early r pen the Cnfiguratin Rm n the Blackbard Cllabrate Supprt Prtal: T pen the Cnfiguratin Rm, brwse t First Time Users and then t Step 2 under Blackbard Cllabrate Web Cnferencing. Yu can run the Audi Setup Wizard again at any time within yur sessin. Nte: When yu are using the Audi Setup Wizard during a sessin, yu will nt be able t hear any f the sessin Audi. Others will knw yu can't hear them because the Audi Setup Wizard icn will appear next t yur name in the Participants list. T pen the Audi Setup Wizard, d ne f the fllwing: Click n the Audi Setup Wizard buttn at the tp f the Audi & Vide panel. Frm the Tls menu select Audi and then Audi Setup Wizard. Frm the Audi & Vide Optins menu, select Audi Setup Wizard. 68 The Audi Feature

77 On Windws r Linux 1. Select yur audi utput device (speakers), fllwing the instructins given in the dialg bx. 2. Play the recrded audi message prvided and adjust yur speaker vlume t a suitable level. (Fllw the instructins given in the dialg bx.) 3. Cnfirm whether r nt yur speaker was set t an apprpriate level. If yu clicked n Yes, g t step 4. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Select an audi input device (micrphne), fllwing the instructins given in the dialg bx. 5. Select yur micrphne type t get the best results when testing yur micrphne. Single Talker: Select this ptin if using a headset r a micrphne just fr yurself. Multiple Talkers: Select this ptin if using a single micrphne t pick up multiple talkers, such as when yu are in meeting rm sharing the micrphne with thers. This is the default. 6. Press Recrd and adjust yur micrphne recrding level as yu speak int the micrphne (audi input device). (Fllw the instructins given in the dialg bx.) Press Stp when yu are dne. 7. Press Play t listen t the recrding yu just made and, based n the ludness and clarity f the recrding, determine if yur micrphne was set t an apprpriate level. 8. Cnfirm whether r nt yur micrphne was set t an apprpriate level. If yu clicked n Yes, g t step 8. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Read the message in the dialg bx and click n OK t cmplete Audi setup and exit the Audi Setup Wizard. On Mac OS X 1. Mac users cannt change their audi utput (speaker) devices directly in Blackbard Cllabrate Web Cnferencing Blackbard Cllabrate uses the system default device. T change yur utput device, click n the speaker icn in the Select Audi Output Device dialg f the Audi Setup Wizard and make yur changes in the System Preferences Sund Output panel.when dne, click n OK t advance t the next panel f the wizard. 2. Play the recrded audi message prvided and adjust yur speaker (audi utput device) vlume t a suitable level. (Fllw the instructins given in the dialg bx.) The Audi Feature 69

78 3. Cnfirm whether r nt yur speaker was set t an apprpriate level. If yu clicked n Yes, g t step 3. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Select an audi input (micrphne) device frm the list r select the ptin Use System Default Device. Fllw the instructins given in the dialg bx. 5. Select yur micrphne type t get the best results when testing yur micrphne. Single Talker: Select this ptin if using a headset r a micrphne just fr yurself. Multiple Talkers: Select this ptin if using a single micrphne t pick up multiple talkers, such as when yu are in meeting rm sharing the micrphne with thers. This is the default. 6. Press Recrd and adjust yur micrphne recrding level as yu speak int the micrphne (audi input device). (Fllw the instructins given in the dialg bx.) Press Stp when yu are dne. 7. Press Play t listen t the recrding yu just made and, based n the ludness and clarity f the recrding, determine if yur micrphne was set t an apprpriate level. 8. Cnfirm whether r nt yur micrphne was set t an apprpriate level. If yu clicked n Yes, g t step 8. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Read the message in the dialg bx and click n OK t cmplete Audi setup and exit the Audi Setup Wizard. Cnfiguring Simultaneus Talkers As the Mderatr, yu can allw up t six (6) simultaneus talkers per sessin. The default number f simultaneus talkers is set by the sessin creatr when cnfiguring the sessin. Nte: If yu lwer the number f simultaneus talkers during a sessin t a value belw the number f users currently talking, thse users will cntinue t be able t talk until they release the Talk buttn, r yu remve their permissin t talk by remving their Audi permissin in the Participants List. 70 The Audi Feature

79 1. Open the Maximum Simultaneus Talkers dialg in ne f the fllwing ways: Frm the Tls menu select Audi and then Maximum Simultaneus Talkers. Frm the Audi & Vide panel Optins menu, select Audi Setup Wizard. 2. Mve the slider t the desired number f maximum simultaneus talkers. 3. Click OK t save yur change and clse the dialg, r Cancel t clse the dialg bx withut saving yur change. If yu have simultaneus talkers in a sessin, advise them t use either a headset r an ech-canceling micrphne t prevent an ech fr everyne else wh will be listening. Using Yur Micrphne Yu can turn n yur micrphne in ne f tw ways: Click n the Talk buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F2 (Cmmand-F2 n Mac). T turn yur micrphne ff, again click n the Talk buttn r use the keybard shrtcut. Ntice that, when activated, yur Talk buttn displays a blue micrphne. Tip: If yur Talk buttn is inaccessible (grayed ut) it may be because a Mderatr has remved yur Audi permissin, the maximum number f simultaneus talkers has been reached r yu are using the Telephny feature fr audi cmmunicatins. The Audi Feature 71

80 Adjusting Micrphne and Speaker Levels The micrphne level indicatr (micrphne icn) shws the vlume levels when yu are speaking and the speaker level indicatr (speaker icn) shws the vlume levels when smene else is speaking. Tip: If all talkers have their micrphnes set prperly, listeners wn t need t keep adjusting their speakers t accmmdate changes in vlume. The best way t ensure prper micrphne and speaker levels is t run the Audi Setup Wizard at the beginning f the sessin. See Using the Audi Setup Wizard n page 68. Micrphne Level There are fur ways t adjust yur micrphne level: Audi & Vide panel: Grab the micrphne level slider in the Audi & Vide panel and drag it t the right t increase the vlume and t the left t decrease the vlume. Optins menu: Frm Audi & Vide Optins menu, select either Adjust Micrphne Level Up (t increase the vlume) r Adjust Micrphne Level Dwn (t decrease the vlume). Tls menu: Frm the Tls menu, select Audi and then select either Adjust Micrphne Level Up (t increase the vlume) r Adjust Micrphne Level Dwn (t decrease the vlume). Keybard Shrtcuts: Enter Ctrl+Shift+Up Arrw (Shift-Cmmand-Up Arrw n Mac) t increase the vlume r Ctrl+Shift+Dwn Arrw (Shift-Cmmand-Dwn Arrw n Mac) t decrease the vlume. Speaker Level There are fur ways t adjust yur speaker level: Audi & Vide panel: Grab the speaker level slider in the Audi & Vide panel and drag it t the right t increase the vlume and t the left t decrease the vlume. 72 The Audi Feature

81 Optins menu: Frm Audi & Vide Optins menu, select either Adjust Speaker Level Up (t increase the vlume) r Adjust Speaker Level Dwn (t decrease the vlume). Tls menu: Frm the Tls menu, select Audi and then select either Adjust Speaker Level Up (t increase the vlume) r Adjust Micrphne Speaker Dwn (t decrease the vlume). Keybard Shrtcuts: Enter Ctrl+Up Arrw (Cmmand-Up Arrw n Mac) t increase the vlume r Ctrl+Dwn Arrw (Cmmand-Dwn Arrw n Mac) t decrease the vlume. Setting the Audi Permissin fr Participants The Audi permissin is included in the default set f Glbal permissins s all Participants are granted the permissin t talk upn jining the sessin. (Permissins must be turned n when the sessin is scheduled. Fr mre infrmatin n cnfiguratin f Glbal permissins during sessin creatin, see Understanding Permissins n page 21.) There may be times when yu want t turn the Audi (talk) permissin ff such as when yu want t eliminate distractins and fcus the Participants attentin n the infrmatin yu are presenting. When yu remve the Audi permissin f Participants, their Talk buttns are disabled s they will nt be able t use their micrphnes Participants will still be able t hear everything ging n in the sessin (receive audi) and adjust their wn micrphne and speaker levels. T remve the Audi permissin frm all Participants at nce, deselect Audi in the Glbal Optins menu. T remve the Audi permissin frm an individual Participant, deselect Audi in their Participant Optins menu. (Fr further details, see Granting and Revking Permissins t and frm Participants n page 24.) The Audi Feature 73

