Version 11. Elluminate Plan! v2.1 User's Guide

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1 Versin 11 Elluminate Plan! v2.1 User's Guide December, 2011

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3 Table f Cntents Preface 1 Audience 1 Hw t Use this Guide 1 Cnventins Used in this Guide 2 Operating System Differences 2 Variables 2 Ntes 3 Typgraphical Cnventins 3 Help and Resurces 4 Dcumentatin and Training Materials 4 Technical Supprt 4 Cmmunity 4 Prduct Feedback 4 Chapter 1 Using the Sessin Plan Editr 5 Prduct Overview 5 The.elpx File 6 The Building Blcks f a Sessin Plan: Items 6 User Rles and Respnsibilities 7 The Plan! User Interface 8 Page i

4 Mving Between Editrs 8 The Plan Editr 9 The Whitebard Editr 11 The Quiz Editr 12 Launching and Exiting Elluminate Plan! 13 Pre-Launch Cnfiguratin: Setting Yur Language 13 Launching Elluminate Plan! 13 Exiting Elluminate Plan! 15 Wrking with Sessin Plan (.elpx) Files 16 Creating a New Sessin Plan 16 Opening an Existing Sessin Plan 16 Printing a Sessin Plan 17 Saving a Sessin Plan 17 Creating a Sessin Plan 18 Adding Cntent Files 18 Adding Tpics 28 Adding Actins 30 Adding Text Items 41 Wrking with Sessin Plan Items 42 Setting Sessin Plan Prperties 45 Validating Yur Sessin Plan 48 Setting Elluminate Plan! Preferences 49 Applicatin Preferences 50 Sessin Plan Preferences 51 Whitebard Preferences 52 Creating Cntent within Elluminate Plan! 53 Creating a Whitebard File 53 Creating a Quiz File 55 Chapter 2 Cnducting a Sessin Using a Sessin Plan 57 Prduct Overview 57 The Sessin Plan Windw 58 Library View the Sessin Plan Library 58 Plan Outline View the Plan Outline 59 Opening the Sessin Plan Windw 61 ii Table f Cntents

5 Changing Views 62 Switching t the Minimal Tlbar 62 Clsing and Repening the Sessin Plan Windw 63 Blackbard Cllabrate Menu Items 63 File Menu 63 Tls Menu 63 Windw Menu 63 Wrking with Sessin Plans in the Sessin Plan Library 64 Lading Sessin Plans int the Library 64 Renaming Sessin Plans 64 Saving Sessin Plans 65 Printing Sessin Plans 65 Clsing Sessin Plans 66 Remving Sessin Plans frm the Library 66 Saving Embedded Files 66 Activating a Sessin Plan 67 Displaying a Sessin Plan t Participants 67 Running a Sessin Plan 68 Mving Thrugh Sessin Plan Items 69 Tracking Yur Prgress 70 Duratin Timers 71 Presenter Ntes 72 Cntrl f the Sessin Plan 72 Requesting/Relinquishing Cntrl f the Sessin Plan 72 Cntrlling the Sessin Plan frm a Breakut Rm 73 When the Presenter Leaves the Sessin 73 Setting Sessin Plan Prperties 74 Setting Yur Preferences 74 Display Settings 75 Viewing Optins 76 Sessin Plans and Recrdings 77 Appendix A: Getting Help 79 Appendix B: Rules fr Inserting and Indenting Sessin Plan Items 81 Inserting New Items 82 Table f Cntents iii

6 Mving Items 84 Appendix C: Supprted Cmmands 87 Cpyright 95 Trademarks 96 iv Table f Cntents

7 Preface Audience This guide is written fr Blackbard Cllabrate Web Cnferencing users wh wish t use Elluminate Plan! t create sessin plans fr Blackbard Cllabrate sessins. Typical users wuld be curse designers, instructrs r ther cntent prviders wh use Blackbard Cllabrate t ffer a set curriculum, r any Blackbard Cllabrate users wh wants t prepare framewrks t guide them thrugh sessins. Hw t Use this Guide This guide cnsists f tw chapters, as well as supplementary infrmatin: T create a new sessin plan (r edit an existing plan), refer t Chapter 1, Using the Sessin Plan Editr. T use an existing sessin plan in Blackbard Cllabrate, refer t Chapter 2, Cnducting a Sessin Using a Sessin Plan. T get help with Elluminate Plan!, refer t Appendix A, Getting Help. Fr detailed infrmatin n the rules that gvern the placement and indentatin f items in a sessin plan, see Appendix B, Rules fr Inserting and Indenting Sessin Plan Items. Page 1

8 Fr a list f Elluminate Plan! cmmands (Actins), and hw a few f them differ frm the Blackbard Cllabrate implementatin f cmmands, refer t Appendix C, Supprted Cmmands. Cnventins Used in this Guide Operating System Differences This guide is written fr Elluminate Plan! users n all supprted perating systems: Windws, Mac OS X, Linux and Slaris. Keystrkes and Muse Clicks The same keystrkes and muse clicks are used n Windws, Linux and Slaris platfrms. Thse used n the Mac are different. This guide gives instructins fr users f all supprted perating systems. The Windws/Linux/Slaris keystrkes r muse clicks are given first, fllwed by thse fr the Mac (in parentheses): Muse Click Example Right-click (r Ctrl-Click n Mac) n an.elp r.elpx file and select Open frm the cntext menu. Keystrke Example T create a new sessin plan, press Ctrl+N ( N n Mac). Screen Captures Mst screen captures shwn in this guide were taken in a Windws envirnment. If yu are running Elluminate Plan! n a Mac OS X, Slaris r Linux platfrm, the appearance f windws, dialg bxes, etc. will differ slightly frm thse shwn in this guide. Variables There are a few menus in Blackbard Cllabrate and Elluminate Plan! that are ppulated with data specific t the current cntext. Because we d nt knw in advance the names f certain things (such as the name f smething selected by the user), in this guide they are represented by variables enclsed in angle brackets. Fr example, the variable <Mdule Name>] is used in the discussin f Preferences t represent the name f the Mdule currently selected by the user in the Preferences list. 2 Preface

9 Ntes Six types f ntes may be used in this guide t highlight infrmatin: Nte: Ntes are used t highlight imprtant infrmatin r t present asides relevant t the tpic at hand. Tip: Tips prvide helpful infrmatin n hw t mst effectively use a particular feature f the prduct. Cautin: Cautins alert yu t ptentially cnfusing terminlgy r difficulties that may ccur when using the prduct. Warning: Warnings alert yu t ptentially serius prblems. Ntes f this frmat are used t highlight Linux-specific infrmatin. Ntes f this frmat are used t highlight Mac-specific infrmatin. Typgraphical Cnventins Cnventin Descriptin 1. Number Indicates a step in a task. Hllw bullets Bld Italics Mnspace <brackets> Indicates that there are several ptins available fr cmpleting a task, but nly ne is necessary. Represents clickable elements in the user interface (e.g., text links, buttns, tabs, etc.). Als used t give emphasis t wrds. Represents menu items, ptins and parameters. Als used fr crss references. Indicates pathnames, filenames, flders and cmmand lines. Indicates variables. Preface 3

10 Help and Resurces Dcumentatin and Training Materials Dcumentatin and training materials (fr all Blackbard Cllabrate prducts) are available n the On-Demand Learning Center, which can be reached as fllws: In yur brwser, enter the fllwing address: Additinal resurces fr Elluminate Plan! are listed in Appendix A, Getting Help. Technical Supprt Blackbard Cllabrate technical supprt and the supprt Knwledge Base are available thrugh the Supprt Prtal: Cmmunity We encurage Blackbard Cllabrate users f all levels t jin ur Cllabrati User's Grup (https://www.cursesites.cm/s/_cllabrati), a new cmmunity in which users can share their experiences, ideas, research, and best practices with their peers via frums and user-generated blgs. Prduct Feedback Blackbard Cllabrate welcmes yur cmments and suggestins. If yu have an idea fr a new feature r enhancement, r wuld like t send ther feedback, please send an t Yur suggestin will be sent directly t ur Prduct Management Team. 4 Preface

11 Chapter 1 Using the Sessin Plan Editr Prduct Overview Preparing fr and cnducting a Blackbard Cllabrate Web Cnferencing sessin invlves a number f tasks such as creating whitebard screens and quizzes, gathering multimedia and ther files t be presented r shared, lading whitebards and multimedia files int the sessin, preparing an utline f tpics, writing presenter ntes and creating a list t remind yu t perfrm specific actins (e.g., start recrding, mve t the next screen, create breakut rms, lad and present a quiz, play a multimedia file, etc.). Elluminate Plan! is a standalne desktp applicatin that enables yu t prepare the cntent f a Blackbard Cllabrate sessin ahead f time and then autmate the actins within a sessin. During the sessin, all it takes is the selectin f a sessin plan item t trigger an actin in Blackbard Cllabrate (e.g., start recrding, mve t the next screen, create breakut rms, lad and present a quiz, play a multimedia file, etc.). Tpic headings and ntes are embedded in the sessin plan t prvide chesiveness and cherence t the material being presented. Althugh it pssesses much f the functinality f Blackbard Cllabrate, Elluminate Plan! perates independently f Blackbard Cllabrate, allwing yu t create sessin plans n a cmputer withut an Internet cnnectin. Once yu have created a sessin plan in Elluminate Plan!, yu can either manually lad it int yur Blackbard Cllabrate sessin at class time r prelad it t appear autmatically at the start f the sessin. 1 1 Prelading sessin plans is dne thrugh yur Blackbard Cllabrate scheduling server, either the Sessin Administratin System r ELM. Page 5

12 By autmating many f the rutine tasks f running sessins, sessin plans let presenters fcus n delivering the sessin material and interacting with sessin attendees. Elluminate Plan! als prvides curse cntent prviders (such as curse designers) with the assurance that their cntent will be presented cnsistently by multiple presenters and acrss multiple sessins. The.elpx File Sessin plans are saved in Elluminate Plan! as.elpx files, which are laded int and run within Blackbard Cllabrate sessins. All the sessin cntent (whitebard files, files fr transfer, multimedia files and quizzes) is embedded in the.elpx file, alng with the Plan Outline (which cnsists f Tpics, Text Items and Actins). Plan files can be shared with thers like any ther file (e.g., cpied, sent via r published n web sites fr dwnlad). The Building Blcks f a Sessin Plan: Items There are fur types f items that can be used t build a sessin plan: Tpics, Text Items, Actins and Embedded Files. Tpics, Text Items and Actins (sme f which reference Embedded Files) can be added t the Plan Outline and then mved up r dwn and left r right relative t ne anther (frming a hierarchy) t bring lgic and chesiveness t the sessin plan. Items als can be renamed r deleted. Embedded Files The files embedded in a sessin plan tap int the existing functinality f Blackbard Cllabrate. Any type f file can be embedded in a sessin plan but nly quiz, multimedia and whitebard files are specifically recgnized by Blackbard Cllabrate and autmatically assciated with their apprpriate mdule (Quiz Manager, Multimedia Library and Whitebard) in Blackbard Cllabrate. Other file types (graphics, spreadsheets, dcuments, etc.) can be laded int the sessin plan, where they are autmatically assciated with file transfer t sessin attendees. By default, all embedded files are laded autmatically int Blackbard Cllabrate when the sessin plan is activated in the sessin, effectively acting like a prelad. Nte: An embedded file cannt directly be shared via Applicatin Sharing files must reside n yur desktp in rder t be shared. Fr details, see A Nte n Embedding Files t be used fr Applicatin Sharing n page 28. When a sessin plan is saved, all embedded files are included in the saved file, making the sessin plan entirely self-cntained. 6 Using the Sessin Plan Editr

13 Tpics Tpics can be added t a sessin plan t grup tgether a set f items and create a hierarchy f yur presentatin. Tpics can cntain ther Tpics (subtpics) as well as Actins and Text Items. Optinally, Tpics can cntain presenter ntes and a suggested duratin. Text Items Text Items are simple text strings that can be added t a sessin plan t enrich the cntent. They are visible t everyne wh can view the sessin plan. Optinally, Text Items can cntain a suggested duratin. Actins Actins are items that trigger cmmands in Blackbard Cllabrate. (See Appendix A, Getting Help fr a cmprehensive list f Blackbard Cllabrate cmmands available t Elluminate Plan!) Actins cntain a Descriptin, Cmmand Name and Cmmand parameter values. Optinally, Actins can cntain presenter ntes and a suggested duratin. A special type f Actin, a Cmpund Actin, cntains tw r mre sub-actins t be executed tgether in a single step. Fr example, a Cmpund Actin might include a cmmand t create a breakut rm and a cmmand t distribute the sessin attendees t that rm. When running the sessin plan in Blackbard Cllabrate, the presenter will be able t execute nly the cmpund actin nt the sub-actins. The sub-actins can be displayed under their parent Cmpund Actin by clicking n the parent item s icn. User Rles and Respnsibilities There are three kinds f users wh can interact with a sessin plan: the creatr in Elluminate Plan! and the presenter and the viewers in Blackbard Cllabrate. In sme cases, the creatr and the presenter will be the same persn. Creatr: Presenter: The creatr is the persn wh creates the sessin plan and then (if the creatr is nt als the presenter) frwards it t the presenter (via file sharing, , web dwnlad, etc.). The presenter is the persn wh runs the sessin plan during the live sessin. This persn must have Mderatr privileges in Blackbard Cllabrate. The privilege t cntrl a sessin plan can be exchanged between varius Mderatrs. The presenter lads the sessin plan int the Blackbard Cllabrate sessin and then interacts with the sessin plan by stepping thrugh items ne at a time, displaying presenter ntes and triggering Actins and Duratin Timers as specified by the sessin plan. Visual markers indicate prgress thrugh the plan. Using the Sessin Plan Editr 7

