Version 11. Participant's Guide

Transcription

1 Versin 11 Participant's Guide September, 2011

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3 Table f Cntents Chapter 1 Using this Guide 1 Hw t use this guide 1 Terminlgy 2 Getting Help 2 Dcumentatin and Training Materials 2 Technical Supprt 2 Cnventins Used in this Guide 3 Operating System Differences 3 Ntes 3 Typgraphical Cnventins 4 Chapter 2 Getting Started 5 Minimum Client System Requirements 6 Jining a Blackbard Cllabrate Web Cnferencing Sessin 7 Setting Yur Preferences 7 Preferences Dialg Cmpnents 8 Navigating Within the Preferences List 10 Restring Default Preference Settings 10 Resizing and Mving the Preferences Dialg 10 Setting Yur Cnnectin Speed 11 Page i

4 Prmpting fr the Cnnectin Speed 12 Setting Yur Prxy Cnfiguratin 13 Setting Ntificatin Preferences 16 Audible Ntificatins 16 Visual Ntificatins 18 Leaving and Rejining a Sessin 20 Launching an Offline Blackbard Cllabrate Web Cnferencing Sessin 20 Chapter 3 The Blackbard Cllabrate Web Cnferencing Rm 21 The Cntent Area Mdes 22 Managing Panels and Windws 24 Wrking with Panels 24 Wrking with Windws 25 The Menus 27 Menus in the Main Menu Bar 27 Drp-Dwn Menus 28 Using Mnemnic and Keybard Shrtcuts 28 Mnemnics 29 Keybard Shrtcuts 29 Getting Sessin Cnnectin Infrmatin 38 Clsing the Applicatin 38 The Cnfirmatin Dialg 39 Chapter 4 The Participants Panel 41 Understanding Permissins 42 Permissin Indicatrs in the Participants List 44 Knwing When Smene has Jined r Left a Sessin 45 Raising and Lwering Yur Hand 45 Raised Hand Ntificatin 46 Stepping Away 46 Stepping Back 47 Entering Feedback 47 Activity Indicatrs 49 Status Indicatrs 50 Plling 50 User Prfiles 52 ii Table f Cntents

5 Viewing a User s Prfile 53 Editing Yur User Prfile 53 Printing the Participants List 57 Saving the Participants List t a File 57 Chapter 5 Vide Bradcast 59 Vide Activity, Permissin and Status Indicatrs 60 Activity and Permissin Indicatrs 60 Status Indicatrs 61 Previewing and Transmitting Vide 61 Previewing Vide 62 Transmitting Vide 62 Selecting yur Vide Camera 63 Viewing Vide 64 The Default Views 65 Multiple Simultaneus Cameras 67 Multi-Camera Vide in Recrdings 67 Cntrlling the Primary Vide Display 67 Sending a Vide Image t the Whitebard 69 Stpping Vide Transmissin 69 Chapter 6 The Chat Panel 71 Chat Activity and Permissin Indicatrs 72 Viewing Chat Messages 72 New Messages in Other Cnversatin Tabs 73 Cnversatin Tabs 73 Changing the Text Size in the Cnversatin Pane 74 Sending Chat Messages 74 Sending Messages t Everyne in a Rm r Existing Grup Cnversatin 75 Sending Messages t Selected Individuals 75 Adding Emticns t yur Chat Message 76 Adding External Links t yur Chat Message 77 Saving Chat Cnversatins t a File 78 Chapter 7 The Audi Feature 79 Audi Activity, Permissin and Status Indicatrs 80 Activity and Permissin Indicatrs 80 Table f Cntents iii

6 Status Indicatrs 81 Basic Audi Cnfiguratin 82 Using the Audi Setup Wizard 82 Using Yur Micrphne 85 Adjusting Micrphne and Speaker Levels 85 Micrphne Level 86 Speaker Level 86 Advanced Audi Cnfiguratin 87 Selecting a Micrphne Device 87 Micrphne Cnfiguratin 88 Selecting a Speaker Device 92 Speaker Cnfiguratin 94 Trubleshting Audi Delays 96 Chapter 8 Telephne Cnferencing 97 Activity Indicatrs 98 Jining a Telecnference 99 Leaving a Telecnference 100 Chapter 9 The Whitebard 103 Whitebard Activity, Permissin and Status Indicatrs 105 Activity and Permissin Indicatrs 105 Adding Cntent t the Whitebard 105 Cpying Text and Images t r frm Other Applicatins 105 The Tls Palette 107 Setting Whitebard Preferences 113 Manipulating Objects and Text 115 Using the Object Explrer 116 Selecting Objects 117 Mving Objects 119 Aligning and Distributing Objects 119 Resizing Objects 121 Gruping and Ungruping Objects 121 Mving Objects t the Frnt/Back 122 Cutting, Cpying and Pasting Objects in the Whitebard 123 Editing Text 124 iv Table f Cntents

7 Editing Object Prperties 125 Deleting Objects 127 Wrking with Whitebard Pages 128 Navigating Between Pages 128 Navigating Between Pages 128 Editing Page Prperties 130 Selecting All Page Peers 131 Saving Whitebard Pages 131 Printing Whitebard Pages 132 Custmizing Clip Art Cllectins 133 Organizing the Clip Art Library 133 Creating New Clip Art Cllectins 133 Remving Clip Art Cllectins frm the Library 136 Editing, Deleting, and Merging Clip Art Cllectins 136 Chapter 10 Applicatin Sharing 139 Applicatin Sharing Activity, Permissin and Status Indicatrs 140 Activity and Permissin Indicatrs 140 Status Indicatrs 140 Scaling the Shared Cntent 141 Maximizing the Cntent Area 142 Emphasized Cursr 142 Hsting an Applicatin Sharing Sessin 142 Applicatin Sharing Mde 142 Starting Applicatin Sharing 143 Cntrlling an Applicatin Share 145 Giving Cntrl f an Applicatin Share t Anther 147 Pausing r Ending an Applicatin Share 148 Requesting Cntrl f Anther's Applicatin r Desktp 148 Request Cntrl f Smene Else's Desktp 148 Requesting Cntrl f an Applicatin Share frm the Hst 149 Simulated Keystrkes 149 Releasing Remte Cntrl 150 Advanced Applicatin Sharing Optins 151 Hsting Optins 151 Table f Cntents v

8 Permit Remte Cntrl f Yur Desktp 153 Filtered Keys 156 Cnfiguring Simulated Keystrkes 158 Use OpenGL Optin (Mac nly) 161 Chapter 11 Web Tur 163 Web Tur Mde 164 Web Tur Activity and Permissin Indicatrs 164 Starting a Web Tur 165 Cnducting a Web Tur 165 The Fllw Me Optin 165 Publishing URL t Chat Panel 166 Stpping the Web Tur 166 Viewing a Web Tur 166 Optimizing the Cntent Area 166 Enabling Pp-ups in a Web Tur (Windws nly) 167 Web Tur vs. Web Push 168 Starting a Web Push 168 Chapter 12 Breakut Rms 171 Mving Yurself int Existing Rms 172 Chapter 13 Interactive Recrdings 173 Playing a Recrding 174 Names Hidden in Recrdings 175 Multi-Camera Vide in Recrdings 175 Navigating Within a Recrding 176 Knwing Where Yu Are 177 Using the Playback Slider 178 Using the Index Entry Menu 178 Using the Recrding Index 178 Chapter 14 The Ntes Windw 185 Opening and Clsing the Ntes Windw 186 Taking Ntes 187 Creating Lists 188 Frmatting Ntes Text 189 Changing the Text Size in the Ntes Editr 190 vi Table f Cntents

9 Wrking with Ntes 191 Selecting Ntes 192 Inserting Ntes 192 Mving Ntes 194 Deleting Ntes 194 Printing Ntes 195 Saving Ntes 195 Viewing Presenter Ntes Imprted with a Presentatin 195 Managing Ntes Dcuments 196 Opening the Ntes Dcuments List 196 Searching fr Ntes Dcuments 197 Exprting and Imprting Ntes Dcuments 198 Deleting Ntes Dcuments 202 Using Cmpund Ntes 203 Viewing Ntes in Recrdings 204 Editing Ntes in a Recrding 205 Miscellaneus Windws 207 The Timer 207 The Quiz Manager 208 Respnding t Quiz Questins 208 Viewing Quiz Results 209 Multimedia Windw 209 The File Transfer Library 210 Saving a File 211 Clsing the File Transfer Library 211 Sessin Plans 211 Clsing and Repening the Sessin Plan Windw 212 Printing Sessin Plans 212 Saving Sessin Plans 213 Chapter 15 The Graphing Calculatr 215 Opening and Clsing Graphing Calculatr Windw 216 Private and Shared Calculatrs 216 Switching between the Private and Shared Graphing Calculatr 217 Using the Shared Graphing Calculatr 217 Table f Cntents vii

10 Graphing Functins Using the Calculatr 217 Entering Mathematical Operatrs and Functins 217 Displaying the Functin Histry 218 Evaluating Functins 219 Selecting and Displaying Pints n the Graph 220 Changing the Calculatr Display Regin 221 Setting the Display Regin and Grid Spacing 221 Zming In and Out 221 Mving the Graph in the Display Regin 221 Appendix A: 1252 Windws Latin 1 (ANSI) 223 Cpyright 227 Trademarks 228 viii Table f Cntents

11 Chapter 1 Using this Guide Hw t use this guide It is highly recmmend that yu read the first three chapters f this guide prir t attending a Blackbard Cllabrate Web Cnferencing sessin. 1. Read Cnventins Used in this Guide n page 3 f this chapter t familiarize yurself with the varius presentatin, frmatting and typgraphical cnventins used in this guide. 2. Fllw the instructins in Getting Started n page 5 t ensure yu have the prper hardware and sftware t run Blackbard Cllabrate and t set up yur Blackbard Cllabrate envirnment. 3. Read The Blackbard Cllabrate Web Cnferencing Rm n page 21 t familiarize yurself with the Blackbard Cllabrate user interface. Refer t the remaining chapters in any rder t becme familiar with the available tls and features f Blackbard Cllabrate. Nte: Fr a discussin f the accessibility features in Blackbard Cllabrate Web Cnferencing, including Clsed-Captining and the Activity Windw, see the Accessibility Guide fr Participants. Page 1

12 Terminlgy The fllwing terms are used in this guide when referring t Blackbard Cllabrate Web Cnferencing users: Mderatr Mderatrs have access t all Blackbard Cllabrate features, including the ability t grant Mderatr status t Participants. The persn cnducting a sessin, such as a teacher, is a Mderatr. Participant Participants have restricted access t Blackbard Cllabrate features. Students are typically Participants, althugh Mderatrs can grant Participants Mderatr status. Sessin Attendee Anyne attending the sessin (bth Mderatrs and Participants). Invitee Anyne invited t the sessin (bth Mderatrs and Participants). Getting Help Dcumentatin and Training Materials Dcumentatin and training materials (fr all Blackbard Cllabrate prducts) are available n the On-Demand Learning Center, which can be reached in tw ways: Frm within Blackbard Cllabrate Web Cnferencing, select Additinal Dcumentatin frm the Help menu. In yur brwser, enter the fllwing address: Yu can directly pen the fllwing dcuments frm within Blackbard Cllabrate Web Cnferencing by selecting them frm the Help menu: Keybard Shrtcuts Accessibility Guide (Mderatr's versin) Blackbard Cllabrate Essentials fr Mderatrs Blackbard Cllabrate Essentials fr Participants Technical Supprt Blackbard Cllabrate technical supprt and the supprt Knwledge Base are available thrugh the Supprt Prtal: 2 Using this Guide

13 Cnventins Used in this Guide Operating System Differences This guide is written fr Blackbard Cllabrate Web Cnferencing users n all supprted perating systems: Windws, Mac OS X, and Linux. Keystrkes and Muse Clicks The same keystrkes and muse clicks are used n Windws and Linux platfrms. Thse used n Mac OS X are different. This guide gives instructins fr users f all supprted perating systems. The Windws/Linux keystrkes r muse clicks are given first, fllwed by thse fr Mac OS X (in parentheses): Muse Click Example Select the bject and then right-click (Cntrl-Click n Mac) anywhere n the Whitebard t display the cntext menu. Keystrke Example Select the bject(s) in the Whitebard r in the Object Explrer and then enter Ctrl+X (Cmmand-X n Mac) t cut the bject(s). Screen Captures Mst screen captures shwn in this guide were taken in a Windws envirnment. If yu are running Blackbard Cllabrate Web Cnferencing n a Mac OS X r Linux platfrm, the appearance f windws, dialg bxes, etc. will differ slightly frm thse shwn in this guide. Variables There are a few places in Blackbard Cllabrate Web Cnferencing that are ppulated with data specific t the sessin. Because we d nt knw in advance what thse data (e.g., wrds r names) will be, in this guide they are represented by variables enclsed in angle brackets. Fr example, the variable <Panel Name> is used in the discussin f Restring Default Prefence Setttings t represent the name f the currently selected panel. Ntes Six types f ntes are used in this guide t highlight infrmatin: Nte: Ntes are used t highlight imprtant infrmatin r t present asides relevant t the tpic at hand. Using this Guide 3

14 Tip: Tips prvide helpful infrmatin n hw t mst effectively use a particular feature f Blackbard Cllabrate Web Cnferencing. Cautin: Cautins alert yu t ptentially cnfusing terminlgy r difficulties that may ccur when using Blackbard Cllabrate Web Cnferencing. Warning: Warnings alert yu t ptentially serius prblems. Ntes f this frmat are used t highlight Linux-specific infrmatin. Ntes f this frmat are used t highlight Mac-specific infrmatin. Typgraphical Cnventins Cnventin Descriptin 1. Number Indicates a step in a task. Hllw bullets Bld Italics Mnspace <brackets> Indicates that there are several ptins available fr cmpleting a task, but nly ne is necessary. Represents clickable elements in the user interface (e.g., text links, buttns, tabs, etc.). Als used t give emphasis t wrds. Represents menu items, ptins and parameters. Als used fr crss references. Indicates pathnames, filenames, flders and cmmand lines. Indicates variables. 4 Using this Guide

15 Chapter 2 Getting Started There are a few things yu shuld d befre yu mderate a sessin: Ensure yur cmputer meets the minimum system requirements recmmended fr running a Blackbard Cllabrate Web Cnferencing sessin n yur cmputer. See Minimum Client System Requirements n page 6. Launch int a private Blackbard Cllabrate Web Cnferencing sessin where yu can familiarize yurself with the Whitebard tls r create r review presentatins and/r quizzes prir t jining yur scheduled sessin. (Fr instructins n launching a private sessin, see Launching an Offline Blackbard Cllabrate Web Cnferencing Sessin n page 20.) Jin a Blackbard Cllabrate Web Cnferencing sessin. Yu may jin a sessin either thrugh an link sent t yu by yur rganizatin r via a link n a web page. The methd by which yu jin a sessin will vary depending n yur rganizatin. See Jining a Blackbard Cllabrate Web Cnferencing Sessin n page 7. Once yu have successfully launched int a Blackbard Cllabrate Web Cnferencing sessin, run the Audi Setup Wizard (see Using the Audi Setup Wizard n page 82) and set yur prxy settings (see Setting Yur Prxy Cnfiguratin n page 13). Yu may als want t set ther preferences, such as yur cnnectin speed (see Setting Yur Preferences n page 7). Page 5

16 Minimum Client System Requirements Befre yu can get started in a Blackbard Cllabrate Web Cnferencing sessin, yu shuld ensure that yur cmputer is able t supprt the needs f the cllabratin envirnment. Tip: Fr all users, we strngly recmmend that yu use a headset (r at least headphnes r an ech canceling micrphne) rather than speakers when using simultaneus talkers. This will eliminate ptential eching and feedback and imprve yur audi experience. Yur cmputer shuld meet r exceed the fllwing minimum requirements: Windws Windws XP (32 bit), Windws Vista (32 r 64 bit) r Windws 7 (32 r 64 bit) Pentium III 1 GHz prcessr Mac OS X Linux Mac OS X 10.5 (32 r 64 bit) r Mac OS X 10.6 (32 r 64 bit) G4, G5 r Intel prcessr Ubuntu 9.10 (64 bit) Pentium III 1 GHz prcessr In additin t the abve requirements, all clients require the fllwing: Java versin 1.5 r higher Nte: Fr a 32 bit OS use a 32 bit JVM and fr a 64 bit OS use a 64 bit JVM. If the crrect versin f Java is nt detected, Blackbard Cllabrate will prmpt yu t install a new versin. 256 MB RAM 20 MB free disk space 28.8 KBps Internet cnnectin Windws r Linux: sund card with speakers and micrphne r headset (r telephne fr Telephny users) Macs: internal, USB, r external isight micrphne (r telephne fr Telephny users) 6 Getting Started

17 Jining a Blackbard Cllabrate Web Cnferencing Sessin Hw yu jin a Blackbard Cllabrate Web Cnferencing sessin varies depending n the rganizatin hsting the Blackbard Cllabrate Web Cnferencing sessin. Fllw the instructins prvided by the rganizatin hsting yur sessin. Yur System Administratr r Mderatr shuld prvide yu with the fllwing infrmatin: Hw t access yur Blackbard Cllabrate Web Cnferencing sessins. Yur username and passwrd (if applicable). Hw t access yur recrdings. Wh t cntact fr help and where t access the user guides and ther resurce material fr yur system. Setting Yur Preferences Althugh it is nt necessary, yu may want t set sme f yur applicatin preferences befre yu begin yur sessin. Yu can d s thrugh the Preferences dialg. Preferences are set fr each user accunt n a cmputer. Once set, they are used fr all sessins cnnected t by that user frm that cmputer. Getting Started 7

18 Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) Instructins fr setting preferences are dispersed thrughut this guide: Preference(s) Lcatin in Guide Cnnectin Speed Setting Yur Cnnectin Speed n page 11 Prxy Cnfiguratin Setting Yur Prxy Cnfiguratin n page 13 Ntificatins Setting Ntificatin Preferences n page 16 Ht Keys Cnfiguring Ht Keys n page 36 User Prfile User Prfiles n page 52 Applicatin Sharing Advanced Applicatin Sharing Optins n page 151 Audi Advanced Audi Cnfiguratin n page 87 Vide Selecting yur Vide Camera n page 63 Whitebard Lcating an OpenOffice.rg Installatin n page 1 In-Sessin Invitatins Setting the Text Encding Frmat Preference n page 1 Interactive Recrdings Recrding Yur Sessins n page 1 Sessin Plans Nt in this guide. See the Elluminate Plan! Users Guide. Preferences Dialg Cmpnents The Preferences dialg is rganized int tw main areas: the Preferences list n the left and the Preferences panels n the right. The Preferences list cntains a list f mdules and their assciated panels rganized int a tree structure (in alphabetical rder). The panel that is selected in the Preferences list will be displayed in the Preferences panels area n the right. 8 Getting Started

19 1 Preferences list 3 Mdules 2 Preference panels 4 Panels Nte: If yu select a mdule (rather than ne f the panels beneath it), the tpmst panel assciated with that mdule will be displayed in the Preferences panels area. Getting Started 9

20 Navigating Within the Preferences List Yu can mve between mdules and panels in the Preferences list using the arrw keys r by simply clicking n a desired mdule r panel. Yu als can cllapse and expand the list f panels beneath a mdule by clicking n the disclsure buttns. Restring Default Preference Settings If yu are unsure abut the preferences yu set and want t start ver, yu can revert back t the default (factry) settings. The restratin can be dne at an applicatin level, mdule level r panel level by selecting an ptin frm the Restre Defaults menu. T restre defaults fr the entire Blackbard Cllabrate Web Cnferencing applicatin, select Restre All Mdules. T restre defaults fr all panels within a specific mdule, select the mdule in the Preferences list and then select Restre Mdule <Mdule Name> frm the Restre Defaults menu. T restre defaults fr a single panel nly, select the panel in the Preferences list and then select Restre Panel <Panel Name> frm the Restre Defaults menu. Resizing and Mving the Preferences Dialg Yu can mve the Preferences dialg by dragging its title bar. Yu als can resize it. If the Preferences panel is t large t fit in the right side f the Preferences dialg, scrll bars will appear s yu can mve within the panel. The next time yu pen the Preferences dialg, it will be lcated in the same place and be f the same size as when yu last pened it. The panel yu last wrked in will be displayed. 10 Getting Started

21 Setting Yur Cnnectin Speed The first time yu jin a sessin, the Select Cnnectin Speed dialg bx appears prmpting yu t select the cnnectin speed that yu will be using. After yu exit the sessin, the cnnectin speed is autmatically saved with the preferences. Nte: Yu can quickly see what yur current cnnectin speed is by viewing it under the Infrmatin menu. See Getting Sessin Cnnectin Infrmatin n page 38. Anther way t set yur cnnectin speed is thrugh the Preferences dialg. Yu may d this in an ffline sessin (see Launching an Offline Blackbard Cllabrate Web Cnferencing Sessin n page 20) r anytime within a live sessin. Cnfigure yur cnnectin speed in the Preferences dialg. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select Cnnectin under Sessin. The Cnnectin preferences panel appears. Getting Started 11

22 3. Frm the list f Cnnectin Speed ptins, select the mdem r line speed that yur cmputer is using t cnnect t the Blackbard Cllabrate Web Cnferencing Server. In mst cases, this means yur Internet cnnectin speed. Warning: Setting the incrrect cnnectin speed (either higher r lwer) may result in pr perfrmance. Select If yur cnnectin is 28.8K Dialup 28.8K mdem 33.6K Dialup 33.6K mdem 56K Dialup ISDN Wireless Cable/DSL LAN 56K mdem High-speed dedicated telephne cnnectin Wireless cnnectin High-speed cable cnnectin r Digital Subscriber Line Lcal Area Netwrk 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Prmpting fr the Cnnectin Speed Because yur cnnectin speed settings are saved fr the next time yu lg in, yu may find the appearance f the Select cnnectin speed dialg bx t be unnecessary. We have prvided an ptin where yu can decide whether yu wuld like this dialg bx t appear, never appear, r appear nly when the lcatin changes (that is, yur IP Address changes). Cnfigure yur cnnectin speed prmpt in the Preferences dialg. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) 12 Getting Started

23 Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select Cnnectin under Sessin. The Cnnectin preferences panel appears. 3. Frm the list f Prmpt fr speed ptins, select yur desired ptin. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Setting Yur Prxy Cnfiguratin If yu are cnnecting thrugh an Internet firewall, which is set up t blck bth utbund and inbund cnnectins and web brwsing that is dne thrugh an HTTP r HTTPS prxy server, yu may have t change the Prxy Settings preference in Blackbard Cllabrate Web Cnferencing By default, Blackbard Cllabrate inherits the same prxy settings as the brwser it was launched thrugh. If Blackbard Cllabrate is unable t autmatically detect the prxy settings it will be unable t cnnect t the Sessin. In this case, yu may be able t start Blackbard Cllabrate Web Cnferencing but nt be able t jin a sessin. If Blackbard Cllabrate encunters a prxy cnfiguratin errr, it will return a Cnnectin failed errr message similar t the ne belw. Getting Started 13

24 If this happens, yu may have t change yur Prxy Settings t enable Blackbard Cllabrate Web Cnferencing t cmmunicate with yur prxy server. Nte: Ask yur System Administratr t prvide yu with the necessary prxy server infrmatin. T Cnfigure yur Prxy Settings in the Preferences: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 14 Getting Started

25 2. In the left pane f the Preferences dialg, select Prxy Settings under General. The Prxy Settings preferences panel appears. 3. Select the desired Methd ptin frm the Methd drp-dwn list. The chices are the fllwing: Prxy Settings Frm Launcher (<prxy setting>) Blackbard Cllabrate uses the cnnectin settings frm Java Web Start. If manual prxy settings are nt prvided t Java Web Start, it will attempt t detect these settings n its wn and then pass the results t Blackbard Cllabrate This is the default prxy setting and shuld be changed nly if yu are unable t establish a reliable cnnectin. Nte: <prxy setting> will be whichever type f prxy setting is detected by the launcher. Direct Cnnectin Specifies that n prxy server is t be used. Blackbard Cllabrate Web Cnferencing will cnnect directly t the apprpriate server. SOCKS V4/V5 Prxy Server Specifies that a versin 4 SOCKS prxy server is t be used. HTTPS Prxy Server Specifies that a secure HTTPS prxy server is t be used. HTTP Prxy Server Specifies that an HTTP prxy server is t be used. HTTP Prxy Server (Half-Duplex) Specifies that an HTTP prxy server is t be used in reduced bandwidth half duplex mde. Use this ptin nly if yu have an HTTP prxy server and yu are unable t establish a reliable cnnectin with the previus setting. Getting Started 15

26 HTTP Direct Specifies that Blackbard Cllabrate Web Cnferencing is t cnnect directly t the server with the HTTP prtcl. While this is similar t a direct cnnectin, the use f the HTTP prtcl may reduce perfrmance and shuld be used nly if a nrmal direct cnnectin is nt pssible. HTTP Direct (Half-Duplex) Specifies that Blackbard Cllabrate Web Cnferencing is t cnnect directly t the server with the HTTP prtcl in a reduced bandwidth half duplex mde. Use this ptin nly if yu require an HTTP direct cnnectin and are unable t establish a reliable cnnectin with the previus setting. 4. Enter yur prxy server IP address in the Server field and enter yur prxy serverprt number in the Prt field. (Yu may have t ask yur System Administratr t prvide yu with this infrmatin.) Nte: Fr mre infrmatin n prxy cnfiguratin, visit the Knwledge Base: 5. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Setting Ntificatin Preferences Audible Ntificatins Audible ntificatins are system messages sent by Blackbard Cllabrate Web Cnferencing t ntify users when certain imprtant events ccur within the sessin. These ntificatins are presented as sunds. In the Preference dialg, yu can listen t what each ntificatin sunds like as well as enable r disable the ntificatins. There are tw built-in sets f ntificatins: Basic and All. 16 Getting Started

27 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, under General select Audible Ntificatins. The Audible Ntificatins preferences panel appears n the right side f the main Preferences dialg. 3. T hear the sund used fr a ntificatin, click n its Preview icn in the right clumn f the panel. 4. Enable and disable the ntificatins fr the varius events in the fllwing ways. T create a custm set f ntificatins, click n the Enabled checkbx (middle clumn) assciated with the desired individual events. Click n the Basic buttn at the bttm f the panel t select the Hand Raised Alarm, Recrding in Prgress, Start Recrding, Stp Recrding and Timer Alarm events. This is the default setting. Click n the All buttn at the bttm f the panel t select all events. Getting Started 17

28 5. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Visual Ntificatins Visual ntificatins are system messages sent by Blackbard Cllabrate Web Cnferencing t alert users when certain imprtant events ccur within a sessin. These ntificatins are presented in a flating windw. Multiple ntificatins get queued: the first ne is displayed until it times ut r yu dismiss it (by clicking n the Dismiss buttn in the bttm right crner f the ntificatin), then the next ne is displayed, and s n. When there is mre than ne ntificatin, the windw will have a Dismiss All buttn beside the Dismiss buttn and display the number f ntificatins in the queue in the bttm left crner f the ntificatin. Yu can judge hw lng the message will remain pen by lking at the Timeut Indicatr. Yu either can dismiss a ntificatin manually (by clicking n the Dismiss buttn) r wait fr it t clse itself autmatically (when the Timeut Indicatr runs its curse). 1 Timeut Indicatr 3 Dismissal buttns 2 Number f ntificatins in the queue In the Preference dialg, yu can enable r disable the ntificatins. By default, all ntificatins are enabled. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 18 Getting Started

29 2. In the left pane f the Preferences dialg, select Visual Ntificatins under General. The Visual Ntificatins preferences panel appears n the right side f the main Preferences dialg. 3. Enable and disable the ntificatins fr the varius events as desired by selecting/deselecting the checkbxes in the Enabled clumn n the right side f the panel. Nte: The changes yu make in the Visual Ntificatins Preferences panel will nt affect what is displayed in the Event panel f the Activity Windw. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Getting Started 19

30 Leaving and Rejining a Sessin T leave a sessin while keeping the current Blackbard Cllabrate Web Cnferencing applicatin windw pen, pen the Help menu and select Leave Sessin. T rejin the sessin if yu have left r been remved, pen the Help menu and select Jin Sessin. Launching an Offline Blackbard Cllabrate Web Cnferencing Sessin T familiarize yurself with the Whitebard tls r t cnfigure yur Audi, yu can use an ffline Blackbard Cllabrate Web Cnferencing sessin. An ffline Blackbard Cllabrate sessin can be accessed at any time. Yu als can create r review presentatins and/r quizzes. Nte: The Participants panel, Chat, Audi, Applicatin Sharing and Web Tur d nt functin in an ffline Blackbard Cllabrate sessin. Nte: T lad a Whitebard presentatin int an ffline Blackbard Cllabrate sessin, yu must be in yur Private Wrk Area. There are tw ways t launch an ffline sessin: Leave a live sessin withut clsing the Blackbard Cllabrate applicatin. (See Leaving and Rejining a Sessin abve.) All Chat messages and Whitebard pages that were visible in the sessin remain s yu can review, print r save them. Use the cnfiguratin rm available thrugh the Supprt Prtal: 1. Open 2. Brwse t First Time Users and then t Step 2 under Blackbard Cllabrate Web Cnferencing. 3. Click n the link Cnfiguratin Rm. 20 Getting Started

31 Chapter 3 The Blackbard Cllabrate Web Cnferencing Rm The Blackbard Cllabrate Web Cnferencing rm cnsists f six main cmpnents: The Menu bar cntains the File, Edit, View, Tls, Windws and Help menus. The Audi & Vide panel enables yu t participate in cnversatins either using a micrphne and speakers (r headset) r via a telecnference. Yu als can transmit and receive Vide during the sessin and preview yur vide befre transmitting it. The Participants panel prvides a list f all Participants and Mderatrs in the sessin and infrmatin abut their current activities, such as talking (Audi), transmitting Vide, sending a Chat message, using the Whitebard drawing tls and cnducting an Applicatin Sharing sessin. Abve the Participants list is a small tlbar cntaining buttns fr raising yur hand and stepping away frm the sessin and menus fr selecting plling respnses and feedback ptins. The Chat panel enables yu t send Chat messages t everyne in the rm r t Mderatrs nly. By selecting names in the Participants list, yu can send private Chat messages t individuals. Messages can be printed and saved t track sessin cmmunicatin. The Cllabratin tlbar cntains three buttns fr switching between the three cntent mdes (Whitebard, Applicatin Sharing and Web Tur), an Infrmatin menu fr btaining sessin infrmatin (e.g., cnnectin type) and starting the Timer, a Lad Cntent buttn fr lading cntent int the sessin and the Recrd buttn. Page 21

32 The Cntent area is the main presentatin windw. Mderatrs use this regin t lad presentatins. Everyne can use the tls n the Whitebard t draw r write. All the bjects and images n the Whitebard are dynamic and can be mdified. Everyne can print the Whitebard pages r save them t a file t review later. 1 Title bar 6 Minimize buttn 2 Menu bar 7 Maximize buttn 3 Audi & Vide panel 8 Clse buttn 4 Participants panel 9 Cllabratin tlbar 5 Chat panel 10 Cntent area The Cntent Area Mdes The Whitebard, Applicatin Sharing and Web Tur share space in the Blackbard Cllabrate Web Cnferencing interface each represents a "mde" in the cntent area. Althugh Whitebard cntent, Applicatin Sharing cntent and Web Tur cntent may all be laded at the same time, yu will be able t see the cntent f nly ne mde at a time. 22 The Blackbard Cllabrate Web Cnferencing Rm