82

83 Chapter 8 The Whitebard The Whitebard is a type f cntent that, like Applicatin Sharing and Web Tur, appears in the Cntent area and can be accessed thrugh the Cllabratin tlbar. The Whitebard is used t present slides r as a wrk area where yu and ther sessin attendees can display images, write, r draw. Mderatrs with the Whitebard permissin have the ability t manage the pages in the Whitebard, the cntent f thse pages, and Participants permissins t wrk in thse pages. Page 75

84 The Whitebard has the fllwing cmpnents: 1 Whitebard Actin bar 11 Explre Mde buttn 2 Cllabratin tlbar 12 Fllw ptin 3 Whitebard Mde buttn 13 Page cunter 4 Scaling menu 14 G t Page menu 5 Page Optins menu 15 Next Page buttn 6 Infrmatin menu 16 Previus Page buttn 7 Lad Cntent buttn 17 Whitebard Page 8 Recrd buttn 18 Prperties Editr palette 9 Navigatin bar 19 Tls palette 10 Navigatin bar Optins menu When smene is lading cntent int the Whitebard r using the Whitebard tls, the blue Whitebard activity indicatr ( ) appears next t their name in the Participants list. In the example belw, the Mderatr Vivian is lading a presentatin int the Whitebard. Status indicatrs appear next t everyne else in the sessin as they are receiving the Whitebard cntent. (Fr details n status and activity indicatrs, see Whitebard Activity, Permissin and Status Indicatrs n page 78.) 76 The Whitebard

85 As a Mderatr, yu can use all the available Whitebard features. Participants can use nly a subset f the features, and nly if they have been granted the Whitebard permissin. In the table belw, a checkmark indicates which functins can be perfrmed by Mderatrs and which can be perfrmed by Participants. Feature Mderatrs Participants Use drawing and text tls t create bjects Insert images, clip art and screen captures as bjects Save Whitebard pages t a file (nn-prpriety Whitebard nly) Print Whitebard pages (nn-prpriety Whitebard nly) Set Participant Whitebard permissins Navigate thrugh Whitebard pages Manage pages in the Explre Pages windw Explre pages using Explre Mde Change page prperties Lad a Presentatin/Open a Whitebard file int the Main Rm. Create a new Whitebard page r Page Grup in the Main Rm Whitebard Mde In rder t use the Whitebard, the Cntent area must be in the Whitebard mde. The Whitebard mde is the default mde when a sessin begins. Fr details n mdes, see The Cntent Area Mdes. The Whitebard 77

86 Cautin: If yu are in a sessin that has mre than ne Mderatr, be careful nt t inadvertently switch mdes n anther Mderatr wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. If yu are nt already in Whitebard mde, yu can switch t it in ne f the fllwing ways: In the Cllabratin tlbar, click the Whitebard Mde buttn. In the View menu, select Whitebard. Enter the keybard shrtcut Ctrl+Alt+W (Cmmand-Optin-W n Mac). Scaling the Whitebard Page Whitebard pages can be many times smaller r larger than the Cntent area. In rder t make the canvas appear at the size mst useful, the page can be scaled using the Scaling menu in the Whitebard actin bar. Click the menu and select the desired scale factr. If the preferred factr is nt available by default, click Custm t enter type a factr int the dialg. If Fit Page is selected, the page is autmatically scaled as large r as small as it needs t be in rder t fit int the Cntent area. Maximizing the Cntent Area Yur ther ptin is t resize the Whitebard Cntent area. Yu can ptimize the space available in the Cntent area in tw ways; fr maximum space, d bth: Maximize yur Blackbard Cllabrate Web Cnferencing windw. Hide the side bar (Audi & Vide, Participants and Chat panels) by unselecting Shw Side Bar in the View menu r by grabbing the brder f any ne f the panels and dragging it all the way t the left. T restre the side bar, reselect Shw Side Bar r drag the panel brder back t the right. Whitebard Activity, Permissin and Status Indicatrs Yu can mnitr the state f Whitebard activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. 78 The Whitebard

87 Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using the Whitebard. Activity Indicatr Meaning User is lading cntent int the Whitebard r using the Whitebard tls. Whitebard permissin is set glbally t "n" but the Mderatr has revked Whitebard permissin frm this user. Whitebard permissin is set glbally t "ff" but the Mderatr has granted Whitebard permissin t this user. Status Indicatrs Status indicatrs appear n the Whitebard activity indicatr icns f Whitebard users in the Participants list when cntent (presentatins, images r bjects) is being laded int the Whitebard. Nte: Mderatrs see status indicatrs fr all sessin attendees wh are receiving cntent as it is being laded int the Whitebard. (This is the case regardless f whether the Mderatr is the persn lading the cntent r just a recipient f the cntent.) Participants d nt see any status indicatrs. Amber Indicatr: Indicates the sessin attendee is receiving Whitebard cntent frm the server. Red Indicatr: Indicates the sessin attendee is still receiving cntent frm the server fr the Whitebard page they are currently viewing they cannt yet see all the cntent fr that page. When the red indicatr disappears, yu will knw the sessin attendee can see all the bjects n their current whitebard page. When the amber indicatr disappears, yu will knw the sessin attendee has received all f the Whitebard data. In the example belw, the Mderatr Vivian is lading cntent int the whitebard, and Lucy, Lisa and Charlie are receiving Whitebard cntent, with Lucy still receiving cntent n her current Whitebard page. The Whitebard 79

88 Adding Cntent t the Whitebard A number f different kinds f cntent can be added t the Whitebard. Everyne in the sessin can add bjects using the Tls Palette (see The Tls Palette n page 83) and Mderatrs can lad image, PwerPint, OpenOffice and Whitebard files (see Lading External Cntent int the Whitebard n page 80). Lading External Cntent int the Whitebard A number f different file types can be laded int the Whitebard as Whitebard pages: Whitebard files, image files and PwerPint and OpenOffice.rg presentatins (see The Page Explrer belw). Befre yu lad cntent int the Whitebard, it is a gd idea t check yur cntent lading ptins in the Whitebard Cntent Optins preferences panel (see Setting Whitebard Preferences n page 89). Whitebard cntent can be laded in three different ways: using the Lad Cntent buttn (see Lading Cntent thrugh the Cllabratin Tlbar n page 15) dragging and drpping cntent n the Cllabratin Tlbar (see Lading Cntent thrugh the Cllabratin Tlbar n page 15) thrugh the Open submenu f the File menu (see Lading Cntent thrugh the File Menu n page 82) 80 The Whitebard