14 Viewers: The viewers are the sessin attendees wh are allwed t view the sessin plan. Mderatrs autmatically have this privilege and Participants (as a grup) must be granted the viewing privilege by a Mderatr. Participants can nly view a sessin plan and cannt interact with it. The Plan! User Interface The Elluminate Plan! interface cnsists f the Plan editr, the Quiz editr and the Whitebard editr. Nrmally, yu will see the Plan editr nly; hwever, yu can make the Quiz and Whitebard editrs visible using the ptinal Tab bar (which, by default, is hidden). The interface als includes the standard Title and Menu bars. Mving Between Editrs The Plan editr is displayed when yu pen Elluminate Plan! T switch t the Quiz r Whitebard editr, select it frm the View menu. The View menu als gives yu the ptin t shw the Tab bar which lets yu quickly mve between editrs. 8 Using the Sessin Plan Editr

15 The Plan Editr The Plan editr cnsists f fur elements: The Tl bar cntains buttns t perfrm cmmn peratins. The Embedded Files list cntains the embedded cntent f the sessin plan. The Plan Outline cntains the individual items that cnstitute the sessin plan. The Prperties panel cntains sessin plan, file r item ptins, depending n which is currently selected. 1 Nte: When yu run the sessin plan in Blackbard Cllabrate, f the abve elements, nly the Plan Outline and Embedded Files list will be displayed. By default, the Embedded Files list is cllapsed (hidden) s yu will have t pull dwn the divider t display the list. 1 The Prperties panel displays item prperties if an item is selected in the Plan Outline. It displays file prperties if a file is selected in the Embedded Files list. If n item r file is selected, it displays sessin plan prperties. Using the Sessin Plan Editr 9

16 The Plan Editr Tl Bar The cmmand buttns in the Plan editr Tl bar are gruped accrding t functin: The Embedded Files List The Embedded Files list is a scrllable list f the files yu have added t the sessin plan as embedded cntent. The Plan Outline The individual items within yur Plan Outline can be easily identified. By default, Tpics and Text Items are frmatted (bld and italic, respectively) and Actins have distinct icns. Tip: Fr details n custmizing the appearance f the Plan Outline, see Setting Sessin Plan Prperties n page 45 and Setting Elluminate Plan! Preferences n page Using the Sessin Plan Editr

17 The Whitebard Editr Often a whitebard file will be the cre cntent in yur sessin plan. Yu can lad an existing whitebard file created in Blackbard Cllabrate r create a new ne in the Whitebard editr f Elluminate Plan! and then lad it int the sessin plan. This windw prvides the full functinality f the Blackbard Cllabrate whitebard within Elluminate Plan! (Fr details, see Creating a Whitebard File n page 53.) Using the Sessin Plan Editr 11

18 Tip: See the chapter entitled The Whitebard in the Mderatr s Guide fr full instructins n using the Whitebard features. Nte: Custm clip art libraries created in Elluminate Plan!will nt be added t Blackbard Cllabrate when yu lad the sessin plan. Yu must add custm clip art cllectins directly in Blackbard Cllabrate. Infrmatin n custm clip art cllectins can be fund in the chapter entitled The Whitebard in the Mderatr s Guide. The Quiz Editr If yu wish t include a Quiz in yur sessin plan, yu can lad an existing quiz file created in Blackbard Cllabrate r create a new ne in the Quiz editr f Elluminate Plan! and then lad it int the sessin plan. The Quiz editr prvides the full functinality f the Quiz Manager within Blackbard Cllabrate. (Fr details, see Creating a Quiz File n page 55.) Tip: See the chapter entitled The Quiz Manager in the Mderatr s Guide fr full instructins n using the Quiz Manager features. 12 Using the Sessin Plan Editr

19 Launching and Exiting Elluminate Plan! Pre-Launch Cnfiguratin: Setting Yur Language Elluminate Plan! can be displayed in English, Spanish, French and Prtuguese (Brazilian). Ensure that the lcale f yur perating system is set t the apprpriate language/lcatin fr the desired language f Elluminate Plan! befre launching the applicatin. Nte: If yu set yur language t smething ther than ne f the fur supprted languages, Elluminate Plan! will be presented t yu in English. Instructins fr changing the lcale n Windws can be fund under Enabling the translatin fr yur cmputer in the fllwing Knwledge Base Article: deptid=8336&task=knwledge&questinid=1836 Nte: Training, dcumentatin and supprt are available in English nly. Launching Elluminate Plan! T launch Elluminate Plan!, d ne f the fllwing: Click r duble-click n the Elluminate Plan! applicatin icn (depending n the icn lcatin and the perating system being used). (Windws nly) Select Start menu > Prgrams > Elluminate > Elluminate Plan! > Elluminate Plan! (if yu used the default installatin lcatin). (SUSE Linux nly) Select Applicatin Launcher > Applicatins > Elluminate Plan (if yu used the default installatin lcatin). (Ubuntu Linux nly) Select Applicatin > Other > Elluminate Plan (if yu used the default installatin lcatin). (Slaris nly) Select Launch > Applicatin > Office > Elluminate Plan (if yu used the default installatin lcatin). A new, empty plan will pen autmatically, ready fr yu t edit. Being a dcument-based applicatin, Elluminate Plan! als can be launched by pening an existing sessin plan (.elp r.elpx) file. Fr details, see Opening an Existing Sessin Plan n page 16. Using the Sessin Plan Editr 13

20 Autmatic Check Fr Updates Elluminate Plan!, by default, will autmatically check fr sftware updates. If a new versin f the sftware is available, yu will be ntified f the update. When presented with the New Update Available dialg, yu have three ptins: Click n G t Web Site: this will take yu t the Elluminate Plan! prduct dwnlad web page (http://www.elluminate.cm/other/dwnlad_plan!_v2/?id=150) where yu can dwnlad the latest versin f Elluminate Plan! fr yur specific platfrm. Tip: See the Elluminate Plan! Installatin and Registratin Guide fr instructins n installing and registering Elluminate Plan! Click n Remind Later: this will skip the update fr nw and will cause this update ntificatin t be displayed again next time yu launch Elluminate Plan! Click n Ignre Update: this will prevent Elluminate Plan! frm checking fr updates next time yu launch the applicatin. Fr example, if yu have versin 2.0 and click n Ignre Update when ntified that versin 2.1 is available, yu will nt be reminded again t update t versin 2.1. (Hwever, when versin 2.2 becmes available, yu will be ntified since Ignre Update is ignring versin 2.1 nly.) Tip: If yu accidentally clicked n Ignre Update, yu can always manually check fr updates by selecting Help > Check fr Update. If there is an update available, yu can g t the website t dwnlad it r click n Remind Later t be reminded next time yu launch Elluminate Plan! If yu prefer nt t be ntified f sftware updates, yu can turn ff the ptin Check fr updates autmatically at launch in the Preferences dialg. (Fr details n changing preferences, see Setting Elluminate Plan! Preferences n page 49.) Tip: We recmmend that yu leave the ptin Check fr updates autmatically at launch selected then yu will always knw when a sftware update is available. 14 Using the Sessin Plan Editr

21 Exiting Elluminate Plan! T exit Elluminate Plan!, yu can either perfrm an Exit r Quit peratin r Clse the windw: Nte: If yu exit/quit the applicatin r clse the applicatin windw withut first saving yur sessin plan, yu will be prmpted t save yur changes. Fr details, refer t Saving a Sessin Plan n page 17. Exit r Quit Operatin T exit (Windws) r quit (Linux, Slaris and Mac) Elluminate Plan!, d ne f the fllwing: (Windws) Select File > Exit. (Linux and Slaris) Select File > Quit. (Mac) Select Elluminate Plan! > Quit. (Linux) Press Ctrl+Q. (Mac) Press Q. Clse Windw Operatin T clse Elluminate Plan!, d ne f the fllwing: Select File > Clse Windw. Click n the Clse Windw buttn in the title bar f the Elluminate Plan! windw. Press Ctrl+W ( W n Mac). Using the Sessin Plan Editr 15

22 Wrking with Sessin Plan (.elpx) Files Creating a New Sessin Plan When yu launch Elluminate Plan! using the applicatin icn, 1 yu will be presented with a new, empty sessin plan yu dn t have t explicitly create a new sessin plan. Hwever, if yu already have a sessin plan pen in Elluminate Plan!, yu can create anther new plan by ding ne f the fllwing: Select File > New. Press Ctrl+N ( N n Mac). Click n the Create New buttn in the Tl bar. Opening an Existing Sessin Plan T pen an existing sessin plan (.elpx file r an Elluminate Plan! 1.0.elp file) frm within Elluminate Plan!, select it frm yur file brwser s Open dialg by d ne f the fllwing: Select File > Open. Press Ctrl+O ( O n Mac). Click n the Open buttn in the Tl bar. T pen an existing sessin plan (.elpx) file frm utside f Elluminate Plan!, d ne f the fllwing: Duble-click n an.elp r.elpx file. Duble-click n a Whitebard (.wbd r.wbp) file r a Quiz (.vcq) file in yur file brwser. Elluminate Plan! will shw either the Whitebard Editr r Quiz Editr, nt the Plan Editr. Right-click (r Ctrl-Click n Mac) n an.elpx file and select Open frm the cntext menu. Drag an.elpx file nt the Elluminate Plan! icn. 1 as ppsed t launching it by pening an.elp r.elpx file 16 Using the Sessin Plan Editr

23 Nte: The prgress within a sessin plan is persistent acrss sessins: sessin plans that already have been used t cnduct a Blackbard Cllabrate sessin will display markers that shw what items have been cvered (cmpletin indicatrs) and a prgress marker t indicate where the presenter left ff in the presentatin (the current item). (Fr details, see Tracking Yur Prgress n page 70.) Printing a Sessin Plan When yu print a sessin plan (.elpx) file, the cntents f the Plan Outline are printed just as they appear in the Plan Outline. T print a sessin plan, d ne f the fllwing: Select File > Print. Press Ctrl+P ( P n Mac). Click n the Print buttn in the Tl bar. Tip: If required, first specify yur page setup ptins in the Page Setup dialg (File > Page Setup). Saving a Sessin Plan When yu save a sessin plan (.elpx) file, the cntents f the Plan Outline and all embedded files are saved, alng with all sessin plan prperties and preference settings. T save a sessin plan (.elpx) file, d ne f the fllwing: Select File > Save. Press Ctrl+S ( S n Mac). Click n the Save buttn in the Tl bar. The first time yu save a sessin plan, Elluminate Plan! presents yu with the Save Sessin Plan dialg s yu can enter the name f the file and chse a lcatin where yu wuld the file t be saved. T save a sessin plan (.elpx) t a different file name, d ne f the fllwing: Select File > Save As. Press Ctrl+Shift+S ( S n Mac). Nte: If the sessin plan yu were editing was an Elluminate Plan! 1.0 (.elp) file, it can be saved nly as an Elluminate Plan! 2.0/2.1 (.elpx) file. Using the Sessin Plan Editr 17

24 Creating a Sessin Plan There is n set strategy fr creating a sessin plan but, ultimately, yu need t embed cntent files int the sessin plan and then create Actins, Tpics, Text Items and ntes arund that cntent. Tip: If the primary cntent in yur Blackbard Cllabrate sessin will be whitebard screens, a gd way t begin yur sessin plan is t first embed yur whitebard file. If yu wn t be using whitebard screens, yu may want t begin yur sessin plan by embedding ther cntent r creating an utline f Tpics and subtpics. As yu create yur cntent, Elluminate Plan! cnstantly validates yur changes while yu wrk t ensure yu have entered Actins in a lgical fashin, that required prperties have been entered (and are valid) and that embedded files have been laded. Fr details, see Validating Yur Sessin Plan n page 48. Adding Cntent Files T use pre-existing cntent (whitebard, multimedia, quiz r ther files) in yur sessin plan, yu must d, at minimum, the first step listed belw (the ther tw steps are ptinal): 1. Embed the cntent file int Elluminate Plan! There are tw ways t add cntent files t a sessin plan: Add the file directly t the Embedded Files list: when yu add the file this way, yu will need t manually create any desired file-related Actins fr that file in the Plan Outline (see step 3 belw). Add the file t the Plan Outline: when yu add the file this way, yu autmatically will be creating a file-related Actin in the Plan Outline (and can skip step 3 belw) and als will be adding the file t the Embedded Files list. Nte: An embedded file cannt directly be shared via Applicatin Sharing files must reside n yur desktp in rder t be shared. Fr details, see A Nte n Embedding Files t be used fr Applicatin Sharing n page Using the Sessin Plan Editr