33 Only certain users can switch between mdes: Mderatrs with can switch between all mdes. Participants with Applicatin Sharing permissin can switch t Applicatin Sharing mde and back t Whitebard mde. Participants with Web Tur permissin can switch t Web Tur mde and back t Whitebard mde. Participants with Whitebard permissin but nt Applicatin Sharing r Web Tur permissin cannt switch t Whitebard mde frm either f the ther tw mdes. This safeguards against Participants switching mdes during smene else's Web Tur r Applicatin Sharing presentatin. When smene switches mdes, everyne in the sessin will fllw them t the new mde. Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. T switch mdes, d ne f the fllwing: Click n the buttn in the Cllabratin tlbar assciated with the desired mde. Select the desired mde frm the View menu. Use the keybard shrtcut assciated with the desired mde: Whitebard mde: Ctrl+Alt+W (Cmmand-Optin-W n Mac) Applicatin Sharing mde: Ctrl+Alt+A (Cmmand-Optin-S n Mac) Web Tur mde: Ctrl+Alt+U (Cmmand-Optin-U n Mac) Yu can easily see which mde is selected by nting which buttn in the Cllabratin tlbar is clred. In the Cllabratin tlbar belw, the current mde is Whitebard mde. The Blackbard Cllabrate Web Cnferencing Rm 23

34 Managing Panels and Windws The Blackbard Cllabrate Web Cnferencing interface cnsists f panels and windws. Panels can be cllapsed, expanded, detached and reattached, resized and, in their detached state, can be mved. These side panels (Audi & Vide, Participants and Chat) als can be hidden. Fr details, see Wrking with Panels belw. The main applicatin windw can be minimized, maximized, mved, resized and clsed. Other windws can be pened, mved, resized and clsed. Fr details, see Wrking with Windws n the facing page. Wrking with Panels The default when yu first jin a Blackbard Cllabrate Web Cnferencing sessin is fr the Participants and Chat panels t be expanded and attached and the Audi & Vide panel t be cllapsed and attached. Blackbard Cllabrate will remember the state in which yu left yur panels (expanded r cllapsed and attached r detached) frm ne sessin t the next (but nly if yu are lgged in t the same cmputer). Belw are the ways yu can manage yur panels: Cllapse and expand a panel: By default, the panels are expanded. If yu want t make mre rm fr ne f the panels, yu can cllapse the thers. T cllapse a panel, click n the Cllapse buttn in the panel's title bar: T expand the panel back t its frmer state, click n the Expand buttn in the panel's title bar: Mve a panel: Grab the panel (either attached r detached) by its title bar and, while hlding dwn yur muse, drag it t the desired lcatin and then drp it by releasing the muse. 24 The Blackbard Cllabrate Web Cnferencing Rm

35 Detach and reattach a panel: Panels can be detached s yu can mve them t a mre cnvenient lcatin. T detach a panel, d ne f the fllwing: Frm the Optins menu, select Detach Panel. Drag and drp the panel ut f the main applicatin windw. (See Mve a panel abve.) T reattach a panel, d ne f the fllwing: Frm the Optins menu, select Attach Panel. Drag and drp the panel back int the main applicatin windw. (See Mve a panel abve.) Frm the View menu, select Restre Default Layut. Click n the panel's Clse buttn: Rerder an attached panel: Drag and drp the panel up r dwn within the side bar area (left side) f the main applicatin windw. (See Mve a panel abve.) Hide attached side panels: Yu can make the Cntent area larger by hiding the side bar area (left side) f the main applicatin windw. T d s, in the View menu, unselect (uncheck) Shw Side Bar. T restrre the side bar, reselect it. Alternatively, yu can grab the brder f any ne f the panels and drag it all the way t the left. T bring the side bar back, grab it again and mve t the right. Resize a panel: Grab a panel brder and drag it. Hld yur muse ver any side (either attached r detached) r a crner (detached nly) and, when the cursr changes t a twheaded arrw, click and drag the brder f the panel t cntract r expand it. Un-bscure detached panels: If part f the panel is bscured by anther panel r windw, click anywhere n the panel t bring it t the frnt f the ther panel r windw. Wrking with Windws There are a number f different kinds f windws in Blackbard Cllabrate Web Cnferencing: the main applicatin windw, mdule windws (such as the Ntes windw and the Multimedia Library), dialg bxes (such as the Preferences dialg and Create Breakut Rms dialg) and utility windws (such as the Object Explrer and Page Explrer). The Blackbard Cllabrate Web Cnferencing Rm 25

36 Belw are the ways yu can manage yur windws: Open the main applicatin windw: T pen the windw yu need t jin the sessin by clicking n a link. Open a main mdule windw: T pen the windw f ne f the main mdules, select it frm the Windw menu r, if available, pen it using its assciated keybard shrtcut (see Keybard Shrtcuts n page 29.) Mve a windw: Grab the windw by its title bar and, while hlding dwn yur muse, drag it t the desired lcatin and then drp it by releasing the muse. T resize a windw: Grab a windw brder and drag it. Hld yur muse ver any side r a crner and, when the cursr changes t a tw-headed arrw, click and drag the brder f the windw t cntract r expand it. Minimize r maximize the main applicatin windw: Use the standard cnventins f yur perating system fr minimizing and maximizing windws. Fr example, n Windws, use the Minimize and Maximize buttns in the windw's title bar: 26 The Blackbard Cllabrate Web Cnferencing Rm

37 Un-bscure a windw: If part f a windw is bscured by anther windw r panel, click n the windw itself t bring it t the frnt f the ther windw r panel. Tip: If yu can't find a windw because it is hidden beneath ther windws, an easy way t find it is t select Restre Default Layut frm the View menu and then pen yur windw again. Clse a main mdule windw: T clse a main mdule windw, d ne f the fllwing: Click n the windw s Clse buttn in the title bar f the windw. Enter Ctrl+W (Cmmand-W n Mac) Enter Alt+F4 (Windws and Linux nly) Clse the main applicatin windw: If yu clse the main applicatin windw yu will leave the sessin. Fr details, see Clsing the Applicatin n page 38. The Menus Mst f the functinality f Blackbard Cllabrate Web Cnferencing can be accessed thrugh the menus. In additin t selecting menu ptins with yur muse, yu can use mnemnics and, fr sme functins, keybard shrtcuts (see Using Mnemnic and Keybard Shrtcuts n page 28). Menus in the Main Menu Bar The fllwing menus are available in Blackbard Cllabrate in the main menu bar: File menu: Cntains file-related cmmands (New, Open, Save and Print) fr Whitebard files, Multimedia files, quizzes, sessin plans, Chat cnversatins and the Participants list. It is als where yu will find the Exit cmmand fr clsing Blackbard Cllabrate Web Cnferencing. Edit menu: Cntains standard editing cmmands (Cut, Cpy, Paste and Select All) and enables yu t pen the Preferences dialg. View menu: Cntains cmmands fr changing yur windw layut and changing cntent mdes (Whitebard, Applicatin Sharing and Web Tur). Tls menu: Cntains sub-menus fr using the varius tls in Blackbard Cllabrate: Applicatin Sharing, Audi, Chat, Interactin, Prfile, Vide and Whitebard. Windw menu: Enables yu t pen the fllwing windws: Activity, Graphing Calculatr, Ntes and File Transfer Library. The Blackbard Cllabrate Web Cnferencing Rm 27

38 Help menu: Gives yu access t dcumentatin (a table f Keybard Shrtcuts and the On-Demand Learning Center web site), prvides diagnstic tls (that Supprt persnnel may ask yu t use t help trublesht an issue), enables yu t leave the sessin withut clsing the applicatin (and then rejin it) and prvides general infrmatin abut the Blackbard Cllabrate Web Cnferencing sftware. Drp-Dwn Menus In additin t the menus in the main menu bar, Blackbard Cllabrate has a number f drpdwn menus thrughut the interface. Tw types f drp-dwn menus are ntewrthy: Optins menus: Mst f the main mdules in the interface have their wn Optins menus t give yu quick access t cmmands specific t thse mdules. (These cmmands als can be fund in the main menus.) T pen an Optins menu, either click n it with yur muse r use the keybard shrtcut Ctrl+Shift+O (Cmmand-Shift-O n Mac). Tip: The keybard shrtcut will pen the Optins menu f whichever mdule currently has keybard fcus. Be sure t mve fcus t the desired mdule befre using the keybard shrtcut. Participant interactin menus: There are tw menus in the Participants panel that enable yu t enter yur feedback and respnses in the Participants list: the Feedback menu (see Entering Feedback n page 47) and Plling Respnse menu (see Plling n page 50). By default, whatever yu select frm ne f these menus will be displayed in the Participants list (next t yur name) fr everyne t see. (A Mderatr may turn ff the display f plling respnses.) Tip: Yu d nt need t click n these menus t pen them. They will pen up autmatically when yu hver yur muse ver them. Using Mnemnic and Keybard Shrtcuts Instead f using yur muse t select a menu ptin, yu can use yur keybard. Using mnemnic r Keybard Shrtcuts saves time because yu d nt have t cmplete multiple steps (e.g., clicking n a menu and then clicking n an ptin), nr d yu have t take yur hand ff the keybard t issue the cmmand. Nte: Mnemnic and standard Keybard Shrtcuts are enabled nly when yu have input fcus n the Blackbard Cllabrate Web Cnferencing windw. Fcus is nt required fr Ht Keys. 28 The Blackbard Cllabrate Web Cnferencing Rm

39 Mnemnics A mnemnic is an underlined letter r number that appears in a menu title r menu ptin that, when pressed in cnjunctin with the ALT key, activates a cmmand r navigates t an element in the user interface. Keybard mnemnics are nt supprted n the Mac. Nte: On Windws, depending upn yur cnfiguratin, yu may have t tggle ALT the key befre the ptins in the menus will display the underlined character r number. T chse a menu ptin with mnemnics, d the fllwing: 1. Press the ALT key, nte which letter r number (mnemnic) is underlined in the desired menu name and enter it n yur keybard. The menu ptins fr that main menu will appear. Fr example, if yu press ALT+F, the File menu will appear. 2. Again, nte the mnemnic fr the desired ptin in the menu and enter it, with r withut the ALT key. T select a menu ptin frm a sub-menu, repeat step 2. Keybard Shrtcuts Yu can quickly accmplish tasks yu perfrm frequently by using keybard shrtcuts (bth standard keybard shrtcuts and ht keys), which are ne r mre keys yu press in cmbinatin within Blackbard Cllabrate Web Cnferencing t perfrm a functin. Fr example, instead f clicking the Raise Hand buttn in the Participants panel r selecting Raise Hand frm the Interactin menu, yu can press Ctrl+R (Cmmand-R n Mac OS X) t raise yur hand. Ht keys differ frm standard keybard shrtcuts in sme imprtant ways. Fr details, and a discussin f ht keys, see Ht Keys n page 35. Nte: The keybard shrtcuts were defined with an extended (full) keybard layut in mind. If yur keybard des nt have a key used in a keybard shrtcut, yu will need t use the menu item r tlbar buttn t perfrm the desired functin. Cautin: If yu are sharing an applicatin that has a keybard shrtcut identical t ne in Blackbard Cllabrate, and fcus is n Applicatin Sharing, the shrtcut will activate its assciated cmmand in the shared applicatin, nt in Blackbard Cllabrate. The Blackbard Cllabrate Web Cnferencing Rm 29

40 The fllwing table lists the keybard shrtcuts (bth standard and ht keys) present in Blackbard Cllabrate t quickly perfrm a number f cmmn functins.the first clumn describes the functin t be perfrmed, the secnd clumn lists the Windws and Linux keybard shrtcuts and the third clumn gives the Mac keybard shrtcuts. Keys are gruped int sectins based n the Blackbard Cllabrate mdule being used. Nte: T access the list f keybard shrtcuts while in a sessin, select Keybard Shrtcuts frm the Help menu. 30 The Blackbard Cllabrate Web Cnferencing Rm

41 Functin Windws, etc. keys Mac keys Applicatin, Windw and File Functins Quit Blackbard Cllabrate Alt+F4 Ctrl+Q Cmmand-Q Hide Blackbard Cllabrate N/A Cmmand-H Hide ther applicatins N/A Optin-Cmmand-H Clse windw (Ntes, Activity, Clsed-Captining, Calculatr) Alt+F4 Ctrl+W Cmmand-W Switch t Whitebard Mde Ctrl+Alt+W Cmmand-Optin-W Switch t Applicatin Sharing Mde Ctrl+Alt+A Cmmand-Optin-A Switch t Web Tur Mde Ctrl+Alt+U Cmmand-Optin-U Open Preferences dialg bx Ctrl+Cmma Cmmand-Cmma Save Participants list, Chat cnversatin r Whitebard Ctrl+S Cmmand-S Print Participants list r Whitebard Ctrl+P Cmmand-P Keybard Navigatin Functins Mve t the next main mdule in the user interface. The default rder is Participants panel, Chat panel, Cllabratin tlbar, Actin bar and Audi& Vide panel. (If yu change the rder f the panels, the rder will change.) Open the Actin bars f Whitebard Mde and Web Tur mde Mve t the previus main mdule in the user interface. (See F6 abve fr the rder f mdules.) Mve t the next user interface element (e.g., buttn, field, ptin) in a main mdule r UI element. Fr example, if fcus is in the Cllabratin tlbar, Tab and Shift-Tab can be used t mve between the three mdes (Whitebard, Applicatin Sharing and Web Tur), the Infrmatin menu, the Lad Cntent buttn and the Recrd buttn. F6 F6 Shift+F6 Tab F6 F6 Shift-F6 Tab The Blackbard Cllabrate Web Cnferencing Rm 31

42 Functin Windws, etc. keys Mac keys Mve t the previus user interface element (e.g., buttn, field, ptin) in a main mdule (see example fr Tab abve) Shift+Tab Shift-Tab Activate the currently selected functin Space Space Enable tabbing in tlbars f secndary windws (Clsed Captining, Ntes, Activity Windw, File Transfer) Mve keybard fcus between pen windws (Ntes, File Transfer, Activity, Clsed-Captining, Calculatr) Open Optins menu f the panel r tlbar in fcus (Audi & Vide, Chat, Participants, Whitebard actin bar, Whitebard navigatin bar r Web Tur) Activity Windw Functins Alt+F8 Alt+F6 (Windws XP and Linux nly) Ctrl+Shift+O Optin-F8 Cmmand-` Cmmand-Shift-O Open Activity Windw Ctrl+/ Cmmand-/ Clse Activity Windw Audi Functins Ctrl+/ Alt+F4 Ctrl+W Cmmand-W Press the Talk buttn (Nte: this is a Ht Key see Ht Keys n page 35.) Release the Talk buttn (Nte: this is a Ht Key see Ht Keys n page 35.) Ctrl+F2 Ctrl+F2 Cntrl+F2 Cntrl+F2 Adjust micrphne level dwn Ctrl+Shift+Dwn Arrw Cmmand-Shift-Dwn Arrw Adjust micrphne level up Ctrl+Shift+Up Arrw Cmmand-Shift-Up Arrw Adjust speaker level dwn Ctrl+Alt+Dwn Arrw Cmmand-Optin- Dwn Arrw Adjust speaker level up Ctrl+Alt+Up Arrw Cmmand-Optin-Up Arrw 32 The Blackbard Cllabrate Web Cnferencing Rm

43 Functin Windws, etc. keys Mac keys Vide Functins Start Vide transmissin (Nte: this is a Ht Key see Ht Keys n page 35.) Stp Vide transmissin (Nte: this is a Ht Key see Ht Keys n page 35.) Whitebard Functins Ctrl+F3 Ctrl+F3 Cntrl-F3 Cntrl-F3 Select all bjects in Whitebard Ctrl+A Cmmand-A Open Page Explrer windw Ctrl+Shift+P Cmmand-Shift-P Open Object Explrer windw Ctrl+Shift+T Cmmand-Shift-T Cpy selected bject(s) r text in Whitebard Ctrl+C Cmmand-C Cut selected bject(s) r text in Whitebard Ctrl+X Cmmand-X Paste cpied r cut bject(s) r text t Whitebard Ctrl+V Cmmand-V Grup selected bjects Ctrl+G Cmmand-G Ungrup selected bjects Ctrl+U Cmmand-U Delete selected bject(s) r text in Whitebard Delete Backspace Delete Backspace G t next page Alt+Page Dwn Optin-Page Dwn G t previus page Alt+Page Up Optin-Page Up Mve t first page at this tpic level Alt+Hme Optin-Hme Mve t last page at this tpic level Alt+End Optin-End Applicatin Sharing Functins Take back cntrl f Applicatin Sharing (Nte: this is a Ht Key see Ht Keys n page 35.) Stp Applicatin Sharing (Nte: this is a Ht Key see Ht Keys n page 35.) Chat Functins Ctrl+Space Ctrl+Shift+S Cntrl-Space Cntrl-Shift-S The Blackbard Cllabrate Web Cnferencing Rm 33

44 Functin Windws, etc. keys Mac keys Mve cursr t the Message text bx f the Chat panel Ctrl+M Cmmand-M Select all Chat text in cnversatin pane Ctrl+A Cmmand-A Cpy selected Chat text in cnversatin pane Ctrl+C Cmmand-C Paste cpied Chat text t Chat Message text bx, Whitebard r external applicatin Participant Panel Functins Ctrl+V Cmmand-V Raise r lwer yur hand Ctrl+R Cmmand-R Shw that yu have stepped away r cme back Ctrl+Shift+A Cmmand-Shift-A Shw smiley face Alt+1 Optin-1 Shw LOL Alt+2 Optin-2 Shw applause Alt+3 Optin-3 Shw cnfusin Alt+4 Optin-4 Shw apprval Alt+5 Optin-5 Shw disapprval Alt+6 Optin-6 Shw Slwer (when yu want the presenter t slw dwn) Shw Faster (when yu want the presenter t speed up) Shw Nne (when yu want t clear all displayed emticns) Ntes Functins Alt+7 Alt+8 Alt+0 Optin-7 Optin-8 Optin-0 Open Ntes windw Ctrl+E Cmmand-E Clse Ntes windw Clsed-Captining Functins Alt+F4 Ctrl+W Cmmand-W Open Clsed-Captining windw Ctrl+F8 Cmmand-F8 Clse Clsed-Captining windw Alt+F4 Ctrl+W Cmmand-W 34 The Blackbard Cllabrate Web Cnferencing Rm

45 Functin Windws, etc. keys Mac keys Plling Functins Yes - plling respnse Ctrl+1 Cmmand-1 N - plling respnse Ctrl+2 Cmmand-2 A - plling respnse Ctrl+1 Cmmand-1 B - plling respnse Ctrl+2 Cmmand-2 C - plling respnse Ctrl+3 Cmmand-3 D - plling respnse Ctrl+4 Cmmand-4 E - plling respnse Ctrl+5 Cmmand-5 Nne Ctrl+0 Cmmand-0 Ht Keys Ht keys differ frm standard keybard shrtcuts keys in tw ways: Yu can mdify the definitin f these keys. Yu d nt need t have input fcus n the Blackbard Cllabrate Web Cnferencing windw t use them (they are available system-wide). By default, seven ht keys have been defined fr the cmmnly used features in Blackbard Cllabrate. Yu can use these default ht keys (listed in the table belw) r define yur wn in the Preferences dialg. Fr instructins, see Cnfiguring Ht Keys n next page. Num Lck and Caps Lck must be turned ff fr Ht Keys t wrk in a Blackbard Cllabrate Web Cnferencing sessin running n Linux. The default values fr the tw Talk ht keys are the same and the default values fr the tw Vide ht keys are the same. If yu keep the default values fr the Talk keys, yu can use Ctrl+F2 (Cntrl-F2 n Mac) t tggle the Talk buttn n and ff. If yu keep the default values fr the Vide keys, yu can use Ctrl+F3 (Cntrl-F3 n Mac) t start and stp Vide. The default ht keys are listed in the table belw where the first clumn describes the functin t be perfrmed, the secnd clumn lists the Windws and Linux ht key and the third clumn gives the Mac ht key. The Blackbard Cllabrate Web Cnferencing Rm 35

46 Functin Windws & Linux Key Mac Key Press the Talk buttn Ctrl+F2 Cntrl-F2 Release the Talk buttn Ctrl+F2 Cntrl-F2 Take back cntrl f Applicatin Sharing Ctrl+Space Cntrl-Space Stp Applicatin Sharing Ctrl+Shift+S Cntrl-Shift+S Start Vide transmissin Ctrl+F3 Cntrl-F3 Stp Vide transmissin Ctrl+F3 Cntrl-F3 Cnfiguring Ht Keys Exercise cautin when changing the default definitins f ht keys. Ensure yu d nt change a ht key definitin t that f a ht key used by anther applicatin. Yu als shuld avid key cmbinatins that cnflict with standard keybard shrtcut peratins. Nte: On Windws and Linux, the ht key is restricted t ne character. Yu may include ne r mre mdifier keys (Shift, Cntrl r ALT n Windws). Mac OS X users must include at least ne mdifier key in the keystrke: Shift, ^ Cntrl, Optin r Cmmand). Cnfigure yur ht keys in the Preferences dialg. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 36 The Blackbard Cllabrate Web Cnferencing Rm

47 2. In the left pane f the Preferences dialg, select Ht Keys under General. The Ht Keys preferences panel appears. Nte: If yu see an X under the Valid clumn, this indicates that the ht key is nt available. It is likely being used by anther pen applicatin. Either redefine the ht key t smething valid r clse the ther applicatin. 3. Frm the Ht key preferences panel, select the ht key yu wish t revise and click Mdify. The Edit Ht Key dialg pens. 4. Assign the keystrkes. Click n the dwn arrw t select a key frm the key ptin list and then select the desired mdifier keys by clicking n their check bxes. Fr example, the keystrke in the screen capture abve is Ctrl+F2. 5. Click n OK t save the ht key cnfiguratin and clse the Edit Ht Key dialg, r Cancel t clse the Edit Ht Key dialg withut saving yur changes. The Blackbard Cllabrate Web Cnferencing Rm 37

48 6. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Getting Sessin Cnnectin Infrmatin Yu can get infrmatin abut yur sessin cnnectin thrugh the Infrmatin menu in the Cllabratin tlbar. (This menu als gives yu access t the Timer dialg. See The Timer n page 207.) Cnnectin Speed: This the speed yu set, either when yu first jined the sessin r later thrugh the Sessin Cnnectin preferences panel (see Setting Yur Cnnectin Speed n page 11). Signal Strength: This represents the respnse time f the Blackbard Cllabrate server. The pssible values are Excellent, Gd, Fair, Lw and (which means Discnnected). Encryptin: This indicates whether r nt yur cmmunicatin with the Blackbard Cllabrate server is encrypted. The pssible values are SSL (which means encrypted) and (which means nt encrypted). Sessin Time: This is the length f time that the sessin has been in prgress, including the time befre yu jined the sessin. Clsing the Applicatin T clse the Blackbard Cllabrate Web Cnferencing applicatin, d ne f the fllwing: 38 The Blackbard Cllabrate Web Cnferencing Rm

49 Frm the File menu, select Exit (Windws and Linux) r frm the Blackbard Cllabrate Web Cnferencing menu, select Quit (Mac OS X). Click n the windw s Clse buttn. Enter Ctrl+Q (Cmmand-Q n Mac) Enter Alt+F4 (Windws and Linux nly) By default, a cnfirmatin dialg will prmpt yu t cnfirm whether r nt yu want t leave the sessin. Fr instructins n hw t hide this dialg in the future, see The Cnfirmatin Dialg. Nte: When yu leave a sessin, yu may be directed t a web page defined by the sessin creatr. Yur default web brwser will launch autmatically. The Cnfirmatin Dialg By default, yu will be prmpted t cnfirm whether r nt yu want t leave the sessin. Click n OK t leave the sessin r Cancel t stay in the sessin. T turn this cnfirmatin ff fr future sessins, select the ptin Dn t remind me again and click n OK. Yu can turn the reminder back n fr future sessin, using the Preferences dialg: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) The Blackbard Cllabrate Web Cnferencing Rm 39

50 2. In the left pane f the Preferences dialg, select Leaving under Sessin. The Sessin Leaving preferences panel appears. 3. Unselect the ptin Ask fr cnfirmatin befre leaving a sessin. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page The Blackbard Cllabrate Web Cnferencing Rm

51 Chapter 4 The Participants Panel The Participants panel prvides yu with infrmatin abut yurself and thers in the sessin. Yu can view the user prfiles f thers and edit yur wn, see what features thers are currently using and see what permissins yu and thers have. The Participants panel als gives yu tls fr interacting with thers in the sessin: yu can enter emticns, raise yur hand, indicate that yu have stepped away frm the sessin, send a private Chat message and respnd t plls cnducted by a Mderatr. Page 41

52 The Participants panel has the fllwing cmpnents: 1 Expand/Cllapse buttn 7 Glbal ptins menu 2 Feedback menu 8 Status area 3 Step Away buttn 9 Tlbar 4 Raise Hand buttn 10 Activity indicatrs 5 Plling Respnse menu 11 Participant ptins menu 6 Participants list Yur name appears at the tp f the Participants panel in the Status area as well as in the Participants list belw it. In bth places yu will see infrmatin abut yur permissins (see Understanding Permissins belw), yur current activity (see Status Indicatrs n page 50) and yur prfile (see Editing Yur User Prfile n page 53). In the Participants list, all the Mderatrs in the sessin are displayed in alphabetical rder at the tp f the list (abve the hrizntal rule), fllwed by all the Participants, wh are als listed in alphabetical rder. Fr infrmatin n wrking with panels, see Wrking with Panels n page 24 Understanding Permissins Yur access t Blackbard Cllabrate Web Cnferencing features is managed by permissins. Mderatrs can change yur permissins, either by changing the glbal permissins (thse that apply t all Participants) r by changing yur permissins nly. 42 The Participants Panel

53 Fr infrmatin n hw permissin infrmatin is presented in the Participants panel, see Permissin Indicatrs in the Participants List n next page. The table belw shws the icns assciated with each permissin and describes what the permissins entail. Icn Permissins The Audi permissin allws Participants t talk in the sessin. If the permissin is nt granted, they can still listen t thers. The Vide permissin allws Participants t transmit vide in the sessin. If the permissin is nt granted, they can still preview their wn vide and view the vide transmissins f thers. The Chat permissin allws Participants t enter chat messages in the sessin. If the permissin is nt granted, they can still send private chat messages t Mderatrs and read the Chat messages f thers. The Whitebard permissin allws Participants t use the drawing tls in the Whitebard. It desn't allw them t lad cntent (e.g., presentatins) int the Whitebard, which requires Mderatr privileges, nr t switch t Whitebard mde frm anther mde (see The Cntent Area Mdes n page 22). Neither des it allw them t navigate between pages in the Main rm, which requires the Mderatr t turn ff the Fllw ptin (see The Fllw Optin). If the permissin is nt granted, Participants can still view the Whitebard cntent entered by Mderatrs. The Applicatin Sharing permissin allws Participants t hst an Applicatin Sharing sessin, including switching t Applicatin Sharing mde (see The Cntent Area Mdes n page 22) and back t the Whitebard. It als enables them t request remte cntrl f anyne's Applicatin Sharing sessin r the desktp f Mderatrs r ther Participants wh als have the Applicatin Sharing permissin; in bth cases, the request can be denied by the hst. If the Applicatin Sharing permissin is nt granted, Participants can still view thers' shared applicatins r desktps. The Web Tur permissin allws Participants t hst Web Turs and Web Pushes, including switching t Web Tur mde (see The Cntent Area Mdes n page 22) and back t the Whitebard. If the Web Tur permissin is nt granted, Participants can still view thers' Web Turs. The Clsed-Captining permissin allws Participants t enter text int the Clsed- Captining windw. If this permissin is nt granted, Participants can still read the Clsed-Captining text f thers. (Nte: this permissin can be set nly frm the Participant ptin menu i.e, it cannt be set glbally fr all Participants.) The Participants Panel 43

54 Permissin Indicatrs in the Participants List Only thse individual permissins (granted r revked) that represent exceptins t the glbal permissins are displayed in the Participants list. Yu can view all yur permissins nt just the exceptins in yur Participants panel Status Area. See Viewing all f yur Permissins n the facing page. When a Mderatr remves yur permissin t use a glbally permitted feature, the icn representing that feature is stamped with a red X and appears next t yur name in the Participants list. In the example belw, the glbal permissins are set t the default (permissin t use Audi, Vide, Chat and Whitebard but nt Applicatin Sharing, Web Tur and Clsed-Captining) and the exceptins t these are indicated by the icns in the Participants list. The Mderatr has granted Charlie the Clsed- Captining permissin and revked his permissin t transmit vide. Lucy has been granted the Applicatin Sharing permissin. Ricky has been granted the Web Tur permissin and his Audi permissin has been revked:. 44 The Participants Panel

55 Viewing all f yur Permissins If yu wuld like t see a cmplete list f all yur permissins, nt just the exceptins t the glbal permissins, select Shw My Permissins frm the Glbal Optins menu f the Participants panel. All the individual permissins (granted r revked) that represent exceptins t the glbal permissins are still displayed in the Participants list. Knwing When Smene has Jined r Left a Sessin There are five ways t tell when smene has jined r left a sessin: The persn s name will appear in the Participants list when they jin the sessin and will be remved when they leave the sessin. An Audible Ntificatin may be played when smene jins r leaves a sessin. A Visual Ntificatin may be displayed when smene jins a sessin. A message will be displayed in the Chat cnversatin area. A message may be displayed in the Activity Windw. Tip: Yu can turn Audible and Visual Ntificatins n and ff. Fr details, see Setting Ntificatin Preferences Raising and Lwering Yur Hand Mderatrs and Participants can raise their hands at any time during the sessin. The Participants list will indicate wh has raised their hand and in what rder. When a Participant raises their hand, their name ges t the tp f the participant list, just under the Mderatrs. The Participants Panel 45

56 There are tw ways t raise yur hand: Participants panel Click the buttn. Keybard shrtcut Enter Ctrl+R (Cmmand-R n Mac). There are three ways t lwer yur hand: Participants panel Click the buttn. Participant Optins menu Select Lwer Hand. Keybard Shrtcut Enter Ctrl+R (Cmmand-R n Mac). Raised Hand Ntificatin Each time smene raises their hand, yu may be ntified in ne r bth f the fllwing ways: A red hand icn will appear ver the prfile picture (r avatar) f the persn wh raised their hand. A number will appear under their name indicating where they are in the queue f thse wh have raised their hands (the rder in which hands were raised). An Audible Ntificatin may be played. Yu can cnfigure yur Audible Ntificatin preferences t play ne sund when yu raise yur wn hand and anther when smene else raises theirs r yu can turn the sund ff altgether. Tip: Fr details n turning yur Audible Ntificatins n and ff, see Setting Ntificatin Preferences n page 16. Stepping Away The Step Away feature enables yu t indicate t the thers in the sessin that yu are temprarily unavailable. Yu are still cnnected t the sessin and can see and hear everything that is ging n thers just wn't expect yu t be available fr interactin. 46 The Participants Panel