89 The Page Explrer The Page Explrer pens autmatically when yu lad a file int the Whitebard. It can be used fr navigating thrugh pages (see Navigating Between Pages n page 94 Using the Page Explrer n page 92 Using the Page Explrer n page 92 Supprted Cntent Types The fllwing types f files can be laded int the Whitebard as Whitebard pages: Image Files:.bmp,.gif,.jpg,.jpeg and.png files. Whitebard Files:.wbd files. Prtected Whitebard Files:.wbp files. PwerPint and OpenOffice.rg Files: see table belw. The table belw lists the PwerPint and OpenOffice.rg presentatin applicatins that are supprted n the varius platfrms and the file types that can be read by thse applicatins and imprted int the Whitebard. Platfrm Supprted Applicatins Supprted File Types Windws XP PwerPint 2003.ppt PwerPint 2007 PwerPint 2010 OpenOffice.rg 3.1 and higher.ppt and.pptx.ppt and.pptx.ppt,.pptx,.sxi and.dp Windws Vista PwerPint 2007 ppt and.pptx PwerPint 2010 OpenOffice.rg 3.1 and higher.ppt and.pptx.ppt,.pptx,.sxi and.dp Windws 7 PwerPint 2007 ppt and.pptx Mac OS X 10.5 & 10.6 PwerPint 2010 OpenOffice.rg 3.1 and higher PwerPint 2004 PwerPint 2008 OpenOffice.rg 3.1 and higher.ppt and.pptx.ppt,.pptx,.sxi and.dp.ppt.ppt and.pptx ppt,.pptx,.sxi and.dp Linux (Ubuntu) OpenOffice.rg 3.1 and higher ppt,.pptx,.sxi and.dp The Whitebard 81

90 Nte: Varius editins f OpenOffice.rg (such as StarOffice and Ne- Office) exist but OpenOffice.rg is the nly editin fficially supprted by Blackbard Cllabrate Web Cnferencing. Lading Cntent thrugh the File Menu T lad cntent int the Whitebard, d the fllwing: 1. Mve t the insertin page. Imprted cntent will be laded in relatinship t the current Whitebard page. By default, new cntent is added after the current page. T change this setting, see Setting Whitebard Preferences n page Open the Lad File dialg in ne f the fllwing ways: Frm the File menu, select Open and then Whitebard. Enter the keybard shrtcut Ctrl+O (Cmmand-O n Mac). The Open dialg appears. Select Whitebard and click Open. 3. Select the file type yu wish t lad by selecting it frm the Files f type drp-dwn menu. Nte: Sme file imprt ptins (e.g., PwerPint Imprter and OpenOffice.rg Imprter) will nt appear if the supprting applicatins are nt installed n yur cmputer. Nte: The file type yu select nt nly will filter which files yu will see in the Lad File dialg bx, but als cntrls which applicatin t use t lad a.ppt file either PwerPint r OpenOffice.rg. 4. Lcate the file yu want t lad and select it. If yu are lading a PwerPint r OpenOffice.rg presentatin, the Lad Whitebard Data File windw will pen and shw yu the prgress f the cnversin f the PwerPint file t a Whitebard file. Each presentatin slide will be laded nt a separate Whitebard page as a static image in the backgrund and the title frm each slide will appear as the page name. Images will be laded nt a new Whitebard page and will be centered n the page as a backgrund image. 82 The Whitebard

91 As the pages are being laded int the Whitebard, the Page Explrer windw will pen. The Tls Palette The Tls palette cntains drawing and text tls yu can use t create and manipulate bjects in the wrkspace. It als has ptins t place a screensht r clip art frm the included libraries. Tls in the palette with a tabbed lwer right crner have additinal ptinal tls that can be swapped int their spt. Click and hld the tl t expand the ptins. Participants have access t the Whitebard tls if they have been granted the Whitebard tls permissin (see Understanding Permissins). 1 Selectr tl 7 Line tl 2 Pinter tls 8 Screensht tl 3 Pencil tl 9 Clip art tl 4 Text bx tl 10 Highlighter tl 5 Filled shape tls 11 Simple text tl 6 Empty shape tls The Whitebard 83

92 The Prperties Editr When yu click n any f the text r drawing tls in the Tls palette, the Prperties Editr palette will appear at the bttm f the Whitebard. Frm here yu can frmat yur text r graphic by specifying varius prperties. The cntents f the Prperties Editr palette changes depending n which tl is being used r which bjects are selected. Fr example, if yu are using the Filled Ellipse r Filled Rectangle tl, the Prperties Editr will present clr buttns nly. The Prperties Editr fr the Simple Text and Text Editr tls cntains buttns t set clr, fnt, size and style prperties. Nte: If yu select tw different kinds f bjects, the Prperties Editr Palette will display the attributes cmmn t thse bjects. Nte: When changing the clr n the Prperties Editr, clicking utside the clr palette fr the first time clses the palette. Click a secnd time t start drawing. Inserting Text The Whitebard has tw text tls. The Simple Text tl creates text as an bject directly n the canvas. The text can be manipulated just like a shape r image in a graphic design prgram. The Text Bx tl creates a bunding bx fr text, and the text inside can be edited as in a wrd prcessr r publishing prgram. Using the Simple Text Tl Fllw the steps belw t enter a single line f text: 1. Click n the Simple Text tl. If the Simple Text tl is nt in the Tls Palette, click and hld the Text Bx tl until it expands t reveal the Simple Text tl icn, the click n the Simple Text tl. 2. Select the fnt name, clr, size, bld, underline and/r italics frm the Prperties Editr. 84 The Whitebard

93 3. Click the Whitebard t place an insertin pint, and then type the text. 4. Press Enter when yu are dne typing the line f text. Nte: The Simple Text Tl lets yu type nly ne line f text at a time. Yu cannt insert a line break and the text des nt autmatically wrap t the next line when it reaches the edge f the Whitebard page, as the Text Editr des. Using the Text Editr Tl Fllw the steps belw t enter multiple lines f wrapping text: 1. Click n the Text Bx tl. If the Text Bx tl is nt in the Tls Palette, click and hld the Simple Text tl until it expands t reveal the Text Bx tl icn, then click n the Text Bx tl. 2. Single-click n the Whitebard t create a text bx f the default size (250 x 70 pixels). Alternatively, click and hld dwn the muse buttn as yu drag the cursr t create a text bx f the desired size. Either way, the Prperties Editr will appear at the bttm f the Whitebard. 3. Select the fnt name, clr, size, bld, underline and/r italics frm the Prperties Editr. 4. Type yur text, pressing Enter when yu want t create a new line f text within the text bx. Nte: If the amunt f text yu type exceeds the space available in the text bx, a scrll bar will appear n the right side f the text bx. If yu dn t want the scrll bar, resize the text bx t display all the text. Nte: The maximum number f characters that can be entered in a Text Editr bject is 10,000. Inserting External Links Yu can insert links int Whitebard text using either the Simple Text tl r the Text Editr tl. Anyne viewing yur Whitebard page will be able t click n yur links t access an Internet site r send an . Nte: T enter a link using the Simple Text tl, d nt enter any text except that cntained in the link. If yu d, the link will nt wrk. The Whitebard 85

94 Link Type Syntax Example HTTP web site Secure HTTP web site FTP site ftp:// ftp://ftp.linuxfcus.rg/ message mailt: Nte: T launch a link, pass ver the link with the Selectin tl. The pinter will change t a hand. Single click n the link with the hand pinter. The applicatin that pens the link will be specific t yur system. Inserting Special Symbls and Characters (Windws nly) T type a special symbl r character n the Whitebard, lcate the ANSII numeric cde fr the special symbls r character that yu want t type (fr a list f all available cdes, see 1252 Windws Latin 1 (ANSI)) and fllw these steps: 1. Select the Simple Text tl r Text Editr and click n the Whitebard where yu want t insert the symbl r character. 2. Make sure NUM LOCK is n. 3. Hld dwn the Alt key and then, using the numeric keypad, type the numeric character cde fr the character that yu want t type. Fr example, t place the cpyright symbl n the Whitebard hld dwn the Alt key and enter the numeric character cde Nte: Sme special characters nly can be typed using Bld text. If the character yu want des nt appear when yu enter the character cde, select the character yu typed and chse Bld frm the Prperties Editr. 86 The Whitebard

95 Inserting Graphics Use the fllwing tls t insert graphics int the Whitebard: Tl Optins Freehand Select the clr, transparency, and line thickness frm the Prperties Editr. Line Select the clr, transparency, and line thickness frm the Prperties Editr. and ellipse) Filled Shapes (rectangle Select the clr and transparency frm the Prperties Editr. and ellipse) Empty Shapes (rectangle Select the clr, transparency, and line thickness frm the Prperties Editr. Tip: Hlding dwn the Shift key while drawing the line will result in a hrizntal, vertical r a line at a 45 degree angle depending n the directin that yu draw it. Hlding dwn the Shift key while drawing an ellipse will result in a circle. Hlding dwn the Shift key while drawing a rectangle will result in a square. Inserting Clip Art Images Clip art images can be laded frm a Clip Art library f presentatin and mathematical symbls. The Whitebard 87