25 2. (Optinal) In mst cases, the default values fr file prperties shuld be sufficient. If nt, in the Prperties panel, yu can specify whether r nt yu wuld like the file laded int the Blackbard Cllabrate sessin autmatically when the sessin plan is first activated in the sessin and, if s, hw yu wuld like Blackbard Cllabrate t treat the file (e.g., as a file fr transfer, as a multimedia file fr playing, as a whitebard r as a quiz). Fr whitebard files, yu als may specify where 1 yu want Blackbard Cllabrate t lad the whitebard screens. 3. (Optinal) Add file-related Actins t the Plan Outline, specifying when and hw yu want Blackbard Cllabrate t use the embedded cntent. Nte: If yu embedded the file int the sessin plan by dragging and drpping it int the Plan Outline yu will already have an Actin assciated with the embedded file. Adding a Whitebard File Often, a whitebard file will be the cre cntent in yur sessin plan. Yu can add an existing whitebard file created in Blackbard Cllabrate r create a new ne in the Whitebard editr f Elluminate Plan! (see Creating a Whitebard File n page 53) and then lad it int the sessin plan. Step 1: Embed the file. T add a whitebard file t yur sessin plan, select a whitebard (.wbd r.wbp) file by ding ne f the fllwing: Select Plan > Add File. Press Ctrl+F ( F n Mac). Click n the Embed File buttn in the Tl bar. Right-click (Ctrl-Click n Mac) n the Embedded Files list and select Add File frm the cntext menu. Drag and drp a whitebard file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Embedded Files list. Drag and drp a whitebard file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Plan Outline (thus creating a file-related Actin fr each whitebard screen). The file will als be added t the Embedded Files list. 1 In relatin t any pre-existing whitebard screens in the sessin. If yu d nt specify a target, the current whitebard screen will be replaced. Using the Sessin Plan Editr 19

26 The Prperties panel will display Embedded Files-related fields and functins. Nte: Yu als can lad PwerPint r OpenOffice.rg presentatins, PDF files r image files as whitebard (.wbd) files. Fr details, see Creating Whitebard Screens frm Image, PDF and Presentatin Files n page 53. If yu embedded the whitebard file by dragging and drpping it in the Plan Outline, a Tpic autmatically will be created crrespnding t the name f the whitebard file and Change Whitebard Screen Actins 1 will be created fr every screen in the whitebard. Nte: Each f the Change Whitebard Screen Actins will have the descriptin G t Screen [screen name]. Tip: If the whitebard file yu are embedding cntains sme identically named screens, be sure t edit the Change Whitebard Screen Actins s they are uniquely named. If they are identical, nly the first Actin will navigate t the crrect screen. Better yet, make sure the screens in yur whitebard file are uniquely named prir t embedding the whitebard int yur sessin plan. 1 Fr further details n this Actin, see Change Whitebard Screen Actin n page Using the Sessin Plan Editr

27 Step 2: Specify the file prperties. The whitebard file prperties are used t specify whether r nt yu wuld like the whitebard screens laded autmatically when the sessin plan is first activated in the Blackbard Cllabrate sessin and, if s, where thse screens shuld be placed. Nte: There already may be whitebard screens laded in a sessin prir t the sessin plan being pened. If yu are lading additinal whitebard screens via the sessin plan, yu can specify where yu want them placed in relatin t the existing screens. They will be added when the sessin plan is activated. Name: This is a read-nly field cntaining the name f yur embedded whitebard file. Lad Autmatically: By default, this ptin is turned n. It will lad the file autmatically when the sessin plan is first activated in the Blackbard Cllabrate sessin. (A green dt in the Embedded Files list indicates this ptin is turned n fr this file.) If the ptin is turned ff, in rder fr the presenter t lad the file manually during the Elluminate Live sessin, yu need t add a Lad File int Whitebard Actin t yur sessin plan. The presenter can simply select the Actin during the sessin t lad the whitebard screens. Using the Sessin Plan Editr 21

28 Cmmand: By default, set t Lad File int Whitebard. Lad File fr Transfer if selected, when the sessin plan is first activated in the Blackbard Cllabrate sessin, the whitebard file will be laded int yur file transfer library, ready fr sharing with sessin attendees. The screens will nt be laded int Blackbard Cllabrate s whitebard. Prmpt Participants if selected, when yu carry ut a file transfer, sessin attendees will be asked if they wuld like t receive the file transfer. Tip: If yu de-select Prmpt Participants, yu can still prmpt participants t save the file fr transfer later n by inserting the Prmpt t Save File Actin. Lad File int Whitebard if selected, when the sessin plan is first activated in the Blackbard Cllabrate sessin, all the whitebard screens will be laded int the sessin. This cmmand has the fllwing ptins: Select ne f the fllwing Operatin ptins t specify where yu wuld like the new whitebard screens placed. The default is Insert At End. Replace All Screens select this ptin t have the screens in this whitebard file replace all screens currently laded in the whitebard. Insert After Screen select this ptin t insert the screens in this whitebard file after the current screen f the currently laded whitebard file. Insert At End select this ptin t have the screens in this whitebard file be inserted after the last screen f the currently laded whitebard file. Nte: Regardless f which Operatin yu select, if there are n whitebard screens currently laded int the sessin, the laded whitebard will replace the default blank screen in the Blackbard Cllabrate sessin (Public Screen 1). Step 3: Add related Actins. If yu added the whitebard file via the Embedded Files list (rather than directly int the Plan Outline), there will be n whitebard file-related Actins in the Plan Outline. If yu wuld like t create a Change Whitebard Screen Actin (called G t Screen) fr each screen in the whitebard file, cpy and paste r drag and drp the file frm the Embedded Files list int the Plan Outline. In additin t the Change Whitebard Screen (G t Screen) Actins, a Tpic (f the same name as the whitebard file) autmatically will be added abve the first Change Whitebard Screen Actin. 22 Using the Sessin Plan Editr

29 Tip: If the whitebard file yu are embedding cntains sme identically named screens, be sure t edit the Change Whitebard Screen Actins s they are uniquely named. If they are identical, nly the first Actin will navigate t the crrect screen. Better yet, make sure the screens in yur whitebard file are uniquely named prir t embedding the whitebard int yur sessin plan. When yu run the sessin plan in Blackbard Cllabrate and select a G t Screen Actin, yu autmatically will g t the specified screen. Adding a Quiz Yu can add an existing quiz created in Blackbard Cllabrate r create a new ne in the Quiz editr f Elluminate Plan! (see Creating a Quiz File n page 55) and then embed it int the sessin plan. Step 1: Embed the file. T add a quiz t yur sessin plan, select a quiz (.vcq) file by ding ne f the fllwing: Select Plan > Add File. Press Ctrl+F ( F n Mac). Click n the Embedd File buttn in the Tl bar. Right-click (Ctrl-Click n Mac) n the Embedded Files list and select Add File frm the cntext menu. Drag and drp a quiz file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Embedded Files list. Drag and drp a quiz file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Plan Outline (thus creating a file-related Actin). The file will als be added t the Embedded Files list. The Prperties panel will display Embedded Files-related fields and functins. Using the Sessin Plan Editr 23

30 Step 2: Specify the file prperties. Name: This is a read-nly field cntaining the name f yur embedded quiz file. Lad Autmatically: By default, this ptin is turned n. It will lad the file autmatically when the sessin plan is first activated in the Blackbard Cllabrate sessin. (A green dt in the Embedded Files list indicates this ptin is turned n fr this file.) If the ptin is turned ff, in rder fr the presenter t lad the file manually during the Blackbard Cllabrate sessin, yu need t add a Lad Quiz Actin t yur sessin plan. The presenter can simply select the Actin during the sessin t lad the quiz. Cmmand: By default, set t Lad Quiz. Lad Quiz if selected, when the sessin plan is first activated in the Blackbard Cllabrate sessin, the quiz file will be laded int yur quiz library. Lad File fr Transfer if selected, when the sessin plan is first activated in the Blackbard Cllabrate sessin, the quiz file will be laded int yur file transfer library, ready fr sharing with sessin attendees. Prmpt Participants if selected, when yu carry ut a file transfer, sessin attendees will be asked if they wuld like t receive the file transfer. Tip: If yu de-select Prmpt Participants, yu can still prmpt participants t save the file fr transfer later n by inserting the Prmpt t Save File Actin. Nne this is autmatically selected when the ptin Lad Autmatically is turned ff. Step 3: Add related Actins. T use the quiz file in the Blackbard Cllabrate sessin, add quiz-related Actins (Lad Quiz, Start Quiz and Stp Quiz) r a file transfer Actin (Lad File fr Transfer) t the Plan Outline. (Fr details, see Creating Actins fr Embedded Files n page 35.) If yu added the quiz file t the sessin plan by cpying and pasting r dragging and drpping the quiz file directly int the Plan Outline, Start Quiz and Stp Quiz Actins autmatically will be added t the Plan Outline. Add additinal Actins as desired. Nte: Because a quiz (.vcq) file can cntain mre than ne quiz, when defining a Start Quiz Actin, be sure t enter the name f the desired quiz in the Quiz Name field. 24 Using the Sessin Plan Editr

31 Adding Multimedia Step 1: Embed the file. T add a multimedia file t yur sessin plan, select a multimedia file (WMV, MPEG, MP3, QuickTime r Flash file) by ding ne f the fllwing: Select Plan > Add File. Press Ctrl+F ( F n Mac). Click n the Embed File buttn in the Tl bar. Right-click (Ctrl-Click n Mac) n the Embedded Files list and select Add File frm the cntext menu. Drag and drp a multimedia file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Embedded Files list. Drag and drp a multimedia file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Plan Outline (thus creating a file-related Actin). The file will als be added t the Embedded Files list. The Prperties panel will display Embedded Files-related fields and functins. Step 2: Specify the file prperties. Name: This is a read-nly field cntaining the name f yur embedded multimedia file. Lad Autmatically: By default, this ptin is turned n. It will lad the file autmatically when the sessin plan is first activated in the Blackbard Cllabrate sessin. (A green dt in the Embedded Files list indicates this ptin is turned n fr this file.) If the ptin is turned ff, in rder fr the presenter t lad the file manually during the Elluminate Live sessin, yu need t add a Lad Multimedia Actin t yur sessin plan. The presenter can simply select the Actin during the sessin t lad the multimedia file. Cmmand: By default, set t Lad Multimedia. Lad Multimedia if selected, when the sessin plan is first activated in the Blackbard Cllabrate sessin, the multimedia file will be laded int yur multimedia library. Using the Sessin Plan Editr 25

32 Lad File fr Transfer if selected, when the sessin plan is first activated in the Blackbard Cllabrate sessin, the multimedia file will be laded int yur file transfer library, ready fr sharing with sessin attendees. Prmpt Participants if selected, when yu carry ut a file transfer, sessin attendees will be asked if they wuld like t receive the file transfer. Tip: If yu de-select Prmpt Participants, yu can still prmpt participants t save the file fr transfer later n by inserting the Prmpt t Save File Actin. Nne this is autmatically selected when the ptin Lad Autmatically is turned ff. Step 3: Add related Actins. T use the multimedia file in the Blackbard Cllabrate sessin, add a multimedia-related Actins (Lad Multimedia, Play Multimedia and Stp Multimedia) r a file transfer Actin (Lad File fr Transfer) t the Plan Outline. (Fr details, see Creating Actins fr Embedded Files n page 35.) If yu added the multimedia file t the sessin plan by cpying and pasting r dragging and drpping the multimedia file directly int the Plan Outline, a Play Multimedia Actin autmatically will be added t the Plan Outline. Add additinal Actins as desired. Adding Other Files Any type f file can be embedded int a plan fr the purpses f file sharing in Blackbard Cllabrate. Step 1: Embed the file. T add any file t yur sessin plan, select the file by ding ne f the fllwing: Select Plan > Add File. Press Ctrl+F ( F n Mac). Click n the Embed File buttn in the Tl bar. Right-click (Ctrl-Click n Mac) n the Embedded Files list and select Add File frm the cntext menu. Drag and drp a file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Embedded Files list. Drag and drp a file frm yur file brwser, anther sessin plan s Embedded Files list r anther applicatin (e.g., yur applicatin) int the Plan Outline (thus creating a Lad File fr Transfer Actin). The file als will be added t the Embedded Files list. 26 Using the Sessin Plan Editr