57 There are three ways t shw that yu have stepped away: Click n the buttn in the Participants panel. Frm the Tls menu, select Interactin and then select Step Away. Enter Ctrl+Shift+A (Shift-Cmmand-A n Mac). The Step Away indicatr (clck icn and the wrd "Away") will appear next t yur name in the Participants list fr everyne t see. Yu will als see the indicatr next t yur name in the Status area (tp) f the Participants panel. Stepping Back There are three ways t shw that yu have stepped back int the sessin: Click n the buttn in the Participants panel. Frm the Tls menu, select Interactin and then unselect Step Away. Press Ctrl+Shift+A (Shift-Cmmand-A n Mac). The Step Away indicatr will be remved frm the Participants list s thers will knw yu are back in the sessin. Entering Feedback Mderatrs and Participants can select feedback ptins frm the Feedback menu r via keybard shrtcuts. These ptins express cmmn reactins t a presentatin. An indicatr assciated with each ptin appears fr a shrt time t the right f the name f the persn wh selected it. The Participants Panel 47

58 There are three ways t select ne f the feedback ptins: Participants panel Feedback menu Select the desired ptin. Interactin Sub-menu f Tls Menu Frm the Tls menu, select Interactin fllwed by Shw Emtin and select the desired ptin frm the submenu. This menu is identical t the menu in the Participants panel. Keybard Shrtcuts Enter the apprpriate keybard shrtcut fr the desired ptin. Icn Emtin Windws and Linux Keybard Shrtcuts Mac Keybard Shrtcuts Shw Smiley Face Alt+1 Optin-1 Shw LOL Alt+2 Optin-2 Shw Applause Alt+3 Optin-3 Shw Cnfusin Alt+4 Optin-4 Shw Apprval Alt+5 Optin-5 Shw Disapprval Alt+6 Optin-6 Shw Slwer (when yu want the presenter t slw dwn) Alt+7 Optin-7 Shw Faster (when yu want the presenter t speed up) Alt+8 Optin-8 (blank square) Shw Nne (clears all displayed feedback icns) Alt+0 Optin-0 48 The Participants Panel

59 Activity Indicatrs The Participants list presents infrmatin abut user activity thrugh activity indicatrs. These indicatrs display infrmatin abut what feature a user is currently using, shw if a user is using the Audi Setup Wizard r indicate if a user has stepped away frm the sessin. Alngside the activity indicatrs, yu may see ther icns in the Participants list. There may be permissin icns (see Understanding Permissins n page 42) r status indicatrs shwing that users are experiencing delays (see Status Indicatrs n next page Activity Indicatr Meaning User has turned n his/her micrphne. (Using VIP fr Audi.) The Telecnference Bridge participant is cnnected and the telephne cnference is available t users. User is using Telephny mde fr audi cmmunicatins. (Using the phne fr Audi.) User is running the Audi Setup Wizard. User is transmitting Vide. User is entering a Chat message. User is entering cntent int the Whitebard with ne f the Whitebard drawing tls r, if the user is a Mderatr, may be lading cntent int the Whitebard. User is hsting an Applicatin Sharing sessin. User is cnducting a Web Tur r Web Push. User has stepped away frm the sessin. The Participants Panel 49

60 In the example t the right, Charlie is entering a Chat message and is als using the Audi Setup Wizard; Ethel has the Talk buttn pressed; Lucy is entering Clsed-Captining text; Ricky has stepped away frm the sessin; and Vivian is transmitting Vide. Status Indicatrs Status indicatrs appear in the Participants list when there is a delay in the sending and/r receipt f Audi, Vide and Applicatin Sharing data. An amber status indicatr dentes a mderate delay whereas a red status indicatr dentes a significant delay. The status indicatrs are dynamic and are updated and visible thrughut the sessin. By keeping an eye n these indicatrs, yu can see when it might be apprpriate t adjust yur pace (e.g., temprarily stp talking, turn ff yur Vide camera r pause yur Applicatin Sharing sessin) s thers can catch up. In the Audi example t the right, Charlie is talking, Ricky is experiencing a mderate delay in receiving Audi, Vivian is experiencing a significant delay in receiving Audi, and Ethel is nt having any prblems receiving Audi. Nte: Fr details abut the varius status indicatrs, refer t the chapters n Applicatin Sharing, Audi and Vide. Plling A Mderatr may ask yu t participate in an pll. There are fur pll types: Yes/N Optins (the default) Multiple-Chice Respnses A C 50 The Participants Panel

61 Multiple-Chice Respnses A D Multiple-Chice Respnses A E Peple can respnd t questins by selecting respnse ptins frm the Plling Respnse menu in the Participants panel r by entering keybard shrtcuts (listed in the table belw). When the Mderatr selects a different type f pll, the available respnse buttns will change accrdingly. Type f Pll Respnse Buttns Windws and Linux Shrtcuts Mac Shrtcuts Yes/N Yes: Ctrl+1 Yes: Cmmand-1 N: Ctrl+2 N: Cmmand-2 Multiple Chice with three answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 Multiple Chice with fur answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 D: Ctrl+4 D: Cmmand-4 Multiple Chice with five answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 D: Ctrl+4 D: Cmmand-4 E: Ctrl+5 E: Cmmand-5 Nne (clears all displayed plling respnses) blank square Ctrl+0 Cmmand-0 The Participants Panel 51

62 Mderatrs can determine whether plling respnses are visible t bth Mderatrs and Participants r Mderatrs nly. Fr details abut viewing the plling results, see If a Mderatr has enabled it, Participants can see the respnses f thers displayed next t their names in the Participants list. Yur wn respnse is als shwn in the buttn f the Plling Respnse menu. belw. If a Mderatr has enabled it, Participants can see the respnses f thers displayed next t their names in the Participants list. Yur wn respnse is als shwn in the buttn f the Plling Respnse menu. User Prfiles User Prfiles are a means fr users t publish infrmatin abut themselves and t view infrmatin prvided by thers. 52 The Participants Panel

63 Viewing a User s Prfile A user s prfile appears in a flating display beside the Participants list. T view a user s prfile, hver yur muse ver their name in the Participants list. The cntent displayed in the user s prfile varies depending n hw cmpletely the user has filled in his r her prfile. If a user des nt have a prfile, the display will simply cntain the same name that is already listed in the Participants list. T dismiss the prfile, click n it r mve yur cursr ff f the Participants list. Editing Yur User Prfile Create r edit yur Prfile in the Preferences dialg. Nte: All fields in the My Prfile preferences dialg are ptinal. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) The Participants Panel 53

64 Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. (Skip this step if yu selected Edit Prfile frm yur Participants Optin menu in the Participants list.) In the left pane f the Preferences dialg, select the My Prfile preferences panel under Prfile. 3. Enter yur infrmatin in the desired fields under the Identity tab. T insert a pht, click the Change buttn and brwse t select yur pht. T remve the pht, click n the Clear buttn. Tip: Only.gif and.jpg r.jpeg files can be used fr yur User Prfile pht. If yur pht is larger than 96 x 96 pixels, it will be autmatically scaled t fit the available space. 54 The Participants Panel

65 4. Click n the Cntact tab and enter infrmatin in the desired fields. The Participants Panel 55

66 5. Click n the Addresses tab and enter infrmatin in the desired fields. 6. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings. Imprting a vcard file Instead f creating a new user prfile fr a Blackbard Cllabratesessin frm scratch, yu can imprt an existing vcard (*.vcf file). 1. Open the My Prfile preferences dialg bx. (See steps 1 and 2 under Editing Yur User Prfile.) 2. Click n the Imprt buttn. The Open dialg bx will pen. 56 The Participants Panel

67 3. Navigate t the directry cntaining yur vcard, select the.vcf file yu wish t imprt and then click n Open. 4. Click n OK t save yur new prfile and clse the Preferences dialg, Apply t save yur new prfile and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. Exprting a vcard file Yu can exprt yur Blackbard Cllabrate prfile as a.vcf file and imprt it int ther applicatins (such as Outlk). 1. Open the My Prfile preferences dialg bx. (See steps 1 and 2 under Editing Yur User Prfile.) 2. Click n the Exprt buttn. The Save dialg will pen. 3. Navigate t the lcatin in which yu want t save the *.vcf file and then click n Save. 4. Click n OK t cmplete the exprt and clse the Preferences dialg, Apply t cmplete the exprt and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut cmpleting the exprt. Printing the Participants List Yu can print the current Participants list t review at a later time. The printed list will have the sessin name as its header. The names in the list will be appended by the sessin attendees rles. 1. Open the Print dialg by ding ne f the fllwing: Frm the File menu, select Print and then Participants List Enter Ctrl+P (Cmmand-P n Mac). 2. In the Print dialg, specify yur preferences and click OK. Saving the Participants List t a File Yu can save the current Participants List t a text file t review at a later time. The saved file will have the sessin name as its header. The names in the list will be appended by the sessin attendees rles. 1. Open the Save Participants List dialg by ding ne f the fllwing: Frm the File menu, select Save and then Participants List. Enter Ctrl+S (Cmmand-S n Mac). The Participants Panel 57

68 2. Enter a file name and select the lcatin t which yu want t save the file. 3. Click Save. The suffix.txt is added t the filename. Nte: All Participants list files will be saved as text (.txt) files. There are n ther file types supprted. Yu can use Ntepad, WrdPad, Text Edit (OS X) r any wrd prcessing applicatin t read the text file. 58 The Participants Panel

69 Chapter 5 Vide Bradcast The Vide feature f Blackbard Cllabrate Web Cnferencing enables yu t transmit and receive vide bradcasts with thers in a sessin. This is vide yu send live via a vide camera (e.g., web cam) nt t be cnfused with a pre-recrded vide (mvie) that Mderatrs can play using the Multimedia feature. The Vide feature can display up t six simultaneus camera transmissins. Fr details, see Multiple Simultaneus Cameras n page 67 The Audi & Vide windw has the fllwing Vide cmpnents: Page 59

70 1 Expand/Cllapse buttn 4 Preview Vide buttn 2 Optins menu 5 Transmit Vide buttn 3 Primary vide display Yu will knw smene is transmitting vide (has their Transmit Vide buttn turned n) when the blue Vide activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Vide Activity, Permissin and Status Indicatrs belw). In the example belw, Vivian and Lisa are transmitting vide. If the Vide buttn is disabled (grayed ut) in yur Audi & Vide panel, it means yu d nt have permissin t use Vide. Yu can always view anther's vide transmissin, change yur vide display, preview yur wn Vide and set yur camera preferences but yu need the Vide permissin in rder t transmit. (Fr infrmatin n permissins, see Understanding Permissins n page 42.) Vide Activity, Permissin and Status Indicatrs Yu can mnitr the state f Vide activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Fr details abut permissins, see Understanding Permissins n page 42. Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Vide. Activity Indicatr Meaning User has turned n his/her vide camera. Vide permissin is set glbally t "n" but the Mderatr has revked Vide permissin frm this user. Vide permissin is set glbally t "ff" but the Mderatr has granted Vide permissin t this user. 60 Vide Bradcast

71 Status Indicatrs Status indicatrs appear n the Vide activity indicatr icns f Vide users in the Participants list if there are delays in the transmissin r receipt f Vide. When there are delays, the server begins t drp frames. Yu will experience delays as a drp in vide quality. The degree f delay is indicated by clr: Amber Indicatr: Appears when a persn's receipt r transmissin f vide is mderately delayed. Red Indicatr: Appears when a persn's receipt r transmissin f vide is significantly delayed. Nte: Vide transmitters see status indicatrs fr themselves and vide viewers. Vide viewers see status indicatrs fr vide transmitters nly nt fr themselves. (There is ne exceptin: if using multiple cameras, a persn can be a viewer and transmitter at the same time, s viewers may see status indicatr fr themselves but nly because they are als transmitters.) In the example t the right, Vivian is transmitting vide, Lisa is experiencing a mderate delay in receiving Vide, Lucy is experiencing a significant delay in receiving Vide, and Charlie is nt having any prblems receiving Vide. Previewing and Transmitting Vide Befre yu transmit vide t everyne in the sessin, it is a gd idea t preview it first t check the quality f the image. If it is nt satisfactry, yu may want t adjust yur camera settings (refer t the dcumentatin fr yur camera) r change the Vide Frame Rate (see Setting the Vide Frame Rate). Tip: If yur Vide buttn is inaccessible (grayed ut) it may be because a Mderatr has remved yur Vide permissin r the maximum number f simultaneus cameras has been reached. Vide Bradcast 61

72 If yur Audi & Vide panel is in its cllapsed state, it will autmatically be expanded when yu preview r transmit vide. Previewing Vide T preview vide, click n the Preview buttn. Ntice that, when activated, yur Preview buttn turns blue. The images captured by yur camera will be displayed in yur primary vide display, alng with the wrd "Preview". N ne else will be able t see yur preview. Nte: If yu get an errr when yu click n the Preview buttn (such as "Cannt cnnect t the vide surce"), yur camera may be in use by anther applicatin r yu dn't have the crrect camera selected under Preferences (see Selecting yur Vide Camera n the facing page). Transmitting Vide T transmit vide t everyne in the rm, d ne f the fllwing: Click n the Transmit Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). Tip: This keybard shrtcut is a "ht key", meaning yu can redefine it. Yu are actually able t cnfigure tw ht keys fr the Vide buttn: ne t turn it n and ne t turn it ff. Fr details, see Ht Keys n page 35. Nte: If yu get an errr when yu click n the Vide buttn (such as "Cannt cnnect t the vide surce"), yur camera may be in use by anther applicatin r yu dn't have the crrect camera selected under Preferences (see Selecting yur Vide Camera n the facing page). Ntice that, when activated, yur Vide buttn displays a red camera. 62 Vide Bradcast

73 Stpping Vide Transmissin T stp vide transmissin, turn yur camera ff in the same way yu turned it n: Click n the Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). Click n the Preview buttn. Yu will cntinue t see vide images, but thers in the sessin will nt. Tip:This keybard shrtcut is a "ht key", meaning yu can redefine it. Yu are actually able t cnfigure tw ht keys fr the Vide buttn: ne t turn it n and ne t turn it ff. Fr details, see Ht Keys n page 35. Selecting yur Vide Camera If yu have nly ne vide camera installed n yur cmputer, that device is autmatically used by Blackbard Cllabrate Web Cnferencing t preview and transmit vide. Hwever, if yu have mre than ne vide input device n yur cmputer, yu can select which device yu want t use thrugh the Preferences dialg. Nte: When a cnnectin is established t a vide camera device, that cnnectin is maintained until a different device is cnnected r the sessin is terminated. While a cnnectin exists t a vide device, that device is nt available fr use by ther applicatins. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) Vide Bradcast 63

74 2. In the left pane f the Preferences dialg, select Camera Settings under Audi/Vide. 3. Select the desired camera frm the Select the camera t use drp-dwn list. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Viewing Vide T view the vide being transmitted by thers, yur primary vide display must be pen. If it is cllapsed, click n the Expand buttn t pen it. 64 Vide Bradcast

75 Alternatively, if yu want t preview yur Vide, click n the Preview Vide buttn t expand the panel. If yu want t transmit Vide, click n the Vide buttn t expand the panel. If yu d nt wish t view anther's vide transmissin, cllapse the primary vide display by clicking n the Cllapse buttn. Fr infrmatin n wrking with panels, see Wrking with Panels n page 24 In the primary vide display, yu may see either smene's prfile picture (r default prfile icn) r Vide transmissin. The display will als shw their name. The Default Views By default, the ptin Make Vide Fllw Speaker is turned n and the Mderatr-nly ptin, Make Vide Fllw Mderatr Fcus, is turned ff. These ptins affect what is shwn in the primary vide display. (Fr infrmatin n these ptins and hw t change what is presented in the primary vide display, see Cntrlling the Primary Vide Display n page 67.) If the default ptins are maintained (and yu are nt previewing yur wn vide), the fllwing happens in the primary vide display as peple jin the sessin, transmit vide r speak: If yu are the first persn in the sessin, yur primary vide display will be blank. If yu click n the Transmit Vide buttn, yu will see yur wn transmissin in the primary vide display. When a secnd persn jins the sessin, yu will see their vide transmissin r, if they are nt transmitting vide, their prfile picture. It is assumed yu will want t lk at that persn, nt yurself, regardless f wh is speaking. (This happens even if neither f yu has spken.) As subsequent peple transmit vide r speak, their vide transmissins r prfile pictures are added as thumbnails. Nte: There is ne exceptin: if neither f the first tw parties is transmitting vide, when a third persn jins the sessin, the primary vide display will g blank until smene transmits vide r speaks. Vide Bradcast 65

76 When smene speaks, yur primary vide display will always shw either the prfile picture r the vide transmissin f the persn currently speaking r, if n ne is speaking, the last persn t speak (even if that speaker has left the rm). When smene is transmitting vide while yu are previewing yur wn vide, the received vide will be displayed in a thumbnail and the vide frm yur camera will be displayed in yur primary vide display. In the example belw, Lisa is speaking (she desn't have her vide camera turned n s yu just see her prfile picture) and Vivian has her vide camera turned n. Vivian's vide is shwn in a thumbnail belw the primary vide display. Hver yur muse ver a thumbnail t display a "tl tip" cntaining the transmitter s name. Tip: If yu are having difficulty with yur camera (e.g., it freezes), try changing the frame rate. Fr details, see Setting the Vide Frame Rate n page 1. If desired, yu can display a bx shwing the frame rate f the transmissin in the upper-left crner f the primary vide display. (T d s, see Setting the Vide Frame Rate n page 1.) This is useful fr trubleshting vide (see Trubleshting Vide Delays). 66 Vide Bradcast

77 Multiple Simultaneus Cameras Sessins can be enhanced by having the vide streams f multiple peple displayed at nce. Blackbard Cllabrate Web Cnferencing has the capacity t shw the transmissins f up t six vide cameras simultaneusly. Mderatrs can disable multiple simultaneus cameras (by setting the maximum allwed t ne) r enable frm tw t six simultaneus cameras. When there is mre than ne simultaneus camera enabled, the vide stream f ne persn will appear in the primary vide display. Everyne else's transmissin will appear in thumbnails, up t a maximum f five thumbnails Fr a discussin f what yu will see (by default) in the primary vide display as mre peple transmit vide, see The Default Views n page 65. Fr a discussin f hw yu can change that display, see Cntrlling the Primary Vide Display belw. Multi-Camera Vide in Recrdings If a sessin with multiple simultaneus cameras is recrded, the vide frm all cameras is saved and, when playing the recrding, yu can chse wh t shw in yur primary vide display just as yu wuld if yu attended the live sessin. Fr instructins n changing yur display, see Cntrlling the Primary Vide Display belw. Cntrlling the Primary Vide Display The primary vide display can be cntrlled in three ways: setting the Make Vide Fllw Mderatr Fcus ptin, setting the Make Vide Fllw Speaker ptin, and by manually selecting what t display. Vide Bradcast 67

78 The Make Vide Fllw Mderatr Fcus ptin is set by Mderatrs nly and verrides an individual's Make Vide Fllw Speaker ptin. Bth ptins verride a persn's ability t manually select what vide stream t shw in the primary vide display. Nte: When images change in the primary vide display, they may be a bit fuzzy fr a few secnds while the server changes the reslutin f the new image frm lw (which is what is used fr thumbnails) t a higher reslutin (which is used in the primary display). Make Vide Fllw Mderatr Fcus Mderatrs can use the Make Vide Fllw Mderatr Fcus ptin t frce everyne in the rm t see the same thing in their primary vide display as what the Mderatr is seeing in his r her primary vide display. This ptin verrides all ther methds f cntrlling the primary vide display. Make Vide Fllw Speaker By default, the ptin t Make Vide Fllw Speaker is turned n. When it is turned n (and a Mderatr has nt turned n Make Vide Fllw Mderatr Fcus), the primary vide display will always display either the prfile picture r the vide transmissin (and the name) f the persn currently speaking r, if n ne is speaking, the last persn t speak (even if that persn has left the rm). The Mderatr ptin Make Vide Fllw Mderatr Fcus always verrides this ptin. If yu want t manually select the image t be shwn in the primary vide display, turn ff Make Vide Fllw Speaker. Yu can d s in tw ways (prvided the Mderatr desn't have Make Vide Fllw Mderatr Fcus turned n): Frm the Tls menu, select Vide and then Make Vide Fllw Speaker. Frm the Audi & Vide Optins menu, select Make Vide Fllw Speaker. T turn the ptin back n, just repeat the prcess. Manually Selecting What t Display If Make Vide Fllw Mderatr Fcus and Make Vide Fllw Speaker are turned ff, yu can manually cntrl what is displayed in yur primary vide display. T mve a thumbnail image int the primary vide display, simply click n the thumbnail. The image that was riginally in the primary display will mve t the thumbnail in which the mved image previusly resided the images swap places. 68 Vide Bradcast

79 Sending a Vide Image t the Whitebard If yu want t take a snapsht f an image in yur primary vide display, yu can d s in ne f the fllwing ways: Frm the Tls menu, select Vide and then Send Camera Snapsht t Whitebard. Frm the Audi & Vide Optins menu, select Send Camera Snapsht t Whitebard. The image yu snap is placed in the fregrund f the current page f the Whitebard. Yu can manipulate it like yu wuld any ther Whitebard image. The name f the persn transmitting the vide will nt be captured in the snapsht and, if yu have the Display frame rate ptin selected in the Camera Setting preferences (see Setting the Vide Frame Rate n page 1), the frame rate bx will nt be captured in the image. If yu take a snapsht f yur Preview view, the wrd "Preview" will be captured in the snapsht. Nte: Fr Participants t use this feature, they must have Whitebard permissins. Tip: If yu want t take a snapsht f an image in a thumbnail (simultaneus cameras), yu must mve the thumbnail image int the primary vide display and then take a snapsht. (Fr details, see Cntrlling the Primary Vide Display n page 67.) Stpping Vide Transmissin T stp transmitting vide, d ne f the fllwing: Vide Bradcast 69

80 Click n the Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). Tip: This keybard shrtcut is a "ht key", meaning yu can redefine it. Yu are actually able t cnfigure tw ht keys fr the Vide buttn: ne t turn it n and ne t turn it ff. Fr details, see Ht Keys n page 35. Click n the Preview buttn. Yu will cntinue t see vide images, but thers in the sessin will nt. T stp previewing vide, click n the Preview buttn in the Audi & Vide panel. 70 Vide Bradcast

81 Chapter 6 The Chat Panel The Chat panel enables yu t exchange text messages with thers in the sessin. It has the fllwing cmpnents: 1 Expand/Cllapse buttn 4 Optins menu 2 Message text bx 5 Cnversatin pane 3 Cnversatin tabs 6 Emticn menu Yu will knw smene is entering a Chat message when the blue Chat activity indicatr ( ) appears next t their name in the Participants list. In the example belw, Ethel and Lisa are entering Chat messages. (Fr details abut activity indicatrs, see Chat Activity and Permissin Indicatrs n next page.) Page 71

82 If the message text bx is nt visible in yur Chat panel, it means yu d nt have permissin t use Chat. Yu will, hwever, always be able t read Chat messages and send a message t a Mderatr. Fr instructins, fllw the steps under Sending Messages t Selected Individuals n page 75. Fr infrmatin n wrking with panels, see Wrking with Panels n page 24 Chat Activity and Permissin Indicatrs Yu can mnitr the state f Chat activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. These indicatrs are described in the table belw. Fr details abut permissins, see Understanding Permissins n page 42. Activity Indicatr Meaning User is typing a Chat message. Chat permissin is set glbally t "n" but Mderatr has revked Chat permissin frm this user. Chat permissin is set glbally t "ff" but Mderatr has granted Chat permissin t this user. Viewing Chat Messages New Chat messages appear at the bttm f the cnversatin pane f the Chat panel. Yu can scrll back and frth t read messages in the cnversatin pane. 72 The Chat Panel

83 When a new message arrives, if the scrll thumb is at the bttm f the scrll bar (the last Chat message is visible), the cnversatin pane will scrll as new messages are received; but if yu had scrlled back t review earlier messages, the cnversatin pane will nt scrll when new messages are received yu must manually scrll t the bttm t see the new message. New Messages in Other Cnversatin Tabs If yu are nt in a cnversatin when a message arrives, yu will see a New Message Indicatr (Chat bubble) in the tab f that cnversatin. Simply click n the tab t read yur message. (Fr details n cnversatin tabs, see Cnversatin Tabs belw.) Als, if yu have the Chat Message Received audible ntificatin turned n, yu will hear a ding. Tip: Yu can turn audible ntificatins ff. Fr details, see Setting Ntificatin Preferences. Cnversatin Tabs When chatting in Blackbard Cllabrate Web Cnferencing, yu can participate in mre than ne cnversatin at a time. These cnversatins take place under cnversatin tabs. When a sessin begins, there are n cnversatin tabs. When a new private cnversatin is initiated (by yu r by smene else with yu), a new cnversatin tab is added t the bttm f the Chat panel fr that cnversatin and a Rm cnversatin tab added fr the rm yu are in (main rm r breakut rm). As mre private chat cnversatins are initiated, mre tabs are pened. When yu run ut f space fr mre tabs, new cnversatin tabs are added t a list n the right side f the Chat panel. Just click n the duble arrw icn t pen the list f hidden cnversatin tabs. The Chat Panel 73

84 Nte that, when there is a new Chat message in a cnversatin (ne in which yu are currently nt participating), a New Message Indicatr (Chat bubble) is displayed in its tab. In the example abve, there is a new message in the cnversatin with Lucy. Mving Between Cnversatins Yu can mve freely between cnversatins simply by clicking n the cnversatin tabs. Yu will be able t catch up n all the messages thers entered while yu were away. Clsing Cnversatin Tabs T clse a cnversatin tab, hver yur muse ver the peple/persn icn in the tab until it changes t an X. Click n the X t clse the cnversatin tab. Changing the Text Size in the Cnversatin Pane Yu can set the fnt size f the text in the cnversatin pane anywhere frm 7 pints t 109 pints, in increments f 2 pints. The default value is 13 pints, which may be influenced by yur system-wide fnt defaults. T increase the fnt size, d ne f the fllwing Frm the Tls menu, select Chat and then Increase Fnt Size. Frm the Chat Optins menu, select Increase Fnt Size. T decrease the fnt size, d ne f the fllwing Frm the Tls menu, select Chat and then Decrease Fnt Size. Frm the Chat Optins menu, select Decrease Fnt Size. Sending Chat Messages With Chat, yu can send the fllwing types f messages: public messages t everyne in yur current rm (main rm r breakut rm). Fr details, see Sending Messages t Everyne in a Rm r Existing Grup Cnversatin n the facing page 74 The Chat Panel

85 private messages t ne r mre selected individuals. This will initiate a new cnversatin in its wn tab. Fr details, see Sending Messages t Selected Individuals belw Sending Messages t Everyne in a Rm r Existing Grup Cnversatin 1. If the desired rm tab r existing grup cnversatin tab is nt in fcus, mve t it. (Fr details, see Mving Between Cnversatins n previus page.) G directly t step 3 since yur cursr will already by in the message text field. T start a new grup cnversatin, see Sending Messages t Selected Individuals belw. 2. If it isn't already there, place yur cursr in the message text field by ding ne f the fllwing: Click anywhere in the message text field. Press Ctrl+M (Cmmand-M n Mac). 3. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 4. Press Enter t send yur message. The message will appear in the cnversatin pane and, if sessin attendees have the Chat Message Received audible ntificatin turned n, they will hear a ding. Tip: Yu can turn audible ntificatins ff. Fr details, see Setting Ntificatin Preferences. Sending Messages t Selected Individuals Yu can send private messages t a specific persn r grup f peple by selecting their names in the Participants list. These messages will appear t nly yurself and thse yu selected frm the Participants list, with ne ntable exceptin: when a sessin is supervised. A nte n Supervised sessins: Sme sessins are supervised, meaning that Mderatrs will be able t see the activity f everyne in the sessin. Yu will knw a sessin is supervised by the presence f the wrd "Supervised" in the title f the Chat panel. When yu are entering a "private" message, keep in mind that all Mderatrs can read it in supervised sessins. The Chat Panel 75

86 1. Initiate the message in ne f the fllwing ways: (If sending t ne persn) Duble-click n the name f the persn in the Participants list. (If sending t ne persn) Select the persn's name in the Participants list and then select Send a Private Chat frm their Participant Optin menu. (If sending t multiple peple) Select the names f the peple in the Participants list (using the standard Shift r Cntrl methds), right-click (Cntrl-click n Mac) n the highlighted names t pen the Participants Optin menu and then select Send a Private Chat. D nt click n the Participant Optin menu f any individual that will unselect all the thers yu've selected in the Participants list. 2. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 3. Press Enter t send yur message. A new cnversatin tab will pen in the recipient's Chat panel, with a New Message Indicatr (Chat bubble) in the tab. The recipient will need t click n the new tab t read yur message. Als, if the intended recipient has the Chat Message Received audible ntificatin turned n, they will hear a ding. Tip: Yu can turn audible ntificatins ff. Fr details, see Setting Ntificatin Preferences. Adding Emticns t yur Chat Message Yu can add emticns t yur Chat messages by selecting them frm the Chat Emticn menu r by entering text strings in the Chat message text field. The text string equivalent f the emticn selected in the Emticn menu is displayed in the bttm left crner f the menu. 76 The Chat Panel

87 The fllwing table lists a few f the mst ppular emticns and their respective text strings. Emtins Icns Text strings Smiley :) r :-) Wink ;) r ;-) Sad :( r :-( Surprised :- r :-O Cnfused :/ r :-( Grin Angry Thumbs up Thumbs dwn :D r :-D :@ r :-@ (n) (y) Adding External Links t yur Chat Message Yu can include HTTP links in yur Chat messages either by typing them in directly, cpying and pasting them r dragging and drpping them frm a brwser r message. Recipients f yur messages will be able t click n the links t pen web sites in their default brwsers. Link Type Syntax Example HTTP web site Secure HTTP web site The Chat Panel 77

88 Saving Chat Cnversatins t a File Yu can save a Chat cnversatin t a text file t review at a later time. If yu made the date/time stamps visible, these will be saved t the text file as well. 1. Mve t cnversatin yu want t save. (Fr details, see Mving Between Cnversatins n page 74.) 2. Open the Save Chat Cnversatin dialg by ding ne f the fllwing: Frm the File menu, select Save and then Chat Cnversatin. Enter Ctrl+S (Cntrl-S n Mac). The Save dialg appears. Select Chat Cnversatin and click n Save. 3. Enter a file name and select the lcatin t which yu want t save the file. 4. Click Save. All Chat files are saved as text (.txt) files. There are n ther file types supprted. Yu can use Ntepad, WrdPad r any wrd prcessing applicatin t read the text file. Nte: Yu cannt lad the file back int the Blackbard Cllabrate Web Cnferencing Chat panel. 78 The Chat Panel

89 Chapter 7 The Audi Feature The Audi feature enables yu t participate in cnversatins during a Blackbard Cllabrate Web Cnferencing sessin using a micrphne and speakers (r headset) via Vice ver Internet Prtcl (VIP). If yur rganizatin ffers telecnferencing services with Blackbard Cllabrate, yu can use the Telephny (telephne cnferencing integratin) feature fr yur in-sessin cmmunicatins. Fr details, see Chapter 8, Telephne Cnferencing. Audi shares a panel with Vide in the Blackbard Cllabrate interface. The panel has the fllwing cmpnents relevant t Audi: Page 79