96 Fllw the steps belw t insert a clip art image n the Whitebard: 1. Click n the Insert Clip Art buttn. The Clip Art dialg pens. 2. Select the tab that cntains the clip art yu wish t lad. 3. Select (single-click n) the desired image. Tip: As yu hver yur muse ver an image, a tl tip will prvide a descriptin f the image. 4. Mve yur cursr t the desired psitin n the Whitebard then click n the Whitebard t anchr the image int psitin. Inserting Clip Art Images as Stamps Yu can use clip art images as stamps, s yu can repeatedly insert the same image ver and ver. T d s, duble-click n the desired image in the Clip Art dialg. Yur cursr will change t a stamp icn. Click n the Whitebard in as may places as yu want t leave a stamp. The cursr will remain a stamp tl until yu select a different clip art image r use ne f the Whitebard drawing tls. Inserting Screen Captures The Screen Capture tl creates an image f a prtin f yur desktp, any applicatin, r web site and lads it int the Whitebard. Fllw the steps belw t capture a screen image: 1. Click n the Insert Screen Capture buttn. A transparent frame appears with fur buttns in the middle. 88 The Whitebard

97 2. Click inside the frame and drag it int psitin n the screen s that the desired area is cmpletely enclsed by it. Click and drag the edges f the frame t resize it. Switching between prgrams r perfrming certain ther tasks under the frame may cause the frame t stp updating. Click Refresh t manually update the frame if this ccurs. 3. D ne f the fllwing: Select the ptin OK t capture exactly what is enclsed in the frame at that mment. Select With Delay t add a ten secnd delay befre the frame is captured. This gives sme time t psitin the cursr r ther feature f the desktp that must be maintained with the muse in rder t be captured. Select Cancel t clse the frame withut capturing an image. 4. The image appears n the Whitebard. Psitin the image n the Whitebard by dragging it t a new lcatin and click n the Whitebard regin t anchr it in psitin. Setting Whitebard Preferences The Whitebard Cntent Optins preferences panel is used t set cntent lading ptins and Whitebard page size. T set the ptins, d the fllwing: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) The Whitebard 89

98 Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select the Cntent Optins preferences panel under Whitebard. This pens the Whitebard Cntent Optins preferences panel. 3. Set the fllwing ptins as needed: Page Insertin Lcatin: Select where yu want newly laded Whitebard cntent t be placed in relatin t existing pages: after the current page, befre the current page r replace the current page. Befre yu lad cntent int the Whitebard, remember t mve t the apprpriate "current" page. 90 The Whitebard

99 Page Size: Yu can size yur pages fr a specific mnitr reslutin r yu can specify the width and height in pixels. If yu select Mnitr Reslutin, use the drp-dwn menu t chse the apprpriate reslutin frm the list. The default screen reslutin is 1024 by 768 pixels. If yu select Canvas Size, enter the Width and Height in the text bxes prvided. Each f the Mnitr Reslutin ptins has a crrespnding Canvas Size they are just tw ways f expressing the same thing. These ptins can be used interchangeably. Presentatin Imprt Optins: When selected, the Include Speaker Ntes ptin will place the presenter ntes frm yur imprted PwerPint r OpenOffice.rg presentatin int the Ntes editr f all sessin attendees. OpenOffice.rg Applicatin: The OpenOffice.rg executable will be fund autmatically n Mac and Windws systems if yu select the ptin Use default OpenOffice.rg installatin (this is the default). If yu wish t use an installatin ther than the default, unselect Use default OpenOffice.rg installatin and brwse t the lcatin f that installatin. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Wrking with Whitebard Pages The Whitebard can have multiple pages at a time, rganized int Grups. At launch, there are tw Grups available t each Mderatr, the Main Rm Grup and a private Wrk Area. In additin, new Grups are autmatically created fr each Breakut Rm upn that rm's creatin. Pages can be mved amngst Grups and rms thrugh the Page Explrer (see Using the Page Explrer n next page). Certain page Grups have special prperties: The Main Rm When yu first jin a sessin, yu will have ne Whitebard page in the main rm. This wrk area is public and available t all sessin attendees. The Whitebard 91

100 Breakut Rms Each Breakut Rm has its wn page Grup just like the Main Rm. Mderatrs can view any page in any public Grup at any time, but ther Participants can nly view the pages in their current Rm. If a Mderatr navigates t a page in a different Rm, the ther Participants will remain n their current page in their wn Rm's Grup. Private Wrk Area Each Mderatr has access t a private wrk area. N ne else in the sessin, including ther Mderatrs, can view a Mderatr's private wrk area. If a Mderatr navigates t their private wrk area, Participants are left n the last public page that the Mderatr viewed. Page Grups Mderatrs can create additinal Page Grups. Page Grups are nly visible t Participants in the Main Rm. Using the Page Explrer The Page Explrer allws Mderatrs t rearrange pages and page Grups, navigate t Private Page Grups r Page Grups belnging t breakut rms, edit the page prperties f multiple pages at nce, r delete pages. The Page Explrer can als be used fr navigating thrugh pages. Fr details, see Navigating Between Pages n page 94. T pen the Page Explrer, d ne f the fllwing: Select Shw Page Explrer frm the Optins menu in the Whitebard Navigatin bar in the upper right crner f the Cntent area. Type Cntrl+Shift+P (Cmmand-Shift-P n a Mac). The Page Explrer pens autmatically when yu lad a file int the Whitebard. 92 The Whitebard

101 1. The Whitebard Navigatin tlbar 4. A Mderatr-created Page Grup (cllapsed) 2. The Main Rm grup (expanded) 5. A Mderatr's private wrk area Grup 3. The current page 6. A Mderatr's private page T select a page, click n the name f the page. T select multiple pages, hld dwn Cntrl (Cmmand n Mac) as yu click n them, r hld the Shift key t select all pages between tw clicked pages. T select all f the pages in a page Grup, right-click (Cntrl-click n a Mac) n a page in the Page Explrer and select Selected Pages in the cntext menu. Then click Select All Page Peers. Viewing Page Thumbnails Pages in the Explrer can be displayed as either thumbnails f the page r as icns. T view thumbnails, pen the Tls menu and select Whitebard, then check Shw Thumbnails in Explrer Windws. T disable thumbnails, uncheck the ptin. Nte: The Shw Thumbnails ptin affects nt nly the pages viewed in the Page Explrer but als the page viewed in the Object Explrer and the Select Page(s) dialg. The Whitebard 93

102 Navigating Between Pages T navigate between pages, yu can use the Whitebard navigatin bar, the Page Explrer (see Using the Page Explrer n page 92), r the Page Up and Page Dwn keys n yur keybard. T mve t the next page: In the Whitebard Navigatin bar r Page Explrer, click the Next Page buttn. In the Tls menu, select Whitebard fllwed by G t Next Page. Type Alt + Page Dwn (Optin-Page Dwn n Mac). If fcus is n the G t Page menu f the Navigatin bar, press the Dwn Arrw. Duble-click n the desired page in the Page Explrer. T mve t the previus page: In the Whitebard Navigatin bar r Page Explrer, click the Previus Page buttn. In the Tls menu, select Whitebard fllwed by G t Previus Page. Type Alt + Page Up (Optin-Page Up n Mac). If fcus is n the G t Page menu f the Navigatin bar, press the Up Arrw. Duble-click n the desired page in the Page Explrer. Using the Whitebard Navigatin Bar The Whitebard navigatin bar allws yu t mve within a page Grup, t a new page Grup r t yur private wrk area. The Whitebard Navigatin bar is lcated in the upper right crner f the Cntent area whenever the Page Explrer is nt pen. 1 Previus Page buttn 5 Fllw ptin 2 Next Page buttn 6 Explre Mde buttn 3 G t Page menu 7 Navigatin Optins menu 4 Page Cunter When the Page Explrer is pen, the Navigatin bar is lcated at the tp f the Page Explrer windw. 94 The Whitebard