33 The Prperties panel will display Embedded Files-related fields and functins. Step 2: Specify the file prperties. Name: This is a read-nly field cntaining the name f yur embedded file. Lad Autmatically: By default, this ptin is turned n. It will lad the file autmatically when the sessin plan is first activated in the Blackbard Cllabrate sessin. (A green dt in the Embedded Files list indicates this ptin is turned n fr this file.) If the ptin is turned ff, in rder fr the presenter t lad the file manually during the Elluminate Live sessin, yu need t add a Lad File fr Transfer Actin t yur sessin plan. The presenter can simply select the Actin during the sessin t lad the file. Cmmand: By default, set t Lad File fr Transfer. Lad File fr Transfer if selected, when the sessin plan is first activated in the Blackbard Cllabrate sessin, the file will be laded int yur file transfer library, ready fr sharing with sessin attendees. Prmpt Participants if selected, when yu carry ut a file transfer, sessin attendees will be asked if they wuld like t receive the file transfer. Tip: If yu de-select Prmpt Participants, yu can still prmpt participants t save the file fr transfer later n by inserting the Prmpt t Save File Actin. Nne this is autmatically selected when the ptin Lad Autmatically is turned ff. Step 3: Add related Actins. If the file is nt set t lad autmatically in the Blackbard Cllabrate sessin, add a file transfer Actin (Lad File fr Transfer) t the Plan Outline. (Fr details, see Creating Actins fr Embedded Files n page 35.) If yu added the file t be transferred t the sessin plan by dragging and drpping the file directly int the Plan Outline, a Prmpt t Save File Actin autmatically will be added t the Plan Outline and yu will nt have t create any mre Actins. Using the Sessin Plan Editr 27

34 A Nte n Embedding Files t be used fr Applicatin Sharing An embedded file cannt be applicatin shared directly. Hwever, as a cntent prvider, yu may want yur sessin plan t cntain everything related t the sessin s that all sessin-related material can be delivered t sessin presenters. If this is the case, yu might want t embed a file yu intend t be shared via Applicatin Sharing. Yu will need t instruct yur presenters t d the fllwing in the Sessin Plan windw in the Blackbard Cllabrate sessin: 1. Open the Embedded Files list by dragging the divider dwn. (See Viewing the Embedded Files List n page 60.) 2. Cpy and paste r drag and drp the files t be applicatin shared frm the Embedded Files list t their desktps (r anywhere accessible t their file brwser, such as a netwrk server). Adding Tpics Tpics prvide structure and cntext t yur sessin plan. A tpic has a name and, ptinally, can cntain presenter ntes and a suggested duratin. Tpics can cntain ther sessin plan items: ther Tpics (subtpics), Actins and Text Items. Nte: Fr a discussin f the placement f new items in a sessin plan, refer t Appendix B, Rules fr Inserting and Indenting Sessin Plan Items. T create a Tpic, d the fllwing: 1. Select the item in the Plan Outline after which yu wuld like t insert a new Tpic. Nte: If yu d nt select an existing item, the new Tpic will be appended t the end f the sessin plan. 28 Using the Sessin Plan Editr

35 2. Add a Tpic by ding ne f the fllwing: Select Plan > Add Tpic. Press Ctrl+T ( T n Mac). Click n the Add Tpic buttn in the Tl bar. Right-click (Ctrl-Click n Mac) n the selected item and select Add Tpic frm the cntext menu. Cpy an existing Tpic using Ctrl+C ( C n Mac) and paste it t the new lcatin using Ctrl+V ( V n Mac). Tip: This is useful when yu want t insert a Tpic with the same prperties as an exiting Tpic. This will save yu time as prperties are cpied alng with the Tpic and there will be n need t enter them again. The Prperties panel will display Tpic-related fields and functins. 3. (Optinal) Type presenter ntes fr the Tpic. Nte: Presenter ntes are nt displayed in the utline f the sessin plan. They are shwn in the bttm f the sessin plan while it is running in Blackbard Cllabrate and appear t Mderatrs nly. 4. (Optinal) Set a suggested duratin fr the Tpic. This is just a suggested time that presenters can use t pace themselves nthing will ccur when the duratin timer has run its curse. Yu can create any number f tpics and rganize them as subtpics. There are tw ways t d this: Select an existing tpic and add a new tpic. The new tpic will be added as a subtpic f the selected ne. Whenever a tpic is selected, any new item (Tpic, Actin r Text Item) added t the utline will be inserted as a child f the tpic. Using the Sessin Plan Editr 29

36 Mve an existing tpic under anther tpic and indent it. (Fr details, see Mving Items and Embedded Files n page 43.) Nte: In Blackbard Cllabrate, nly ne duratin timer can run at a time. If yu mve t a sub-item that als has a timer, the sub-item s timer will start running nly if its parent's timer (r anther sub-item's timer) has stpped. Adding Actins Actins include a descriptin and a cmmand (with its parameters) that will be triggered in Blackbard Cllabrate. Optinally, an Actin can cntain presenter ntes and a suggested duratin. Tip: Many Actins wrk in cnjunctin with thers. When adding Actins t yur sessin plan, be sure t als include prerequisite Actins. Fr example, yu can t stp an Applicatin Sharing sessin unless yu have already started ne and yu can t clse a breakut rm unless ne previusly had been created. The validatin system will assist yu and tell yu when smething is missing r ut f rder. (See Validating Yur Sessin Plan n page 48.) Nte: Actins als can be gruped tgether int Cmpund Actins. (Fr details, see Creating Cmpund Actins n page 36.) 1. Add the Actin t the Plan Outline using ne f the fllwing methds: Nte: Fr Actins perating n an embedded file, yu can circumvent the Add Actin dialg, Actin Palette r Add Actin menu entirely. See Creating Actins fr Embedded Files n page 35. Cpy an existing Actin using Ctrl+C ( C n Mac) and paste it t the new lcatin using Ctrl+V ( V n Mac). : This is useful when yu want t insert an Actin with the same prperties as an existing Actin. This will save yu time as the prperties are cpied alng with the Actin and there will be n need t re-enter them. 30 Using the Sessin Plan Editr

37 Use the Add Actin menu. a. Select the Actin in the Plan Outline after which yu wuld like the new Actin placed. Nte: If yu d nt select an existing item, the new Actin will be appended t the bttm f the sessin plan. b. Click n the Add Actin buttn t pen the Add Actin Menu and select the desired Actin. Using the Sessin Plan Editr 31

38 Use the Add Actin dialg. This dialg will clse when yu have added an Actin. Tip: Use the disclsure buttns in the Add Actin dialg t reveal r hide Actins in the list. a. Select the Actin in the Plan Outline after which yu wuld like the new Actin placed. Nte: If yu d nt select an existing item, the new Actin will be appended t the bttm f the sessin plan. b. Open the Add Actin Dialg in ne f the fllwing ways: Select Plan > Add Actin Enter Ctrl+G ( G n Mac) Select Add Actin frm the cntext menu 32 Using the Sessin Plan Editr

39 c. Select the desired Actin. d. Click n the Add buttn r duble-click n the desired Actin. Use the Actin Palette. This palette will stay pen fr the duratin f yur editing sessin r until yu explicitly clse it. Tip: Use the disclsure buttns in the Actin Palette t reveal r hide Actins in the list. a. Open the Actin Palette in ne f the fllwing ways: Select Windw > Actins Actin Palette Click n Add Actin buttn and select Open Actin Palette frm Add Actin menu Actin Palette b. Add the Actin in ne f the fllwing ways: Drag and drp the desired Actin t the desired lcatin in the Plan Outline. Select the Actin in the Plan Outline beneath which yu wuld like yur new Actin placed. Duble-click n the new Actin in the palette. The Prperties panel will display Actin-related fields and functins. Using the Sessin Plan Editr 33

40 2. (Optinal) Mdify the Descriptin fr the Actin r keep the default descriptin given. Tip: Althugh yu can keep the default Descriptin r leave the Descriptin field blank (the Actin will execute just fine in yur Blackbard Cllabrate sessin), yu are strngly encuraged t prvide a meaningful descriptin fr yur Actin. Fr example, a descriptin f Play Lab Safety Vide is cnsiderably mre infrmative t a presenter (and anyne wh can view the sessin plan) than Play Multimedia. 3. (Optinal) Change the Cmmand, if desired. Yu can d s by selecting a different cmmand frm the Cmmand drpdwn menu. 4. Set the Cmmand parameters in the Prperties panel. Nte: With a few nted exceptins (see Enhanced Actins n page 37), the cmmands and parameters available in Elluminate Plan! are identical t thse within Blackbard Cllabrate. Refer t the Mderatr s Guide fr detailed instructins n setting cmmand parameters. 34 Using the Sessin Plan Editr

41 5. (Optinal) Type presenter ntes fr the Actin. Presenter ntes are nt displayed in the utline f the sessin plan. They are shwn in the bttm f the sessin plan while it is running in Blackbard Cllabrate and appear t Mderatrs nly. Nte: Presenter ntes cannt be added t sub-actins f Cmpund Actins. If yu mve an existing Actin cntaining presenter ntes int a Cmpund Actin, the ntes will n lnger be displayed. Nte: If yur Whitebard file is a cnverted PwerPint r OpenOffice.rg presentatin any presenter ntes assciated with the presentatin slides will be inserted autmatically in the Presenter Ntes field f each applicable Change Whitebard Screen actin. When the sessin plan is run in Blackbard Cllabrate, these presenter ntes als will be cpied int the Ntes Editr f all sessin attendees. 6. (Optinal) Set a suggested duratin fr the Actin. This is just a suggested time that presenters can use t pace themselves nthing will ccur when the timer has run its curse. Nte: Suggested duratins cannt be added t sub-actins f Cmpund Actins. If yu mve an existing Actin cntaining a suggested duratin int a Cmpund Actin, the suggested duratin will n lnger be displayed. Creating Actins fr Embedded Files Generally speaking, yu shuld embed all cntent t be presented in the sessin. Nte: An embedded file cannt directly be shared via Applicatin Sharing files must reside n yur desktp in rder t be shared. Fr details, see A Nte n Embedding Files t be used fr Applicatin Sharing n page 28. Fr Actins perating n an embedded file, yu can circumvent the Add Actin dialg, Actin Palette r Add Actin menu entirely by cpying and pasting r dragging and drpping the embedded file directly frm the Embedded Files list r frm yu desktp t the Plan Outline. The fllwing Actins will be autmatically added t yur plan utline, depending n the file type: 1 1 If the file is cpied/pasted r dragged/drpped frm yur desktp int the Plan Outline, it will be added t the Embedded Files list as well. Using the Sessin Plan Editr 35

42 Whitebard: Change Whitebard Screen Actin added fr each slide in the file. 1 Quiz: Start Quiz and Stp Quiz fr each quiz in the file. Multimedia: Play Multimedia. Other: Prmpt t Save File. Yu can change the default cmmand t anther cmmand afterwards. Fr example, if, in yur Blackbard Cllabrate sessin, yu want t file transfer a multimedia file, cpy and paste r drag and drp the file frm the Embedded Files list int the Plan Outline. By default, the Cmmand will be Play Multimedia. Yu can then change the cmmand t Lad File fr Transfer s the file will be laded int the file transfer library, nt the multimedia library, in Blackbard Cllabrate. Creating Cmpund Actins When creating Cmpund Actins, keep in mind that sub-actins f a Cmpund Actin are executed tgether in a single step during the live sessin, s d nt place tw sub-actins that cunteract each ther (e.g., Share Desktp and Stp Sharing r Create Rm and Clse Rm) next t each ther they will cancel each ther ut. Nte: Yu may nest Cmpund Actins: insert Cmpund Actins as sub-actins f ther Cmpund Actins. Hwever, the result is the same as if yu had made all sub-actins part f the same parent Actin everything still will be executed at nce in the rder they are listed when yu run the plan. T grup Actins tgether int Cmpund Actins, d the fllwing: 1. Select Cmpund Actin frm the Add Actin menu, the Add Actin dialg r the Actin Palette. Fr instructins, refer t Step 1 under Adding Actins n page 30. The Prperties panel will display Actin-related fields and functins. 1 Fr further details n this Actin, Change Whitebard Screen Actin n page Using the Sessin Plan Editr

43 2. Enter a meaningful Descriptin fr the Cmpund Actin, preferably ne that reflects what Actins will be included in this Cmpund Actin. 3. (Optinal) Type presenter ntes fr the Cmpund Actin. Presenter ntes are nt displayed in the utline f the sessin plan. They are shwn in the bttm f the sessin plan while it is running in Blackbard Cllabrate and appear t Mderatrs nly. Tip: Presenter ntes cannt be added t sub-actins f Cmpund Actins s, if yu want t include ntes abut the sub-actins, be sure t include them in the presenter ntes f the Cmpund Actin. 4. (Optinal) Set a suggested duratin fr the Cmpund Actin. This is just a suggested time that presenters can use t pace themselves nthing will ccur when the duratin timer has run its curse. Tip: Specify a suggested duratin that represents the aggregate time it will take t cmplete all sub-actins cntained within this Cmpund Actin. Suggested duratins cannt be set fr sub- Actins nly fr their parent Cmpund Actin. 5. Be sure the Cmpund Actin is selected and then add the Actins t be inserted as sub- Actins f the Cmpund Actin. The sub-actins will autmatically be indented under the Cmpund Actin and becme part f it. (Fr details, see Adding Actins n page 30.) Enhanced Actins While the cmmands and their parameters in Elluminate Plan! are generally identical t the nes fund in Blackbard Cllabrate, there are a few Actins that have extended functinality nt directly available in Blackbard Cllabrate althugh they will trigger events in the Blackbard Cllabrate sessin. Using the Sessin Plan Editr 37