90 1 Expand/Cllapse buttn 5 Optins menu 2 Micrphne Level indicatr and slider 6 Primary vide display 3 Talk buttn 7 Speaker Level indicatr and slider 4 Audi Setup Wizard buttn Yu will knw smene has their micrphne turned n (has activated the Talk buttn) when the blue Audi activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Audi Activity, Permissin and Status Indicatrs n page 80.) In the example belw, Vivian and Lisa have their micrphnes turned n. Yu may see the Vide transmissin r the prfile picture (r default prfile icn) f the persn currently speaking in the primary Vide display. The display will als shw their name. Whether r nt yu see this depends n the cnfiguratin f the Vide display. Fr details, see Viewing Vide n page 64. Fr infrmatin n wrking with panels, see Wrking with Panels n page 24 If the Talk buttn is disabled (grayed ut) in yur Audi & Vide panel, it means yu d nt have permissin t use Audi. Yu can always receive audi and adjust yur micrphne and speaker levels, but yu need the Audi permissin in rder t send audi. (Fr infrmatin n permissins, see Understanding Permissins n page 42.) Audi Activity, Permissin and Status Indicatrs Yu can mnitr the state f Audi activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Audi r Telephny. (Fr details n Telephny, see Chapter 8, Telephne Cnferencing.) Fr details abut permissins, see Understanding Permissins n page The Audi Feature

91 Activity Indicatr Meaning User has turned n his/her micrphne. (Using VIP fr Audi.) Audi permissin is set glbally t "n" but the Mderatr has revked Audi permissin frm this user. Audi permissin is set glbally t "ff" but the Mderatr has granted Audi permissin t this user. User is running the Audi Setup Wizard. The Telecnference Bridge participant is cnnected and the telephne cnference is available t users. The Telecnference Bridge participant is cnnected but has had its Audi permissin remved and, therefre, the telecnference is muted. User is using Telephny mde fr audi cmmunicatins. (Using the phne fr Audi.) User is using Telephny mde fr audi cmmunicatins (using the phne fr Audi) but the telecnference is muted. Status Indicatrs Status indicatrs appear n the Audi activity indicatr icns f Audi users in the Participants list if there are delays in the receipt f Audi r if the talker r listener is nt respnding t the Audi service. Nte: All Talkers see status indicatrs fr all listeners, Mderatr listeners see status indicatrs fr all listeners (including themselves) and Participant listeners see status indicatrs fr themselves nly. There are n status indicatrs shwn next t Talkers. (There is ne exceptin: if there are multiple simultaneus talkers, a persn can be a talker and listener at the same time, s talkers may see status indicatr fr themselves but nly because they are als listeners.) Amber Indicatr: Appears when a listener's receipt f audi is delayed. Red Indicatr: Appears when a talker r listener experiencing a significant delay (is nn-respnsive) and may be ffline frm the sessin. This may indicate a prblem with the netwrk cnnectin and ften will be fllwed by the user getting discnnected frm the sessin. The Audi Feature 81

92 In the example t the right, Charlie is talking, Ricky is experiencing a mderate delay in receiving Audi, Vivian is experiencing a significant delay in receiving Audi, and Ethel is nt having any prblems receiving Audi. Basic Audi Cnfiguratin Generally speaking, it is recmmended that yu cnfigure yur Audi befre the sessin begins. There are a number f Audi settings that yu can cnfigure but yu will likely nly need t set yur micrphne and speaker levels (see Using the Audi Setup Wizard n page 82). The ther available cnfiguratin items are advanced and, in mst cases, yu prbably wn t need t mdify them. Hwever, if yu wish t mdify the advanced Audi settings, yu can d s in the Preferences dialg. (Fr details, see Advanced Audi Cnfiguratin n page 87.) Using the Audi Setup Wizard T verify that yur Audi is set up crrectly, we recmmend that yu use the Audi Setup Wizard befre the sessin begins. This wizard is cmprised f a series f panels that guide yu thrugh selecting Audi input (micrphne) and utput (speaker) devices and setting yur speaker and micrphne vlumes. Tip: T run the Audi Setup Wizard befre yur sessin begins, either jin yur sessin early r pen the Cnfiguratin Rm n the Blackbard Cllabrate Supprt Prtal: T pen the Cnfiguratin Rm, brwse t First Time Users and then t Step 2 under Blackbard Cllabrate Web Cnferencing. Yu can run the Audi Setup Wizard again at any time within yur sessin. Nte: When yu are using the Audi Setup Wizard during a sessin, yu will nt be able t hear any f the sessin Audi. Others will knw yu can't hear them because the Audi Setup Wizard icn will appear next t yur name in the Participants list. 82 The Audi Feature

93 T pen the Audi Setup Wizard, d ne f the fllwing: Click n the Audi Setup Wizard buttn at the tp f the Audi & Vide panel. Frm the Tls menu select Audi and then Audi Setup Wizard. Frm the Audi & Vide Optins menu, select Audi Setup Wizard. On Windws r Linux 1. Select yur audi utput device (speakers), fllwing the instructins given in the dialg bx. (Fr further details n selecting an audi utput device, see Selecting a Speaker Device n page 92.) 2. Play the recrded audi message prvided and adjust yur speaker vlume t a suitable level. (Fllw the instructins given in the dialg bx.) 3. Cnfirm whether r nt yur speaker was set t an apprpriate level. If yu clicked n Yes, g t step 4. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Select an audi input device (micrphne), fllwing the instructins given in the dialg bx. (Fr further details n selecting an audi input device, see Selecting a Micrphne Device n page 87.) Nte: Whichever micrphne yu select here will becme the selected micrphne in the Micrphne Settings Preferences dialg. 5. Select yur micrphne type t get the best results when testing yur micrphne. Single Talker: Select this ptin if using a headset r a micrphne just fr yurself. Multiple Talkers: Select this ptin if using a single micrphne t pick up multiple talkers, such as when yu are in meeting rm sharing the micrphne with thers. This is the default. 6. Press Recrd and adjust yur micrphne recrding level as yu speak int the micrphne (audi input device). (Fllw the instructins given in the dialg bx.) Press Stp when yu are dne. 7. Press Play t listen t the recrding yu just made and, based n the ludness and clarity f the recrding, determine if yur micrphne was set t an apprpriate level. The Audi Feature 83

94 8. Cnfirm whether r nt yur micrphne was set t an apprpriate level. If yu clicked n Yes, g t step 8. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Read the message in the dialg bx and click n OK t cmplete Audi setup and exit the Audi Setup Wizard. On Mac OS X 1. Mac users cannt change their audi utput (speaker) devices directly in Blackbard Cllabrate Web Cnferencing Blackbard Cllabrate uses the system default device. T change yur utput device, click n the speaker icn in the Select Audi Output Device dialg f the Audi Setup Wizard and make yur changes in the System Preferences Sund Output panel. (Fr further details n selecting an audi utput device, see Selecting a Speaker Device n page 92) When dne, click n OK t advance t the next panel f the wizard. 2. Play the recrded audi message prvided and adjust yur speaker (audi utput device) vlume t a suitable level. (Fllw the instructins given in the dialg bx.) 3. Cnfirm whether r nt yur speaker was set t an apprpriate level. If yu clicked n Yes, g t step 3. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Select an audi input (micrphne) device frm the list r select the ptin Use System Default Device. Fllw the instructins given in the dialg bx. (Fr further details n selecting an audi input device, see Selecting a Micrphne Device n page 87.) 5. Select yur micrphne type t get the best results when testing yur micrphne. Single Talker: Select this ptin if using a headset r a micrphne just fr yurself. Multiple Talkers: Select this ptin if using a single micrphne t pick up multiple talkers, such as when yu are in meeting rm sharing the micrphne with thers. This is the default. Nte: Whichever micrphne yu select here will becme the selected micrphne under Micrphne Settings Preferences dialg. 6. Press Recrd and adjust yur micrphne recrding level as yu speak int the micrphne (audi input device). (Fllw the instructins given in the dialg bx.) Press Stp when yu are dne. 7. Press Play t listen t the recrding yu just made and, based n the ludness and clarity f the recrding, determine if yur micrphne was set t an apprpriate level. 84 The Audi Feature

95 8. Cnfirm whether r nt yur micrphne was set t an apprpriate level. If yu clicked n Yes, g t step 8. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Read the message in the dialg bx and click n OK t cmplete Audi setup and exit the Audi Setup Wizard. Using Yur Micrphne Yu can turn n yur micrphne in ne f tw ways: Click n the Talk buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F2 (Cmmand-F2 n Mac). This keybard shrtcut is a "ht key", meaning yu can redefine it. Yu are actually able t cnfigure tw ht keys fr the Talk buttn: ne t turn it n and ne t turn it ff. Fr details, see Ht Keys n page 35 T turn yur micrphne ff, again click n the Talk buttn r use the keybard shrtcut. Ntice that, when activated, yur Talk buttn displays a blue micrphne. Yu als may hear an audible ntificatin when yu activate r release yur micrphne. Tip: Yu can turn audible ntificatins ff. Fr details, see Setting Ntificatin Preferences. Tip: If yur Talk buttn is inaccessible (grayed ut) it may be because a Mderatr has remved yur Audi permissin, the maximum number f simultaneus talkers has been reached r yu are using the Telephny feature fr audi cmmunicatins. Adjusting Micrphne and Speaker Levels The micrphne level indicatr (micrphne icn) shws the vlume levels when yu are speaking and the speaker level indicatr (speaker icn) shws the vlume levels when smene else is speaking. The Audi Feature 85

96 Tip: If all talkers have their micrphnes set prperly, listeners wn t need t keep adjusting their speakers t accmmdate changes in vlume. The best way t ensure prper micrphne and speaker levels is t run the Audi Setup Wizard at the beginning f the sessin. See Using the Audi Setup Wizard n page 82. Micrphne Level There are fur ways t adjust yur micrphne level: Audi & Vide panel: Grab the micrphne level slider in the Audi & Vide panel and drag it t the right t increase the vlume and t the left t decrease the vlume. Optins menu: Frm Audi & Vide Optins menu, select either Adjust Micrphne Level Up (t increase the vlume) r Adjust Micrphne Level Dwn (t decrease the vlume). Tls menu: Frm the Tls menu, select Audi and then select either Adjust Micrphne Level Up (t increase the vlume) r Adjust Micrphne Level Dwn (t decrease the vlume). Keybard Shrtcuts: Enter Ctrl+Shift+Up Arrw (Shift-Cmmand-Up Arrw n Mac) t increase the vlume r Ctrl+Shift+Dwn Arrw (Shift-Cmmand-Dwn Arrw n Mac) t decrease the vlume. Speaker Level There are fur ways t adjust yur speaker level: Audi & Vide panel: Grab the speaker level slider in the Audi & Vide panel and drag it t the right t increase the vlume and t the left t decrease the vlume. Optins menu: Frm Audi & Vide Optins menu, select either Adjust Speaker Level Up (t increase the vlume) r Adjust Speaker Level Dwn (t decrease the vlume). Tls menu: Frm the Tls menu, select Audi and then select either Adjust Speaker Level Up (t increase the vlume) r Adjust Micrphne Speaker Dwn (t decrease the vlume). Keybard Shrtcuts: Enter Ctrl+Up Arrw (Cmmand-Up Arrw n Mac) t increase the vlume r Ctrl+Dwn Arrw (Cmmand-Dwn Arrw n Mac) t decrease the vlume. 86 The Audi Feature

97 Advanced Audi Cnfiguratin In mst cases, yu prbably wn t need t mdify the advanced Audi cnfiguratin settings (the default settings shuld be adequate). Hwever, if yu wish t mdify them, yu can d s in the Preferences dialg. Fr infrmatin n mdifying the advanced Audi settings, refer t the fllwing sectins: Selecting a Micrphne Device belw Selecting a Speaker Device n page 92 Setting Level Cntrls n page 91 Suppressing Transmissin f Silence n page 92 Muting Speakers When Talking n page 96 Setting the Sample Rate n page 92 Nte: When yu cnfigure the Audi preferences, Blackbard Cllabrate Web Cnferencing will remember these settings each time yu jin anther sessin. Selecting a Micrphne Device The first time yu use Blackbard Cllabrate Web Cnferencing, it will use the micrphne (audi input) device that is the system default at the time yur sessin is launched. Yu can select a different device thrugh the Audi Setup Wizard r the Micrphne Settings Preferences dialg. Tip: A headset with micrphne wrks well fr mst Blackbard Cllabrate users as bth their speaker device and micrphne device. Selecting a Micrphne n Windws r Linux Yu can change the micrphne device in ne f tw places: Audi Setup Wizard (see Using the Audi Setup Wizard n page 82) Micrphne Settings Preferences dialg (see Micrphne Cnfiguratin n next page) The device yu select will be used in all future sessins (prvided it is available when yu launch Blackbard Cllabrate) until yu explicitly select a different device. Changing yur system default micrphne device will nt affect which device Blackbard Cllabrate will use. The Audi Feature 87

98 Tip: If yu jin a Blackbard Cllabrate sessin when n micrphne device is cnnected, yu dn t have t run the Audi Setup Wizard r use the Micrphne Settings Preferences dialg. Just cnnect yur device and, after the system recgnizes the new device, click n the Talk buttn Blackbard Cllabrate will autmatically cnnect t the device. Yu may need t adjust yur micrphne level. Selecting a Micrphne n Mac OS X Yu can change the micrphne device in ne f tw places: Audi Setup Wizard (see Using the Audi Setup Wizard n page 82) Micrphne Settings Preferences dialg (see Micrphne Cnfiguratin belw) Yu can make a change at any time during a sessin, except while yu are talking. If yu try t select the input device frm within Blackbard Cllabrate when talking, yu will get an errr message. Tip: If yu are talking, release the micrphne, change the micrphne device and then re-engage the Talk buttn. If yu select the ptin Use System Default Device (selected by default), yur Blackbard Cllabrate input device will change every time yu change yur system default. Yu can change the system default any time during a Blackbard Cllabrate sessin under System Preferences, Sund panel, Input tab. If yu d nt select the ptin Use System Default Device, the device yu select will be used in all future sessins (prvided it is available when yu launch Blackbard Cllabrate) until yu explicitly select a different device r select the ptin Use System Default Device. Micrphne Cnfiguratin Set the micrphne cnfiguratin preferences as fllws. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 88 The Audi Feature

99 2. In the left pane f the Preferences dialg, select Micrphne Settings under Audi/Vide. The Micrphne Settings preferences panel appears. Nte: The available audi input line ptins will vary depending n yur sund card. 3. Select yur Micrphne device frm the input devices listed in the bx. Fr a cmplete discussin abut micrphne devices, see Selecting a Micrphne Device n page 87. The Audi Feature 89

100 4. Select the desired ptins: (Mac nly) Use System Default Device Select this ptin if yu want t use yur system's default input device. Each time yu change the system default it will change the micrphne used by Blackbard Cllabrate. Amplify quiet sunds frm micrphne dynamically Select this ptin t enable Audi t autmatically increase the micrphne signal level when the vlume is t lw. By default, this ptin is enabled. Fr further details, see Micrphne Cnfiguratin n page 88. Adjust vlume autmatically t limit distrtin Select this ptin t enable Audi t autmatically reduce the micrphne signal level when the signal peaks are excessive (vlume is t high). By default, this ptin is enabled. Fr further details, see Micrphne Cnfiguratin n page 88. T ptimize the Adjust vlume autmatically t limit distrtin cntrl, select the type f micrphne yu are using. Micrphne used by a single persn: Select this ptin if using a headset r a micrphne just fr yurself. Micrphne used by multiple peple: Select this ptin if using a single micrphne t pick up multiple talkers. This is the default. Nte: The first time yu pen the Micrphne Settings preferences panel, it may appear that Micrphne used by a single persn is the default. This will be the case if yu earlier selected Single Talker in the Audi Setup Wizard; the Micrphne Settings preferences panel inherits this setting frm the Audi Setup Wizard. Transmit all sunds, even when it appears t be silence Select this ptin if yu want audi transmissin t cntinue in times f silence. By default, this ptin is disabled. Fr further details, see Micrphne Cnfiguratin n page 88. Micrphne Sample Rate Select a sample rate frm the ptin menu if yur micrphne is being shared with ther applicatins. Fr further details, see Micrphne Cnfiguratin n page Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. 90 The Audi Feature

101 Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Setting Level Cntrls During a sessin, a micrphne may receive a wide range f signal levels frm very sft t very lud. Fr example, the signal gets luder r sfter as yu mve t r away frm the micrphne. When sharing a micrphne between a number f peple in a rm, nt nly will the signal vary with the distance f each talker frm the micrphne but als will vary with the vlume f individual talkers. Fr ptimal clarity, sund must stay within a certain vlume range. Within that range, if audi signals are t weak (e.g., yu are t far frm the micrphne r are talking very sftly), Amplify quiet sunds frm micrphne dynamically will autmatically amplify the vlume cming frm the micrphne (withut mving the vlume slider). It prvides a gain (increase in vlume) f up t fur times the signal level, which shuld be sufficient t handle mst circumstances. If it is insufficient, yu shuld prbably re-adjust yur micrphne level slider. If the sund surpasses the ptimal range (n either end), the Adjust vlume autmatically t limit distrtin ptin kicks in and brings the vlume within the ptimal range by adjusting the micrphne vlume slider. If yur micrphne level is t high, causing distrtin n lud signals, the Adjust vlume autmatically t limit distrtin ptin will autmatically slide the micrphne level slider t the left until the signal n lnger distrts. If yu have selected Micrphne shared by multiple peple rather than Micrphne used by a single persn, it als can mve the slider t the right t try t pick up quiet vices. Yu can set the level cntrls Adjust vlume autmatically t limit distrtin and Amplify quiet sunds frm micrphne dynamically in the Preferences dialg. Fr details, see Setting Level Cntrls n page 91. When Nt t Use Adjust vlume autmatically t limit distrtin The nly time yu may want t turn Adjust vlume autmatically t limit distrtin ff is if yu have a micrphne s sensitive that Adjust vlume autmatically t limit distrtin is unable t fully cntrl the signal and manual vlume adjustment is required. When Nt t Use Amplify quiet sunds frm micrphne dynamically If the ambient rm nise is quite lud, Amplify quiet sunds frm micrphne dynamically may raise the vlume f the nise t a level that becmes bthersme t thers. If this ccurs, turn this ptin ff. The Audi Feature 91

102 Suppressing Transmissin f Silence When the Talk buttn is pressed, bandwidth is being used. Bandwidth usage increases with every user that has the Talk buttn pressed. The mre bandwidth that is used fr Audi, the less bandwidth will be available fr the ther features such as Applicatin Sharing, playing f Multimedia files, etc. Even if n ne is talking while the Talk buttn is pressed, audi is still being transmitted. By default, Blackbard Cllabrate Web Cnferencing will detect when n ne is talking and will stp the transmissin f audi (suppress the silence), thereby reducing the amunt f bandwidth used. If yur micrphne des nt generate a sufficiently strng signal, yur speech may be errneusly detected as silence. If this is the case, silence suppressin will cause yur speech t cut in and ut. When this ccurs, yu shuld increase yur micrphne vlume. If the vlume is at maximum, then yu shuld enable Transmit all sunds, even when it appears t be silence. Fr details, see Suppressing Transmissin f Silence n page 92. Nte: When enabled, Transmit all sunds, even when it appears t be silence des nt becme activated until there are at least three simultaneus talkers. Setting the Sample Rate Sme systems that allw the micrphne r speakers t be shared by multiple applicatins require all applicatins t use the same audi sample rate. If yu have such a system, and yu wish Blackbard Cllabrate Web Cnferencing t share the micrphne r speakers with anther applicatin (e.g., an applicatin that beeps when yu get new mail), yu will need t set the Blackbard Cllabrate preferred sample rate t the ther applicatin s sample rate if the sample rates are different. T set the sample rate fr yur micrphne, see Setting the Sample Rate n page 92. T set the sample rate fr yur speakers, see Speaker Cnfiguratin belw. Selecting a Speaker Device The first time yu use Blackbard Cllabrate Web Cnferencing, it will use the speaker (audi utput) device that is the system default at the time yur sessin is launched. If yu are n a Windws r Linux system, yu can select a different device thrugh the Audi Setup Wizard r the Speaker Settings Preferences dialg. If yu are n Mac OS X, yu can select a different device by changing the system default. 92 The Audi Feature

103 Tip: A headset with micrphne wrks well fr mst Blackbard Cllabrate users as bth their speaker device and micrphne device. Selecting Speakers n Windws r Linux Yu can change the speaker device in ne f tw places: Audi Setup Wizard (see Using the Audi Setup Wizard n page 82) Speaker Settings Preferences dialg (see Speaker Cnfiguratin n next page) The device yu select will be used in all future sessins (prvided it is available when yu launch Blackbard Cllabrate Web Cnferencing) until yu explicitly select a different device. Changing yur system default speaker device will nt affect which device Blackbard Cllabrate will use. Tip: If yu jin a Blackbard Cllabrate sessin when n speaker device is cnnected, yu dn t have t the run the Audi Setup Wizard r use the Speaker Settings Preferences dialg. Just cnnect yur device and, after the system recgnizes the new device, Blackbard Cllabrate will autmatically cnnect t it. Yu may need t adjust yur speaker level. Nte: If yu have been receiving audi befre cnnecting yur audi utput device, there will be a backlg f audi transmitted t yu in an accelerated chipmunk frm until the backlg is cleared. Depending n the degree f backlg, yu may be given the pprtunity (thrugh a cnfirmatin dialg) t discard the backlg. Selecting Speakers n Mac OS X Blackbard Cllabrate Web Cnferencing uses the system s current speaker device. T select a different device, change the system default under System Preferences, Sund panel, Output tab. Blackbard Cllabrate will use that newly selected device the next time yu jin a sessin. Yu can change yur device while Blackbard Cllabrate is running. Tip: If sund is nt being transmitted by yur speaker, change t a different device. The Audi Feature 93

104 Speaker Cnfiguratin Set the speaker cnfiguratin preferences as fllws. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select Speaker Settings under Audi/Vide. The Speaker Settings preferences panel appears. 3. (Windws and Linux nly) Select yur Speaker device frm the utput devices listed in the bx. Fr a cmplete discussin abut speaker devices, see Selecting a Speaker Device n page 92. Nte: The available audi utput device ptins will vary depending n yur sund card. 94 The Audi Feature

105 4. (Mac nly) Blackbard Cllabrate uses yur system's default utput device. T change it, click n the Speaker buttn t pen yur System Preferences Sund Output panel and select yur new device there. Fr a cmplete discussin abut speaker devices, see Selecting a Speaker Device n page Set yur Speaker ptins: Mute speakers when Talk pressed t prevent feedback Select this ptin t mute the speakers when yu have the Talk buttn pressed. By default, this ptin is disabled. Fr further details, see Muting Speakers When Talking n next page. Speaker Sample Rate Select a sample rate frm the ptin menu if yur speakers are being shared with ther applicatins. Fr further details, see Micrphne Cnfiguratin n page 88. Fr ptimal perfrmance, Mac users shuld set their speaker sample rate t 8000 Hz. The Audi Feature 95

106 6. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Muting Speakers When Talking If yu are using a micrphne and speakers rather than a headset, yu may wish t mute the speakers when yu have the Talk buttn pressed s the micrphne will nt pick up any audi feedback cming frm the speakers. T mute yur speakers, enable the preference Mute speakers when Talk is pressed t prevent feedback. Fr details, see Speaker Cnfiguratin n page 94. Just be aware that, when this ptin is enabled and the Mderatr has cnfigured the Blackbard Cllabrate sessin t allw Simultaneus Talkers, when yu have yur Talk buttn pressed, yu will nt be able t hear thers speak until yu release yur Talk buttn. Nte: Sme systems d nt allw the micrphne and the speakers t be active at the same time. In this case, Mute speakers when Talk is pressed t prevent feedback will be enabled and yu wn t be able t disable it. Trubleshting Audi Delays In general, when thers are experiencing Audi delays, yu can cntinue t talk. Blackbard Cllabrate Web Cnferencing will buffer the audi fr thse wh have fallen behind and ensure they are caught up t real-time. As they are catching up, they may hear the Audi in an accelerated chipmunk frm until the backlg is cleared. Depending n the degree f backlg, they may be given the pprtunity (thrugh a cnfirmatin dialg) t discard the backlg. 96 The Audi Feature

107 Chapter 8 Telephne Cnferencing The Telephny feature f Blackbard Cllabrate Web Cnferencing enables yu t cnduct yur audi cmmunicatins with ther sessin attendees via telephne cnferencing, while cntinuing t use yur cmputer fr all ther Blackbard Cllabrate features. As a telephne cnference user, yu will be fully integrated int the Blackbard Cllabrate sessin: yu can cmmunicate with users nt cnnected via telecnference (the traditinal micrphne and speaker users) and yur cmmunicatins will be captured in sessin recrdings. (The visual elements f the Telephny user interface will nt be visible in the recrding.) Nte: Telephne cnferencing is nt available in Blackbard Cllabrate Web Cnferencing vrm. Nte: Yu can use the Telephny (telephne cnferencing integratin) feature fr yur in-sessin cmmunicatins nly if yur rganizatin ffers telecnferencing services with Blackbard Cllabrate. T incrprate a telephne cnference int yur Blackbard Cllabrate sessin, a Blackbard Cllabrate Mderatr needs t establish a bridge between the telecnference and the Blackbard Cllabrate sessin by cnfiguring telecnference cnnectin infrmatin and cnnecting the sessin t the telecnference. Althugh this bridge is nt a persn (it is sftware), it shws up as a sessin attendee in the Participants List (as depicted belw). Page 97

108 Any sessin attendee (Mderatr r Participant) can jin a telecnference, prvided a Mderatr has set ne up fr the sessin. Yu will knw yu can jin a telecnference by the presence f the Telephne icn in the title bar f the Audi & Vide panel: Activity Indicatrs Yu can mnitr the state f Audi and Telephny activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Telephny r Audi. (Fr details n Audi, see Basic Audi Cnfiguratin.) Fr details abut permissins, see Understanding Permissins n page 42. Activity Indicatr Meaning User has turned n his/her micrphne. (Using VIP fr Audi.) The Telecnference Bridge participant is cnnected and the telephne cnference is available t users. The Telecnference Bridge participant is cnnected but has had its Audi permissin remved and, therefre, the telecnference is muted. User is using Telephny mde fr audi cmmunicatins. (Using the phne fr Audi.) User is using Telephny mde fr audi cmmunicatins (using the phne fr Audi) but the telecnference is muted. 98 Telephne Cnferencing

109 Jining a Telecnference Any sessin attendee (Mderatrs and Participants) can jin a telecnference, prvided a Mderatr has set ne up fr the sessin. 1. Open the Cnnect t Telecnference dialg in ne f the fllwing ways: Frm the Tls menu, select Audi and then Use Telephne fr Audi. In the Audi & Vide panel Optins menu, select Use Telephne fr Audi. Click n the Telephne icn in the title bar f the Audi & Vide panel. Nte: Yu cannt start the cnnectin prcess if yu have the Audi Talk buttn pressed. The Telephne icn in the title bar will be disabled:. 2. Using yur telephne, dial the telecnference telephne number displayed in the Cnnect t Telecnference dialg. 3. Enter the telecnference PIN when prmpted t d s by the telecnference (if required). 4. When yu ve successfully cnnected t the telecnference, click n OK in the Cnnect t Telecnference dialg. Nte: T let peple knw they have successfully cnnected, the telecnference chairpersn may chse t enable the telecnference service annuncement, which may be in the frm f a recrded message r an audi signature f sme srt. When yu are cnnected t the telecnference, the wrd Telecnferencing... appears at the bttm f yur Audi & Vide panel. Telephne Cnferencing 99

110 appear next t yur name in the Par- Yu will als see the Telecnference activity indicatr ticipants list. Nte: When yu are using Telephny mde, yur Talk buttn will be disabled. Leaving a Telecnference T leave a telecnference and nce again use yur micrphne and speakers fr Audi, d the fllwing: 1. Open the Switch t Micrphne and Speakers dialg in ne f the fllwing ways: Frm the Tls menu, select Audi and then Use Micrphne & Speakers fr Audi. In the Audi & Vide panel Optins menu, select Use Micrphne & Speakers fr Audi. Click n the Telephne icn in the title bar f the Audi & Vide panel. 100 Telephne Cnferencing

111 2. Click OK t discnnect frm the telecnference. 3. Hang up yur phne. When yu are discnnected frm the telecnference, the wrd Telecnferencing... is remved frm the bttm f yur Audi & Vide panel and the Telecnference activity indicatr is remved frm next t yur name in the Participants list. Telephne Cnferencing 101

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113 Chapter 9 The Whitebard The Whitebard is a type f cntent that, like Applicatin Sharing and Web Tur, appears in the Cntent area. The Whitebard is the main presentatin area in the Blackbard Cllabrate Web Cnferencing interface. If yu have permissin t use the Whitebard drawing tls, the Tls palette appears in the Whitebard Cntent area. The Whitebard has the fllwing cmpnents: Page 103

114 1 Whitebard Actin bar 6 Infrmatin menu 2 Cllabratin tlbar 7 Whitebard Page 3 Web Tur Mde buttn 8 Prperties Editr palette 4 Scaling menu 9 Tls palette 5 Page name When smene is lading cntent int the Whitebard r using the Whitebard tls, the blue Whitebard activity indicatr ( ) appears next t their name in the Participants list. In the example belw, the Mderatr Vivian is lading a presentatin int the Whitebard. (Fr details n activity indicatrs, see Whitebard Activity, Permissin and Status Indicatrs n the facing page.) 104 The Whitebard

115 Whitebard Activity, Permissin and Status Indicatrs Yu can mnitr the state f Whitebard activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using the Whitebard. Activity Indicatr Meaning User is lading cntent int the Whitebard r using the Whitebard tls. Whitebard permissin is set glbally t "n" but the Mderatr has revked Whitebard permissin frm this user. Whitebard permissin is set glbally t "ff" but the Mderatr has granted Whitebard permissin t this user. Adding Cntent t the Whitebard A number f different kinds f cntent can be added t the Whitebard. Everyne in the sessin can add bjects using the Tls Palette (see The Tls Palette n page 107) and Mderatrs can lad image, PwerPint, OpenOffice and Whitebard files. Cpying Text and Images t r frm Other Applicatins Rich r plain text and images frm ther applicatins can be dragged and drpped r cpied and pasted int the Whitebard. The fllwing image frmats are als supprted: bmp,.gif,.jpg,.jpeg and.png. Images can be selected in the external applicatin and dragged/drpped r cpied/pasted directly nt the Whitebard, r yu can drag/drp r cpy/paste image files frm yur file management system (e.g., Windws Explrer, Finder, etc.). Yu cannt drag/drp r cpy/paste text files. Nte: Other applicatins must prvide the text r image in a suitable frmat this cannt be cntrlled by Blackbard Cllabrate Web Cnferencing Therefre, this feature is very applicatin-specific. The Whitebard 105