103 Use the Previus Page and Next Page buttns t mve within the current page Grup. The navigatin buttns allw yu t navigate nly thrugh the current page Grup. Use the G t Page Menu r the Page Explrer t g t a different page Grup. Use the G t Page menu t select and mve t a particular page. When yu mve t a private page r a page belnging t a different rm, r have Explre Mde activated, ther Participants will remain n their current page. The Page Cunter reflects the psitin f the current page within its Page Grup. As a Mderatr, yu can turn the Page Cunter n and ff. Frm the Tls menu, select Whitebard fllwed by Shw Page Cunt and select ne f the three ptins: Shw t All, Shw t Mderatrs Only (default) and Disable Page Cunt. The Fllw ptin lets yu cntrl whether r nt thers in the sessin will "fllw" yu as yu navigate thrugh pages in the Whitebard. By default, it is enabled in the main rm and disabled in breakut rms. Fr mre infrmatin, see The Fllw Optin. Explre Mde enables a Mderatr t navigate t ther pages while leaving Participants n the current page when Explre Mde was activated. Fr mre infrmatin, see Explre Mde belw. The Navigatin Optins menu cntains a menu item t pen the page Explrer. Fr mre infrmatin, see Using the Page Explrer n page 92. Explre Mde Explre Mde permits yu t navigate thrugh pages withut mving ther sessin attendees t thse pages. Use Explre Mde when yu want t lck thers' view n yur current Whitebard page while yu ram thrugh different pages. T use Explre Mde, d ne f the fllwing: Frm the Tls menu, select Whitebard and then Use Explre Mde. Click n the Explre buttn in the Navigatin bar : T exit Explre Mde, just repeat the prcess. When yu exit Explre Mde, yu will be returned t the same page the ther sessin attendees are n basically acting as a bkmark t bring yu back t the page yu left befre yu began explring. The page yu return t will either be the page yu left Participants n r, if anther Mderatr mved t a different page, yu will g t that page.) The Whitebard 95

104 Tip: T shw thers a page t which yu have ramed in the same rm, disable and re-enable the Fllw ptin. If yu ramed t a page in a different rm, Fllw will autmatically be disabled s yu will just have t re-enable it. Creating New Blank Pages All new Blackbard Cllabrate Web Cnferencing sessins cntain at least ne Main Rm page and ne Private wrk area page fr each Mderatr. T create a single blank page: On the Whitebard Actin Bar, click New Page. A single new page is created directly after the current page in the same page Grup, and the page creatr ges directly t the new page. If the page Grup is viewable by thers and the creatr is nt in Explre Mde, all ther Participants in the same rm wh are nt in Explre Mde will als g t the new page. T create multiple pages r pages with mre ptins, fllw the steps belw: 1. Open the Create New Pages dialg in ne f the fllwing ways: In the File menu, select New, fllwed by Whitebard Page. The Create New Pages dialg pens. In the Page Explrer, right-click (Cntrl-click n the Mac) n a page r page Grup. Select New frm the cntext menu, fllwed by Whitebard Page Type Cntrl+N (Cmmand-N n the Mac) and select Whitebard Page in the New dialg. The Create New Pages dialg pens. 96 The Whitebard

105 2. In the Page Lcatin bx, select a psitin fr the new page(s). After current page places the page(s) after the current page in the same page Grup. Befre current page places it befre that page in the page Grup. At end places the page(s) as the last in the Grup. If the dialg was pened thrugh the Page Explrer, current page refers t the selected page in the Page Explrer rather than the currently viewed page. If the Create New Pages dialg was pened by selecting a page Grup instead f a page in the Page Explrer, n ptins in the Page Lcatin bx are selectable and the new page(s) always appears at the end f the Grup. 3. In the Page Size bx, select r specify a canvas size. Select Mnitr Reslutin t chse frm cmmn cmputer mnitr reslutins in the drp-dwn list t the right. Select Canvas Size t enter a custm size in the text bxes t the right. 4. T create mre than ne page, type a number in the Number f new pages text bx. 5. Optinally, give the pages custm names by clicking n the default name in the Page Name clumn and typing a new ne. 6. Click OK. The pages are added sequentially in the psitin selected in Step 2. Nte: If multiple pages frm multiple Grups were selected in the Page Explrer, page(s) will be added in the selected psitin in relatin t each f them. Thus if the Number f new pages was 1, tw pages are created, ne in each Grup. If the Number f new pages was 2, fur pages are created. Etc. Renaming Pages The names f new pages can be renamed frm their default names. The Whitebard 97

106 1. Right-click (Cntrl-click n Mac) n the page yu want t rename t pen the page cntext menu. 2. Select Selected Pages and then Current Page Prperties The Page Prperties dialg will pen. 3. Duble click n the Page Name t enable editing. 4. Type yur new name and click OK. Rearranging Pages Pages can be rearranged and cpied using the Page Explrer. T mve a page, simply select and drag the page(s) t the desired psitin. T duplicate a page, hld dwn the Cntrl key (Optin n Mac), click n the page which yu want t cpy, and drag it t the psitin where yu wuld like place the duplicate. Release the muse befre releasing the Cntrl key (if yu release Cntrl first, yu will end up mving the riginal page rather than cpying it). A plus (+) symbl verlaying the muse cursr indicates that the page will be cpied instead f mved. Cutting, Cpying, Pasting and Deleting Pages Yu can cut, cpy, paste, and delete pages frm the Whitebard. Cutting Pages Cutting a Whitebard page remves the page frm its Grup and places it n the clipbard. The clipbard is verwritten whenever yu cut r cpy anther page. 98 The Whitebard

107 T cut a Whitebard page, d ne f the fllwing: In the Whitebard, navigate t the desired page and right-click n the canvas (Cntrl- Click n Mac). Frm the cntext menu, select Current Page fllwed by Cut Page. Frm the Page Explrer, select and right click (Cntrl-Click n Mac) n a selected page. The cntext menu appears. Select Selected Pages and then select Cut Page. Frm the Page Explrer, select a page r pages and type Cntrl+X (Cmmand-X n a Mac). The page is remved and placed in the clipbard. Yu can nw paste the cut page. Cpying Pages Cpy Page duplicates the selected page n the clipbard. The clipbard is verwritten whenever yu cpy r cut anther page. T cpy a page, d ne f the fllwing: In the Whitebard, navigate t the page yu wish t cpy and right-click n the canvas (Cntrl-Click n Mac). Frm the cntext menu, select Current Page and then chse Cpy Page. Select the page(s) in the Page Explrer and then right-click (Cntrl-Click n Mac) n a selected page. The cntext menu appears. Select Selected Pages and then select Cpy Page. Frm the Page Explrer, select a page r pages and type Cntrl+C (Cmmand-C n a Mac). Yu can nw paste the cpied page(s). Pasting Pages Yu must have previusly cut r cpied a page t have placed it in the clipbard. The last page r pages placed in the clipbard will be the page(s) that will be pasted. T paste a page, d ne f the fllwing: In the Whitebard, navigate t the page Grup and right-click (Cntrl-Click n Mac) anywhere n the Whitebard. Frm the cntext menu, select Current Page, select Paste Page, and then select a psitin fr the page. The ptins are After, Befre, At End, r As Sub-Tpic. Select the page(s) in the Page Explrer and then right-click (Cntrl-Click n Mac) n a selected page. The cntext menu appears. Select Selected Pages, select Paste Page, and then select a psitin fr the pages. The ptins are After, Befre, At End, r As Sub- Tpic. If the pages in multiple page Grups are selected, the page(s) in the clipbard will be pasted nce t each Grup. The Whitebard 99

