NATIONAL EVENTS AND PROJECTS MANAGER - BACKGROUND

Transcription

1 NATIONAL EVENTS AND PROJECTS MANAGER - BACKGROUND ORGANISATION University Sport New Zealand (USNZ) is an incorporated society which organises national and regional sports competitions as well as providing training and development opportunities for students. USNZ also offers high performance student athletes an opportunity to compete at International competitions such as the Summer and Winter World University Games and World University Championships in various sports. High performance athletes are recognised at the nationally renowned University Blues Awards evening each year, which USNZ also organises. POSITION PURPOSE As National Events and Projects Manager your responsibilities fall into three main categories. 1. Leading, implementing and delivering projects of significant importance to the operations and strategic direction of University Sport New Zealand (USNZ). 2. In conjunction with the Executive Director, formulating and designing policies, initiatives and strategies for the events and core business function of the organisation. 3. Establishing strong working relationships with key partners and members. Utilising existing and gaining new networks, build on sponsorship agreements. As well as managing internship students and working to budget on all projects. KEY RELATIONSHIPS As National Events and Projects Manager you will be required to work with a diverse range of people and organisations, including but not limited to; USNZ Board and Staff University Team Managers University Campus Development and Clubs personnel National Sports Organisations University Sport New Zealand Event Consortium Partners Regional Sporting Organisations Student Athletes Regional Councils and Council Representatives University Sport New Zealand Commercial and Event Partners The position of National Events and Projects Manager is varied, complex, challenging and extremely exciting. You will be required to meet demanding deadlines and timeframes in a constantly changing environment.

2 It provides a rare opportunity for the right candidate to work with a National Sporting Organisation, delivering across a diverse range of sports. We are a young, dynamic and ambitious office and expect you to identify and understand the challenges facing USNZ and the environment we operate in. You will gain valuable lifelong learning experiences working for USNZ, and must have the desire and passion to work hard for the betterment of University students and their sporting lives. NATIONAL EVENTS AND PROJECTS MANAGER - JOB DESCRIPTION KEY TASKS & RESPONSIBILITIES: Project Organisation Responsible for the delivery and the development of all USNZ domestic events. Responsible for all aspects of the collaborative working with the host of the annual New Zealand Uni Games including the sporting and social programmes, opening and closing ceremonies and accreditation processes. Responsible for the delivery of the Uni Snow Games event. Responsible for the collaborative working and strategy of other stand alone New Zealand University Championships. Responsible for the organisation of the annual New Zealand University Blues Awards. Delivery of events to include liaison with key stakeholders, facility management, booking competition officials (as relevant) and sports venues, planning social programme and other functions and arrangement of volunteer programme. Responsible for the design, implementation and management of all areas of the University Sport New Zealand s events operational plan and project management system, including but not limited to sports competition management, registration and accreditation processes, volunteer management and special events and functions. Design and apply a structured risk management process that minimises the events financial risk, risk to brand and general OH&S event risks. Project Management Responsible for producing strategies and policies in line with USNZ Domestic event programmes. (This includes Bid documents etc). Provide organisational and event legacy by developing systems and strategies that lend to the delivery of a unique, memorable and professionally organised sports events in future years.

3 Responsible for developing and overseeing the implementation of all aspects of University Sport New Zealand events operational plan. Responsible for the production of event plans and timelines for agreement with the Executive Director. Responsible for actioning workload and priorities according to these plans and timelines. Arranging Advisory Group, Committee Meetings or equivalent event planning meetings as appropriate. Responsible for the promotion of events to University Sport New Zealand membership and media, including maintaining up to date relevant pages on the University Sport New Zealand website. Work with other University Sport New Zealand staff to ensure campuses are organised and aware of the participation potential in University Sport New Zealand events. Work, in conjunction with University Sport New Zealand personnel to attract and support agreed partners and supporters including corporate sponsors. Ensure strict adherence to budget parameters and University Sport New Zealand (USNZ) financial processes. Ensure all event operations are in accordance with USNZ rules, policies, guidelines and strategic objectives. Deliver comprehensive post event reports including learning s and recommendations for future University Sport New Zealand events. Project Team Work Create and facilitate a positive and productive team / work environment for all members of University Sport New Zealand s events workforce (volunteers and paid). Source, utilise and manage internship students for the major projects during the year Develop and implement a successful strategy to gain the appropriate levels of volunteer support needed to effectively and efficiently manage the project and oversee the development of an appropriate volunteer recruitment and training program. Conduct a feasibility study of training programs for University Sports staff (Club Development Officers, Student Presidents, University Team Managers). Implement and organise training programmes based on recommendations from the study following guidelines and meeting outcome based expectations.