116 Tip: If yu are unsuccessful with drag/drp, try cpy/paste and vice versa. Cpying and Pasting Frm anther applicatin t the Whitebard: Cpy the text r image in yur third party applicatin (using its wn cpy functin). The text r image will be placed in the clipbard. See Pasting Objects n page 124 fr instructins n pasting the text r image int the Whitebard. Yu can cpy and paste nly ne bject at a time. Nte: Text will be placed in a Text Editr bject nt a Simple Text bject. Nte: Images frm web pages that have links assciated with them may nt paste int the Whitebard. Depending n yur brwser, the link may be pasted as text instead. Frm the Whitebard t anther applicatin: Yu als can cpy a text bject r image in the Whitebard and paste it int anther applicatin. And, using the Page Explrer, yu can cpy an entire Whitebard page and paste int anther applicatin. The page will be inserted as a single image int the ther applicatin. Nte: When cpying r cutting a Simple Text bject r Text Editr bject, Blackbard Cllabrate Web Cnferencing will place an image f the cut r cpied text in the system clipbard, nt the text prper. Fr Text Editr bjects, t place the actual text in the clipbard, pen the bject fr editing and select the text t be cpied. (This is nt pssible with the Simple Text tl.) Dragging and Drpping Frm anther applicatin t the Whitebard: Select the text r image in yur third party applicatin (using its wn selectin functin) r a graphics file in yur file brwser and drag it nt the Whitebard. Frm the Whitebard t anther applicatin: Open the Object Explrer and drag and drp ne r mre bjects t yur third party applicatin. Yu can als drag and drp an entire Whitebard page int anther applicatin by dragging the page frm the Page Explrer (see Using the Page Explrer). The page will be inserted as a single image int the ther applicatin. Nte: In the Main Rm (public wrk area) f the Whitebard, nly Mderatrs can drag and drp bjects frm the backgrund. 106 The Whitebard

117 The Tls Palette The Tls palette cntains drawing and text tls yu can use t create and manipulate bjects in the wrkspace. It als has ptins t place a screensht r clip art frm the included libraries. Tls in the palette with a tabbed lwer right crner have additinal ptinal tls that can be swapped int their spt. Click and hld the tl t expand the ptins. Participants have access t the Whitebard tls if they have been granted the Whitebard tls permissin (see Understanding Permissins). 1 Selectr tl 7 Line tl 2 Pinter tls 8 Screensht tl 3 Pencil tl 9 Clip art tl 4 Text bx tl 10 Highlighter tl 5 Filled shape tls 11 Simple text tl 6 Empty shape tls The Prperties Editr When yu click n any f the text r drawing tls in the Tls palette, the Prperties Editr palette will appear at the bttm f the Whitebard. Frm here yu can frmat yur text r graphic by specifying varius prperties. The cntents f the Prperties Editr palette changes depending n which tl is being used r which bjects are selected. Fr example, if yu are using the Filled Ellipse r Filled Rectangle tl, the Prperties Editr will present clr buttns nly. The Whitebard 107

118 The Prperties Editr fr the Simple Text and Text Editr tls cntains buttns t set clr, fnt, size and style prperties. Nte: If yu select tw different kinds f bjects, the Prperties Editr Palette will display the attributes cmmn t thse bjects. Nte: When changing the clr n the Prperties Editr, clicking utside the clr palette fr the first time clses the palette. Click a secnd time t start drawing. Inserting Text The Whitebard has tw text tls. The Simple Text tl creates text as an bject directly n the canvas. The text can be manipulated just like a shape r image in a graphic design prgram. The Text Bx tl creates a bunding bx fr text, and the text inside can be edited as in a wrd prcessr r publishing prgram. Using the Simple Text Tl Fllw the steps belw t enter a single line f text: 1. Click n the Simple Text tl. If the Simple Text tl is nt in the Tls Palette, click and hld the Text Bx tl until it expands t reveal the Simple Text tl icn, the click n the Simple Text tl. 2. Select the fnt name, clr, size, bld, underline and/r italics frm the Prperties Editr. 3. Click the Whitebard t place an insertin pint, and then type the text. 4. Press Enter when yu are dne typing the line f text. Nte: The Simple Text Tl lets yu type nly ne line f text at a time. Yu cannt insert a line break and the text des nt autmatically wrap t the next line when it reaches the edge f the Whitebard page, as the Text Editr des. 108 The Whitebard

119 Using the Text Editr Tl Fllw the steps belw t enter multiple lines f wrapping text: 1. Click n the Text Bx tl. If the Text Bx tl is nt in the Tls Palette, click and hld the Simple Text tl until it expands t reveal the Text Bx tl icn, then click n the Text Bx tl. 2. Single-click n the Whitebard t create a text bx f the default size (250 x 70 pixels). Alternatively, click and hld dwn the muse buttn as yu drag the cursr t create a text bx f the desired size. Either way, the Prperties Editr will appear at the bttm f the Whitebard. 3. Select the fnt name, clr, size, bld, underline and/r italics frm the Prperties Editr. 4. Type yur text, pressing Enter when yu want t create a new line f text within the text bx. Nte: If the amunt f text yu type exceeds the space available in the text bx, a scrll bar will appear n the right side f the text bx. If yu dn t want the scrll bar, resize the text bx t display all the text. Nte: The maximum number f characters that can be entered in a Text Editr bject is 10,000. Inserting External Links Yu can insert links int Whitebard text using either the Simple Text tl r the Text Editr tl. Anyne viewing yur Whitebard page will be able t click n yur links t access an Internet site r send an . Nte: T enter a link using the Simple Text tl, d nt enter any text except that cntained in the link. If yu d, the link will nt wrk. Link Type Syntax Example HTTP web site Secure HTTP web site FTP site ftp:// ftp://ftp.linuxfcus.rg/ message mailt: mailt:dcs@blackbard.cm The Whitebard 109

120 Nte: T launch a link, pass ver the link with the Selectin tl. The pinter will change t a hand. Single click n the link with the hand pinter. The applicatin that pens the link will be specific t yur system. Inserting Special Symbls and Characters (Windws nly) T type a special symbl r character n the Whitebard, lcate the ANSII numeric cde fr the special symbls r character that yu want t type (fr a list f all available cdes, see 1252 Windws Latin 1 (ANSI)and fllw these steps: 1. Select the Simple Text tl r Text Editr and click n the Whitebard where yu want t insert the symbl r character. 2. Make sure NUM LOCK is n. 3. Hld dwn the Alt key and then, using the numeric keypad, type the numeric character cde fr the character that yu want t type. Fr example, t place the cpyright symbl n the Whitebard hld dwn the Alt key and enter the numeric character cde Nte: Sme special characters nly can be typed using Bld text. If the character yu want des nt appear when yu enter the character cde, select the character yu typed and chse Bld frm the Prperties Editr. 110 The Whitebard

121 Inserting Graphics Use the fllwing tls t insert graphics int the Whitebard: Tl Optins Freehand Select the clr, transparency, and line thickness frm the Prperties Editr. Line Select the clr, transparency, and line thickness frm the Prperties Editr. and ellipse) Filled Shapes (rectangle Select the clr and transparency frm the Prperties Editr. and ellipse) Empty Shapes (rectangle Select the clr, transparency, and line thickness frm the Prperties Editr. Tip: Hlding dwn the Shift key while drawing the line will result in a hrizntal, vertical r a line at a 45 degree angle depending n the directin that yu draw it. Hlding dwn the Shift key while drawing an ellipse will result in a circle. Hlding dwn the Shift key while drawing a rectangle will result in a square. Inserting Clip Art Images Clip art images can be laded frm a Clip Art library f presentatin and mathematical symbls. (Refer t Custmizing Clip Art Cllectins n page 133 fr details n the default clip art cllectins and hw t create yur wn clip art cllectin.) The Whitebard 111

122 Fllw the steps belw t insert a clip art image n the Whitebard: 1. Click n the Insert Clip Art buttn. The Clip Art dialg pens. 2. Select the tab that cntains the clip art yu wish t lad. 3. Select (single-click n) the desired image. Tip: As yu hver yur muse ver an image, a tl tip will prvide a descriptin f the image. 4. Mve yur cursr t the desired psitin n the Whitebard then click n the Whitebard t anchr the image int psitin. Inserting Clip Art Images as Stamps Yu can use clip art images as stamps, s yu can repeatedly insert the same image ver and ver. T d s, duble-click n the desired image in the Clip Art dialg. Yur cursr will change t a stamp icn. Click n the Whitebard in as may places as yu want t leave a stamp. The cursr will remain a stamp tl until yu select a different clip art image r use ne f the Whitebard drawing tls. Inserting Screen Captures The Screen Capture tl creates an image f a prtin f yur desktp, any applicatin, r web site and lads it int the Whitebard. Fllw the steps belw t capture a screen image: 1. Click n the Insert Screen Capture buttn. A transparent frame appears with fur buttns in the middle. 112 The Whitebard

123 2. Click inside the frame and drag it int psitin n the screen s that the desired area is cmpletely enclsed by it. Click and drag the edges f the frame t resize it. Switching between prgrams r perfrming certain ther tasks under the frame may cause the frame t stp updating. Click Refresh t manually update the frame if this ccurs. 3. D ne f the fllwing: Select the ptin OK t capture exactly what is enclsed in the frame at that mment. Select With Delay t add a ten secnd delay befre the frame is captured. This gives sme time t psitin the cursr r ther feature f the desktp that must be maintained with the muse in rder t be captured. Select Cancel t clse the frame withut capturing an image. 4. The image appears n the Whitebard. Psitin the image n the Whitebard by dragging it t a new lcatin and click n the Whitebard regin t anchr it in psitin. Setting Whitebard Preferences The Whitebard Cntent Optins preferences panel is used t set cntent lading ptins and Whitebard page size. T set the ptins, d the fllwing: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) The Whitebard 113

124 Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select the Cntent Optins preferences panel under Whitebard. This pens the Whitebard Cntent Optins preferences panel. 3. Set the fllwing ptins as needed: Page Insertin Lcatin: Select where yu want newly laded Whitebard cntent t be placed in relatin t existing pages: after the current page, befre the current page r replace the current page. Befre yu lad cntent int the Whitebard, remember t mve t the apprpriate "current" page. 114 The Whitebard

125 Page Size: Yu can size yur pages fr a specific mnitr reslutin r yu can specify the width and height in pixels. If yu select Mnitr Reslutin, use the drp-dwn menu t chse the apprpriate reslutin frm the list. The default screen reslutin is 1024 by 768 pixels. If yu select Canvas Size, enter the Width and Height in the text bxes prvided. Each f the Mnitr Reslutin ptins has a crrespnding Canvas Size they are just tw ways f expressing the same thing. These ptins can be used interchangeably. Presentatin Imprt Optins: When selected, the Include Speaker Ntes ptin will place the presenter ntes frm yur imprted PwerPint r OpenOffice.rg presentatin int the Ntes editr f all sessin attendees. Fr details, see Viewing Presenter Ntes Imprted with a Presentatin n page 195. OpenOffice.rg Applicatin: The OpenOffice.rg executable will be fund autmatically n Mac and Windws systems if yu select the ptin Use default OpenOffice.rg installatin (this is the default). If yu wish t use an installatin ther than the default, unselect Use default OpenOffice.rg installatin and brwse t the lcatin f that installatin. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Manipulating Objects and Text All bjects n the Whitebard are dynamic. The bjects can be edited, mved, layered, re-sized, and gruped. The Whitebard 115

126 Using the Object Explrer The Object Explrer allws yu t easily take an inventry f bjects and perfrm peratins n them. Yu can right-clicking (Cntrl-click n Mac) n bjects in the Object Explrer t pen a cntext menu and perfrm all f the same peratins n an bject that yu can by pening the cntext menu n that bject n the Whitebard canvas. T pen the Object Explrer, d ne f the fllwing: Frm the Tls menu, select Whitebard fllwed by Object Explrer Right-click (Cntrl-click n Mac) n the Whitebard canvas t pen the Whitebard cntext menu. In the menu, select Object Explrer Type Ctrl+Shift+T (Shift-Cmmand-T n Mac). The Object Explrer windw pens, displaying all f the bjects n the current page. Yu can resize and repsitin this windw as needed. 1 An image f the current page 5 An bject n the Whitebard created by a Participant wh has left the sessin 2 The page backgrund 6 A grup f bjects 3 An bject cmpnent f the backgrund 7 A text bject, labeled by its cntents 4 An image imprted t the Whitebard 8 An bject cmpnent f a grup 116 The Whitebard

127 Objects are labeled with the icn f the tl used t create them and the name f their creatr. If the creatr s name appears in parentheses, that creatr is still in the sessin. If the name appears in <angle brackets>, the creatr has left the sessin. The bjects are listed in the rder that they appear n the Whitebard. Objects at the bttm f the list appear abve bjects at the tp, and new bjects are added t the bttm. Gruped bjects appear indented belw an expandable Grup sub-list. Backgrunds are a special type f grup that autmatically drp behind ther bjects (g t the tp f the list in the Object Explrer). Fr mre infrmatin n backgrunds, see Mving Objects t the Backgrund r Fregrund. Clip Art and Screen Capture bjects use the same icn as that f the Image bject: Viewing Page Thumbnails Pages in the Object Explrer can be displayed as either thumbnails f the page r as icns. T view thumbnails, pen the Tls menu and select Whitebard, then check Shw Thumbnails in Explrer Windws. T disable thumbnails, uncheck the ptin. Nte: The Shw Thumbnails ptin affects nt nly the page viewed in the Object Explrer but als the page(s) viewed in the Object Explrer and the Select Page(s) dialg. Selecting Objects Select bjects directly in the Whitebard r in the Object Explrer. Selecting Objects in the Object Explrer Open the Object Explrer in ne f the fllwing ways. Frm the Tls menu, select Whitebard fllwed by Object Explrer Right-click (Cntrl-click n Mac) n the Whitebard canvas t pen the Whitebard cntext menu. In the menu, select Object Explrer Type Ctrl+Shift+T (Shift-Cmmand-T n Mac). Frm within the Object Explrer, click n the bjects yu wish t select. Use Ctrl+Click (Cntrl-Click n Mac) t select mre than ne bject. Use shift+click t select all bjects between tw selected bjects. The Whitebard 117

128 Selecting One Object in the Whitebard T select a single bject, select the Selectin tl in the Tls Palette and click n the bject. The selected bject will appear with a brder arund it. Selecting Mre Than One Object in the Whitebard Yu can select several bjects at the same time r add bjects t an existing selectin. All bjects must be n the same page. T select mre than ne bject, hld dwn the Shift key and use the Selectin tl t click n each bject yu wish t select. As each bject is selected, a brder will appear arund it. Selecting Several Objects Simultaneusly in the Whitebard T select several bjects simultaneusly, use the Selectin tl t drag a selectin area that tuches a part f each bject. As each bject is selected, a brder will appear arund it. Selecting All Objects in the Whitebard r Object Explrer T select all the bjects, d ne f the fllwing: Right-click (Cntrl-Click n Mac) anywhere n the Whitebard. The Whitebard cntext menu appears. Select the ptin Select All Objects. Right-click (Cntrl-Click n Mac) anywhere in the Object Explrer and select the ptin Select All Objects frm the cntext menu. Type Ctrl+A (Cmmand-A n Mac). Selecting All Objects Created by Participants T select all bjects created by selected Participant(s), d the fllwing: 1. Select an bject frm the Participant r Participants n either the Whitebard canvas r in the Object Explrer. If a Grup is selected, the Participant will be the creatr f the Grup, nt the creatr f the bjects within the Grup. 2. In the Tls menu, select Whitebard and then Select All Objects frm Participant. 118 The Whitebard

129 Identifying the Creatr f an Object T identify the creatr f a specific bject, right-click (Cntrl-Click n Mac) n the bject t bring up the Whitebard cntext menu. The creatr s name appears at the tp f the menu (in gray). If yu have selected mre than ne bject created by different Participants, the creatr will be listed as Multiple Creatrs. Selecting Simple Text and Text Editr Objects Cntaining Links T select a Simple Text r Text Editr bject that cntains a link (see Inserting External Links n page 109), hld dwn Shift r Cntrl (same n Mac) while using the Selectin tl t click n the bject. The selected bject will appear with a brder arund it. Yu als can select a Text Editr bject with a simple click, as lng as yu dn t click directly n the link. Make sure yur cursr is an arrw (nt a hand) befre yu click. Mving Objects Mve bjects t ther psitins n the page with the muse. 1. Select the bject(s) yu wish t mve (See Selecting Objects.). In Windws, the cursr changes t a 4-pint arrw cursr ( ). 2. Hld the muse buttn dwn and drag the bject(s) t a new psitin n the page. Restre Offscreen Objects If yu drag an bject cmpletely ff the Whitebard, yu can retrieve it by pening the Tls menu, selecting Whitebard and then chsing Restre Offscreen Objects. The bject will be placed in the center f the Whitebard. If yu dragged mre than ne bject ff the Whitebard, yu may have t separate the bjects nce yu have mved them back nt the Whitebard. Refer t Using the Object Explrer n page 116 t use the Object Explrer t separate these bjects if yu cannt select them manually. Aligning and Distributing Objects When multiple bjects n the Whitebard are selected, they can be aligned and distributed in varius ways. This feature can be accessed frm the Tls menu by selecting Whitebard and then Object Alignment. Nte: The rder in which the bjects are selected is imprtant as the first ne is cnsidered the anchr and all ther bjects will be aligned accrding t the first. T align and distribute bjects pen the Align Objects windw r use the cntext menu. The Whitebard 119

130 T use the Align Objects windw, 1. Open the Align Objects windw in ne f the fllwing ways: Right-click (Cntrl-click n the Mac) n the Whitebard canvas t pen the cntext menu. Select Align Objects, fllwed by Align Objects In the Tls menu, select Whitebard, fllwed by Align Objects 2. Select the bjects t be aligned r distributed. 3. Click an alignment ptin in the windw. Refer t the descriptins f each ptin belw. T use the menu, 1. Select the bjects t be aligned r distributed. 2. Right-click (Cntrl-click n a Mac) n the Whitebard canvas t pen the cntext menu. Select Align Objects. 3. Chse ne f the alignment ptins n the menu. Refer t the descriptins f each ptin belw. Depending n yur selectin, nly sme f the ptins may be available. Objects may be aligned with each ther, r with the Whitebard. Multiple selected bjects will be aligned using the first-selected bject as the anchr. A single selected bject will be aligned using the Whitebard as the anchr. Align Tp Edges aligns the tps f the selected bjects t the tp f the anchr. Align Vertical Centers aligns the vertical center f the selected bjects t the vertical center f the Anchr. Align Bttm Edges aligns the bttm f the selected bjects t the bttm f the anchr. Align Left Edges aligns the left edges f the selected bjects t the left edge f the anchr. Align Hrizntal Centers aligns the hrizntal center f the selected bjects t the hrizntal center f the anchr. Align Right Edges aligns the right edges f the selected bjects t the right edge f the anchr. Distributin requires three r mre bjects t be selected. If less than three bjects are selected, the Distribute panel ptins will be grayed ut and will nt be accessible. The first-selected and the last-selected bjects are used as anchrs and the remaining bjects will be distributed between the tw anchrs in the rder selected 120 The Whitebard

131 Distribute Vertical Centers distributes the bjects between the anchrs s that the centers f the bjects are all evenly spaced. Distribute Vertical Spacing distributes the bjects between the anchrs s that the edge-t-edge spacing between the bjects is the same. Distribute Hrizntal Centers distributes the bjects between the anchrs s that the centers f the bjects are all evenly spaced. Distribute Hrizntal Spacing distributes the bjects between the anchrs s that the edge-t-edge spacing between the bjects is the same. Resizing Objects Yu can resize a single bject, multiple bjects and gruped bjects. 1. Select the bject(s) yu wish t resize. (See Using the Object Explrer.) 2. Place the cursr ver the bject s brder r crner. The cursr will change t an arrw shape. 3. Hld the muse buttn dwn while yu drag the edge r crner f the bject. When resizing multiple bjects, they will all be resized prprtinally. T keep the same prprtins when resizing, click and drag a crner f the bject r grup while hlding shift. Release the muse buttn befre releasing the shift key. Nte: Text inside cannt be resized by dragging a crner. Instead, yu can resize it by selecting it and changing the fnt prperties. (See Changing Prperties f Text Objects n page 127.) Gruping and Ungruping Objects Gruped bjects retain their size and psitin relative t each ther. The entire grup can be resized, mved arund the Whitebard, r mved frward r backward as a layer. T grup bjects, perfrm the fllwing Steps: The Whitebard 121

132 1. Select the bjects n either the Whitebard r in the Object Explrer (see Selecting Objects n page 117). 2. D ne f the fllwing: Right-click (Cntrl-click n a Mac) n a selected bject n the Whitebard r in the Object Explrer t pen the cntext menu. Select Grup Objects. Type Ctrl+G (Cmmand-G n a Mac). A dashed bx will appear, cntaining all f the gruped bjects. The grup can be selected by clicking n any f the cntained bjects with the Selectin tl. T ungrup ne r mre grups f bjects 1. Select the bjects n either the Whitebard r in the Object Explrer. 2. D ne f the fllwing: Right-click (Cntrl-click n a Mac) n a selected bject n the Whitebard r in the Object Explrer t pen the cntext menu. Select Ungrup Object Grups. Type Ctrl+U (Cmmand-U n a Mac). Adding r Remving Objects frm a Grup Add r remve bjects t r frm a grup using the Object Explrer (see Using the Object Explrer n page 116). T d s, select the bject(s) in the Object Explrer and drag it t the desired psitin. Tip: Remving an bject frm a grup is easier if yu drp it abve the grup, rather than belw it. T place the remved bject in frnt f the grup, drag it abve the grup and then hide the bject cmpnents by clicking the black arrw, and drag the grup abve the bject. Mving Objects t the Frnt/Back All bjects placed n the Whitebard are layered and hence can be mved frward r backward in relatinship t each ther. They als can be mved directly t the frnt r back f all ther bjects. Nte: Mving bjects frwards and backwards is nt the same as mving bjects t the backgrund r fregrund. All bjects yu mve frwards r backwards reside in the fregrund. Yu cannt mve bjects in the backgrund. 1. Open the Whitebard cntext menu by ding ne f the fllwing: Select the bject(s) t be mved in the Whitebard and then right-click (Cntrl- Click n Mac) anywhere n the Whitebard. 122 The Whitebard

133 Right-click (Cntrl-Click n Mac) n the bjects t be mved in the Object Explrer. 2. Select ne f the fllwing ptins: Mve t Frnt mves the selected bject(s) directly t the frnt f the Whitebard Mve Frward mves the selected bject(s) ne layer clser t the frnt. Mve Backward mves the selected bject(s) ne layer clser t the back. Mve t Back mves the selected bject(s) directly t the back f the Whitebard. Cutting, Cpying and Pasting Objects in the Whitebard Cutting remves the selected bjects frm the Whitebard and places them n the clipbard. Cpying retains the selected bjects in the Whitebard and places them in the clipbard. The clipbard is verwritten whenever yu cpy r cut anther bject. Once an bject is cut r cpied, yu can paste it frm the clipbard t the same r a different Whitebard page. The last bject(s) placed in the clipbard will be the bject(s) pasted. Nte: An bject can be pasted multiple times. Each paste will be layered n tp f the last. Cpying and Cutting Objects T cpy r cut an bject, d ne f the fllwing: Select the bject(s) n the Whitebard r Object Explrer and then right-click (Cntrl- Click n Mac) n a selected bject. The Whitebard cntext menu appears. Select either Cpy r Cut. Select the bject(s) in the Whitebard r in the Object Explrer and then type: Cpy: Ctrl+C (Cmmand-C n Mac) Cut: Ctrl+X (Cmmand-X n Mac) Nte: Participants can cut nly their wn bjects. Mderatrs can cut anyne s bjects. The Whitebard 123

134 Pasting Objects T paste an bject frm the clipbard, d ne f the fllwing: Right-click (Cntrl-Click n Mac) anywhere n the Whitebard r Object Explrer. The Whitebard cntext menu appears. Select Paste. Click anywhere n the Whitebard r Object Explrer and then type Ctrl+V (Cmmand-V n Mac). Use the Selectin tl t repsitin the bjects n the Whitebard, if desired. Nte: Rich r plain text and images frm ther applicatins can be pasted int the Whitebard. The fllwing image frmats are supprted: bmp,.gif,.jpg,.jpeg and.png. See Lading External Cntent int the Whitebard. Duplicating Whitebard Objects by Dragging and Drpping Yu can cpy a Whitebard bject in a single step by dragging and drpping the bject t a new psitin within the Object Explrer while hlding the Cntrl key (Cmmand n a Mac). Release the muse befre releasing the Cntrl (r Cmmand) key. On Windws, a plus symbl (+) appears verlaying the muse when an bject will be duplicated instead f mved. Editing Text Yu can edit text in bth Simple Text and Text Editr bjects, hwever editing f Simple Text bjects is very limited. Fr infrmatin n frmatting the text, see Changing Prperties f Text Objects n page 127. Text Editr Objects T put the bject in editing mde, select the bject and then duble-click n the text bx. Yu can use mst standard text editing muse actins within the text, such as duble-clicking t select a wrd and dragging t select text. The fllwing standard text editing keybard shrtcuts can be used t perfrm functins within the text f individual ntes. 124 The Whitebard

135 Functin Windws & Linux Shrtcuts Mac OS X Shrtcuts Select all text in current text bx Ctrl+A Cmmand-A Cpy selected text Ctrl+C Cmmand-C Cut selected text Ctrl+X Cmmand-X Paste cpied text Ctrl+V Cmmand-V Delete selected text Delete, Backspace Delete Simple Text Objects Select the bject and then duble-click n the text bx. T edit a Simple Text bject that cntains a link (see Inserting External Links), hld dwn the Cntrl (Cmmand n Mac) key while duble-clicking n the text bx. Editing Object Prperties Whether yu are wrking with a single bject, multiple bjects r a gruped bject, an bject s prperties, including line width, line clr and transparency, line style, line cap style, fill clr and transparency, and fnt can be changed. Use the Selectin tl t select the bject(s). The Prperties Editr appears, cntaining a set f ptins fr that bject. If multiple bjects are selected, the prperties editr cntains nly thse ptins that apply t all f the bjects. See The Prperties Editr n page 107 A few bject prperties can nly be edited in the Object Prperties windw. The prperties fr each bject type that can nly be edited by pening the Edit Object windw are listed in the fllwing table: The Whitebard 125

136 Object Type Prperties Freehand tls Select runded r flat line caps. Text tls Nne Filled shapes Nne Select brken r slid line. Empty shapes Select runded r flat caps (fr brken strkes). Select brken r slid strkes. Select a fill clr. Select fill transparency. Line tl Select runded r flat caps. Select brken r slid line. Images and Clipart Select a strke width. Select a cap style (fr brken strkes). Select slid r brken strkes. Select transparency (applies t bth strke and image). Select strke clr. Select shw r hide strkes. T edit an bject's prperties in the Object Prperties windw, d the fllwing: 1. Open the Object Prperties windw in ne f the tw fllwing ways: Right-click (Cntrl-Click n Mac) anywhere n the Whitebard r Object Explrer. The Whitebard cntext menu appears. Select the ptin Object Prperties Frm the Tls menu, select Whitebard, fllwed by Object Prperties. 2. Select an bject r bjects n the Whitebard r in the Object Explrer. 3. Edit the desired ptins. 4. Click OK t make the chsen edits t the Object(s) and clse the Object Prperties windw. Click Apply t make the chsen edits and leave the Object Prperties windw pen. Click Cancel t clse the Object Prperties windw withut making any changes. T cancel the changes withut clsing the windw, simply deselect the bject(s). Within the Object Prperties dialg bx, yu can change an bject s prperties. 126 The Whitebard

137 The Object Prperties windw cntains tabs related t each type f cntent that can be edited directly n the Whitebard: Shape, Text, Filled Shape, and Image. Depending n the bject selected, sme f the tabs will be available and thers will be grayed ut. Click n the tab fr the bject yu wish t update. The details f each tab are explained belw. Changing Prperties f a Shape Freehand shapes, empty shapes, and lines, are edited in the Shapes tab. Yu can change the line prperties (width, cap style, line style and line clr and transparency) f all these shapes and the fill clr and transparency f the Ellipses and Rectangle shapes. If the selectin cnsists f mre than ne shape, each shape will acquire the settings selected in the dialg bx. Changing Prperties f Text Objects Yu can change the clr and transparency and fnt prperties fr all text in a simple text shape r fr selected text in a text bx. Nte: Text frmatting will nt be retained if yu cpy and paste frmatted text within the same text bx, frm ne text bx t anther r int an external applicatin (e.g., Ntepad r Wrd). Changing Prperties f a Filled Shape Yu can change the fill clr and transparency fr any shape. If the selectin cnsisted f mre than ne filled shape, each filled shape will acquire the settings selected in the dialg bx. Changing Prperties f an Image r Clipart Yu can change the image frame style, and the transparency fr any image. If the selectin cnsisted f mre than ne image, each image will acquire the settings selected in the dialg bx. Deleting Objects T delete an bject frm the Whitebard, d ne f the fllwing: The Whitebard 127

138 Select the bject(s) in the Whitebard r Object Explrer and press the Delete key. Select the bject(s) n the Whitebard r Object Explrer and then right-click (Cntrl- Click n Mac) anywhere n the Whitebard r Object Explrer. The Whitebard cntext menu appears. Select Delete. Deletin is permanent and cannt be undne r restred. Nte: Participants cannt delete bjects created by thers nly their wn. Mderatrs can delete all bjects. Wrking with Whitebard Pages As a Participant, yu can navigate between pages in a Breakut Rm and save and print pages in Breakut Rms r the Main Rm. Navigating Between Pages T mve t the next page, d ne f the fllwing: Click the Next Page buttn. Enter Alt + Page Dwn (Optin-Page Dwn n Mac). T mve t the previus page, d ne f the fllwing: Click the Previus Page buttn. Enter Alt + Page Up (Optin-Page Up n Mac). Navigating Between Pages T navigate between pages, yu can use the Whitebard navigatin bar, the Page Explrer (see Using the Explre Pages Windw), r the Page Up and Page Dwn keys n yur keybard. Nte: Yu can freely navigate between pages in breakut rms but must be given permissin by the Mderatr t navigate between pages f the Main rm. Yu will knw yu are free t mve between Main rm pages when yu see a red brder arund yur Whitebard cntent area. T mve t the next page: In the Whitebard Navigatin bar r Page Explrer, click the Next Page buttn. In the Tls menu, select Whitebard fllwed by G t Next Page. Type Alt + Page Dwn (Optin-Page Dwn n Mac). 128 The Whitebard

139 If fcus is n the G t Page menu f the Navigatin bar, press the Dwn Arrw. Duble-click n the desired page in the Page Explrer. T mve t the previus page: In the Whitebard Navigatin bar r Page Explrer, click the Previus Page buttn. In the Tls menu, select Whitebard fllwed by G t Previus Page. Type Alt + Page Up (Optin-Page Up n Mac). If fcus is n the G t Page menu f the Navigatin bar, press the Up Arrw. Duble-click n the desired page in the Page Explrer. Using the Whitebard Navigatin Bar The Whitebard navigatin bar allws yu t mve within a page Grup, t a new page Grup r t yur private wrk area. The Whitebard Navigatin bar is lcated in the upper right crner f the Cntent area whenever the Page Explrer is nt pen. 1 Previus Page buttn 3 G t Page menu 2 Next Page buttn 6 Navigatin Optins menu When the Page Explrer is pen, the Navigatin bar is lcated at the tp f the Page Explrer windw. Use the Previus Page and Next Page buttns t mve within the current page Grup. The navigatin buttns allw yu t navigate nly thrugh the current page Grup. Use the G t Page Menu r the Page Explrer t g t a different page Grup. Use the G t Page menu t select and mve t a particular page. When yu mve t a private page r a page belnging t a different rm, r have Explre Mde activated, ther Participants will remain n their current page. The Navigatin Optins menu cntains a menu item t pen the page Explrer. Fr mre infrmatin, see Using the Explre Pages Windw. The Whitebard 129