108 Frm the Page Explrer, select a page, pages, Grup, and/r Grups and type Cntrl+V (Cmmand-V n a Mac). The page(s) appear after the currently selected page(s) r at the end f the selected Grups. If multiple Grups r pages in multiple page Grups are selected, the page(s) in the clipbard will be pasted nce t each Grup. The page(s) appears in the selected psitin. Nte: After and As Sub-Tpic are currently the same functin. Emptying the Clipbard If there is n mre use fr pages stred n the clipbard, they can be cleared permanently. T d s, d ne f the fllwing: Right-click n a Whitebard canvas (Cntrl-click n a Mac). In the cntext menu, select Current Page fllwed by Empty Page Clipbard. In the Page Explrer, right-click n a page r page Grup. In the cntext menu, click Selected Pages fllwed by Empty Page Clipbard. Deleting a Page T delete a page permanently, d ne f the fllwing: In the Whitebard, navigate t the page yu wish t delete and click Delete Page in the Whitebard Page tlbar. In the Whitebard, navigate t the page yu wish t delete and right-click (Cntrl-Click n Mac). Frm the cntext menu, select Current Page and then chse Delete Page. Select the page(s) in the Page Explrer and press the delete key. Select the page(s) in the Page Explrer and then right-click (Cntrl-Click n Mac) n a selected page. The cntext menu appears. Select Selected Pages and then select Delete Page. The page is deleted. 100 The Whitebard

109 Cutting, Cpying, Pasting and Deleting Page Grups Yu can cut, cpy, paste, and delete page Grups frm the Page Explrer. These peratins are basically the same as thse perfrmed n pages, with sme differences in Pasting Page Grups belw. Cutting Page Grups T cut a Whitebard page Grup, d ne f the fllwing: Frm the Page Explrer, select and right click (Cntrl-Click n Mac) n a selected page Grup. The cntext menu appears. Select Selected Pages and then select Cut Page. Frm the Page Explrer, select a page Grup r Grups and type Cntrl-X (Cmmand-X n a Mac). Yu can nw paste the cut Grup. Cpying Page Grups T cpy a page Grup, d ne f the fllwing: Select the page Grup(s) in the Page Explrer and then right-click (Cntrl-Click n Mac) n a selected Grup. The cntext menu appears. Select Selected Pages and then select Cpy Page. Frm the Page Explrer, select a page Grup r Grups and type Cntrl-X (Cmmand-X n a Mac). Yu can nw paste the cpied Grup(s). Pasting Page Grups Yu must have previusly cut r cpied a page t have placed it in the clipbard. The last page r pages placed in the clipbard will be the page(s) that will be pasted. The Whitebard 101

110 T paste a page, d ne f the fllwing: Select the page Grup(s) in the Page Explrer and then right-click (Cntrl- Click n Mac) n a selected page. The cntext menu appears. Select Selected Pages, select Paste Page, and then select a psitin fr the pages. The ptins are After, Befre, At End, r As Sub-Tpic. If the pages in multiple page Grups are selected, the page(s) in the clipbard will be pasted nce t each Grup. The page(s) appears in the selected psitin. After and As Sub- Tpic are currently the same functin. Select a page r page Grup in the Page Explrer. Type Cntrl+V (Cmmand-V n the Mac). The Grup appears after the selected page r at the end f the selected Grup as a blank tp-level page with each f the pages frm the frmer Grup appearing as a sub-grup. The tp-level page f the sub-grup is nw in the same Grup as ther pages in the selected Grup. Deleting a Page Grup T delete a page Grup permanently, d ne f the fllwing: Select the page Grup(s) in the Page Explrer and press the delete key. Select the page Grup(s) in the Page Explrer and then right-click (Cntrl-Click n Mac) n a selected Grup. The cntext menu appears. Select Selected Pages and then select Delete Page. The Grup is deleted. 102 The Whitebard

111 Saving Whitebard Pages Yu can save the Whitebard pages in Blackbard Cllabrate Web Cnferencing in the fllwing frmats: WBD File When Whitebard pages are saved as a Whitebard file (.wbd), they are saved as ne file that can nly be imprted and reviewed in a Blackbard Cllabrate sessin. WBP File When Whitebard pages are saved as a Prtected Whitebard file (.wbp), they are saved as ne file that can nly be imprted and reviewed in a Blackbard Cllabrate sessin. These files are prtected and cannt be printed, saved, r edited unless the Mderatr remves the prtectin flag by selecting Tls, then Whitebard, and deselecting the cmmand Prtect Whitebard. PDF File When Whitebard pages are saved as a PDF file (.pdf), they are saved as ne file and can be reviewed utside f the Blackbard Cllabrate envirnment. PNG File When Whitebard pages are saved as Image files (.png), they are saved as separate images and can be laded individually nt the Whitebard as images r used in any ther image prcessing applicatin. T save Whitebard pages, d the fllwing: 1. Open the Save Whitebard dialg by ding ne f the fllwing: Frm the File menu, select Save fllwed by Whitebard In the Page Explrer, select the page(s) and/r Grup(s) yu wish t save and then right-click (Cntrl-Click n Mac) n the selected page. The cntext menu appears. Select Save Type Ctrl+S (Cmmand-S n Mac). The Save dialg appears. Select Whitebard and click n Save. The Whitebard 103

112 2. The Select Pages dialg bx appears. Chse whether yu want t save All Pages in the Current Grup, nly the Current Page r Selected Pages. If yu chse Selected Pages, a list f pages in the Whitebard appears. Select the page(s) yu wish t save. Use Shift r Cntrl (same n Mac) t select multiple pages. Then click OK. 3. Frm the Save Whitebard dialg bx, navigate t and pen the file flder in which yu want t save the Whitebard. 4. Type a file name in the File name text bx. 5. Scrll thrugh the Files f type drp-dwn menu and chse the file frmat. 6. Click Save t save the file and clse the Save Whitebard dialg bx. Printing Whitebard Pages Yu can print individual pages, multiple selected pages and page Grups. 1. Open the Select Pages dialg by ding ne f the fllwing: Frm the File menu, select Print and then chse Whitebard Enter Ctrl+P (Cmmand-P n Mac). The Print dialg appears. Select Whitebard and click n Print. 2. The Select Pages dialg bx pens. Chse whether yu want t print All Pages in the current page Grup, nly the Current Page r Selected Pages. If yu chse Selected Pages, yu will then see a list f all the pages available t yu in the current sessin. Select the desired page(s) frm the list. Use Shift r Cntrl (same n Mac) t select multiple pages. Then click OK. 3. The Page Set-up dialg bx pens. Specify yur preferences and click OK. Nte: If the Whitebard is prtected, n ne, including the Mderatr, can print any pages. 104 The Whitebard

113 Setting Whitebard Permissins fr Participants There are tw types f Whitebard permissins: The Whitebard Tls Permissin allws Participants t use the Whitebard drawing tls. It is the primary Whitebard permissin (managed thrugh the Participants list) and therefre simply referred t as the "Whitebard permissin". The Whitebard Page Navigatin Permissin allws Participants t mve between Whitebard pages. It is a secndary permissin that is managed by an ptin in the Whitebard Navigatin bar. Whitebard Tls Permissin By default, Participants may be granted the permissin t use Whitebard tls. Hwever, yu may want t turn that permissin ff when yu dn t want Participants t be able t alter the cntent yu are presenting. When yu remve the Whitebard tls permissin, the Participant s Tls palette will disappear preventing Participants frm entering cntent in the wrkspace. The Whitebard permissin is included in the default set f Glbal permissins s all Participants are granted the permissin t use the Whitebard tls upn jining the sessin. (Permissins must be turned n when the sessin is scheduled. Fr mre infrmatin n cnfiguratin f Glbal permissins during sessin creatin, see Understanding Permissins n page 21.) The Whitebard permissin des nt enable Participants t create and manage pages. It is primarily a permissin t create and manage bjects. There may be times when yu want t turn the Whitebard permissin ff such as when yu want t eliminate distractins and fcus the Participants attentin n the infrmatin yu are presenting. When yu remve the Whitebard permissin frm Participants, the Tls Palette is remved frm their Whitebard cntent areas. Participants will always be able t view Whitebard pages. T remve the Whitebard permissin frm all Participants at nce, deselect Whitebard in the Glbal Optins menu. T remve the Whitebard permissin frm an individual Participant, deselect Whitebard in their Participant Optins menu. (Fr further details, see Granting and Revking Permissins t and frm Participants n page 24.) The Whitebard 105