44 Share Applicatin Actin When starting applicatin sharing in Blackbard Cllabrate, yu are presented with a dialg asking yu what currently running applicatin yu want t share. When yu run a sessin plan, hwever, yu may nt be running the applicatin t be shared. Therefre, when yu build the sessin plan, yu need t tell Elluminate Plan! the name f the applicatin t be pened and shared. Yu d s by typing r brwsing t the name f the applicatin in the Applicatin field. If yu dn t knw the exact name f the applicatin file, brwse t the applicatin rather than typing in its name. A Nte n Finding Applicatins When yu click n the Brwse buttn, Elluminate Plan! will pen the default applicatin directry fr yur perating system: Windws Mac Linux/Slaris C:\Prgram Files\ /Applicatins/ /pt/ On Windws and Mac, Internet Explrer can be fund in the Internet Explrer subflder, Firefx can be fund in the Mzilla Firefx subflder and Micrsft Office applicatins can be fund in the Micrsft Office subflder. Yu may need t d a little digging arund in subflders f the Micrsft Office directry t find yur applicatins. On the Mac, the applicatins are named exactly as yu cmmnly refer t them (Wrd, Excel, PwerPint, etc.). 38 Using the Sessin Plan Editr

45 In Windws, sme f the applicatins are named as yu cmmnly refer t them and thers are nt: Excel: excel.exe PwerPint: pwerpnt.exe Publisher: mspub.exe Outlk: utlk.exe Wrd: winwrd.exe If yu dn t knw the exact name f the applicatin file r dn t knw where the applicatin resides (e.g., it was nt installed in the default lcatin), please cnsult yur system administratr. Linux and Slaris When yu run the sessin plan, Blackbard Cllabrate will lk t see if the applicatin is already running and, if s, will share it. 1 If it cannt find the applicatin amngst the running applicatins, the Share Applicatin dialg pps up, prmpting yu t select the applicatin frm a list f running applicatins r brwse t find an applicatin nt currently running. Windws and Mac When yu run the sessin plan, Blackbard Cllabrate will lk t see if the applicatin is already running if nt, it will start it (smething Blackbard Cllabrate cannt d). Fr example, if yu are a Windws user wh wants t share a Micrsft Wrd dcument, brwse t r type winwrd in the Applicatin field. When yur sessin plan is run in Blackbard Cllabrate, Blackbard Cllabrate will cmpare the applicatin name with any applicatins currently running. If fund, it will start sharing the applicatin. If the applicatin is nt running, Blackbard Cllabrate will search fr the applicatin n disk. If Blackbard Cllabrate can t find the applicatin, it will ask the presenter t identify the applicatin. (The Applicatin Sharing dialg will pen, shwing currently running applicatins. If the applicatin is nt listed, the presenter can click n Brwse t select the applicatin.) Fr example, Blackbard Cllabrate running n a Mac will nt find the applicatin winwrd since Micrsft Wrd is nt called winwrd n the Mac (it is called Micrsft Wrd ). The Mac user will be prmpted t select the applicatin. Nte: An embedded file cannt directly be shared via Applicatin Sharing files must reside n yur desktp in rder t be shared. Fr details, see A Nte n Embedding Files t be used fr Applicatin Sharing n page One exceptin is the Terminal applicatin, which yu will have t pick manually frm the list f running applicatins. Using the Sessin Plan Editr 39

46 Tw small differences in Applicatin Sharing cmmand parameters als shuld be nted. Presenting: This is the same as the Blackbard Cllabrate ptin Shw in Presentatin mde nly the name is different. It will autmatically pen up yur shared applicatin in Presentatin Mde view. Exclude menu bar: This is the same as the Blackbard Cllabrate Mac-nly ptin Exclude menu bar. In Elluminate Plan!the ptin is available n all platfrms since the sessin plan might end up being run n a Mac. Exclude menu bar will display the shared applicatin n a Mac withut the screen menu bar. This is the default and is useful because the screen menu bar always takes the entire width f the screen, which prduces a very large shared area. Clse All Rms Actin If yu want t clse all breakut rms in a Blackbard Cllabrate sessin, yu must first select all the rms and then select the Clse Rms cmmand. Elluminate Plan! has a cmmand t d this all in a single step: Clse all Rms. Send Chat Message In Blackbard Cllabrate, yu can send a chat message t selected participants. This is nt a viable ptin in a sessin plan because yu can t knw in advance wh will be attending the sessin. Therefre, the nly ptins in the Recipients menu f the Send Chat Message Actin are All Rms, This Rm and Mderatrs. Lad File int Whitebard Actin Details f the unique functinality f this cmmand in Elluminate Plan! are discussed in Adding a Whitebard File n page 19. Change Whitebard Screen Actin In Blackbard Cllabrate, yu visually indicate where t insert new screens in relatin t the existing screens. When navigating t screens via a sessin plan, yu need t define the lcatin fr the new screens using the Target Screen field and assciated ptins. Target Screen specify a screen already laded int the whitebard in the Blackbard Cllabrate sessin. Click n the Brwse buttn t pen the Chse Screen dialg and select the desired screen. Search Frm Screen Grup select if yu want t search fr the Target Screen in main, tp-level tpics in additin t the current screen level. 40 Using the Sessin Plan Editr

47 Search Subtpics select if yu want t search fr the Target Screen in subtpics f the current screen level in additin t the current level. (This will search recursively thrugh all levels f subtpics f all screens at the current level, including subtpics f subtpics.) Nte: Select bth Search Frm Screen Grup and Search Subtpics if yu want t search thrugh all screens starting at the tp-level screens, and lking recursively int all the tpics and subtpics. Once the target screen is fund at a certain level, the search ends the lwer level tpics r subtpics will nt be searched. Select neither Search Frm Screen Grup nr Search Subtpics, if yu want t search thrugh nly the screens at the current tpic level (nt in parent tpics and nt in subtpics). Adding Text Items A Text Item cntains a simple text string. Optinally, it may cntain a suggested duratin. Lng Text Items will wrap in the Plan Outline. 1. Select the item in the Plan Outline after which yu wuld like t insert a new Text Item. Nte: If yu d nt select an existing item, the new Text Item will be appended t the bttm f the sessin plan. Using the Sessin Plan Editr 41

48 2. Add a Text Item by ding ne f the fllwing: Select Plan > Add Text Item. Press Ctrl+E ( E n Mac). Click n the Add Text Item buttn in the Tl bar. Right-click (Ctrl-Click n Mac) n the selected item and select Add Text Item frm the cntext menu. Cpy an existing Text Item using Ctrl+C ( C n Mac) and paste it t the new lcatin using Ctrl+V ( V n Mac). Tip: This is useful when yu want t insert a Text Item with the same prperties as an exiting Text Item. This will save yu time as prperties are cpied alng with the Text Item and there will be n need t re-enter them. The Prperties panel will display Text Item-related fields and functins. 3. Type the desired text. 4. (Optinal) Set a suggested duratin fr the Text Item. This is just a suggested time nthing will ccur when the timer has run its curse. Wrking with Sessin Plan Items When yu have created the items in yur plan, yu may want t rename, rerder r remve sme f them. Fr embedded files, yu can als edit the items r save them externally. Items cntained within a Tpic r Cmpund Actin (sub-items) can be mved r deleted individually within a Tpic r Cmpund Actin. If the Tpic r Cmpund Actin is mved r deleted, s will be its sub-items. Tip: Yu can select multiple items and mve r delete them all at nce. 42 Using the Sessin Plan Editr

49 Renaming Items T change the name f an item in the Plan Outline, select the item and change the text in the Prperties panel: in the Name field fr Tpics, Descriptin field fr Actins and Text field fr text. Nte: Files in the Embedded Files list cannt be renamed. Mving Items and Embedded Files When yu have created the items in yur Plan Outline, yu may want t rerder them (mve them up r dwn) r create a hierarchy f items by prmting and demting items (mving them left r right). T d s, d ne f the fllwing: Use the Mve buttns in the Tl bar (as shwn at the right). Use the Plan menu ptins: Mve Up, Mve Dwn, Mve Left and Mve Right. Drag and drp items (t mve up r dwn nly) Cut the item using Ctrl+X ( X n Mac) and paste it t the new lcatin using Ctrl+V ( V n Mac). Use the keybard shrtcuts: Ctrl+Up ( n Mac) Ctrl+Dwn ( n Mac) Ctrl+Left ( n Mac) Ctrl+Right ( n Mac). Nte: Fr a discussin f the indentatin f mved items in a sessin plan, refer t Appendix B, Rules fr Inserting and Indenting Sessin Plan Items. Remving Items and Embedded Files Cautin: This versin f Elluminate Plan! des nt have an und functin. When yu are prmpted t cnfirm deletin, be certain t respnd apprpriately. Using the Sessin Plan Editr 43

50 T remve a file frm the Embedded Files list, select the file and d ne f the fllwing: Select Plan > Remve. Click n the Remve buttn in the Tl bar. Press the Delete r Backspace key. Right-click (Ctrl-Click n Mac) n the file t be remved and select Remve frm the cntext menu. Nte: If remving a file frm the Embedded Files list, any Actins assciated with the file in the Plan Outline will nt be deleted. T remve an item frm the Plan Outline, select the item and d ne f the fllwing: Select Plan > Remve. Click n the Remve buttn in the Tl bar. Press Ctrl+X ( X n Mac). Press the Delete r Backspace key. Right-click (Ctrl-Click n Mac) n the item t be remved and select Remve frm the cntext menu. Cautin: If yu delete a Tpic r Cmpund Actin cntaining subitems, all the sub-items will be deleted as well. Editing Embedded Files Files in the Embedded Files list can be pened fr editing. 1. T pen an embedded file fr editing, d ne f the fllwing: Duble-click n the desired file in the Embedded Files list. Right-click (Ctrl-Click n Mac) n the desired file in the Embedded Files list and select Edit frm the cntext menu. 44 Using the Sessin Plan Editr

51 2. Different file types are treated differently: Quiz files will be pened in the Quiz Editr. Edit the file and save it. D nt change the file name r save int a different directry yu must verwrite the existing file! (Fr details n the Quiz Editr, see The Quiz Editr n page 12.) Whitebard Files will be pened in the Whitebard Editr. Edit the file and save it. D nt change the file name r save int a different directry yu must verwrite the existing file! (Fr details n the Whitebard Editr, see The Whitebard Editr n page 11.) Other files will be pened in the applicatin set as the default fr that file type n yur perating system. If there is n default applicatin, mst perating systems will prmpt yu t brwse t the apprpriate applicatin. 3. Finally, in rder fr the changes t the embedded files t be picked up by the sessin plan, yu must save the sessin plan. Fr details, see Saving a Sessin Plan n page 17. Saving Embedded Files Externally Files in the Embedded Files list can be saved externally t yur desktp r netwrk. 1. Selecting ne r mre the files t be saved. 2. D ne f the fllwing: Select Plan > Save Embedded File. Click n the Save Embedded File buttn in the Tl bar. Right-click (Ctrl-Click n Mac) n the file t be saved and select Save frm the cntext menu. Cpy and paste the file. Drag and drp the file. 3. In the Save dialg, select the flder in which yu wuld like the file(s) saved. Setting Sessin Plan Prperties There are three sessin plan prperties that can be custmized either in the Prperties panel r by selecting them frm the Plan menu. These prperties determine the lk and behavir f the sessin plan within Blackbard Cllabrate and, if desired, can be verridden by a sessin plan presenter (Mderatr) during the Blackbard Cllabrate sessin. Using the Sessin Plan Editr 45

52 Tip: If yu dn t see the sessin plan prperties in the Prperties panel, this means yu have a file selected in the Embedded Files list r an item selected in the Plan Outline. Deselect the file r item r select multiple files r items. Duratin Timers Start Autmatically: Cntrls whether r nt the duratin timer will start autmatically fr items that have suggested duratins. If the ptin Start Autmatically is nt selected, timers will still be visible t sessin Mderatrs wh can start them manually by clicking n the timer bubble. (By default, this ptin is turned ff.) Nte: T start duratin timers autmatically using a menu ptin, select Plan > Start Timers Autmatically. T turn this ptin ff, deselect the menu ptin. Decratins Shw Actin Icns: Specifies whether r nt Actins in the sessin plan shuld be displayed with their assciated icns. (By default, this ptin is turned n.) When Shw Actin Icns is n, yu will see the fllwing: 46 Using the Sessin Plan Editr

53 When Shw Actin Icns is ff, yu will see the fllwing: Nte: T shw Actin icns using a menu ptin, select Plan > Shw Actin Icns. T turn this ptin ff, deselect the menu ptin. Labels: Determines the type f label that will be displayed next t items in the sessin plan. (The default is Nne.) Fr example, when Leader is selected, yu will see the fllwing: And when Legal is selected, yu will see the fllwing: Using the Sessin Plan Editr 47