140 Editing Page Prperties Yu can edit the prperties f yur current page in the Edit Page Prperties dialg bx. Nte: Yu cannt edit prperties f pages within the Main Rm (public wrk area) nly thse in yur wn private wrk area. Hwever, yu can view page prperties f pages in the public wrk area. T pen the Edit Page Prperties dialg bx, d ne f the fllwing: In the Whitebard, navigate t the page yu wish t edit and right-click (Cntrl-Click n Mac) anywhere n the Whitebard. Frm the cntext menu, select Selected Page(s) and then chse Current Page Prperties. In the Whitebard, navigate t the page yu wish t edit. Frm the Tls menu, select Whitebard and then chse Current Page Prperties Frm the Tls menu, select Whitebard >Explre Pages r press Ctrl+Shift+S (Shift- Cmmand-S n Mac). The Page Explrer appears. Select the page(s) yu wish t edit and then right-click (Cntrl-Click n Mac) n the selected page. The cntext menu appears. Select Selected Page(s) > Current Page Prperties Frm the Page Prperties dialg bx yu are able t change the fllwing: The preferred Page Size fr a specific mnitr reslutin r yu can specify the width and height in pixels. Edit the name f each page by duble-clicking n the text bx in the Page Name clumn and editing it. 130 The Whitebard

141 Selecting All Page Peers The cmmand Select All Page Peers will select all the pages in that Grup r Rm. Once selected, peratins can be perfrmed n all f the pages at nce. This is different frm merely selecting the Grup, because the pages will nt be mved, cut, r pasted as part f a Grup, and peratins perfrmed n the pages will nt affect the Grup. 1. Select a page r pages in the Page Explrer and then right-click (Cntrl-Click n Mac) n a selected page. The cntext menu appears. 2. Select Selected Pages and then select the cmmand Select All Page Peers. In the Page Explrer, all page peers are highlighted. Saving Whitebard Pages Yu can save the Whitebard pages in Blackbard Cllabrate Web Cnferencing in the fllwing frmats: WBD File When Whitebard pages are saved as a Whitebard file (.wbd), they are saved as ne file that can nly be imprted and reviewed in a Blackbard Cllabrate sessin. WBP File When Whitebard pages are saved as a Prtected Whitebard file (.wbp), they are saved as ne file that can nly be imprted and reviewed in a Blackbard Cllabrate sessin. These files are prtected and cannt be printed, saved, r edited unless the Mderatr remves the prtectin flag by selecting Tls, then Whitebard, and deselecting the cmmand Prtect Whitebard. PDF File When Whitebard pages are saved as a PDF file (.pdf), they are saved as ne file and can be reviewed utside f the Blackbard Cllabrate envirnment. PNG File When Whitebard pages are saved as Image files (.png), they are saved as separate images and can be laded individually nt the Whitebard as images r used in any ther image prcessing applicatin. T save Whitebard pages, d the fllwing: 1. Open the Save Whitebard dialg by ding ne f the fllwing: Frm the File menu, select Save fllwed by Whitebard In the Page Explrer, select the page(s) and/r Grup(s) yu wish t save and then right-click (Cntrl-Click n Mac) n the selected page. The cntext menu appears. Select Save Type Ctrl+S (Cmmand-S n Mac). The Save dialg appears. Select Whitebard and click n Save. The Whitebard 131

142 2. The Select Pages dialg bx appears. Chse whether yu want t save All Pages in the Current Grup, nly the Current Page r Selected Pages. If yu chse Selected Pages, a list f pages in the Whitebard appears. Select the page(s) yu wish t save. Use Shift r Cntrl (same n Mac) t select multiple pages. Then click OK. 3. Frm the Save Whitebard dialg bx, navigate t and pen the file flder in which yu want t save the Whitebard. 4. Type a file name in the File name text bx. 5. Scrll thrugh the Files f type drp-dwn menu and chse the file frmat. 6. Click Save t save the file and clse the Save Whitebard dialg bx. Printing Whitebard Pages Yu can print individual pages, multiple selected pages and page Grups. 1. Open the Select Pages dialg by ding ne f the fllwing: Frm the File menu, select Print and then chse Whitebard Enter Ctrl+P (Cmmand-P n Mac). The Print dialg appears. Select Whitebard and click n Print. 2. The Select Pages dialg bx pens. Chse whether yu want t print All Pages in the current page Grup, nly the Current Page r Selected Pages. If yu chse Selected Pages, yu will then see a list f all the pages available t yu in the current sessin. Select the desired page(s) frm the list. Use Shift r Cntrl (same n Mac) t select multiple pages. Then click OK. 3. The Page Set-up dialg bx pens. Specify yur preferences and click OK. Nte: If the Whitebard is prtected, n ne, including the Mderatr, can print any pages. 132 The Whitebard

143 Custmizing Clip Art Cllectins Blackbard Cllabrate Web Cnferencing ffers yu the ability t custmize and add images t thse available in the Clip Art library frm the buttn in the Whitebard tlbar. A set f images can be saved as a cllectin and any number f clip art cllectins can be created and can be laded each time yu jin Blackbard Cllabrate Web Cnferencing The Clip Art Cllectins dialg lists all the clip art cllectins that are available. Organizing the Clip Art Library The clip art cllectins that are available t use with the Whitebard must be laded int the Clip Art library and then selected t appear. T view and/r mdify the cllectins that have already been added t the library, d the fllwing: 1. Frm the Tls menu, select Whitebard, fllwed by Manage Clip Art Cllectins The Clip Art Cllectins dialg bx appears. 2. Place a check mark in the bx t the left f the cllectins that yu want t appear in the Clip Art library. 3. Click Dne t clse the dialg. Clip Art cllectins selected in this windw will be laded each time yu jin a Blackbard Cllabrate Web Cnferencing sessin. Cllectins withut a checkmark are disabled. Creating New Clip Art Cllectins New Clip Art cllectins can be created at any time. T create a new cllectin, d the fllwing: 1. Open the Create/Edit Clip Art Cllectins dialg by ding ne f the fllwing: Frm the Tls menu, select Whitebard, fllwed by Create/Edit Clipbard Cllectins Frm the Manage Clip Art cllectins dialg, click the New Clip Art Cllectins icn. The Create/Edit Clip Art Cllectins dialg pens. The Whitebard 133

144 2. Click n the New Cllectin buttn in the Create/Edit Clip Art Cllectins dialg t display a blank cllectin file template. 3. Enter the title f the cllectin in the Cllectin Title: text bx (highlighted in pink). 134 The Whitebard

145 4. Click n the Add Image File t Cllectin buttn t lad a new image int the cllectin. Use the perating system's dialg t select the files t lad. When lading multiple images, they can be laded in the rder that they are selected, in alphabetical r in alphanumeric rder. Alphanumeric srts first by number (1, 2, 3, etc.) and then by text (a, b, c, etc.). The images appear n the list 5. Fr every image, the Tl Tip Text t display fr file clumn will shw the name f the image. Yu may edit the names by duble-clicking in the text bx and entering the name. 6. Re-rder the images by clicking n either the up buttn t mve the image up r clicking n the dwn buttn t mve the image dwn. Yu can als delete the image by clicking n the buttn. 7. Yu can add an existing cllectin int the current cllectin by clicking n the buttn. This will add the cllectin t the existing set and will appear as a new tab in the current cllectin. 8. Once yu have entered the images, click n the buttn t save the cllectin(s) t a new file. 9. Click Clse t exit this windw. The new cllectin will nw appear n the Clip Art Cllectins dialg bx. The Whitebard 135

146 Adding a Clip Art Cllectin t the Library T add a Specified Clip Art Cllectin t the Clip Art Library, d the fllwing: 1. Frm the Clip Art Cllectins dialg bx, click n the buttn in the tl bar. 2. The Brwse fr Cllectins Files t Use dialg bx appears. 3. Navigate t the flder cntaining the clip art cllectin file and select the file frm the list. 4. Click Open t lad the cllectin and dismiss the dialg bx. The Clip Art cllectin is laded int the Clip Art library and appears in the Clip Art Cllectins dialg bx. Remving Clip Art Cllectins frm the Library 1. T remve a custmized Clip Art cllectin frm the Clip Art Library, d the fllwing: 2. Frm the Clip Art Cllectins dialg bx, select the cllectin t be deleted and then click n the buttn. This buttn is deactivated if there are n user-imprted clip art cllectins available. 3. The Remve User Cllectins Cnfirmatin dialg bx appears. 4. Click OK t remve the Clip Art cllectin frm the library. Nte: Yu cannt remve the default Cllectins, nly turn them ff. Editing, Deleting, and Merging Clip Art Cllectins T edit a custmized Clip Art cllectin file, lad the file in ne f the fllwing methds: 1. Frm the Tls menu, select Whitebard, fllwed by Manage Clip Art Cllectins The Clip Art Cllectins dialg bx appears. 2. Select the Cllectin file t be edited. 3. Click the Edit the Clip Art Cllectin buttn. The Create/Edit Clip Art Cllectins dialg pens. 136 The Whitebard

147 The Whitebard 137

148 1 New cllectins buttn. Click t create a new cllectin in the current file. 2 Lad cllectin file buttn. Click t lad a cllectin frm the cmputer. 3 Save cllectins buttn. Click t save a cllectin 4 Save t specified file buttn. Click t save the currently pen cllectins as a new file. 5 Delete cllectin buttn. Click t delete the current cllectin frm the file. 6 Add cllectins buttn. Click t add cllectins frm anther cllectins file t this cllectin file. 7 The name and lcatin f the current cllectins file. 8 Currently pen cllectins. Each is represented by a tab with its title. Click the tabs t mve t a different cllectin. 9 The title f the current cllectin. Click t edit. 10 The type f the images in the current cllectin. Chse Clip Art Images r Backgrund Images. Backgrund images are placed as backgrunds n the Whitebard. clip art images are placed as bjects in the fregrund. 11 Arrws. Click t mve the currently selected image up r dwn n the list. 12 Add new image buttn. Click t add anther image t the current cllectin. 13 Delete image file. Click t remve the currently selected file frm the cllectin. 14 Tl tip text that appears ver each image when the clip art is hvered ver with the muse cursr. Duble click t edit. 15 Preview area. 138 The Whitebard

149 Chapter 10 Applicatin Sharing Applicatin Sharing enables sessin participants t share their applicatins r entire desktps with thers in the sessin. Applicatin Sharing is a type f cntent that, like the Whitebard and Web Tur, appears in the Cntent area. Yu will knw smene is hsting an Applicatin Sharing sessin when the blue Applicatin Sharing activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Applicatin Sharing Activity, Permissin and Status Indicatrs n next page.) In the example belw, Vivian is sharing an applicatin r her desktp. There are tw cnditins that need t be met befre yu can hst an Applicatin Sharing sessin: yu must have been granted the Applicatin Sharing permissin and a Mderatr must have switched t Applicatin Sharing mde in the Cntent Area. Page 139

150 Applicatin Sharing Activity, Permissin and Status Indicatrs Yu can mnitr the state f Applicatin Sharing activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Activity and Permissin Indicatrs The table belw describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Applicatin Sharing. Activity Indicatr Meaning User is cnducting an Applicatin Sharing sessin. Applicatin Sharing permissin is set glbally t "n" but the Mderatr has revked Applicatin Sharing permissin frm this user. Applicatin Sharing permissin is set glbally t "ff" but the Mderatr has granted Applicatin Sharing permissin t this user. Status Indicatrs Status indicatrs appear n the Applicatin Sharing activity indicatr icns f Applicatin Sharing users in the Participants list if they are experiencing delays in the receipt f Applicatin Sharing cntent. Amber Indicatr: Appears when receipt f Applicatin Sharing cntent is mderately delayed. Red Indicatr: Appears when receipt f Applicatin Sharing cntent is significantly delayed. Nte: Only the persn currently hsting an Applicatin Sharing sessin can see status indicatrs. Viewers d nt see them. 140 Applicatin Sharing

151 In the example t the right, Lucy is sharing an applicatin, Vivian is experiencing a mderate delay in receiving the Applicatin Sharing cntent, Lisa is experiencing a significant delay in receiving the Applicatin Sharing cntent, and Charlie is nt having any prblems receiving the Applicatin Sharing cntent. An Applicatin Share is a type f cntent, and appears in the Cntent area like the Whitebard and Web Tur. All participants have an Actin bar in the upper left crner f the Cntent area while in Applicatin Share mde. Fr Participants withut the Applicatin Sharing permissin, the bar cntains nly the ptin t scale the shared area f the hst's desktp t fit in the Participant's cntent area. Participants wh have Applicatin Sharing permissin have the additinal ptin t request cntrl f the hst's desktp. Fr infrmatin n this feature refer t Requesting Cntrl f Anther's Applicatin r Desktp n page 148 Scaling the Shared Cntent The screen area shared by the Hst can be scaled t fit the Cntent area r viewed at its native size. T view the cntent at the same size as the Hst, d ne f the fllwing: Uncheck Scale T Fit in the Actin bar. Frm the Tls menu select Applicatin Sharing and then uncheck Scale t Fit. T restre scaling, recheck Scale T Fit. Applicatin Sharing 141

152 Maximizing the Cntent Area Yur ther ptin is t resize the Applicatin Sharing Cntent area. Yu can ptimize the space available in the Cntent area in tw ways; fr maximum space, d bth: Maximize yur Blackbard Cllabrate Web Cnferencing windw. Hide the side bar (Audi & Vide, Participants and Chat panels) by unselecting Shw Side Bar in the View menu r by grabbing the brder f any ne f the panels and dragging it all the way t the left. T restre the side bar, reselect Shw Side Bar r drag the panel brder back t the right. Emphasized Cursr If the applicatin hst has turned n the ptin Emphasize Cursr, yu will see their cursr surrunded with a circle (the default clr is yellw), making it easier fr yu t fllw. Hsting an Applicatin Sharing Sessin Applicatin Sharing Mde Befre yu can cnduct an Applicatin Sharing sessin, yu must have been granted the Applicatin Sharing permissin and must switch t Applicatin Sharing mde in the Cntent area. (Fr details n mdes, see The Cntent Area Mdes n page 22.) Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. Switch t Applicatin Sharing Mde in ne f the fllwing ways: In the Cllabratin tlbar, click the Applicatin Sharing Mde buttn. In the View menu, select Applicatin Sharing. 142 Applicatin Sharing

153 Enter the keybard shrtcut Ctrl+Alt+A (Cmmand-Optin-A n Mac). In the Tls menu, select Applicatin Sharing fllwed by Start Sharing. Open the Tls menu, select Applicatin Sharing, and chse Share Entire Desktp. This will start Applicatin Sharing immediately withut pening the Available Sharing Selectins dialg. When in Applicatin Sharing mde, the Available Sharing Selectins dialg will pen. Starting Applicatin Sharing Befre yu can start an Applicatin Sharing sessin, yu must be in Applicatin Sharing mde. Fr details, see Applicatin Sharing Mde n previus page. T start Applicatin Sharing, d the fllwing: 1. Open the Available Sharing Selectins dialg by clicking n the Start Sharing buttn in the Actin bar. Applicatin Sharing 143

154 2. Click n Share Desktp r an available prgram windw t highlight it. Fr prgrams with multiple available windws, click the arrw icn t expand the list if yu wish t share nly ne windw frm the prgram. Nte: Minimized (Windws) prgram windws will nt be available t share. 3. Click Share t begin sharing, r Cancel t clse the menu withut starting a share. If yu wish t begin a new share after canceling, click the Start Sharing buttn in the Actin bar. 4. Mve the windw yu wish t share t the frnt f the desktp. Obscured windws r prtins f windws will nt be visible t remte Participants. Tip: One helpful apprach is t resize the windw yu intend t share s that it matches the dimensins and psitin f the Cntent area. That way yu will be sure t have access t all f the Blackbard Cllabrate Web Cnferencing tls even while yu are sharing. The Applicatin Share persists until it is clsed r the hst leaves the sessin. If a Mderatr switches t Whitebard r Web Tur mde, the share will still be active, but nt visible until a Mderatr switches back t Applicatin Sharing mde. Fr mre infrmatin refer t Pausing r Ending an Applicatin Share n page Applicatin Sharing

155 The Hst's View f Applicatin Sharing When yu are the hst f an Applicatin Sharing sessin, by default yur shared applicatin r desktp will have a yellw brder arund it, making it easy t identify n yur screen. (Fr this feature t wrk, sme requirements must be met. Fr details, see the Highlight Shared Regin ptin under the Hsting Optins sectin n page 151.) Attached t the brder will be a cntrller (nrmally at the tp but may mve t the bttm, left side r right side if there is n rm fr it n the tp) with buttns fr stpping and pausing/resuming the applicatin share and a buttn fr sending a snapsht f the Applicatin Sharing windw t the Whitebard. If the entire desktp is shared, the cntrller appears in the tp right crner f the screen. 1 Hst's Actin bar 4 Pause/Resume buttn 2 Stp Sharing buttn 5 Send Snapsht t Whitebard buttn 3 Hst's cntrller Cntrlling an Applicatin Share While running an Applicatin Share, a hst can, fr the mst part, cntinue t use the prgram r desktp as usual. Hwever, the Share itself can be stpped, paused, previewed, r captured. Cautin: If yu are sharing an applicatin that has a keybard shrtcut identical t ne in Blackbard Cllabrate, and fcus is n Applicatin Sharing, the shrtcut will activate its assciated cmmand in the shared applicatin, nt in Blackbard Cllabrate. Pausing a Share A paused Share stps refreshing fr remte Participants, but can be easily restarted later. A Share is effectively paused if a Mderatr switches t Whitebard r Web Tur mde. T pause a share, d ne f the fllwing: Applicatin Sharing 145

156 In the Actin bar, click Pause Sharing. Open the Tls menu, fllwed by Applicatin Sharing, and click Pause Applicatin Sharing. This menu item is nt available unless there is an active share. In the Hst's cntrller, click the Pause buttn. Switch t either the Whitebard r Web Tur mde. (Fr details, see The Cntent Area Mdes n page 22.) T resume a Share, click the Pause buttn again, uncheck the Pause Applicatin Sharing menu item, r click Resume Sharing in the Applicatin Sharing Actin bar. Previewing a Share Hsts can activate a small preview windw t see hw the Share appears t ther Participants. This helps them knw if part f a shared windw is bscured r if the Share becmes frzen r lst. T pen the preview windw, frm the Tls menu select Applicatin Sharing and then Shw Preview. A small preview windw pens. This windw reflects what is visible t remte participants. Taking a Screensht Hsts can send a Snapsht f what is being shared t the Whitebard. T capture an image and send it t the Whitebard, d ne f the fllwing: Enter the keybard shrtcut, Ctrl+Print Screen (Cntrl-F13 n Mac). Tip: The keybard shrtcut is a "ht key", meaning yu can redefine it. Fr details, see Keybard Shrtcuts n page 29. In the Hst's cntrller, click the Send Snapsht t Whitebard buttn. Frm the Tls menu select Applicatin Sharing and then Send Snapsht t Whitebard t send an image f the current Share exactly as it is at that mment. Select Send Snapsht t Whitebard with Delay t take the Snapsht after a ten secnd delay. Blackbard Cllabrate Web Cnferencing switches autmatically t Whitebard mde and pauses the Share until the hst resumes it.the snapsht will be placed as the backgrund image f a new Whitebard slide, immediately after the current Whitebard page. The title f the new page will be Applicatin Sharing Image x, where x is an incremental number. 146 Applicatin Sharing

157 Giving Cntrl f an Applicatin Share t Anther Yu can give viewers f an Applicatin Sharing sessin the ability t remtely cntrl the shared applicatin r desktp. Participants d nt need the Applicatin Sharing permissin t take cntrl. (They d, hwever, require the Applicatin Sharing permissin t request cntrl.) Thse with cntrl ver a remte applicatin r desktp can mve the muse cursr, click, and type. The Hst als retains cntrl at all times, and can revke cntrl frm the remte cntrller at any time. Only the Hst and ne ther persn can share cntrl at nce. When sharing an applicatin windw r a prgram, the remte participant's cntrl is limited nly t that applicatin. The participant has n access t ther areas f the hst's desktp. When the Hst is sharing their entire desktp, the remte cntrller has access t the Hst's entire cmputer. Be very careful when giving remte cntrl access t yur desktp. T give anther the ability t cntrl an Applicatin Share that yu are hsting, d the fllwing: 1. Select the desired persn in the Participants list. 2. Open the Tls menu and select Applicatin Sharing fllwed by Give Cntrl f Shared Applicatins. The persn remtely cntrlling yur Applicatin Share will have jint cntrl ver yur cursr until they vluntarily end their cntrl r yu revke it. T end cntrl f the Applicatin Share, the remtely cntrlling Participant can select Applicatin Sharing frm the Tls menu and then Release Cntrl f Shared Applicatins. Mderatrs and Participants with the Applicatin Sharing permissin can initiate a request fr cntrl. Yu have the ptin t deny r grant this request. Fr details, see Requesting Cntrl f Anther's Applicatin r Desktp n next pageand Granting a Request fr Cntrl f an Applicatin Share. Revking Cntrl T revke a persn's ability t remtely cntrl yur Applicatin Share, d ne f the fllwing: Type the keybard shrtcut fr revking cntrl. The default is Cntrl+Space. Tip:The keybard shrtcut is a "ht key", meaning yu can redefine it. Fr details, see Keybard Shrtcuts n page 29. Applicatin Sharing 147

158 Frm the Tls menu and select Applicatin Sharing fllwed by Take Away Cntrl f Shared Applicatins. Pausing r Ending an Applicatin Share T pause an Applicatin Sharing sessin, d ne f the fllwing: In the Actin bar, click Pause Sharing. Switch t Whitebard mde. (Fr details, see The Cntent Area Mdes n page 22.) T end an Applicatin Sharing sessin, d ne f the fllwing: Enter the keybard shrtcut, Ctrl+Shift+S (Cntrl-Shift-S n Mac). Tip: The keybard shrtcut is a "ht key", meaning yu can redefine it. Fr details, see Cnfiguring Ht Keys n page 36. In the Actin bar, click Stp Sharing. Open the Tls menu, fllwed by Applicatin Sharing, and click Stp Sharing. This menu item is nt available unless there is an active share. Requesting Cntrl f Anther's Applicatin r Desktp Applicatin Sharing privileges are required t request cntrl f smene else's desktp r shared applicatin. Request Cntrl f Smene Else's Desktp Mderatrs and Participants with the Applicatin Sharing permissin can request cntrl f anther persn's desktp at any time even when the sessin is nt in Applicatin Sharing mde. When yu receive permissin t remtely cntrl smene else s desktp, that persn retains the ability t cntrl their desktp as well cntrl is shared. Nte: If a different user already has cntrl f the desktp yu want t cntrl, r the desktp wner is already sharing their wn desktp, yu will nt be able t request cntrl (Request Desktp Cntrl will be disabled). 148 Applicatin Sharing

159 T request cntrl f anther Participant s desktp, d the fllwing: 1. Select the persn in the Participants list frm whm yu wish t request desktp cntrl. 2. In the Tls menu, pen the Applicatin Sharing menu and select Request Desktp Cntrl. The desktp wner will receive a ntificatin that yu are requesting cntrl f their desktp. They may grant r refuse yur request. 3. Depending n the Hst's settings, yu may be prmpted fr a passwrd. Fr mre infrmatin n these settings, refer t Permit Remte Cntrl f Yur Desktp n page 153. Requesting Cntrl f an Applicatin Share frm the Hst Mderatrs and Participants with the Applicatin Sharing permissin can request cursr cntrl frm the Hst f a current Applicatin Share. 1. Send a request t the Hst thrugh ne f the fllwing methds: In the Actin Bar at the tp left f the Cntent area, click Request Cursr Cntrl. This ptin des nt appear if the viewer des nt have Applicatin Sharing permissin. In the Tls menu, select Applicatin Sharing and click Request Cntrl f Shared Applicatins. The desktp wner will receive a ntificatin that yu are requesting cntrl f their shared applicatin. They may grant r refuse yur request. 2. Depending n the Hst's settings, yu may be prmpted fr a passwrd. Fr mre infrmatin n these settings, refer t Permit Remte Cntrl f Yur Desktp n page 153. Simulated Keystrkes A Participant with remte cntrl f a desktp can mve the muse cursr, click, and type within the Share area. Hwever, sme key cmbinatins may be filtered in rder t prtect the Hst's cmputer. When a Participant cntrls the desktp f a hst with anther perating system, sme key cmbinatins may nt exist n the keybard. (Fr example, the Cmmand key used by the Mac OS des nt exist n the Windws system.) Nte: Yu can create, mdify and delete simulated keystrkes in the Preferences dialg. Fr details, see Cnfiguring Simulated Keystrkes n page 158. Als, sme key cmbinatins may be intercepted by the lcal perating system befre they can be sent t the remte Share. One cmmn example is Alt+Tab (Windws) r Cmmand-Tab (Mac). Applicatin Sharing 149

160 Sending Simulated Keystrkes T send a keystrke that can't be sent frm the keybard, d the fllwing: 1. In the Tls menu, select Applicatin Sharing and then Send Key. If the key cmbinatin yu need appears n the submenu, click it t send it. Otherwise, click Other 2. If yu clicked Other, the Define Keystrke dialg menu appears. Place yur cursr in the text field and type a key t enter keystrkes directly. Click the arrw t pen a menu cntaining several cmmn keys that are nt n all keybards r are likely t be intercepted by the perating system. Check ne r mre f the tggle bxes t add that mdifier key t yur keystrke. (These are the mst cmmn keystrkes that cannt be entered manually.) 3. Click OK t send the keystrke. Click Cancel t return t the Share withut sending a keystrke. Nte: The list f available simulated keystrkes can be changed by defining simulated keys in the Preferences dialg. T add r mdify a simulated key, refer t Cnfiguring Simulated Keystrkes n page 158. Releasing Remte Cntrl Yu can relinquish cntrl f a remtely cntrlled desktp r Applicatin Share at any time. T d s, pen the Tls menu and select Applicatin Sharing fllwed by Release Cntrl f Shared Applicatins. This menu item des nt appear unless yu are remtely cntrlling anther's desktp f Applicatin Share. 150 Applicatin Sharing

161 Advanced Applicatin Sharing Optins Prir t hsting an Applicatin Sharing sessin, yu can define the fllwing ptins thrugh the Preferences dialg bx: Filtered Keys Hsting Optins (t set the appearance f the Applicatin Sharing windw when yu are hsting an Applicatin Sharing sessin) Remte Cntrl Simulated Keys Mac users als can set the ptin t use Open GL. See Use OpenGL Optin (Mac nly) n page 161. Hsting Optins The Hsting Optins dialg bx allws yu t define hw t display the Blackbard Cllabrate Web Cnferencing Applicatin Sharing windw while yu are hsting an Applicatin Sharing sessin. T change the Hsting Optins in the Preferences dialg, d the fllwing: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) Applicatin Sharing 151

162 2. In the left pane f the Preferences dialg, select Hsting Optins under Applicatin Sharing. The Hsting Optins preferences panel appears. 152 Applicatin Sharing

163 3. Change any ptins: Hide cntent area Select this ptin t cllapse the Cntent area f the Blackbard Cllabrate interface, leaving nly the sidebar visible. Shared regin highlight clr Use this ptin t set the clr f the brder surrunding yur shared applicatin. The brder identifies what is being shared s yu will always knw what the viewers f yur applicatin share are seeing Raise shared applicatins t frnt Select this ptin if yu want the applicatin that is being shared t be brught t the frnt f all ther windws. If the ptin is nt selected, the applicatin may be hidden behind ther windws n yur mnitr and the Applicatin Sharing windw will be black. This ptin des nt wrk n Linux using KDE r Gnme. Emphasize cursr Select this ptin if yu wuld like the cursr in yur shared applicatin t stand ut s it is easier fr viewers f the shared applicatin t fllw its mvements. If set, the viewer s cursr will be surrunded by a clred circle. (As hst, yur view f the cursr is nt emphasized.) Click the clred bx t the right t change the highlighter clr. Shw a ntificatin Select this ptin if yu want a Ntificatin windw t appear n yur mnitr every time yu start hsting an Applicatin Sharing sessin. If yu wish nt t have this windw appear, de-select this ptin. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Permit Remte Cntrl f Yur Desktp Yu can grant permissin t anyne with Applicatin Sharing permissins t take cntrl f yur desktp at anytime during the sessin. There are three chices fr granting permissin t thers t cntrl yur desktp: Ask me fr permissin, Require passwrd and Allw withut asking. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Applicatin Sharing 153

164 Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, expand the Applicatin Sharing list and select Remte Cntrl. The Remte Cntrl preferences panel appears. 3. Select the desired Remte Cntrl ptin: Ask me fr permissin See Ask me fr permissin belw fr details. Require passwrd See Require passwrd n the facing page. Allw withut asking. See Allw withut asking n the facing page. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Ask me fr permissin If yu want ther users t request permissin frm yu t remtely cntrl yur desktp, set the Remte Cntrl ptin t Ask me fr permissin. Any time a user with Applicatin Sharing permissins requests cntrl f yur desktp, the Remte Cntrl Requested dialg bx will appear n yur mnitr. 154 Applicatin Sharing

165 Select the ptin Allw all ther requests until I quit, and leave the passwrd field blank, if yu want t allw ther users t be able t cntrl yur desktp withut asking permissin fr this sessin nly. (This is equivalent t the Allw withut asking ptin except that it resets at the end f the sessin instead f being saved with ther preferences.) 1. Select the ptin Allw all ther requests until I quit, and enter a passwrd, if yu want t allw ther users t be able t cntrl yur desktp nly if they enter a passwrd. (This is equivalent t the Require passwrd ptin.) 2. Click n Yes t grant the user permissin t remtely cntrl yur desktp. 3. If yu click n N (r the windw expires befre yu acknwledge the message), permissin t remtely cntrl yur desktp will be denied. A message, indicating that the request was denied, will appear t the user requesting access. Require passwrd If yu want t require ther users t enter a passwrd prir t being able t remtely cntrl yur desktp, set the Remte Cntrl ptin t Require passwrd. Only thse wh enter the crrect passwrd will have access t yur desktp. 1. Any time a user with Applicatin Sharing permissins requests cntrl f yur desktp, the Passwrd Required dialg bx appears n their mnitr. 2. They must enter the crrect passwrd and click n OK befre yur desktp will appear in their Applicatin Sharing windw. Yu d nt have t acknwledge the request. Allw withut asking If yu want anyne with Applicatin Sharing permissins t be able t cntrl f yur desktp withut asking, set the Remte Cntrl ptin t Allw withut asking. Applicatin Sharing 155