114 Whitebard Page Navigatin Permissin By default, Participants cannt navigate t Whitebard pages in the Main rm nly in breakut rms. The Whitebard Page Navigatin permissin can be set s Participants can independently mve t Whitebard pages r t their private wrk areas. T give Participants this permissin, disable the Fllw ptin in the Whitebard Navigatin bar. Fr details, see The Fllw Optin n page The Whitebard

115 Chapter 9 Applicatin Sharing Applicatin Sharing enables sessin participants t share their applicatins r entire desktps with thers in the sessin. Applicatin Sharing is a type f cntent that, like the Whitebard and Web Tur, appears in the Cntent area. It is accessed thrugh the Cllabratin tlbar. Yu will knw smene is hsting an Applicatin Sharing sessin when the blue Applicatin Sharing activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Applicatin Sharing Activity, Permissin and Status Indicatrs n next page.) In the example belw, Vivian is sharing an applicatin r her desktp. Mderatrs can use all the available Applicatin Sharing features and Participants a subset f thse features. In the table belw, a checkmark indicates which functins can be perfrmed by Mderatrs and which can be perfrmed by Participants (with the Applicatin Sharing permissin enabled). (Fr details n permissins, see Setting the Applicatin Sharing Permissin fr Participants n page 109.) Page 107

116 Feature Mderatrs Participants Hst an Applicatin Sharing sessin (applicatin r desktp) Submit a request t remtely cntrl anther's Applicatin Sharing sessin Give cntrl f yur Applicatin Sharing sessin t anther (and take back cntrl) Switch t Applicatin Sharing mde Grant Participants the Applicatin Sharing permissin Applicatin Sharing Activity, Permissin and Status Indicatrs Yu can mnitr the state f Applicatin Sharing activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Applicatin Sharing. Activity Indicatr Meaning User is cnducting an Applicatin Sharing sessin. Applicatin Sharing permissin is set glbally t "n" but the Mderatr has revked Applicatin Sharing permissin frm this user. Applicatin Sharing permissin is set glbally t "ff" but the Mderatr has granted Applicatin Sharing permissin t this user. Status Indicatrs Status indicatrs appear n the Applicatin Sharing activity indicatr icns f Applicatin Sharing users in the Participants list if they are experiencing delays in the receipt f Applicatin Sharing cntent. Amber Indicatr: Appears when receipt f Applicatin Sharing cntent is mderately delayed. 108 Applicatin Sharing

117 Red Indicatr: Appears when receipt f Applicatin Sharing cntent is significantly delayed. Nte: Only the persn currently hsting an Applicatin Sharing sessin can see status indicatrs. Viewers d nt see them. In the example t the right, Vivian is sharing an applicatin, Lisa is experiencing a mderate delay in receiving the Applicatin Sharing cntent, Lucy is experiencing a significant delay in receiving the Applicatin Sharing cntent, and Charlie is nt having any prblems receiving the Applicatin Sharing cntent. Setting the Applicatin Sharing Permissin fr Participants The Applicatin Sharing permissin is nt included in the default set f Glbal permissins. Befre Participants can hst an Applicatin Sharing sessin, yu must explicitly grant them the Applicatin Sharing permissin. Participants d nt need the Applicatin Sharing permissin t view anther persn's Applicatin Sharing sessin. T grant the Applicatin Sharing permissin t all Participants at nce, select Applicatin Sharing in the Glbal Optins menu. T grant the Applicatin Sharing permissin t an individual Participant, select Applicatin Sharing in their Participant Optins menu. (Fr further details, see Granting and Revking Permissins t and frm Participants n page 24.) When Participants have the Applicatin Sharing permissin (and n Applicatin Sharing sessin is currently in prgress), they will see a Start Sharing buttn in the Actin bar belw the Cllabratin tlbar. Applicatin Sharing 109

118 The Applicatin Sharing permissin als enables Participants t request remte cntrl f anther's Applicatin Sharing sessin r the desktp f Mderatrs r ther Participants wh als have the Applicatin Sharing permissin; in bth cases, the request can be denied by the hst. An Applicatin Share is a type f cntent, and appears in the Cntent area like the Whitebard and Web Tur. All participants have an Actin bar in the upper left crner f the Cntent area while in Applicatin Share mde. Fr Participants withut the Applicatin Sharing permissin, the bar cntains nly the ptin t scale the shared area f the hst's desktp t fit in the Participant's cntent area. Participants wh have Applicatin Sharing permissin have the additinal ptin t request cntrl f the hst's desktp. Fr infrmatin n this feature refer t Requesting Cntrl f an Applicatin Share frm the Hst. Scaling the Shared Cntent The screen area shared by the Hst can be scaled t fit the Cntent area r viewed at its native size. T view the cntent at the same size as the Hst, d ne f the fllwing: Uncheck Scale T Fit in the Actin bar. Frm the Tls menu select Applicatin Sharing and then uncheck Scale t Fit. T restre scaling, recheck Scale T Fit. Maximizing the Cntent Area Yur ther ptin is t resize the Applicatin Sharing Cntent area. Yu can ptimize the space available in the Cntent area in tw ways; fr maximum space, d bth: Maximize yur Blackbard Cllabrate Web Cnferencing windw. Hide the side bar (Audi & Vide, Participants and Chat panels) by unselecting Shw Side Bar in the View menu r by grabbing the brder f any ne f the panels and dragging it all the way t the left. T restre the side bar, reselect Shw Side Bar r drag the panel brder back t the right. 110 Applicatin Sharing

119 Emphasized Cursr If the applicatin hst has turned n the ptin Emphasize Cursr, yu will see their cursr surrunded with a circle (the default clr is yellw), making it easier fr yu t fllw. Hsting an Applicatin Sharing Sessin Applicatin Sharing Mde Befre yu can cnduct an Applicatin Sharing sessin, yu must switch t Applicatin Sharing mde in the Cntent area. (Fr details n mdes, see The Cntent Area Mdes n page 12.) Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. Switch t Applicatin Sharing Mde in ne f the fllwing ways: In the Cllabratin tlbar, click the Applicatin Sharing Mde buttn. In the View menu, select Applicatin Sharing. Enter the keybard shrtcut Ctrl+Alt+A (Cmmand-Optin-A n Mac). In the Tls menu, select Applicatin Sharing fllwed by Start Sharing. Open the Tls menu, select Applicatin Sharing, and chse Share Entire Desktp. This will start Applicatin Sharing immediately withut pening the Available Sharing Selectins dialg. When in Applicatin Sharing mde, the Available Sharing Selectins dialg will pen. Applicatin Sharing 111

120 Starting Applicatin Sharing Befre yu can start an Applicatin Sharing sessin, yu must be in Applicatin Sharing mde. Fr details, see Applicatin Sharing Mde n previus page. T start Applicatin Sharing, d the fllwing: 1. In the Available Sharing Selectins dialg, click n Share Desktp r an available prgram windw t highlight it. Fr prgrams with multiple available windws, click the arrw icn t expand the list if yu wish t share nly ne windw frm the prgram. Nte: Minimized (Windws) prgram windws will nt be available t share. 112 Applicatin Sharing