54 Nte: T specify item labels using a menu ptin, select the desired label frm the Plan > Labels submenu. T turn labels ff, select Nne. Nte: Labels will be truncated if they becme t lng, exceeding the space alltted fr labels. Fr example, if yu are using the Number label and have mre than 99 items at the first level, any items higher than 99 will be labeled with ellipses (...). The space limit fr labels increases the deeper an item is indented. Validating Yur Sessin Plan As yu create yur cntent, Elluminate Plan! prvides immediate feedback t ensure yur sessin plan des nt cntain any issues that may cause prblems when the sessin plan is run in a Blackbard Cllabratesessin. The Elluminate Plan! validatin system prvides the fllwing checks: Checks that required prperties are entered fr Actins (e.g., message text is required fr a Send Chat Message Actin) and checks that prperties are valid (e.g., a Play Multimedia Actin references a multimedia file that has been embedded in the sessin plan). Checks that Actins are added in a lgical fashin: Checks dependencies between Actins, where prerequisite Actins (e.g., Start Recrding) are inserted befre dependent Actins (e.g., Pause Recrding). Checks that an Actin desn t blck the next Actin (e.g., can t have Share Desktp and Share Applicatin adjacent t each ther since Share Desktp disables Share Applicatin a Stp Sharing Actin is required between the tw). Checks that embedded files are laded int the sessin either explicitly r autmatically (as in the example screen capture belw). Checks that the sum size f the embedded files des nt exceed the allwed quta. 48 Using the Sessin Plan Editr

55 If errrs are fund, they are highlighted in red (default clr 1 ) and an explanatin f the prblem and recmmended slutin displayed at the bttm f the Elluminate Plan! windw when the item is selected. (The explanatin and recmmendatin are als displayed as tl tips.) Setting Elluminate Plan! Preferences Elluminate Plan! preferences are applicatin settings that affect the lk and behavir f Elluminate Plan! they are nt assciated with a specific sessin plan. Preferences are yur persnal settings 2 fr hw yu want Elluminate Plan! t lk and behave. Yu can pen the Preferences dialg in ne f the fllwing ways, depending n yur perating system: (Windws, Linux and Slaris) Frm the Edit menu, select Preferences. (Mac) Frm the Elluminate Plan! menu, select Preferences. The Preferences dialg is rganized int tw main areas: the Preferences list n the left and the Preferences panels n the right. The Preferences list cntains a list f mdules and their assciated panels rganized int a tree structure (in alphabetical rder). The panel that is selected in the Preferences list will be displayed in the Preferences panel area. 1 T change the default clr, see the Clr f prblem items ptin under Editing Optins n page When smene else pens yur sessin plan in Elluminate Plan!, they will see the sessin plan with the fnts, etc. they have set up under their wn Preferences. Using the Sessin Plan Editr 49

56 Tip: Fr a detailed discussin f the Preferences dialg, see the chapter entitled Getting Started in the Mderatr s Guide. Applicatin Preferences General: Used t set the preference that manages the check fr updates functin. Check fr updates autmatically at launch: Used t specify whether r nt t autmatically check the Elluminate website fr a new versin f Elluminate Plan! If the ptin is selected, and there is a new versin available, yu will have the ptin t be redirected t the Elluminate website t dwnlad the latest versin. (By default, this ptin is turned n.) 50 Using the Sessin Plan Editr

57 Tip: We recmmend that yu leave the ptin t Check fr updates autmatically at launch selected then yu will always knw when a sftware update is available. Sessin Plan Preferences Display Settings Used t specify the appearance f items in the Plan Outline. The default values fr fnt name and size are based n the system settings fr yur specific platfrm. One thing cnsistent acrss all platfrms is that the Tpic Fnt is bld and the Text Item fnt is italics. Tpic Fnt: Used t set the appearance f Tpic items. Actin Fnt: Used t set the appearance f Actin items. Text Item Fnt: Used t set the appearance f Text Items. Editing Optins Except fr the Clr f prblem items preference, this panel is used t set default quta and prperty values fr the versin f Blackbard Cllabrate that will be used t run the sessin plan. Fr example, if, in the future, Blackbard Cllabrate is changed t accept 20 MB fr file transfers instead f 10, r is changed t accept 8 maximum talkers instead f 6, then yu can use this preference dialg t mdify Elluminate Plan! t match the new values in Blackbard Cllabrate. This means yu will nt necessarily have t upgrade yur versin f Elluminate Plan! Cautin: D nt change the qutas r actin prperty values unless instructed t d s by yur system administratr r by a Technical Ntificatin frm Elluminate. Using the Sessin Plan Editr 51

58 Clr f prblem items: Sets the clr f the highlighting used t display errrs. The default clr is red. T change the default, click n the red square t pen a clr selectr dialg and select a different clr. (Fr details n errr checking, see Validating Yur Sessin Plan n page 48.) Whitebard Preferences OpenOffice.rg/StarOffice Installatin: Fr details, refer t Lcating an OpenOffice Installatin in the Mderatr s Guide. 52 Using the Sessin Plan Editr

59 Creating Cntent within Elluminate Plan! Creating a Whitebard File T create a whitebard file frm within Elluminate Plan!, d the fllwing: 1. Open the Whitebard editr by ding ne f the fllwing: Select View > Whitebard. Press Ctrl+3 ( 3 n Mac). If the Tab bar is visible, click n the Whitebard tab. 2. Lad r create whitebard screens exactly as yu wuld frm within Blackbard Cllabrate. Tip: See the chapter entitled The Whitebard in the Mderatr s Guide fr instructins n creating a whitebard file. 3. Save yur whitebard file by ding ne f the fllwing: Select File > Save. Press Ctrl+3 ( 3 n Mac). Cautin: Saving the sessin plan file when in the Plan editr will nt save the whitebard file yu just created yu must explicitly save the whitebard file frm within the Whitebard editr. Yu nw can add the file yu just created t the sessin plan. (Fr details, see Adding a Whitebard File n page 19.) Creating Whitebard Screens frm Image, PDF and Presentatin Files Nte: When a PwerPint r OpenOffice.rg presentatin is being cnverted t a Whitebard file, any presenter ntes assciated with its slides will be inserted autmatically in the Presenter Ntes field f each applicable Change Whitebard Screen actin. When the sessin plan is run in Blackbard Cllabrate, these presenter ntes als will be cpied int the Ntes Editr f all sessin attendees. Using the Sessin Plan Editr 53

60 When Embedding the File When yu attempt t embed a PwerPint (.ppt r.pptx), an OpenOffice.rg presentatin (.ppt,.sxi and.pd), PDF (.pdf) file r an image file (*.bmp, *.gif, *.jpg, *.jpeg r *.png) 1 directly int a sessin plan, yu will be prmpted t cnvert it t a.wbd file. If yu click n Yes t cnvert the file, it will be cnverted t a.wbd file and embedded in the sessin plan. 2 If yu say N, the file will be embedded in the Embedded Files list in its riginal file frmat. (Fr details n embedding Whitebard files, see Step 1: Embed the file. under Adding a Whitebard File n page 19.) Tip: If yu want t keep a cpy f this file, simply drag it ut f the embedded files list t yur desktp r a flder in yur file brwser. Thrugh the Whitebard Editr Yu als can lad a presentatin r image file (nt PDF) thrugh the Whitebard Editr: 1. Lad the presentatin r image file by ding ne f the fllwing: Select File > Open. Click n the Lad Presentatin buttn. Nte: See the chapter entitled The Whitebard in the Mderatr s Guide fr full instructins n lading a file int the Whitebard. 2. Save yur whitebard file by ding ne f the fllwing: Select File > Save. Press Ctrl+S ( S n Mac). 3. Add the file yu just created t the sessin plan. (Fr details, see Adding a Whitebard File n page 19.) 1 Yu als can cnvert.pict files n a Mac, but nly if yu have OpenOffice.rg installed n yur system. 2 The file will retain its riginal filename nly the file extensin will change. 54 Using the Sessin Plan Editr

61 Creating a Quiz File T create a quiz file frm within Elluminate Plan!, d the fllwing: 1. Open the Quiz editr by ding ne f the fllwing: Select View > Quiz. Press Ctrl+2 ( 2 n Mac). If the Tab bar is visible, click n the Quiz tab. 2. Lad r create quizzes exactly as yu wuld frm within Blackbard Cllabrate. Tip: See the chapter entitled The Quiz Manager in the Mderatr s Guide fr instructins n creating a quiz. 3. Save yur quiz file by ding ne f the fllwing: Select File > Save. Press Ctrl+S ( S n Mac). Cautin: Saving the sessin plan file when in the Plan editr will nt save the quiz file yu just created yu must explicitly save the quiz file frm within the Quiz editr. Yu nw can add the file yu just created t the sessin plan. (Fr details, see Adding a Quiz n page 23.) Using the Sessin Plan Editr 55

62

63 Chapter 2 Cnducting a Sessin Using a Sessin Plan Prduct Overview After a sessin plan has been created in Elluminate Plan!, it can be used t cnduct yur Blackbard Cllabrate sessin. The persn wh runs the sessin plan during a Blackbard Cllabrate sessin is called the presenter. Only smene with Mderatr privileges can be a presenter and nly ne Mderatr at a time can present the sessin plan. Nte: Sessin plans created in Elluminate Plan! 2.0 and 2.1 (.elpx files) cannt be run in Elluminate Live! 8.5, 9.0 r 9.1 but require Elluminate Live! 9.5 r higher r Blackbard Cllabrate 11. Hwever, yu can run Elluminate Plan! 1.0 sessin plans (.elp files) in Elluminate Live! 9.5 r higher and Blackbard Cllabrate 11. Page 57

64 T run a sessin plan, it first must be laded int the Sessin Plan Library in Blackbard Cllabrate and then activated. Activatin lads the sessin plan s embedded files 1 int the sessin and displays the sessin plan t ther Mderatrs (and, ptinally, t Participants). Yu may have a number f sessin plans laded int the Sessin Plan Library fr any ne Blackbard Cllabrate sessin but nly ne can be active at any ne time. Nte: Sessin plans cannt be edited within Blackbard Cllabrate yu must d that in Elluminate Plan! Fr details, see Chapter 1, Using the Sessin Plan Editr. The Sessin Plan Windw When yu wrk with sessin plans in Blackbard Cllabrate, yu d s in the Sessin Plan windw. This windw has tw distinct views: Library View: is used t manage a library f sessin plan files within a Blackbard Cllabrate sessin. This view is called the Sessin Plan Library. Nte: Only Mderatrs can access the Sessin Plan Library. Plan Outline View: is used primarily t run a specific sessin plan. This view is called the Plan Outline. Library View the Sessin Plan Library The Sessin Plan Library has the fllwing cmpnents: 1 Only thse marked fr aut-lading. 58 Cnducting a Sessin Using a Sessin Plan

65 Plan Outline View the Plan Outline The Plan Outline is displayed differently fr Mderatrs and Participants. Mderatr s View Mderatrs have full access t all the cntrls needed t wrk with sessin plans. Fr them, the Plan Outline has the fllwing cmpnents: Cnducting a Sessin Using a Sessin Plan 59

66 Viewing the Embedded Files List By default, the Embedded Files list is hidden. Yu can view the list by dragging the divider dwn, as depicted belw. Similarly, yu can hide the list by dragging the divider up: 60 Cnducting a Sessin Using a Sessin Plan

67 Participant s View Fr Participants, the Plan Outline displays the sessin plan and prvides limited functinality. In rder fr Participants t see the Plan Outline, a Mderatr must select Tls > Sessin Plan > Shw t All. The Plan Outline displayed t Participants has the fllwing cmpnents: Opening the Sessin Plan Windw T pen the Sessin Plan windw in Blackbard Cllabrate, d ne f the fllwing: Frm the Windw menu, select Sessin Plan. If this is the first time yu are pening the Sessin Plan windw in this sessin, an empty Sessin Plan Library will be displayed. If yu had previusly pened a sessin plan in this sessin (but had clsed the windw), the Plan Outline will be displayed with the existing sessin plan. Frm the File menu, select Open > Sessin Plan and then select a sessin plan file frm the Open dialg. First, the Sessin Plan Library will be displayed as the sessin plan file lads and then the Plan Outline will be displayed with the selected sessin plan. Cnducting a Sessin Using a Sessin Plan 61

68 Changing Views Viewing a Sessin Plan T switch frm the Sessin Plan Library t the Plan Outline, d ne f the fllwing: Duble-click n a sessin plan in the library. Select a sessin plan in the library and click n the View buttn. Select a sessin plan in the library and click n the Activate buttn. Cautin: Use the last ptin nly if yu als wish t activate the sessin plan. Fr details n activatin, see Activating a Sessin Plan n page 67. Viewing the Library T return t the Sessin Plan Library frm the Plan Outline, click n the the Plan Outline tlbar. Clse buttn in Switching t the Minimal Tlbar Frm the Plan Outline yu can switch t a minimal tlbar, hiding the cntents f the Plan Outline while maintaining the basic functinality required t run a sessin plan. This can be useful if yu knw yur plan well and just need the cntrls withut the view, r if yu temprarily want t see smething bstructed by the windw. The minimal tlbar has the fllwing cmpnents: T switch frm the Plan Outline t the minimal tlbar, click n the Cllapse Windw buttn in the Plan Outline tlbar. T switch back (frm the minimal tlbar t the Plan Outline), click n the Expand Windw buttn in the minimal tlbar. 62 Cnducting a Sessin Using a Sessin Plan