166 Warning: This ptin lets anyne in the sessin take cntrl f yur cmputer remtely. This preference will be saved with yur cmputer and will be the selected ptin in any future sessins until it is changed. At anytime during the sessin, when anyne with Applicatin Sharing permissins requests cntrl f yur desktp, yur desktp will autmatically appear in their Applicatin Sharing windw. Yu d nt have t acknwledge the request. Filtered Keys When hsting an Applicatin Sharing sessin, the keystrkes defined in the Filtered Keys list will be ignred if sent by smene remtely cntrlling yur applicatin. Nte: The default set f filtered keystrkes is defined n a per-platfrm basis. Within the Filtered Keys panel f the Preferences dialg, yu can add new keystrkes, mdify the existing keystrkes r remve the keystrkes frm the list. Change the Filtered Keys in the Preferences dialg. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 156 Applicatin Sharing

167 2. In the left pane f the Preferences dialg, select Applicatin Sharing > Filtered Keys. The Filtered Keys preferences panel appears. 3. Add (See Adding Filtered Keys n next page), mdify (Mdifying a Keystrke n next page), r remve keystrkes (Remving a Keystrke n next page). 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Applicatin Sharing 157

168 Adding Filtered Keys 1. In the In the Filtered Keys dialg, click n the Add buttn. The Cnfigure Filtered Keystrke dialg bx pens. 2. Enter new keystrkes in ne f tw ways: Place yur cursr in the text field and type a key t enter keystrkes directly. Click the arrw t pen a menu cntaining several cmmn keys that are nt n all keybards r are likely t be intercepted by the perating system. Check ne r mre f the tggle bxes t add that mdifier key t yur keystrke. (These are the mst cmmn keystrkes that cannt be entered manually.) Mdifying a Keystrke 1. In the Filtered Keys dialg, select the keystrke yu wish t mdify. 2. Click n the Mdify buttn. The Cnfigure Filtered Keystrke dialg bx pens. 3. Make yur mdificatins. (Fr instructins, see Adding Filtered Keys n page 158.) Remving a Keystrke 1. In the Filtered Keys dialg, select the keystrke yu wish t remve. 2. Click n the Remve buttn. The keystrke will be remved frm the list. Cnfiguring Simulated Keystrkes Simulated keystrkes can be sent t a hst system when remte cntrlling an Applicatin Sharing sessin frm a cmputer running a different perating system than the hst system. Fr example, yu may want t remtely cntrl a Mac frm yur Windws system. Since Windws des nt have a Cmmand key, yu can simulate Mac acceleratr keys such as Cmmand-C by defining them using the Simulated Keys feature f Blackbard Cllabrate Web Cnferencing Within the Simulated Keys panel f the Preferences dialg, yu can add new keystrkes, mdify the existing keystrkes r remve the keystrkes frm the list. Nte: The default set f simulated keystrkes that may be sent is defined n a per-platfrm basis. Change the Simulated Keys in the Preferences dialg. 158 Applicatin Sharing

169 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, expand the Applicatin Sharing list and select Simulated Keys. The Simulated Keys preferences panel appears. 3. Add (see Adding Simulated Keys n next page), mdify (see Mdifying Simulated Keys n page 161), r remve (Remving Simulated Keys n page 161) keystrkes. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Applicatin Sharing 159

170 Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Adding Simulated Keys 1. In the Simulated Keys dialg, click n the Add buttn. The Cnfigure Keystrke dialg bx pens. 2. Enter new keystrkes in the dialg: Place yur cursr in the text field and type a key t enter keystrkes directly. Click the arrw t pen a menu cntaining several cmmn keys that are nt n all keybards r are likely t be intercepted by the perating system. Check ne r mre f the tggle bxes t add that mdifier key t yur keystrke. (These are the mst cmmn keystrkes that cannt be entered manually.) 3. Enter a trigger keystrke (ptinal). Sending the triggered keystrke in the Applicatin Sharing windw will nt send the typed triggered keystrke, but the assciated simulated keystrke. 4. Yu may further define the keystrke t be applicable nly n a specified hst client. The chices here are Windws, Mac OS and Linux. 5. Click n OK. Example Definitin Since yu cannt type the Cmmand key frm a Windws system, yu culd define a simulated keystrke as fllws: Keystrke t send: Meta+X (On Windws, the Meta key is labeled Windws.) Trigger n: Ctrl+X Only when hst is: Mac This will then autmatically translate the Windws Ctrl+X (Cut cmmand) gesture t the apprpriate Mac gesture and nly d it when remte cntrlling an applicatin n a Mac. 160 Applicatin Sharing

171 Mdifying Simulated Keys 1. In the Simulated Keys dialg, select the keystrke yu wish t mdify. 2. Click n the Mdify buttn. The Cnfigure Keystrke dialg bx pens. 3. Make yur mdificatins. (Fr instructins, see Cnfiguring Simulated Keystrkes n page 158.) Remving Simulated Keys 1. In the Simulated Keys dialg, select the keystrke yu wish t remve. 2. Click n the Remve buttn. The keystrke will be remved frm the list. Use OpenGL Optin (Mac nly) OpenGL is a 3D imaging system used by many Mac prgrams (e.g., Keynte) fr perfrming 3D graphics effects directly n the vide card (i.e., nt rendered by the system CPU). OpenGL is the preferred screen capture mechanism n a Mac as it will capture screen images frm virtually all applicatins crrectly. T get the best results in Applicatin Sharing, select the Use OpenGL ptin (Tls > Applicatin Sharing > Use OpenGL). Applicatin Sharing 161

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173 Chapter 11 Web Tur The Web Tur feature enables sessin participants t share web pages with thers in the sessin. Web Tur is a type f cntent that, like the Whitebard and Applicatin Sharing, appears in the Cntent area. A Web Tur als can be pened up in an external brwser; this is called a Web Push. Fr details abut the differences between Web Turs and Web Pushes, see Web Tur vs. Web Push n page 168. The Web Tur interface has the fllwing cmpnents: 1 Cllabratin tlbar 5 Address text bx 2 Navigatin bar 6 Fllw Me ptin 3 Back buttn 7 Optins menu 4 Frward buttn Page 163

174 Yu will knw smene is hsting a Web Tur when the blue Web Tur activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Web Tur Activity and Permissin Indicatrs belw.) In the example belw, Vivian is hsting a Web Tur. There are tw cnditins that need t be met befre yu can hst a Web Tur: yu must have been granted the Web Tur permissin and a Mderatr must have switched t Web Tur mde in the Cntent Area. Web Tur Mde Befre yu can cnduct a Web Tur, yu must have been granted the Web Tur permissin and must switch t Web Tur mde in the Cntent area. (Fr details n mdes, see The Cntent Area Mdes n page 22.) Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. Switch t Web Tur Mde in ne f the fllwing ways: In the Cllabratin tlbar, click the Web Tur Mde buttn. In the View menu select Web Tur. Enter the keybard shrtcut Ctrl+Alt+U (Cmmand-Optin-U n Mac). Web Tur Activity and Permissin Indicatrs Yu can mnitr the state f Web Tur activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. These indicatrs are described in the table belw. Fr details abut permissins, see Understanding Permissins n page Web Tur

175 Activity Indicatr Meaning User is cnducting a Web Tur (r Web Push). Web Tur permissin is set glbally t "n" but the Mderatr has revked Web Tur permissin frm this user. Web Tur permissin is set glbally t "ff" but the Mderatr has granted Web Tur permissin t this user. Starting a Web Tur Befre yu can start a Web Tur, yu must be in Web Tur mde. Fr details, see Web Tur Mde n previus page. T start a Web Tur, d the fllwing: 1. Select the Fllw Me ptin if yu want thers t see the web pages t which yu will be brwsing. (Fr details, see The Fllw Me Optin belw.) 2. Enter the URL f the desired web site in the Address text bx f the Web Tur navigatin bar. 3. Press Enter. Cnducting a Web Tur Within the Web Tur, yu can navigate thrugh the current web site by clicking n links r can mve t a different web site by entering a new URL in the Address text bx. As yu mve between web pages, Web Tur maintains a histry f where yu have been. Yu can use the Back and Frward buttns t mve between the pages kept in the histry. The Fllw Me Optin By default, yur Fllw Me ptin is nt selected and yu will need t select it if yu want thers t view the web pages t which yu will be brwsing. With Fllw Me selected, sessin attendees will be able t freely brwse t ther pages in the Web Tur, independent f the pages t which yu brwse. Hwever, when yu mve t a new page, they will be redirected t yur new page. If yu dn't want t push them t yur new pages, unselect the Fllw Me ptin. When yu start a Web Tur, yu are autmatically the "tur guide". Hwever, a Mderatr, r Participant with the Web Tur permissin, can take cntrl f the Web Tur by selecting their Fllw Me ptin. Yur Fllw Me ptin will be unselected. Yu can take back cntrl by selecting it again. Web Tur 165

176 Publishing URL t Chat Panel Mderatrs, and Participants with the Web Tur permissin, can publish the URL f the current web page t the Chat Cnversatin pane s it is accessible t (clickable by) everyne. T d s, select Publish URL t Chat frm the Web Tur Optins menu. Stpping the Web Tur T stp the Web Tur, d ne f the fllwing: Unselect the Fllw Me ptin. Switch t Whitebard mde. (Fr details, see The Cntent Area Mdes n page 22.) Viewing a Web Tur A Web Tur is a type f cntent, and appears in the Cntent area like the Whitebard and Applicatin Sharing. Once smene starts a Web Tur, yu can freely navigate t ther pages within the website by clicking n links r using the Back and Frward buttns. Hwever, if the Hst f the Web Tur has selected the Fllw Me ptin, yu will be redirected t the Hst's current page whenever the Hst mves t a new page. Fr mre infrmatin n Fllw Me, see The Fllw Me Optin n previus page. Optimizing the Cntent Area The Web Tur cntent ften may nt fit int yur Cntent area s yu will have t use the scrll bars t view web pages. Yu can ptimize the space available in the Cntent area in tw ways; fr maximum space, d bth: Maximize yur Blackbard Cllabrate Web Cnferencing windw. Hide the side bar (Audi & Vide, Participants and Chat panels) by unselecting Shw Side Bar in the View menu r by grabbing the brder f any ne f the panels and dragging it all the way t the left. T restre the side bar, reselect Shw Side Bar r drag the panel brder back t the right. 166 Web Tur

177 Enabling Pp-ups in a Web Tur (Windws nly) The web brwser embedded in the Blackbard Cllabrate Web Cnferencing Cntent area is, by default, cnfigured t blck ppup windws during web turs. When yu are cnnected t Blackbard Cllabrate thrugh a prxy server that requires yu t enter authenticatin infrmatin, the Ppup Blcker will prevent the authenticatin dialg frm ppping up and yu will nt be able t prvide authenticatin credentials t the prxy server. (Yu will get an errr smething like, This prgram cannt display the web page. ) In this case, yu need t disable the Ppup Blcker the Preferences dialg. Nte: This preference setting is available n Windws systems nly. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate Web Cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select Ppup Blcker under Web Tur. The Ppup Blcker preferences panel appears. 3. Unselect Blck Ppups. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate Web Cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Web Tur 167

178 Nte: Yu can restre yur preference settings t the default. Fr details n restring default preferences, see Restring Default Preference Settings n page 10. Web Tur vs. Web Push There are tw ways fr yu t shw sessin attendees web sites: in a Web Tur r a Web Push. Web Turs are displayed in the Cntent area f Blackbard Cllabrate Web Cnferencing. As the tur guide, yu can cntrl what thers see by selecting the Fllw Me ptin (see The Fllw Me Optin n page 165). Althugh sessin attendees will be able t brwse within the web site yu pened in the Web Tur, as sn as yu mve t a new page, they will be redirected t yur new page. T start r view a Web Tur, yu must be ne f the fllwing systems: any supprted Windws system any Mac OS X 10.5 r higher running a 32-bit r 64-bit JVM With a Web Push, the specified web page pens up in the default web brwser f each sessin attendee (including yu) utside f the Blackbard Cllabrate applicatin. Sessin attendees will see the web page t which yu initially directed (pushed) them and after that then are free t brwse t ther pages, wrk with bkmarks, clse the windw, etc. When yu mve t anther web page, it will have n affect n what thers see in their web brwsers. If yu are n a Linux (Ubuntu) system, yu will be able t perfrm r view a Web Push nly. Therefre, when a Mderatr starts a Web Tur, yu will see the specified web page pen in yur default web brwsers (a Web Push). In Elluminate Live! 8.5 recrdings, Mac OS X users will see Web Turs as Web Pushes, where each page f a Web Tur will pen in a new external web brwser windw. Starting a Web Push Befre yu can start a Web Push, yu must be in Web Tur mde. Fr details, see Web Tur Mde n page 164. T start a Web Push, d the fllwing: 168 Web Tur

179 1. Select Open URL in Brwser frm the Optins menu f the Web Tur navigatin bar. The Open URL in Brwser dialg pens. 2. Enter the desired URL and click OK. The web page will pen up in everyne's default web brwser. There is n way t stp a Web Push (since it exists utside f Blackbard Cllabrate). Hwever, when yu are dne presenting a web site in a Web Push, yu may want t ask the sessin attendees t clse their web brwsers and redirect their attentin back t Blackbard Cllabrate. Web Tur 169

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181 Chapter 12 Breakut Rms T facilitate small grup cllabratin, a Mderatr can create breakut rms (separate frm the main Blackbard Cllabrate rm) and place sessin attendees int these rms. Breakut rms have their wn private Audi, Vide, Whitebard, Applicatin Sharing, Plling, etc., s the cllabratin that takes place in a breakut rm is independent f the main rm (and ther breakut rms). Even if there is n Mderatr in a breakut rm, when anyne in the breakut rm raises their hand r sends a private message t Mderatrs, Mderatrs in ther rms will be ntified. When the Mderatr mves smene int a breakut rm, the Participants list is updated, displaying the name f the rm and the names f the peple in the rm. In the example belw, Lisa and Lucy have been mved t the breakut rm called Lab 1. Page 171

182 Mving Yurself int Existing Rms If the Mderatr allws it, yu can mve yurself between rms. Yu will knw yu have the ability t d when if the Rm menu appears in yur Participants panel tlbar. Yu can send yurself frm the Main rm t an existing breakut rm, a breakut rm t the Main rm r frm ne breakut rm t anther. D ne f the fllwing: Frm the Rm menu in the Participants panel tlbar, select the desired rm frm the list f available rms. Frm the Optins menu f the breakut rm t which yu want t mve, select Enter Breakut Rm. Frm the Tls menu, select Breakut Rms, then Send Self t Breakut Rm and finally select the desired rm frm the list f available rms. Drag and drp yurself int the desired rm. Yu can drp yurself n a breakut rm's tab r n a persn already in that rm. 172 Breakut Rms

183 Chapter 13 Interactive Recrdings Nte: Interactive recrdings are nt available in Blackbard Cllabrate vrm. Mderatrs can recrd sessins and prvide yu with a link t the recrding s yu can play the recrding. This is useful fr thse wh have missed a sessin r t thse wh attended but wuld like t review the sessin. All activity that ccurs in the main rm f the sessin will be recrded, except fr private Chat messages, the Timer and persnal Ntes. (Only the activity in the main Blackbard Cllabrate Web Cnferencing rm will be recrded. Anything that ccurs in a breakut rm will nt be recrded.) As the recrding prgresses, Blackbard Cllabrate inserts index entries t mark significant events within the sessin (see Using the Recrding Index n page 178 fr further details). Anyne viewing the recrding can navigate thrugh the recrding t pints marked with index entries. Yu can tell that a sessin is being recrded in tw ways: A red Recrding icn appears in the Cllabratin tlbar. The audible ntificatin Recrding started is played. (If yu are using the telephne fr audi cmmunicatins, yu will nt hear it.) Page 173

184 Nte: If yu jin the sessin after recrding has already resumed, yu will hear the audible ntificatin Recrding in prgress. Tip: Yu can turn audible ntificatins ff. Fr details, see Setting Ntificatin Preferences. Playing a Recrding A recrding is played by clicking n a recrding link. Access t recrdings will be dependent n yur rganizatin s administrative interface. Please cntact yur administratr fr mre infrmatin n accessing recrding links. T pen the recrding, click n the recrding link. A Blackbard Cllabrate Web Cnferencing windw will pen. Use the Playback Cntrller panel at the bttm the windw t start, stp, pause/resume and navigate thrugh the recrding. 1 Play/Pause buttn 5 Shw Index Entry Menu buttn 2 Index Entry marks 6 Playback Time indicatr 3 Playback Slider indicatr 7 Playback slider 4 Current Index Entry 8 Ttal Recrding Time T play a recrding r resume a paused a recrding: Click n the Play buttn (t play at nrmal speed). Frm the Playback menu, select Player and then Play (t play at nrmal speed). Frm the Playback menu, select Player and then Fast Frward (t play at an accelerated speed). Nte: Vide, Multimedia, Web Tur and File Transfer are nt displayed when yu fast-frward thrugh a recrding. Als, Audi is muted when fast-frwarding. 174 Interactive Recrdings

185 In Elluminate Live! 8.5 and lder recrdings, Mac users will see Web Turs as Web Pushes, where each page f a Web Tur will pen in a new external web brwser windw. As the recrding advances, the Playback Time indicatr, the Current Index Entry Mark and the Playback slider will shw yur prgress thrugh the recrding. T pause the recrding: Click n the Pause buttn t stp playing the recrding and maintain yur current place in the recrding. Frm the Playback menu, select Player and then Pause. T stp the recrding: Frm the Playback menu, select Player and then Stp. When yu stp a recrding, yu will nt maintain yur current place in the recrding the recrding ges back t the beginning. Names Hidden in Recrdings If, when viewing a recrding, yu see sessin attendee names replaced by the generic Participant r Mderatr (such as in the Chat panel and Participants list), this means that the sessin creatr cnfigured the sessin t hide attendee names. This is dne t prtect the identity f sessin attendees. Multi-Camera Vide in Recrdings If a sessin with multiple simultaneus cameras is recrded, the vide frm all cameras is saved and, when playing the recrding, yu can chse wh t shw in yur primary vide display just as yu wuld if yu attended the live sessin. Fr instructins n changing yur display, see Cntrlling the Primary Vide Display n page 67. Interactive Recrdings 175

186 Navigating Within a Recrding When yu play a recrding, yu are nt required t play it frm start t finish. Yu can skip ahead r mve back t areas f particular interest by navigating thrugh a list f index entries. When Blackbard Cllabrate Web Cnferencing is recrding a sessin, it autmatically creates index entries fr the fllwing events: Change slide in the Whitebard Change tpic in the Whitebard Start a Web Tur Start an Applicatin Sharing sessin Stp an Applicatin Sharing sessin Start playing a Multimedia file Lad a file fr transfer Start a Quiz Shw the Graphing Calculatr Hide the Graphing Calculatr Cnnect sessin t telecnference Discnnect sessin frm telecnference Mderatrs als can manually enter custm index entries. 176 Interactive Recrdings

187 There are fur ways t navigate within a recrding: T... D... Mve t a general area within the recrding, nt assciated with an index entry use the Playback slider (see Using the Playback Slider n next page) Mve t the previus r next index entry use the Playback slider (see Using the Playback Slider n next page) use the Index Entry menu (see Using the Index Entry Menu n next page) frm the Playback menu (in main tlbar), select Skip Back and Skip t Next menu ptins Mve t any index entry use the Playback slider (see Using the Playback Slider n next page) Mve t any index entry by selecting it frm, r searching fr it in, the Recrding Index use the Index Entry menu (see Using the Index Entry Menu n next page) use the Recrding Index (see Using the Recrding Index n next page) Nte: Regardless f which methd yu use, it may take several secnds fr the recrding t reach the specified lcatin especially if mving backward in the recrding. Knwing Where Yu Are There are tw ways yu can determine yur current psitin in a recrding: Playback Slider: When yu mve yur cursr ver the slider yu will see a tl tip cntaining the name f the index entry ver which yu are hvering and the assciated time in the recrding. If yu are nt hvering ver an index entry, the tl tip will display the text Drag indictr t mve within the recrding fllwed by the time. Current Index Entry and Time: The Current Index Entry and Current Time are displayed in the Playback Cntrller panel. The Current Index Entry displays the icn and name f the clsest index entry within a +/- 30 secnd range. (The index entry nrmally is the same as the Interactive Recrdings 177

188 text in the Details clumn f the Recrding Index. If there is n Details text, the text will be the same as that in the Kind clumn f the Recrding Index.) If there is n index entry within that range, there will be n Current Index Entry displayed. In the example belw, the recrding is currently at r near the pint where the whitebard page "Keys t Speaking" is being displayed and 2 minutes and 39 secnds int the recrding. Using the Playback Slider Yu can mve t a specific index entry r just mve randmly backward r frward in the recrding using the Playback Slider. Grab the Playback Slider Indicatr with yur cursr and drag it t the left r right t the desired lcatin in the recrding. Using the Index Entry Menu If yu want t mve t a specific index entry, yu can select it frm the Index Entry menu. 1. Click n the Shw Index Entry Menu buttn in the Playback Cntrller panel. The Index Entry menu will pen. 2. Frm the Index Entry menu, scrll t and click n the desired index entry. Using the Recrding Index The Recrding Index windw displays a cmplete list f all index entries in yur recrding. Yu can navigate t any index entry in the list. 178 Interactive Recrdings

189 Opening the Recrding Index T pen the Recrding Index windw, select Shw Recrding Index frm the Playback menu (in the main tlbar). 1 Seek buttn 5 Srt icn 2 Suppress ptin 6 Clumn headers 3 Play icn 7 Search bx 4 Time mark 8 Dne buttn Tip: Yu can resize the Recrding Index windw by grabbing a side r crner and dragging it. The clumns will autmatically adjust themselves. The Recrding Index has five clumns: Play icn clumn: is the left-mst clumn (it has n text in the clumn header). It is used t hld the Play icn, which indicates the current playback psitin in the recrding. Time clumn: lists the times in the recrding that index entries were created, either autmatically by Blackbard Cllabrate Web Cnferencing r manually by yu. Surce clumn: shws the icn f the Blackbard Cllabrate mdule being used when the index entry was created. Fr manually created index entries, the clumn will shw the Recrding icn. Kind clumn: gives a descriptin f the event that triggered the index entry. Interactive Recrdings 179

190 Details clumn: describes the specific screen, file, applicatin r web address assciated with the event that triggered the index entry. The Surce, Kind and Details clumns can be resized. Mve yur cursr ver a clumn divider between tw clumn headers. The cursr will change t a duble arrw. Drag the clumn divider t the desired psitin. Mving t an Index Entry Frm the Recrding Index, yu can mve t any place in the recrding that is marked by an index entry. Yu can d s in ne f tw ways: Duble-click n the desired index entry. Select the desired index entry (by clicking n it r using the Up and Dwn Arrw keys) and click n the Seek buttn. The recrding will begin playing at the pint yu specified. (If the recrding was in a paused state when yu selected an index entry, yu will have t click n Play t resume playback.) Nte: It may take a few secnds fr the recrding t reach the specified lcatin. Nte: The Whitebard, Vide and Multimedia may nt be displayed when yu are navigating t an index entry. The Whitebard will g black, the Vide windw will be blank and the Multimedia file windw will nt pen unless yu are specifically mving t the index fr the Multimedia file, in which case it will pen and start playing. Srting the Recrding Index The Recrding Index can be srted by the Time, Surce, Kind and Details clumns. Time: srts numerically by time mark Surce: srts by gruping all entries related t the same mdules (with the same Surce icn) tgether Kind: srts alphabetically Details: srts alphabetically 180 Interactive Recrdings

191 Nte: Yu can srt by ne clumn nly there is n secndary srting n a secnd clumn. The srt directin is indicated in the clumn header by the ascending and descending Srt icns. T srt by a clumn, click n the clumn header. Each successive click n the same header advances the srting status thrugh a sequence f ascending, descending and unsrted. The default srt rder is by Time, in ascending rder chrnlgically frm the beginning f the recrding t the end. Click n the Kind clumn header t srt by Kind in ascending alphabetical rder. Click n the Kind clumn header again t srt by Kind in descending alphabetical rder. Click n the Kind clumn header again t stp srting by Kind and return t the default srting rder (Time in ascending rder). Filtering the Recrding Index Smetimes in a sessin yu might rapidly repeat events, such as quickly skipping thrugh presentatin screens in the Whitebard. Yu have the ptin f filtering frm view any cnsecutive duplicate index entries (entries f the same Kind and frm the same Surce) that ccur within a cuple f secnds f each ther. Filtering can help yu eliminate nise frm yur Recrding Index. Interactive Recrdings 181

192 In the example belw, a number f index entries were triggered by slide changes in the Whitebard. The duplicates are highlighted in yellw. T filter ut the duplicate index entries in the Recrding Index, select the ptin Suppress duplicate entries. In the example belw, the index entries that were highlighted in yellw abve are n lnger shwn. Nte: Suppressing duplicate entries des nt remve them, but just hides them. T see them again, simply de-select Suppress duplicate entries. 182 Interactive Recrdings

193 Searching fr an Index Entry If yu have a large recrding, it may nt be easy t find a particular index entry by scrlling thrugh the list in the Recrding Index. Yu can quickly find index entries by searching fr specified text in the Kind and Details fields f the index entry. T search fr an index entry, type yur search term in the Search bx. Fr example, if yu want t search fr index entries cntaining the term reactin, start typing the wrd in the Search bx. Nte that the search begins almst immediately as yu type, s yu will start getting matching index entries befre yu have finished typing the wrd. (Nte the highlight areas in the example t the right.) Keep typing until yu get the results yu desire. Tip: T search immediately, withut the ne r tw secnd delay, enter yur text and immediately press Enter. Mac Nte: Mac users will see a standard Mac search field rather than the Blackbard Cllabrate search field. T clear the Search bx and end yur search, d ne f the fllwing: Click n the Cancel buttn Press Escape Interactive Recrdings 183

194

195 Chapter 14 The Ntes Windw The Ntes windw lets yu easily take persnal ntes during a live Blackbard Cllabrate Web Cnferencing sessin, edit them and later share them with thers. (During the sessin, nly yu will see yur wn ntes.) As yu write ntes abut what is being presented in a sessin, Blackbard Cllabrate synchrnizes the ntes t the sessin timeline. This is very useful when reviewing recrded sessins later. When playing a recrding, the Ntes windw tracks the prgress f the sessin and displays the ntes that were taken at every pint during the sessin. (Fr infrmatin n recrding sessins, see Chapter 13, Interactive Recrdings.) A new Ntes dcument is created each time yu enter a new sessin and take ntes. (If yu reenter the same sessin multiple times, there will be nly ne Ntes dcument created fr that sessin fr that particular day. If yu attend a sessin that spans multiple days, yu will get a new Ntes dcument fr each day.) These dcuments are saved lcally n yur cmputer. Beynd simple nte-taking, the Blackbard Cllabrate Ntes facility has a number f useful features: Yu can edit, frmat r rerganize ntes at any time, either during a live sessin r when playing a recrded sessin. Yu can share yur ntes with thers. Yu can manage yur ntes library by imprting, exprting and deleting Ntes dcuments. Yu can search within yur list f Ntes dcuments t easily lcate ntes taken fr a specific sessin. Yu can view presentatin ntes imprted with a laded presentatin. Page 185

196 The Ntes windw has the fllwing cmpnents: Opening and Clsing the Ntes Windw Opening and clsing the Ntes windw is quick and simple s, at any time, yu can enter a nte withut yur attentin being diverted away frm the sessin in prgress. Yu can mve, resize r clse the Ntes windw s it is nt btrusive. If yu clse it, yu can repen it later and cntinue where yu left ff. The windw remembers where yu were when yu clsed the windw s yu can cntinue entering ntes withut wrrying if yur cursr is in the right psitin. It als remembers its size and psitin, s it will appear exactly the same as the last time yu pened it. 186 The Ntes Windw

197 Nte: The Ntes windw always remains in frnt f the Blackbard Cllabrate Web Cnferencing main windw. The fllwing table describes hw t pen and clse the Ntes windw: Yu want t Precnditin Use Keybard Shrtcuts Use menus r ther Open the Ntes windw Ntes windw is clsed Ctrl+E (Windws & Linux) Frm Windws menu, select Shw Ntes Cmmand-E (Mac) Activate the Ntes windw (bring it t the frnt) Ntes windw is pen but inactive (r hidden in the back) Ctrl+E (Windws & Linux) Cmmand-E (Mac) Frm Windws menu, select Shw Ntes Clse the Ntes windw Ntes windw is pen and active Ctrl+W r ALT+F4 (Windws & Linux) Click Clse buttn in Ntes windw Cmmand-W (Mac) Frm Windws menu, unselect Shw Ntes Nte: Yu can als pen the Ntes windw by imprting a Ntes file thrugh the Cllabratin tlbar. Fr details, see Lading Cntent thrugh the Cllabratin Tlbar. Taking Ntes T start taking Ntes, d the fllwing: 1. Open the Ntes windw (as described Opening and Clsing the Ntes Windw n previus page). The Ntes Windw 187

198 2. Start typing. The cursr is psitined at the tp f the Ntes editr presumably that is where yu want t enter yur first nte. As yu enter a nte, the text will wrap t fit the Ntes windw. 3. Press Enter t end the nte and start a new ne. A nte is similar t a paragraph (in a wrd prcessr) in that pressing Enter ends a nte and creates a new ne immediately belw it. (T enter a new nte smewhere ther than directly belw the existing nte, see Inserting Ntes n page 192.) Tip: If yu want t enter a line break withut creating a new nte, press Alt-Enter (Optin-Enter n Mac). Creating Lists The Ntes windw prvides basic supprt fr creating lists. Yu simply enter designated list characters at the beginning f a line. When yu press Enter, thse characters are examined t determine if this line is part f a list. All list items will remain gruped tgether in the same nte. 1. Type the desired special list character (refer t the table belw) fllwed by the text fr the first list item. 2. Press Enter t create the next line in the list. 3. Manually preface each list item with the special list character it is nt dne autmatically like in a wrd prcessr. 4. Press Enter twice t end the list. A new nte will be created belw. Use the fllwing special list characters t create yur list: Character(s) Descriptin - Create a hyphenated list Create a bulleted list Alt-0149 using numeric keypad n Windws Optin- 8 n Mac OS X 1. Create a numbered list where numbers are fllwed by perids 2- Create a numbered list where numbers are fllwed by hyphens 3) Create a numbered list where numbers are fllwed by parentheses a. r A. Create a lettered list where letters are fllwed by perids a- r A- Create a lettered list where letters are fllwed by hyphens a) r A) Create a lettered list where letters are fllwed by parentheses 188 The Ntes Windw

199 Frmatting Ntes Text T enhance the readability f yur ntes, Ntes lets yu change fnt size and apply basic text styles t yur ntes. 1. Select the text yu want t frmat. 2. Enter the desired keybard shrtcut t frmat the text (see table belw). Nte: Yu can use mst standard text editing muse actins within the text f ntes, such as duble-clicking t select a wrd and dragging t select text. The Ntes Windw 189