121 2. Click Share t begin sharing, r Cancel t clse the menu withut starting a share. If yu wish t begin a new share after canceling, click the Start Sharing buttn in the Actin bar r use the menu paths described in Applicatin Sharing Mde n page Mve the windw yu wish t share t the frnt f the desktp. Obscured windws r prtins f windws will nt be visible t remte Participants. Tip: One helpful apprach is t resize the windw yu intend t share s that it matches the dimensins and psitin f the Cntent area. That way yu will be sure t have access t all f the Blackbard Cllabrate Web Cnferencing tls even while yu are sharing. The Applicatin Share persists until it is clsed r the hst leaves the sessin. If a Mderatr switches t Whitebard r Web Tur mde, the share will still be active, but nt visible until a Mderatr switches back t Applicatin Sharing mde. Fr mre infrmatin refer t Pausing r Ending an Applicatin Share n page 116. The Hst's View f Applicatin Sharing When yu are the hst f an Applicatin Sharing sessin, by default yur shared applicatin r desktp will have a yellw brder arund it, making it easy t identify n yur screen. Applicatin Sharing 113

122 Attached t the brder will be a cntrller (nrmally at the tp but may mve t the bttm, left side r right side if there is n rm fr it n the tp) with buttns fr stpping and pausing/resuming the applicatin share and a buttn fr sending a snapsht f the Applicatin Sharing windw t the Whitebard. If the entire desktp is shared, the cntrller appears in the tp right crner f the screen. 1 Hst's Actin bar 4 Pause/Resume buttn 2 Stp Sharing buttn 5 Send Snapsht t Whitebard buttn 3 Hst's cntrller Cntrlling an Applicatin Share While running an Applicatin Share, a hst can, fr the mst part, cntinue t use the prgram r desktp as usual. Hwever, the Share itself can be stpped, paused, previewed, r captured. Cautin: If yu are sharing an applicatin that has a keybard shrtcut identical t ne in Blackbard Cllabrate, and fcus is n Applicatin Sharing, the shrtcut will activate its assciated cmmand in the shared applicatin, nt in Blackbard Cllabrate. Pausing a Share A paused Share stps refreshing fr remte Participants, but can be easily restarted later. A Share is effectively paused if a Mderatr switches t Whitebard r Web Tur mde. T pause a share, d ne f the fllwing: In the Actin bar, click Pause Sharing. Open the Tls menu, fllwed by Applicatin Sharing, and click Pause Applicatin Sharing. This menu item is nt available unless there is an active share. 114 Applicatin Sharing

123 In the Hst's cntrller, click the Pause buttn. Switch t either the Whitebard r Web Tur mde. (Fr details, see The Cntent Area Mdes n page 12.) T resume a Share, click the Pause buttn again, uncheck the Pause Applicatin Sharing menu item, r click Resume Sharing in the Applicatin Sharing Actin bar. Previewing a Share Hsts can activate a small preview windw t see hw the Share appears t ther Participants. This helps them knw if part f a shared windw is bscured r if the Share becmes frzen r lst. T pen the preview windw, frm the Tls menu select Applicatin Sharing and then Shw Preview. A small preview windw pens. This windw reflects what is visible t remte participants. Taking a Screensht Hsts can send a Snapsht f what is being shared t the Whitebard. T capture an image and send it t the Whitebard, d ne f the fllwing: Enter the keybard shrtcut, Ctrl+Print Screen (Cntrl-F13 n Mac). In the Hst's cntrller, click the Send Snapsht t Whitebard buttn. Frm the Tls menu select Applicatin Sharing and then Send Snapsht t Whitebard t send an image f the current Share exactly as it is at that mment. Select Send Snapsht t Whitebard with Delay t take the Snapsht after a ten secnd delay. Blackbard Cllabrate Web Cnferencing switches autmatically t Whitebard mde and pauses the Share until the hst resumes it.the snapsht will be placed as the backgrund image f a new Whitebard slide, immediately after the current Whitebard page. The title f the new page will be Applicatin Sharing Image x, where x is an incremental number. Giving Cntrl f an Applicatin Share t Anther Yu can give viewers f an Applicatin Sharing sessin the ability t remtely cntrl the shared applicatin r desktp. Participants d nt need the Applicatin Sharing permissin t take cntrl. (They d, hwever, require the Applicatin Sharing permissin t request cntrl.) Thse with cntrl ver a remte applicatin r desktp can mve the muse cursr, click, and type. The Hst als retains cntrl at all times, and can revke cntrl frm the remte cntrller at any time. Only the Hst and ne ther persn can share cntrl at nce. When sharing an applicatin windw r a prgram, the remte participant's cntrl is limited nly t that applicatin. The participant has n access t ther areas f the hst's desktp. Applicatin Sharing 115

124 When the Hst is sharing their entire desktp, the remte cntrller has access t the Hst's entire cmputer. Be very careful when giving remte cntrl access t yur desktp. T give anther the ability t cntrl an Applicatin Share that yu are hsting, d the fllwing: 1. Select the desired persn in the Participants list. 2. Open the Tls menu and select Applicatin Sharing fllwed by Give Cntrl f Shared Applicatins. The persn remtely cntrlling yur Applicatin Share will have jint cntrl ver yur cursr until they vluntarily end their cntrl r yu revke it. T end cntrl f the Applicatin Share, the remtely cntrlling Participant can select Applicatin Sharing frm the Tls menu and then Release Cntrl f Shared Applicatins. Revking Cntrl T revke a persn's ability t remtely cntrl yur Applicatin Share, d ne f the fllwing: Type the keybard shrtcut fr revking cntrl. The default is Cntrl+Space. Frm the Tls menu and select Applicatin Sharing fllwed by Take Away Cntrl f Shared Applicatins. Pausing r Ending an Applicatin Share T pause an Applicatin Sharing sessin, d ne f the fllwing: In the Actin bar, click Pause Sharing. Switch t Whitebard r Web Tur mde. (Fr details, see The Cntent Area Mdes n page 12.) T end an Applicatin Sharing sessin, d ne f the fllwing: Enter the keybard shrtcut, Ctrl+Shift+S (Cntrl-Shift-S n Mac). In the Actin bar, click Stp Sharing. Open the Tls menu, fllwed by Applicatin Sharing, and click Stp Sharing. This menu item is nt available unless there is an active share. 116 Applicatin Sharing

125 Chapter 10 Web Tur The Web Tur feature enables sessin participants t share web pages with thers in the sessin. Web Tur is a type f cntent that, like the Whitebard and Applicatin Sharing, appears in the Cntent area. It is accessed thrugh the Cllabratin tlbar. The Web Tur interface has the fllwing cmpnents: 1 Cllabratin tlbar 5 Address text bx 2 Navigatin bar 6 Fllw Me ptin 3 Back buttn 7 Optins menu 4 Frward buttn 8 Web Tur Mde buttn Page 117

126 Yu will knw smene is hsting a Web Tur when the blue Web Tur activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Web Tur Activity and Permissin Indicatrs n the facing page.) In the example belw, Vivian is hsting a Web Tur. Mderatrs can use all the available Web Tur features and Participants a subset f thse features. In the table belw, a checkmark indicates which functins can be perfrmed by Mderatrs and which can be perfrmed by Participants with the Web Tur permissin enabled. (Fr details n permissins, see Setting the Web Tur Permissin fr Participants n page 121.) Feature Mderatrs Participants Cnduct a Web Tur Publish a URL t the Chat cnversatin pane Switch t Web Tur mde Grant Participants the Web Tur permissin Web Tur Mde Befre yu can cnduct a Web Tur, yu must switch t Web Tur mde in the Cntent area. (Fr details n mdes, see The Cntent Area Mdes n page 12.) Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. Switch t Web Tur Mde in ne f the fllwing ways: In the Cllabratin tlbar, click the Web Tur Mde buttn. In the View menu select Web Tur. Enter the keybard shrtcut Ctrl+Alt+U (Cmmand-Optin-U n Mac). 118 Web Tur