69 Clsing and Repening the Sessin Plan Windw Clsing the Sessin Plan windw will nt make any sessin plans already laded inaccessible it just clses the windw. T clse the windw, d ne f the fllwing: Enter Ctrl+W (Cmmand-W n Mac). Enter ALT+F4 (n Mac equivalent). Click n the Clse Windw buttn in the title bar f the windw. T repen the windw, select Windw > Sessin Plan. Blackbard Cllabrate Menu Items File Menu The File menu has standard file-related menu items fr sessin plans: Open > Sessin Plan Save > Sessin Plan Print > Sessin Plan Tls Menu The Tls > Sessin Plan menu prvides menu items fr fur distinct purpses: Navigatin Cmmands: G t Previus Item and G t Next Item Sessin Plan Prperties: Start Timers Autmatically, Shw Actin Icns and Labels. These cntrls have equivalent cntrls within Elluminate Plan! (Duratin Timers, Decratins and Labels). See Setting Sessin Plan Prperties n page 74. Viewing Optins: Shw t Mderatrs Only and Shw t All. Embedded File Cmmand: Save embedded file t disk r netwrk. Windw Menu The Windw menu has the Sessin Plan menu item, which is used t pen the Sessin Plan windw r bring it int fcus if it gets hidden behind ther windws. Cnducting a Sessin Using a Sessin Plan 63

70 Wrking with Sessin Plans in the Sessin Plan Library Lading Sessin Plans int the Library T use a sessin plan in a Blackbard Cllabrate sessin, yu must first add it t the Sessin Plan Library. Yu can lad sessin plans int the Sessin Plan Library at any time during a Blackbard Cllabrate sessin. When yu d s, Blackbard Cllabrate will uplad the sessin plan file t the server befre adding it t the library. T manually lad a sessin plan int a Blackbard Cllabrate sessin, pen it by ding ne f the fllwing: Open a sessin plan frm within the Sessin Plan Library: 1. Click n the Open buttn in the Sessin Plan Library s tlbar. 2. Select a sessin plan file frm yur file brwser s Open dialg. Open a sessin plan using the File menu. 1. Frm the File menu, select Open > Sessin Plan. 2. Select a sessin plan file frm yur file brwser s Open dialg. Nte: Yu will first see the Sessin Plan Library as the sessin plan file is laded. When lading is cmplete, the sessin plan will be pened in the Plan Outline unless yu cnfigure it t behave therwise by turning ff the Viewing Optin preference Open functin displays sessin plan fr viewing. (Fr details, see Setting Yur Preferences n page 74.) Renaming Sessin Plans T rename a sessin plan within Blackbard Cllabrate, d the fllwing: 1. If nt already in the Sessin Plan Library, switch t this view. (Fr details, see Setting Yur Preferences n page 74.) 2. Select the sessin plan yu wuld like t rename. 3. Click n the Rename buttn. The Rename Sessin Plan dialg will pen. 4. Enter the new name fr yur sessin plan and click n OK. 64 Cnducting a Sessin Using a Sessin Plan

71 Saving Sessin Plans Anyne wh can view a sessin plan can save it t a file. Mderatrs can save sessin plan (.elpx) files in their entirety (native frmat) r as plain text nly. Participants can save sessin plans nly as plain text. The native frmat saves the full sessin plan, including infrmatin regarding its current state f prgress (i.e., which sessin plan items have been cvered). The native file can be reladed later int anther sessin and prgress can cntinue where it left ff. Nte: When yu save a sessin plan in its native (.elpx) file frmat, the cntents f the Plan Outline and all embedded files are saved, alng with all prperties and preferences. The plain text versin cntains nly the text that is displayed by the sessin plan fr Tpics, Actins and Text Items, indented apprpriately t reflect the Plan Outline. Tip: A plain text utline can be useful as a basis fr taking class ntes. T save a sessin plan file, d the fllwing: 1. Open the Save Sessin Plan dialg by ding ne f the fllwing: Select File > Save > Sessin Plan. Press Ctrl+S ( S n Macintsh). Nte: If yu have the main Blackbard Cllabrate windw in fcus (rather than the Sessin Plan windw), when yu press the keybard shrtcut, yu will be presented with a dialg frm which yu need t select Sessin Plan frm a list f printable files (thers are Chat Cnversatin and Whitebard). Click n the Save buttn in the Plan Outline tlbar. 2. Select the file type in which t save yur sessin plan.elpx fr native frmat r.txt fr a plain text file. 3. Enter a name fr yur saved file and click n Save. Printing Sessin Plans Anyne wh can view a sessin plan can print it. Fr Participants, the printut will include nly the text that is displayed by the sessin plan fr Tpics, Actins and Text Items, indented apprpriately t reflect the Plan Outline. Fr Mderatrs, cmpletin indicatrs, the prgress marker and suggested duratins will be printed as well. Cnducting a Sessin Using a Sessin Plan 65

72 T print a sessin plan, d ne f the fllwing: Select File > Print. Press Ctrl+P ( P n Macintsh). Click n the Print buttn in the Plan Outline tlbar. Tip: If required, first specify yur page setup ptins in the Page Setup dialg (File > Page Setup). Clsing Sessin Plans T clse a sessin plan while in the Plan Outline, click n the Clse buttn in the Plan Outline. Yu will be returned t the Sessin Plan Library. Nte: Clsing des nt deactivate an active plan. Deactivatin is a separate peratin. Remving Sessin Plans frm the Library Sessin plans can be remved frm the Sessin Plan Library. When remved, they are n lnger available fr use in the Blackbard Cllabrate sessin. T remve a sessin plan frm the library, select the plan and click n the Remve buttn in the Sessin Plan Library tlbar. If the sessin plan yu are remving is currently active, it will be deactivated. Nte: If smene else is currently viewing this sessin plan, their Sessin Plan windw will either clse (Participant) r will return t the library view (Mderatr). Saving Embedded Files Files in the Embedded Files list can be saved externally t yur desktp r netwrk. 1. Shw the Embedded Files list by dragging dwn the divider. 2. Selecting ne r mre the files t be saved. 3. Click n the Save Embedded File buttn in the Tl bar. 4. In the Save dialg, select the flder in which yu wuld like the file(s) saved. 66 Cnducting a Sessin Using a Sessin Plan

73 Activating a Sessin Plan Befre yu can run a sessin plan, it must first be activated. By default, this happens autmatically when yu lad the sessin plan int the Blackbard Cllabrate sessin. (Yu can verride this behavir by de-selecting the preference View functin activates plan in sessin. Fr details, see Viewing Optins n page 76.) When yu activate a sessin plan, three things will happen: All embedded files that have been marked fr autmatic lading (see Adding Cntent Files n page 18) will be laded int the sessin. The sessin plan will be displayed t ther Mderatrs (and, ptinally, t Participants). Sessin plan items will becme accessible (e.g., yu will be able t click n them r navigate t them via tlbar buttns r menu items). Cautin: Befre activating a sessin plan, be sure that yu are in the Main Rm f the whitebard. If yu are in yur private Wrk Area, the embedded whitebard files that have been marked fr autmatic lading will nt be laded. T manually activate a sessin plan frm within a Blackbard Cllabrate sessin, d ne f the fllwing: If yu are in the Sessin Plan Library view, select the sessin plan yu wuld like t activate and click n the Activate buttn. If yu are in the Plan Outline view, click n the Activate buttn. The current sessin plan will be activated. Displaying a Sessin Plan t Participants By default, nly Mderatrs will be able t view a sessin plan nce it is activated. T display the sessin plan t Participants as well, select Tls > Sessin Plan > Shw t All. When Participants are given permissin t view the sessin plan, they nly will be able t see and scrll thrugh the items in the Plan Outline and print r save the Plan Outline in plain text frmat. Participants can neither run sessin plans (i.e., execute items in the Plan Outline) nr access the Sessin Plan Library. Cnducting a Sessin Using a Sessin Plan 67

74 Running a Sessin Plan The prcess f running a sessin plan typically invlves the presenter navigating thrugh the Plan Outline frm tp t bttm using the muse, keybard shrtcuts, arrw buttns r Blackbard Cllabrate menu cmmands. Alternatively, yu can mve backwards thrugh the Plan Outline r mve directly t a specific item (muse click nly). Nte: Yu can easily identify Actins in the Plan Outline by hvering ver them with the muse they will be highlighted with an underline. Tpics and Text Items will nt be underlined as they d nt trigger any events in Blackbard Cllabrate. When yu mve t an Actin in the Plan Outline, a crrespnding event is triggered in Blackbard Cllabrate. If yu mve back t a previusly triggered Actin, it will be executed again. 68 Cnducting a Sessin Using a Sessin Plan

75 Nte: Yu can cnfigure the sessin plan s it wn t execute previusly triggered Actins by turning ff the Viewing Optin preference Execute items when prgressing backwards. (Fr details, see Setting Yur Preferences n page 74.) When yu mve t a Cmpund Actin, all f the sub-actins cntained within it are executed in the rder in which they were listed when the Cmpund Actin was created in Elluminate Plan! Nte: If an Actin fails yu will get an errr message. Yu can suppress errr messages by turning n the Viewing Optin preference Suppress errr dialgs when executing actins. (Fr details, see Setting Yur Preferences n page 74.) As yu mve thrugh the sessin plan, the prgress marker pints t the item that is current and cmpletin indicatrs shw which items have been cvered. These indicatrs are displayed t all users wh can view the sessin plan, but nly the presenter can manipulate them. Mving Thrugh Sessin Plan Items There are several ptins fr mving t (and executing) items in the Plan Outline. T navigate t the next item, d ne f the fllwing: Click n the Next buttn. Enter Crtl+Clse Bracket ( ] n Macintsh). Select Tls > Sessin Plan > G t Next Item. Click n the next item with yur muse. T navigate t the previus item, d ne f the fllwing: Click n the Previus buttn. Enter Crtl+Open Bracket ( [ n Macintsh). Select Tls > Sessin Plan > G t Previus Item. Click n the previus item with yur muse. T navigate t an item that is neither next r previus t the current item, d the fllwing: Click n the desired item with yur muse. Cnducting a Sessin Using a Sessin Plan 69

76 Tracking Yur Prgress With ne exceptin (nted belw), when yu mve t an item in the Plan Outline it is marked as the current item by the prgress marker:. Actins and Text Items that have been visited are visually marked as cvered in the sessin plan by a change in text clr and by cmpletin indicatrs (the bullets at the left), bth f which can be cnfigured under Viewing Optins preferences. (Fr cnfiguratin details, see Setting Yur Preferences n page 74.) Nte: Tpics and Cmpund Actins are marked as cvered nly when all f the sub-items cntained within them have been viewed r executed. Tip: Yu can tggle a cmpletin indicatr ff and n by clicking n it with yur muse. The text clr als will tggle. T clear all the cmpletin indicatrs at nce, Ctrl+Click ( Click n Mac) n any cmpletin indicatr. Cnversely, t tggle all cmpletin markers n, Ctrl+Click ( Click n Mac) n any blank area in the cmpletin indicatr clumn. When yu mve t the last item in the Plan Outline, yu will be ntified that yu have reached the end f the sessin plan. When yu click Next, yu will be returned t the beginning f the Plan Outline. Prgress within a sessin plan is persistent acrss sessins if yu save the sessin plan befre leaving the sessin. The cmpletin indicatrs and prgress marker will mark where yu left ff in the presentatin (the current item) s yu can resume where yu left ff in a subsequent sessin. 70 Cnducting a Sessin Using a Sessin Plan

77 Tip: If yu want t start yur next sessin at a different place in the Plan Outline, befre yu save and exit the sessin plan, either mve the prgress marker t the desired spt r tggle ff the desired cmpletin markers. Duratin Timers If the sessin plan creatr specified a suggested duratin fr a Tpic, Text Item r Actin, it will be displayed t the right f the item in the Plan Outline. If the timer was cnfigured t start autmatically, it will d s when yu mve t the Tpic r Actin; therwise, yu need t start it manually. T start r stp a duratin timer manually, click n it. The bubble arund the suggested time will turn red, indicating that the timer is active. The timer cunts dwn frm the suggested time value t zer and stps when it reaches zer. It will als stp when yu click n it again r when yu mve t anther item, unless that ther item is a sub-item. When a timer is stpped r reaches zer, the red bubble will disappear and it will return t its riginal state yu can take this as a cue that it is time t mve n. Nte: Only ne duratin timer can run at a time. If yu mve t a subitem that als has a timer, the sub-item s timer will start running nly if its parent's timer (r an earlier sub-item s timer) has stpped. Cnducting a Sessin Using a Sessin Plan 71