4 NATIONAL EVENTS AND PROJECTS MANAGER - JOB DESCRIPTION continued Develop work plans for University Sport New Zealand events workforce staff to ensure that the operational requirements of each division are met. Identify and negotiate with key stakeholders. Managing expectations and openly communicating. University Sport New Zealand Work closely with the Executive Director and other USNZ staff in all aspects of the formulation and delivery of University Sport New Zealand events and activities. Facilitate the communication between University Sport New Zealand individual campuses and other key stakeholders. Undertake any other duties or tasks as required to ensure the successful planning and delivery of the University Sport New Zealand events portfolio. Undertake additional duties as requested by the Executive Director.

5 NATIONAL EVENTS AND PROJECTS MANAGER - PERSON SPECIFICATION PERSONAL SKILLS Strong communicator & Exceptional Inter Personal Skills Builds and sustains appropriate positive and productive working relationships. Shares ideas/information, resources, and experience with team members. Deals effectively with debate and negotiation scenarios. Demonstrates credibility with stakeholders. Participates effectively in group discussions and activities, taking a leadership or facilitation role where appropriate. Presents complex ideas and concepts effectively, adjusting communication style to suit the needs of the audience. Successful People manager Employs a variety of management styles to get the best from others. Generates motivation, enthusiasm and commitment to organisational goals. Gives others ownership of tasks/processes/projects and encourages them to assume responsibility / recognises achievement and rewards appropriately. Negotiates and communicates clear expectations, deadlines and standards that are challenging and linked to objectives. Shows Initiative and is self managed Takes personal responsibility for making things happen. Perseveres in the face of adversity and resistance, with a can do attitude. Successfully adapts to changing demands and conditions. Prioritises and actions tasks based on urgency and importance, modifying and reprioritising if the situation changes or approach doesn t achieve the results. Remains calm and is able to stay on track and work effectively when faced with heightened levels of pressure and stress. Works with Integrity and is Customer Focused Deals with others in a respectful and fair way. Follows established organisational policies and procedures. Promotes stakeholder focus in strategic and operational planning and service delivery and continuously looks for better ways to meet or exceed customer expectations. Sets and maintains high professional standards and displays ethical and professional behaviour in all situations. Innovative and Creative Thinks in terms of opportunities and possibilities. Looks to make improvements and is willing to challenge that s the way its always been done mentality. Generates new and creative ideas is not afraid to think outside of the box. Builds on ideas suggested by others to develop new solutions.

6 NATIONAL EVENTS AND PROJECTS MANAGER SELECTION CRITERIA ACCOUNTABILITY The National Events and Projects Manager is accountable to the Executive Director for the successful delivery of project outputs To schedule To agreed budget To the required level of quality SELECTION CRITERIA Essential Three (3) years sports industry experience. Degree or equivalent training/experience. Demonstrated project management skills and experience in sports events (preferably multi sports events). High level of interpersonal, written and oral communication skills. Experience managing people including volunteers and building strong working relationships with a diverse group of people/organisations. Understanding of sport & not for profit environment. Previous experience in the management of financial resources including strict adherence to budgets. Desirable Marketing and/ sponsorship background would be advantageous. A knowledge and understanding of the New Zealand sports sector. An understanding of the logistical aspects of organizing International sports teams. Strong computer and IT application background. An understanding of the differing demands of grass roots participation events through to competitive performance events and sports people. EMPLOYMENT Salary Range commensurate with experience and fits with organisational budget, Circa $55,000p.a. Full Time position, 40 hours / 5 days per week Occasional National travel for events and meetings (these may not be during the working week/hours) 20 days leave entitlement (including compulsory three day Christmas New Year office closure) KiwiSaver scheme.

7 Based at the University Sport New Zealand national office in Wellington. Contracted until 31 st January 2012, with a view to being extended. NATIONAL EVENTS AND PROJECTS MANAGER SELECTION PROCESS APPLICATIONS Applications should include a RELEVANT and TAILORED curriculum vitae and MUST be accompanied by a covering letter outlining the suitability of the applicant for the role and their relevant experience based on the person specification and selection criteria. Please ensure the names and contact details of two current referee s (including previous employer) are included on either the covering letter or CV. Please advise at what stage of the application process these referees can be contacted. Applications should be sent electronically to Alayna Carter via e mail: executivedirector@ universitysport.org.nz Please place National Events and Projects Manager Application in the subject title of the e mail. Application closing date is: 5pm, Wednesday 18 May Interview Dates: Friday 20/Monday 23 May For an informal discussion please contact either: Alayna Carter, Executive Director on ; or Dr Ian Murphy, President on University Sport since 1902; Incorporated Society since 1966 Level 3, Tourism and Travel House, Boulcott Street, Wellington. Tel: , Fax: admin@universitysport.org.nz Web:

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