200 The fllwing standard text editing keybard shrtcuts can be used t perfrm functins within the text f individual ntes. Functin Windws & Linux Shrtcuts Mac OS X Shrtcuts Make selected text Bld Ctrl+B Cmmand-B Make selected text Italics Ctrl+I Cmmand-I Underline selected text Ctrl+U Cmmand-U Decrease fnt size f selected text Ctrl+[ Ctrl+- Cmmand-[ Cmmand-Minus Sign Increase fnt size f selected text Ctrl+] Ctrl+= Cmmand-] Cmmand-= Select all text in current nte Ctrl+A Cmmand-A Cpy selected text Ctrl+C Cmmand-C Cut selected text Ctrl+X Cmmand-X Paste cpied text Ctrl+V Cmmand-V Delete selected text Delete Delete Backspace Insert a line break within a nte Alt+Enter Optin-Enter Nte: Text frmatting will nt be retained if yu cpy and paste frmatted text frm ne nte t anther, r t an external text editing applicatin. Changing the Text Size in the Ntes Editr Yu can change the size f the text displayed in the Ntes editr t make it mre readable fr yu. The fnt size f the entire dcument will change and any changes that were made using the Decrease and Increase keybard shrtcuts will be verridden. 190 The Ntes Windw

201 The available text sizes are 8, 9, 10, 11, 12, 13, 14, 15, 16, 18, 20, 22, 24, 28, 32 and 36 pints. T change the fnt size f the text, d ne f the fllwing: Select the fnt size frm the Text Size menu in the tl bar f the Ntes windw. Right click (Cntrl-Click n Mac) anywhere in the Ntes editr and select ne f the ptins frm the cntext menu. Make Text Bigger increase the text size t the next larger size. Fr example, if the text was set t 12, selecting Make Text Bigger will increase the size t 13. Make Text Smaller decrease the text size t the next smaller size. Fr example, if the text was set t 36, selecting Make Text Smaller will decrease the size t 32. Default Size set the text size back t the default setting f 12. (This value may be different fr nn- English implementatins f Blackbard Cllabrate Web Cnferencing.) Text Size change the text size t that selected frm the submenu. Wrking with Ntes Once yu have entered yur ntes, yu can wrk with them in a number f ways: Select them (see Selecting Ntes n next page) Insert them (see Inserting Ntes n next page) Mve them (see Mving Ntes n page 194) Delete them (see Deleting Ntes n page 194) Print them (see Printing Ntes n page 195) Save them (see Saving Ntes n page 195) The Ntes Windw 191

202 Selecting Ntes Yu need t select ntes t perfrm peratins n them, such as mving and deleting them. T select a nte, yu need t select the thumb assciated with the nte. When a nte is selected, its thumb is highlighted. Yu can d s in ne f tw ways: Click directly n the thumb. Nte that the muse pinter changes frm an arrw t a hand. This means yu can drag the nte t anther lcatin. Press Escape. The thumb f the nte that was currently being edited will be highlighted, indicating the nte is selected. There are als keybard shrtcuts yu can use t select ntes: Functin Precnditin Windws & Linux Shrtcuts Mac OS X Shrtcuts Select the previus nte Initial nte is selected press Up Arrw twice press Up Arrw twice Select the next nte Cursr is within text f nte press Enter twice press EnterrReturn twice Initial nte is selected press Dwn Arrw twice press Dwn Arrw twice Select the nte yu are currently entering r editing Cursr is within text f nte press Escape press Escape Inserting Ntes Typically, when yu are first entering yur ntes, yu will simply press Enter t create a new nte beneath the existing nte. Hwever, yu can insert new ntes anywhere in the Ntes editr when initially entering them r editing them later. The existing ntes will re-flw autmatically t make rm fr the new nte. Other than inserting a nte belw the existing nte, yu can insert new ntes befre the existing nte, between existing ntes, r anywhere in the Ntes editr. 192 The Ntes Windw

203 Use keybard shrtcuts t insert ntes: Functin Precnditin Windws & Linux Shrtcuts Mac OS X Shrtcuts Insert a new nte immediately belw the existing nte Cursr is within text f nte Initial nte is selected Enter Enter r Dwn Arrw Enter r Return Enter r Return r Dwn Arrw Insert a new nte immediately abve the existing nte Initial nte is selected Up Arrw Up Arrw Use a click f the muse t insert new ntes: T insert a new nte between tw existing ntes, click between the tw ntes (either between text r thumbs). T insert a new nte anywhere in the Ntes editr, click any blank area in the Ntes editr. (Fr example, yu may want t leave blank areas t remind yu t g back and fill in further details later n.) Nte: Each nte has an internal timestamp (nt visible t yu) that keeps it synchrnized with its assciated activity within the sessin. When yu enter a new nte between tw existing ntes, the timestamp f the new nte will be a relative time between the time stamps f the tw existing ntes. The Ntes Windw 193

204 Mving Ntes Ntes can be mved up and dwn and rerganized freely using the muse. Other ntes will autmatically re-flw if needed t make rm fr mved ntes. 1. Click n the thumb f the nte yu want t mve. When the muse is hvering ver the thumb, the cursr changes t a hand t indicate it can be grabbed. 2. Hld dwn the muse and drag the nte vertically t the desired lcatin. 3. Release the muse t drp the nte. Yu can als use keybard shrtcuts t mve ntes: Functin Precnditin Windws & Linux Shrtcuts Mac OS X Shrtcuts Mve the selected nte abve the previus nte Mve the selected nte belw the next nte Nte is selected Alt + Up Arrw Optin-Up Arrw Nte is selected Alt + Dwn Arrw Optin-Dwn Arrw Nte: Each nte has an internal timestamp (nt visible t yu) that keeps it synchrnized with its assciated activity within the sessin. When yu mve a nte between tw ther ntes, the timestamp f the mved nte will be a relative time between the time stamps f the tw ther ntes. Deleting Ntes T delete a nte, select it (click n its thumb) and press Delete r Backspace. 194 The Ntes Windw

205 Printing Ntes T print ntes, yu must exprt the Ntes dcument as a.txt file (see Exprting Ntes Dcuments n page 198), pen it in a text editr and use the text editr s print facility. Nte: Exprted.txt files d nt retain time stamp and frmatting infrmatin. Saving Ntes Yu never have t save individual ntes because Ntes dcuments are saved autmatically t yur lcal hard drive. Fr infrmatin n saving a Ntes file, see Exprting Ntes Dcuments n page 198. Viewing Presenter Ntes Imprted with a Presentatin The Ntes Windw 195

206 Smetimes Mderatrs include a presentatin s presenter ntes when they lad a presentatin int the Whitebard. These ntes will appear in yur Ntes editr, where each presenter nte becmes a separate entry and is prefaced with the name f the assciated slide (as shwn in the screen capture t the right). If yu already have ntes within yur Ntes editr, the presenter ntes will be appended t the end. Managing Ntes Dcuments In additin t wrking with individual ntes in the Ntes Editr, yu can manage Nte Dcuments in the fllwing ways: Open them (see Opening the Ntes Dcuments List belw) Search fr them (see Searching fr Ntes Dcuments n the facing page) Exprt and imprt them (see Exprting and Imprting Ntes Dcuments n page 198) Delete them (see Deleting Ntes Dcuments n page 202) Opening the Ntes Dcuments List The Ntes Dcuments list displays a list f the sessins fr which yu tk ntes. It is always clsed when the Ntes windw is first pened in a Blackbard Cllabrate Web Cnferencing sessin, as the primary purpse f the Ntes windw is t take ntes fr the present sessin. There are tw ways t pen the Ntes Dcuments list: Click n the Manage Ntes buttn. Drag the divider dwn using the muse. The Ntes Dcuments list displays the date and name f each sessin that has ntes assciated with it. Sessins are always listed in reverse chrnlgical rder; this rder cannt be changed. Selecting any Ntes dcument in the list displays its ntes in the Ntes editr belw. 196 The Ntes Windw

207 The Ntes dcument fr the current sessin is highlighted in bld. Yu can select multiple Ntes dcuments. (Select the first Ntes dcument and hld dwn Cntrl (Cmmand n the Mac) as yu select the remaining ntes.) When they are fr different sessins then nthing is displayed in the Ntes editr. When they are fr the same sessin, the multiple Ntes dcuments will be cmpunded (merged) and displayed as ne. See Using Cmpund Ntes n page 203 fr details. When n Ntes dcuments are selected, the Ntes editr is blank. Searching fr Ntes Dcuments Over time, yur list f Ntes dcuments will grw and lcating a specific sessin dcument by scrlling the list may becme increasingly challenging. The Search Ntes Dcuments feature can be used t filter the Ntes Dcuments list by allwing yu t display nly thse Ntes Dcuments whse sessin name cntains yur specified search string. Tip: T display the Search field, yu must first pen the Ntes Dcuments list by clicking n the Manage Ntes buttn. Sessin dates are nt searchable. Sessins are listed in reverse chrnlgical rder and it is easy fr yu t scrll t the desired date. The list f Ntes dcuments is updated dynamically as yu type. Nte: The Search field cannt be used t search the text within ntes in the Ntes editr. Therefre, it is hidden when the Ntes Dcuments list is clsed. The Ntes Windw 197

208 Exprting and Imprting Ntes Dcuments Yu can share yur ntes with smene else by exprting and imprting Ntes dcuments. Perhaps smene culd nt attend a sessin and wuld like t review yur ntes while playing a recrding f the sessin. Or maybe tw f yu (wh bth attended a sessin) wuld like t cmpare ntes. Yu may als want t exprt ntes t pen them in anther applicatin t edit r print them. Fr details n exprting Ntes dcuments, see Exprting Ntes Dcuments belw. Fr details n imprting Ntes dcuments, see Imprting Ntes Dcuments n page 200. Exprting Ntes Dcuments Ntes can be exprted in ne f tw frmats. Fr sharing ntes with thers t use within a Blackbard Cllabrate Web Cnferencing sessin, exprt them as Ntes dcuments (.eln files). Fr imprting ntes int ther applicatins, exprt them as text files (.txt files). Ntes Dcument (.eln file): An.eln dcument is the frmat used within Blackbard Cllabrate It is nt suitable fr imprting int ther applicatins as ther applicatins cannt interpret them (making them unreadable). Hwever, as.eln files retain all timestamp and frmatting infrmatin, they are the frmat required t share ntes with thers. When imprted back int Blackbard Cllabrate, they are perfectly readable. Text File (.txt file): A.txt file can be pened by any applicatin that reads text files. Because.txt files d nt retain time stamp and frmatting infrmatin, they cannt be used t share ntes with thers in Blackbard Cllabrate Hwever, if yu want t edit r print a Ntes dcument in anther applicatin, exprt them as.txt files as the ntes will be in a readable frmat (as in the sample t the right). 198 The Ntes Windw

209 Tip: Anther way t exprt ntes is simply t cpy and paste them int anther applicatin. As with exprting via a.txt file, the text frmatting (bld, italics, etc.) will nt be retained. It is pssible t exprt either ne r multiple Ntes dcuments at nce. Nte: If the multiple dcuments pertain t the same sessin (same name and date), they are autmatically cmpunded int a single file during exprt. See Using Cmpund Ntes n page 203 fr mre infrmatin. T exprt Ntes dcuments, fllw the steps belw: 1. Frm the Ntes Dcuments list, select the Ntes dcument(s) yu want t exprt. 2. Click n the Exprt Ntes buttn at the tp f the Ntes windw. The Save file dialg will pen. 3. Brwse t the directry in which yu want t save yur Ntes dcuments. (Blackbard Cllabrate will remember this lcatin the next time yu exprt Ntes dcuments.) 4. Select the file frmat in which yu want t save yur Ntes dcuments. 5. Enter a name fr yur Ntes dcument. (See Ntes Dcument Filenames n page 200fr further infrmatin.) 6. If yu are exprting multiple dcuments, and yu want them all t be saved in the same frmat and in the same lcatin, check the Apply t All checkbx. 7. Click n Save. If yu are saving multiple ntes files at nce, yu will be required t click n Save fr each ne. The Ntes Windw 199

210 Ntes Dcument Filenames By default, the file name f an exprted Ntes dcument is named as fllws: <Date>-<Sessin Name>.eln where <Date> is the date the ntes were taken and <Sessin Name> is the name f the sessin fr which the ntes were taken. The frmat f the date is determined by yur system preferences. Hwever, yu can name an exprted dcument whatever yu like. Nte: If yu change the name f a Ntes dcument during exprt, and imprt the renamed dcument back int Blackbard Cllabrate, the name within the Ntes Dcuments list will be the same as it was befre exprt it will be listed using the name and date f the sessin fr which the ntes were taken. Imprting Ntes Dcuments Imprted Ntes dcument behave the same way as ntes that were created lcally. They can be viewed, edited, deleted and rerganized just like lcal Ntes dcuments. Yu can imprt Ntes dcuments in tw ways: Thrugh the Cllabratin Tlbar. (Fr details, see Lading Cntent thrugh the Cllabratin Tlbar.) Thrugh the Ntes windw. 200 The Ntes Windw

211 T imprt Ntes dcuments thrugh the Ntes windw, fllw the steps belw: 1. Click n the Imprt Ntes buttn at the tp f the Ntes windw. The Open file dialg will pen. Nte: Only.eln files can be imprted as nly they cntain the infrmatin required by Blackbard Cllabrate such as time stamps and frmatting infrmatin. 2. Select the dcument(s) yu wish t imprt. 3. Click n Open. The imprted Ntes dcument(s) will appear in the Ntes Dcuments list. (If the Ntes Dcuments list was previusly clsed, it will be pened t display yur imprted Ntes dcument.) The Ntes Windw 201

212 If yu imprt ntes frm smene else fr a sessin fr which yu already have yur wn ntes, r if yu imprt mre than ne set f ntes fr the same sessin, Blackbard Cllabrate will distinguish the Ntes dcuments by appending the authrs names t the sessin name (as in the example t the right). Nte: Imprted Ntes dcuments are cpied t the Ntes strage directry. Therefre, the riginal ntes files yu imprted are n lnger required and, if yu like, yu can delete them. Deleting Ntes Dcuments When yu delete a Ntes dcument, it is remved frm the Ntes Dcuments list and deleted frm the Ntes strage directry. Warning: Be careful when deleting Ntes dcuments deletin is permanent. T delete Ntes dcuments, fllw the steps belw: 1. Frm the Ntes Dcuments list, select the Ntes dcument(s) yu want t delete. (T select mre than ne Ntes dcument, select the first dcument and hld dwn Cntrl (Cmmand n the Mac) as yu select the 202 The Ntes Windw

213 remaining dcuments.) Click n the appear, asking yu t cnfirm the delete peratin. Delete Ntes buttn. A message dialg will 2. Click n Yes t cmplete the deletin. Deleting the Ntes Dcument fr the Current Sessin If yu try t delete the Ntes dcument fr the current sessin, it will remain listed in the Ntes Dcuments list since the current sessin must always have a Ntes dcument pen int which yu can enter ntes. Hwever, the cntents f the Ntes dcument (the actual ntes) will be deleted. If yu d nt enter new ntes befre the sessin ends, n ntes will be saved fr the current sessin. Using Cmpund Ntes Blackbard Cllabrate Web Cnferencing lets yu view multiple Ntes dcuments simultaneusly by cmpunding (merging) the dcuments tgether as ne in the Ntes editr. This is a great way t cmpare yur ntes with thse written by smene else fr the same sessin. The Ntes Windw 203

214 When yu have multiple Ntes dcuments fr a particular sessin, they appear as separate items in the Ntes Dcuments list. The name f each authr is appended t the sessin name. In the Ntes editr, each nte is prefaced by the name f its authr. The ntes are srted by time stamps (nt visible t yu), just as they are in a single Ntes dcument. A cmpund Ntes dcument behaves like a nrmal dcument. Yu can add, mve, edit r delete ntes. The changes yu make are saved t their respective underlying Ntes dcuments. In the example t the right, if yu edited the first nte, it wuld be saved t Ricky s Ntes dcument. When yu add new ntes, if yu are the authr f ne f the underlying Ntes dcuments, the new ntes will be added t yur Ntes dcument. Hwever, if yu didn t authr any f the underlying dcuments, the new ntes will be added t the first underlying dcument (the first ne listed in the Ntes Dcuments list). In the example t the right, Vivian s nte will be added t Ricky s Ntes dcument. If yu want t save the cmpund ntes, yu can merge them int a single dcument by exprting them. (See Exprting Ntes Dcuments n page 198.) Once exprted, it can be managed like any ther Ntes dcument (e.g., searched, deleted, cmpunded with yet anther Ntes dcument, etc.). Viewing Ntes in Recrdings Ntes are tied t events in a sessin via an internal clck. When viewing a recrded sessin, the Ntes windw autmatically mves a marker (arrw) thrugh the ntes t pint t the ntes that were entered at specific times during the sessin. 204 The Ntes Windw

215 The Ntes windw des nt autmatically pen when yu begin playing a recrding. Yu must pen it manually (see Opening and Clsing the Ntes Windw). If yu pause, rewind r frward the recrding, the marker will mve in the Ntes dcument in accrdance with the current time f the recrded sessin. If the current nte is ut f view, the editr will scrll t it autmatically. The arrw marker is always aligned with the tp f the nte. Hwever if the nte is significantly taller than the arrw, a vertical tail will cver the entire height f the nte t make sure the indicatr is always visible. Nte: If n ntes were taken fr the recrded sessin, a new blank Ntes dcument will be created, allwing yu t enter ntes abut the recrding. Editing Ntes in a Recrding Other than the arrw marker, there is basically n difference between ntes in a recrding and ntes in a live sessin. Ntes can be edited, inserted and deleted while yu play a recrding in the same way as can be dne during a live sessin. (Refer t Taking Ntes and Wrking with Ntes.) Just like ntes in a live sessin, they are autmatically saved and any changes will verwrite the riginal ntes file. When yu select a nte, and it is the current nte at this pint f the recrding, the arrw marker changes frm gray t the highlight clr fr yur perating system. While yu edit the text f a nte, the recrded sessin cntinues and the arrw marker mves t the next ntes in the rder they were taken. Subsequently, as the Ntes editr scrlls dwn, yu may lse sight f the nte yu are editing. The Ntes Windw 205

216 Tip: Pause the recrding t keep the nte yu are editing in fcus displayed within the visible prtin f the Ntes editr. 206 The Ntes Windw

217 Miscellaneus Windws Besides the basic panels that appear in the Main windw (Participants, Chat, Audi & Vide and the main Cntent area) yu may have access t additinal windws. Sme f the windws described in this chapter are launched by the Mderatr and will appear in frnt f the Main windw. The Timer The Timer in Blackbard Cllabrate Web Cnferencing is a clck that Mderatrs can use t effectively manage sessins. It can be useful in helping yu pace yurself and stay n track with yur assignments. The Timer appears in the Cllabratin tlbar, shwing the time cunting either up r dwn, depending n hw the Mderatr has set the Timer. When the Timer has expired, yu may be ntified by an audible tne and/r visual ntificatin (such as the ne belw), depending n hw the Timer was cnfigured. Anyne in the sessin can turn their wn audible and visual ntificatins ff. Fr details, see Setting Ntificatin Preferences n page 16. Page 207

218 The Quiz Manager The Mderatr is able t administer multiple chice and shrt answer quizzes during the sessin using the Quiz Manager feature. A quiz cnsists f questins and the results can be published fr the Participants t review. Respnding t Quiz Questins When a Mderatr administers a quiz, the Quiz Manager windw will appear in frnt f yur main Blackbard Cllabrate Web Cnferencing windw, displaying the first questin. If the Mderatr set a time limit fr the quiz, the time remaining will be displayed in the lwer right crner f the Quiz Manager windw. T answer the quiz questins, in the Quiz Manager windw, Select a respnse fr multiple chice questins r enter yur answer int the text bx prvided fr shrt-answer questins. Use the arrw buttns r drp-dwn menu (shwn belw) t navigate between questins. Once yu have cmpleted the quiz, click the Hand In buttn. 208 Miscellaneus Windws

219 Yu will receive a message querying whether yu wish t hand yur quiz in. The message will als infrm yu if yu have nt answered all f the questins. Click Yes t submit the quiz. Click N t return t the quiz. Viewing Quiz Results Once the quiz has been cmpleted the Mderatr may shw the results. Yu will be able t view each questin alng with yur respnse and the crrect respnse (identified with a green checkmark). A summary f the respnses frm all f the Participants will be displayed graphically. Use the arrw buttns r drp-dwn menu (shwn belw) t navigate between questins. Multimedia Windw The Multimedia feature allws a Mderatr t play a multimedia file r a multimedia URL in yur sessin. Nte: The apprpriate players must be installed t view these files. The Multimedia feature will first attempt t play the file in the Multimedia windw and if this is nt pssible, it will then attempt t pen the file up in yur machine s supprted media player. If the Multimedia windw is pen n yur screen, when the Mderatr clses their Multimedia windw, the Multimedia windw will clse n yur screen. Miscellaneus Windws 209

220 The File Transfer Library The File Transfer Library permits Mderatrs t uplad files int the sessin in rder t share them with everyne. T pen the File Transfer Library, select Shw File Transfer Library under the Windw menu. The File Transfer Library displays a list f all the preladed files and files currently being laded int the library. Each file r URL displayed in the list cntains the fllwing infrmatin: Name f the File the name f the file is derived frm where the file was laded. If the file was laded frm a user's file system, then this is the name f the riginal file. If it was laded frm a URL, this is the last cmpnent f the URL path. Owner f the File this is the name f the persn wh laded the file. If the file was preladed by the server, then the wner will be listed as a dashed line (---). Size the size f the file and what prgress has been made dwnlading the file t yur machine. Server indicates the status f lading the file nt the server. If the file has been fully laded nt the server the status will read Cmplete. If the file is uplading, it will indicate the status as Lading and the percentage f cmpletin. If the file has nt been cmpletely upladed t the server and the user wh was uplading the file has left the sessin r been discnnected, the status will read Partial and the percentage f cmpletin. Prgress the Prgress bar is a status indicatr shwing the prgress f lading the file int the library. It shws a graph with red, range, yellw, cyan, and green bars, where red indicates less than half the file is laded and green indicates it is cmpletely laded. Nte: If yu had saved the file lcally, yu can find ut where by hvering yur muse ver the filename in the library. A tl tip will display the full path name. 210 Miscellaneus Windws

221 Saving a File A Mderatr may prmpt yu t save a file. If s, the Save File dialg will appear. 1. Click n Yes. The Save dialg will pen. 2. Navigate t the flder t which yu wish t save the file and click Save. Yu als can save the file withut being prmpted t d s. 1. Open the File Transfer Library by selecting Shw File Transfer Library frm the Windw menu. 2. In the File Transfer Library, select the file yu wuld like t save. 3. Click n the Save buttn in the tlbar. The Save dialg will pen. 4. Navigate t the flder t which yu wish t save the file and click Save. Clsing the File Transfer Library Clsing the File Transfer Library will nt affect the files already laded int the library it just clses the windw. T clse the windw, d ne f the fllwing: Click n the windw s Clse buttn in the title bar f the windw. Enter Ctrl+W (Cmmand-W n Mac) Enter Alt+F4 (Windws and Linux nly) Sessin Plans A Mderatr may use an Elluminate Plan! sessin plan t cnduct the sessin and may (r may nt) shw that plan t all sessin attendees. Sessin plans are created in a standalne desktp applicatin called Elluminate Plan! They are essentially a sessin utline that autmates varius sessin activities, helping the Mderatr run the sessin. As a Participant, yu cannt interact with the sessin plan, nly view it, save it r print it and nly if permitted by the Mderatr. Miscellaneus Windws 211

222 If a Mderatr selects the ptin t shw sessin plans t Participants, yur Sessin Plan windw will pen autmatically, displaying the Plan Outline. The windw has the fllwing cmpnents: Clsing and Repening the Sessin Plan Windw T clse the windw, d ne f the fllwing: In the Windw menu, unselect Shw Sessin Plan. Enter the keybard shrtcut Ctrl+W (Cmmand-W n Mac). Enter the keybard shrtcut ALT+F4 (n Mac equivalent). Click n the Clse Windw buttn in the title bar f the windw. T repen the windw, in the Windw menu, select Shw Sessin Plan. Printing Sessin Plans When yu print a sessin plan, the printut will include nly the text that is displayed by the sessin plan fr Tpics, Actins and Text Items, indented apprpriately t reflect the Plan Outline. 212 Miscellaneus Windws

223 1. Open the Print dialg by ding ne f the fllwing: Frm the File menu, select Print and then Sessin Plan. Enter the keybard shrtcut Ctrl+P (Cmmand-S n Macintsh). Nte: If yu have the main Blackbard Cllabrate windw in fcus (rather than the Sessin Plan windw), when yu enter the keybard shrtcut, yu will be presented with a dialg frm which yu need t select Sessin Plan frm a list f printable files (thers are Participants list and Whitebard) Click n the Print buttn in the Sessin Plan tlbar. 2. Select yur print ptins and click OK. Saving Sessin Plans Participants can save sessin plans nly as plain text nt as fully functining sessin plan files. The plain text versin cntains nly the text that is displayed by the sessin plan fr Tpics, Actins and Text Items, indented apprpriately t reflect the Plan Outline. Tip: A plain text utline can be useful as a basis fr taking class ntes. 1. Open the Save Sessin Plan dialg by ding ne f the fllwing: Frm the File menu, select Save and then Sessin Plan. Enter the keybard shrtcut Ctrl+S (Cmmand-S n Macintsh). Nte: If yu have the main Blackbard Cllabrate windw in fcus (rather than the Sessin Plan windw), when yu enter the keybard shrtcut, yu will be presented with a dialg frm which yu need t select Sessin Plan frm a list f files that can be saved (thers are Chat, Participants list and Whitebard). Click n the Save buttn in the Sessin Plan tlbar. 2. Enter a name fr yur saved file and click Save. Miscellaneus Windws 213

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225 Chapter 15 The Graphing Calculatr T display the calculatr, select Graphing Calculatr frm the Windw menu. The calculatr is displayed in frnt f the ther windws. Resize r re-psitin the Graphing Calculatr windw as desired. Page 215

226 1 Y-axis 8 Restre default buttn 2 X-axis 9 Functin bxes 3 Zm buttns 10 Evaluate buttns 4 Manually shift view area buttn 11 Minimum X range bx 5 Pint select buttn 12 Maximum X range bx 6 Grid spacing selectin 13 Minimum Y range bx 7 Privacy settings 14 Maximum Y range bx Opening and Clsing Graphing Calculatr Windw T pen the windw, in the Windw menu, select Graphing Calculatr. Clsing the Graphing Calculatr windw will nt affect any f the wrk yu have already dne it just clses the windw. T clse the windw, d ne f the fllwing: Click n the windw s Clse buttn in the title bar f the windw. Enter Ctrl+W (Cmmand-W n Mac) Enter Alt+F4 (Windws and Linux nly) Private and Shared Calculatrs The Graphing Calculatr feature supplies everyne with tw calculatrs: a private and a shared calculatr. Anyne can pen and use their private calculatr, which is visible nly t them. Participants d nt need any permissins t use the private calculatr, hwever, they can access it nly if the Fllw Mderatr ptin is turned ff (which it is by default). The shared calculatr resides n the Mderatr s applicatin. Only Mderatrs can use the shared calculatr. N permissin is required t view the shared calculatr. Bth Graphing Calculatrs functin identically. 216 The Graphing Calculatr

227 Switching between the Private and Shared Graphing Calculatr Yu can switch back and frth between calculatrs when 1) the Fllw Mderatr ptin is turned ff and 2) yu have been granted the calculatr permissin by the Mderatr (s yu can access the shared calculatr). T switch between the tw calculatrs, select Shared r Private frm the drp dwn menu in the Graphing Calculatr windw. The infrmatin n yur private calculatr des nt change r get deleted when yu switch between private and shared calculatrs. Using the Shared Graphing Calculatr Graphing Functins Using the Calculatr Yu can enter nly explicit functins in the Graphing Calculatr. The calculatr allws yu t plt tw functins n the same grid. If yur functin cntains a variable, it must be represented by an x. 1. Type yur functin in the Functin bx and press Enter t graph it. 2. Optinally, yu can enter a secnd functin in the secnd functin bx. Yur first functin is graphed in blue, the secnd in red. Entering Mathematical Operatrs and Functins The fllwing table lists the allwable mathematical peratrs. Type T perfrm this peratin + Add - Subtract * Multiply / Divide ^ Expnent ( ) Parenthesis (t indicate rder f peratin) The Graphing Calculatr 217

228 Use the fllwing abbreviatins fr these functins and numbers. Type T represent this functin r number sqrt Square Rt abs Abslute Value lg Lgarithm (base 10) ln Natural Lgarithm sin Sine cs Csine tan Tangent csc Csecant sec Secant ct Ctangent asin Arcsine acs Arccsine atan Arctangent pi pi e e Nte: Trignmetric functins are graphed in radians. Displaying the Functin Histry Bth functin entry fields maintain a histry f the ten mst recent functins that yu graphed. When yu exit the sessin, all the functins are erased. Click the drp dwn arrw buttn next t the functin field t display the histry f graphed functins fr that field. 218 The Graphing Calculatr

229 Evaluating Functins 1. Enter a value r expressin fr X in the Y= text bx. 2. Click the buttn t evaluate Y fr the given value f X. The Slve Functin dialg bx appears. 3. Select the ptin Mark the resulting pint n the graph if yu want the crdinates f the result pltted n yur graph. 4. Click OK t accept yur changes and dismiss the dialg bx. Yur result is displayed in the Slve Functin infrmatin bx. 5. Click OK t dismiss the infrmatin bx and view the crdinates n yur graph. The crdinates are displayed and pltted n the graph. Yu can zm ut r mve the display regin t view the pltted crdinates n yur graph. The Graphing Calculatr 219

230 Selecting and Displaying Pints n the Graph Select the buttn n the calculatr and then click a pint n the grid. The pint is identified with a green X and the x- and y-crdinates fr the pint are displayed t fur decimal places. T display an x- r y-intercept r a pint f intersectin 1. Select the buttn n the calculatr. 2. Drag a selectin bx ver a regin that cntains an x- r y-intercept r a pint f intersectin f tw functins t display the crdinates fr a pint. If yu select a regin that has mre than ne pint f interest, the pint will be identified in the fllwing rder f preference: 1. Pint f intersectin 2. x-intercept 3. y-intercept If yu select a regin that has mre than ne pint f equal pririty, nly the pint with the lwest x-value will be pltted. Alternatively, yu can re-select a regin with nly ne pint f interest. Nte: The calculatr displays the crdinates f nly ne pint at a time. 220 The Graphing Calculatr

231 Changing the Calculatr Display Regin Setting the Display Regin and Grid Spacing The display regin f the graph is defined by the X range and Y range values. The Grid Spacing draws visible lines that crrespnd t tick pints n the x- and y-axis. By default, the display regin is set at 5 t 5 fr the X range, 5 t 5 fr the Y range and the Grid Spacing is set t 1. T display a different regin f the graph, enter values fr the X range and Y range and set the Grid Spacing. Zming In and Out T zm in, click the buttn and then click the regin f the graph yu want t zm in n. Yu can zm in as many times as yu need until yu see the level f detail that yu require. T zm ut, click the buttn and then click the display regin. Click the display regin again t zm ut t see mre f the display. Mving the Graph in the Display Regin Click the muse. buttn and then click and drag the display regin t mve the graph with yur The Graphing Calculatr 221

232 Yu can als re-psitin the display regin by selecting the ptins n the Restre Defaults menu: Center Graph: This ptin is dependent n yur current X and Y range and centers the graph in the display regin based n thse values. If yu had changed the grid size, this ptin will nt restre the grid defaults. Default Graph Area: Centers the graph and resets the maximum and minimum Display Regin values back t the defaults (-5, 5 fr bth X and Y axes). If yu had changed the grid size, this ptin will nt restre the grid defaults. 222 The Graphing Calculatr