78 Presenter Ntes When a Tpic r Actin has presenter ntes, they are displayed at the bttm f the Sessin Plan windw when yu mve t the Tpic r Actin. The size f the presenter ntes area can be increased r reduced by mving the divider with the muse. By default, it shws tw lines f text. The size is retained frm nte t nte as well as between Blackbard Cllabrate sessins. If the text des nt fit in the available space, a vertical scrll bar will appear. Yu als can adjust the size f the text by setting the Nte Fnt in the Preferences panel. Fr details, see Display Settings n page 75. Nte: Presenter ntes are displayed t Mderatrs nly. Cntrl f the Sessin Plan Only ne Mderatr at a time can cntrl a sessin plan (i.e., be the presenter). The Mderatr wh first activates the sessin plan autmatically will be the initial presenter. If the sessin plan is manually laded int the Blackbard Cllabrate sessin and aut-activated (the ptin View functin activates plan in sessin is selected under Preferences), the persn wh lads the sessin plan als activates it and, thereby, will be the presenter. If the sessin plan is pre-laded and aut-activated (the ptin View functin activates plan in sessin is selected under Preferences), the first Mderatr t jin the sessin is the ne wh lads and activates the sessin plan and, thereby, will be the presenter. (See Viewing Optins n page 76 fr infrmatin n View functin activates plan in sessin.) Requesting/Relinquishing Cntrl f the Sessin Plan Cntrl f the presenter privilege can be relinquished independently by the current presenter r granted t anther Mderatr wh requests cntrl. If yu are the current presenter, t relinquish cntrl f the sessin plan, click n the Request Cntrl buttn. Nw any Mderatr can click n the Request Cntrl buttn and be granted cntrl autmatically (withut requesting permissin frm anther Mderatr). 72 Cnducting a Sessin Using a Sessin Plan

79 If yu are nt the presenter but wuld like cntrl, click n the Request Cntrl buttn. The existing presenter has the ptin f granting r denying yu cntrl via the Cntrl Request dialg: Nte: If the current presenter des nt respnd within 10 secnds, the request will be granted autmatically. When the current presenter grants yur request, the Request Cntrl buttn will becme selected and the Next and Previus buttns will becme enabled, indicating that yu nw have cntrl. If the existing presenter des nt give up cntrl, yu will receive a message t that effect: Cntrlling the Sessin Plan frm a Breakut Rm If yu are the current presenter f the sessin plan and yu mve t a breakut rm, yu are still in cntrl f the sessin plan exactly as if yu were still in the main rm. Only ne sessin plan can be pen in any given sessin, s there are never separate sessin plans running in breakut rms. When the Presenter Leaves the Sessin If the presenter leaves the sessin withut first relinquishing cntrl f the sessin plan, he r she will remain the presenter (in absentia) until anther Mderatr takes cntrl by clicking n the Request Cntrl buttn. If n Mderatr takes cntrl, there will be n presenter. If n ne takes cntrl and the ld presenter returns t the sessin, he r she will resume cntrl. Cnducting a Sessin Using a Sessin Plan 73

80 Setting Sessin Plan Prperties The sessin plan prperties within Blackbard Cllabrate are identical t thse in Elluminate Plan!: Start Timers Autmatically, Shw Actin Icns and Labels. By default, the values f these prperties will be thse saved in Elluminate Plan! when the sessin plan was created r edited. Hwever, yu can verride the existing prperties by selecting them under Tls > Sessin Plan. Nte: Fr details n sessin plan prperties, see Setting Sessin Plan Prperties n page 74. Setting Yur Preferences Sessin Plan preferences in Blackbard Cllabrate are applicatin settings that affect the lk and behavir f sessin plans within Blackbard Cllabrate they are nt assciated with a specific sessin plan. Preferences are yur persnal settings 1 fr hw yu want sessin plans t lk and behave within Blackbard Cllabrate. T pen the Preferences dialg, select Tls > Preferences >Sessin Plan. Tip: Fr a quick verview f the Sessin Plan Preferences dialg, see Setting Elluminate Plan! Preferences n page 49. Fr a mre in-depth discussin f using the Preferences dialg, see the chapter entitled Getting Stared in the Mderatr s Guide. 1 When smene else uses yur sessin plan in Blackbard Cllabrate, they will see the sessin plan with the fnts, etc. they have set up under their wn Preferences. 74 Cnducting a Sessin Using a Sessin Plan

81 Display Settings Used t specify the appearance f item names in the Plan Outline. The default values fr fnt name and size are based n the system settings fr yur specific platfrm. One thing cnsistent acrss all platfrms is that the Tpic Fnt is bld and the Text Item fnt is italics. Set yur fnt name, fnt style and fnt size preferences fr the fllwing by making selectins frm the drp-dwn menus: Tpic Fnt: Used t set the appearance f Tpic items. Actin Fnt: Used t set the appearance f Actin items. Text Item Fnt: Used t set the appearance f Text Items. Nte Fnt: Used t set the appearance f Presenter Ntes. Cnducting a Sessin Using a Sessin Plan 75

82 Viewing Optins Used t cntrl behavir f sessin plans within Blackbard Cllabrate. Open functin displays sessin plan fr viewing: specifies whether r nt t pen a sessin plan in the Plan Outline after it is laded int the Sessin Plan Library. (The default is n.) View functin activates plan in sessin: specifies whether r nt t activate a sessin plan autmatically when it is laded int the Sessin Plan Library. (The default is n.) Execute items when prgressing backwards: specifies whether r nt t execute items that yu have mved t using the G t Previus Item menu item (r its assciated keybard shrtcut) r the Previus buttn. (The default is n.) Execute items when dragging prgress marker: specifies whether r nt t execute items that have been mved t via dragging the prgress marker with yur muse. (The default is ff.) Clicking n item mves prgress marker: specifies whether r nt t mve the prgress marker t an item that has been clicked n with yur muse. (The default is n.) Suppress errr dialgs when executing actins: specifies whether r nt t display errr messages when actins cannt be executed. (The default is ff.) 76 Cnducting a Sessin Using a Sessin Plan

83 Clr f cvered items: specifies the clr t be used fr the cmpletin indicatr and text f items that have been cvered. The default clr is purple. T change the default, click n the purple square t pen a clr selectr dialg and select anther clr. Clr f actin hyperlinks: specifies the clr t be used t indicate executable items (Actins) when hvered ver by muse. The default clr is blue. T change the default, click n the blue square t pen a clr selectr dialg and select anther clr. Sessin Plans and Recrdings The recrder is cnsidered a nrmal Participant in a sessin s, if the privilege t view the active sessin plan was set t Shw t All, the Sessin Plan windw will cme up in the recrding as it did fr attendees f the live sessin. If this is the case, while viewing the recrding yu can hide the Sessin Plan windw by using its Clse Windw buttn, and shw it again using Windw > Sessin Plan, just like yu can during a live sessin. Yu als can Save and Print the sessin plan as yu wuld during a live sessin. Nte: While a sessin is being recrded, when the presenter mves t a sessin plan Tpic, an index entry called Tpic Changed is autmatically inserted int the recrding. Cnducting a Sessin Using a Sessin Plan 77

84

85 Appendix A: Getting Help Help with Elluminate Plan! is available via the fllwing resurces: Elluminate Plan! Prduct Dwnlad Page: Als accessible within Elluminate Plan! by selecting Help > Elluminate Plan! Help Cntains sftware dwnlads and links t dcumentatin, sample sessin plans and training materials. Tip: Be sure t dwnlad the Elluminate Plan! User s Guide frm the webpage. The dcument will nt be accessible if yu are nt cnnected t the Internet which may be the case when yu are creating sessin plans. Elluminate Plan! Prduct Infrmatin Page: Plan!/?id=78 Als accessible within Elluminate Plan! by selecting Help > Elluminate Plan! Hme Cntains prduct verview infrmatin, including system requirements. Page 79

86 Elluminate Plan! Sample Plans Page: Cntains sample sessin plans that yu can dwnlad fr yur wn use. Dcumentatin and training materials fr Blackbard Cllabrate Web Cnferencing are available n the On-Demand Learning Center: Center/Web-Cnferencing.aspx 80 Getting Help

87 Appendix B: Rules fr Inserting and Indenting Sessin Plan Items When yu create a sessin plan, yu can cnstruct relatinships between varius items t frm a hierarchy within the sessin plan. Items that cntain ther items are called parent items. Items cntained by (indented under) a parent item are called child items. Here is an illustratin: Tpic 1 is the parent f Tpic 2. Tpic 2 is a child (sub-tpic) f Tpic 1 and a parent f Tpic 3, Text item 1 and Actin 1. Cmpund Actin 1 is the parent f sub-actins 1 and 2. Tpic 4 and Text item 2 are neither parents nr children f ther items. Only certain types f items can frm the parent/child relatinship. Page 81

88 Item Tpic Cmpund Actin Actin Text item Parent/Child Rules A Tpic can be the parent f any type f item: anther Tpic (sub-tpic), Text item, Actin r Cmpund Actin. A Cmpund Actin can be the parent f Actins nly. An Actin cannt be a parent t any ther items. A Text item cannt be a parent t any ther items. Inserting New Items Insertin Rule fr New Items: A new item will be inserted immediately belw the current selectin (see Examples 1, 3 and 4 belw), unless ding s breaks ne f the parent/child rules (see Examples 2 and 5 belw). Indentatin Rule fr New Items: A new item will be indented at the same level as the current selectin (see Examples 1 and 2 belw), unless the currently selected item already has children (see Example 3 belw) r the currently selected item is a Cmpund Actin and the new item is an Actin (see Example 4 belw). Nte: If yu want yur new item t be a parent, yu will have t manually mve it t the left r the sub-items t the right t create the relatinship. If the relatinship yu are trying t frm des nt cnfrm t the Parent/Child rules, yu will nt be able t mve the item(s). 82 Rules fr Inserting and Indenting Sessin Plan Items

89 Example 1 Sample Plan Example 2 Sample Plan Add any type f new item Add Tpic r Text item Descriptin When adding a new Tpic, Actin, Cmpund Actin r Text item, it will adpt the indentatin f the previusly selected item (Text item 1). Descriptin When a Cmpund Actin is selected, a new Tpic r Text item will be added after the last child item f the Cmpund Actin and will be indented at the same level as the Cmpund Actin. Example 3 Sample Plan Example 4 Sample Plan Add any type f new item Add an Actin Descriptin When adding a new Tpic, Actin, Cmpund Actin r Text item, it will adpt the indentatin f the previusly selected item s children t prevent it frm becming their parent. Descriptin When a Cmpund Actin is selected, a new Actin will autmatically becme its child. Example 5 Sample Plan Add a Tpic r Text item Descriptin When a child f a Cmpund Actin is selected, a new Tpic r Text item will be added after the last child item f the Cmpund Actin and will be indented at the same level as the Cmpund Actin. Rules fr Inserting and Indenting Sessin Plan Items 83

90 Mving Items The Parent/Child Rules gvern hw items can be mved in the sessin plan. Belw are the rules that determine where and at what level f indentatin items will be placed when mved up/dwn r left/right in the sessin plan. Insertin Rule fr Mving Items Up and Dwn: An item will be mved t the next pssible lcatin. Usually, this is immediately abve r belw the adjacent item (see Examples 1 and 4 belw). If mving the item abve r belw an adjacent item wuld break a Parent/Child rule, the item will be mved t the next pssible lcatin (see Example 2 belw). Indentatin Rule fr Mving Items Up and Dwn: When an item is mved it will be indented at the same level as the adjacent item (the ne abve if mving up and the ne belw if mving dwn). (See Example 1 belw.) If the adjacent item belw (if mving dwn) already has children, the mved item will be indented at the same level as the children (see Examples 3 and 4 belw). If the adjacent item is a Cmpund Actin and the mved item is an Actin, it will be indented at the same level as the children it will becme a child f the Cmpund Actin. (See Example 4 belw.) If the item being mved is a Tpic r Cmpund Actin, its existing children will be mved with it t maintain the parent/child relatinship. (See Example 3 belw.) 84 Rules fr Inserting and Indenting Sessin Plan Items

91 Example 1 Initial Order Tpic 2 Mved Dwn Descriptin Tpic 2 mves dwn ne rw and takes the same indentatin as the item belw it (Tpic 3). Example 2 Initial Order Tpic 2 Mved Up Descriptin Tpic 2 mves up three rws since a Tpic cannt be a child f a Cmpund Actin. It takes the same indentatin as the item abve it (Cmpund Actin). Example 3 Initial Order Tpic 1 Mved Dwn Descriptin Tpic 1 mves dwn ne rw and is indented at the same level as the child f the item belw it (Tpic 2). The child f Tpic 1 (Text item) mves with it t maintain their parent/child relatinship. Example 4 Initial Order Actin Mved Dwn Descriptin The G t Screen Actin mves dwn ne rw and becmes a child f the Cmpund Actin. Rules fr Inserting and Indenting Sessin Plan Items 85

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