UNOCHA MYANMAR - VACANCY ANNOUNCEMENT

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1 United Nations B U R E A U D E L A C O O R D I N AT I O N D E S A F FA I R E S H U M A N I T A I R E S Nations Unies O F F I C E F O R T H E C O O R D I N AT I O N O F H U M A N I TA R I A N A F FA I R E S UNOCHA MYANMAR - VACANCY ANNOUNCEMENT The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is seeking the applications from dynamic and highly motivated Myanmar nationals for the following vacancy. Detailed terms of reference for vacancy are attached. Vacancy No.: UNOCHA/YGN/2016/001 Job Code Title: Humanitarian Financing Officer Post Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: NOB Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon, Myanmar Requirements: A completed advanced university degree (Masters) in project management, development studies, international relations, social science, public administration, economics, development studies, accounting and other related fields.a first-level university degree in combination with and additional two years of qualifying experience may be accepted in lieu of the advanced university degree. A minimum two (2) years of progressively responsible professional experience in project and/or programme and fund management, humanitarian affairs, humanitarian emergencies, donor relations, monitoring and evaluation, reporting, budget management, and/or administration financing is desirable and assistance is required. Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance is desirable. Experience with a UN agency and or an international Non-Governmental Organization is desirable. Knowledge of the institutions of the UN system and of NGOs is desirable. Knowledge and experience supporting Country-Based Pooled Funds and CERF processes. Experience in managing the projects through OCHA s corporate programmes such as shared points and grants management system are desirable and able to train different stakeholders of those corporate programmes Excellent oral and written command of English and Myanmar language is required. Knowledge of other local languages an asset Excellent liaison, interpersonal and general communications skills; Ability to work with minimum supervision in a multi-cultural environment. Coordination and Information Management skills Excellent command of MS Office suite applications (Word, Excel, Access, PowerPoint) Excellent operational skills of OCHA s corporate programme SharedPoints and Grant Management System

2 United Nations B U R E A U D E L A C O O R D I N AT I O N D E S A F FA I R E S H U M A N I T A I R E S Nations Unies O F F I C E F O R T H E C O O R D I N AT I O N O F H U M A N I TA R I A N A F FA I R E S Candidates should clearly indicate the Vacancy Number and Post Title in their applications, and should submit them together with complete duly filled UN-P11 form, bio-data stating personal details, academic qualification and work experience, copies of certificates, and a recent passport sized photograph. Applications should be addressed to: Admin and HR Unit, UNOCHA Myanmar Room (211), No (5), Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, Myanmar (In front of Pearl Condo) Only those candidates in whose qualifications and experience the Organization has further interest will be contacted for subsequent interview(s). Interviews will be competency based. The incumbent must be a Myanmar citizen. People living with HIV/AIDS are encouraged to apply. Qualified women are encouraged to apply. Applicants are also requested to mention in the applications if they are related through marriage or by blood to any of the employees currently serving with any of the UN agencies in Myanmar. UNOCHA is an equal opportunity employer. UNOCHA regrets its inability to reply individually or attend to telephone queries on the advertised posts. Closing Date: 19 February 2016

3 I. Position Information Job Code Title: Grade: First Level Supervisor: Duty Station: Senior Humanitarian Financing Officer NOB HAO/Fund Manager Yangon, Myanmar, with frequent travel to the project sites II. Organizational Context Under the direct supervision of the HAO/Fund Manager in the OCHA Myanmar Office, and with oversight from the Head of Coordination Support Section, within delegated authority, the National Senior Humanitarian Financing Officer will oversee the overall day-to-day fund management, programme and administration, primary liaison with partners, monitoring, reporting and evaluation of projects funded by Myanmar Humanitarian Fund - MHF (formerly known as Myanmar Emergency Response Fund) and other Humanitarian Funds managed by OCHA, i.e. CERF. III. Key Functions / Results expected Summary of Key Functions: Day-to-day management of the Humanitarian Financing Unit in support to the HAO/Fund Manager, or during her/his absence Ensure effective operationalization of Programmatic, Financing and Administrative of the MHF Primary liaison with different stakeholders Monitoring, Reporting and Evaluation of projects Research, Analysis, communications and public information: Ensure knowledge building and knowledge sharing with relevant stakeholders about humanitarian funds: MHF, CERF, etc. 1. Day-to-day management of the Humanitarian Financing Unit in support to the HAO/Fund Manager, or during her/his absence Ensure effective management of the fund, smooth functioning of the HFU, efficient coordination with OCHA s units, sub-offices and other stakeholders; Oversee the development of appropriate project monitoring and evaluation tools in accordance with the Global-Pooled Fund Operational Handbook and the monitoring and evaluation framework of the MHF; Ensure stakeholders common understanding of the funding guidelines and procedures by providing necessary training (MHF, CERF, etc.) Ensure effective communication and coordination with the MHF Advisory Board including timely arrangement of the Advisory Board meeting, informing and endorsement of allocations, as and when required, discussing and finalization of country level operational manual of the MHF, etc.; Daily scheduling, preparation of background documents and organization of briefing for meetings; Contribution to the preparation and ensure quality of various written documents reports, documents and communications e.g. draft correspondence, background papers, official memoranda, mission reports, talking points, presentations, analysis and notes submitted to the Head of Office for public dissemination. In collaboration with the Head of Coordination Support Section, the Deputy Head of Office and the Head of Office, support resource mobilization strategies, grant applications and donor relations; Liaise with current contributing donors in-country with regard to regular update of the humanitarian funding information in the Financial Tracking System (FTS), MOU update, request and receipt of tranches, etc.; Support the application process of funding grants for the OCHA Country Office in Myanmar and subsequent reporting requirements, i.e. for the EU Humanitarian Aid and Civil Protection Department (ECHO), Office of Foreign Disaster Assistance (OFDA), etc. 2. Effective operationalization of Programmatic, Financing and Administrative of the Fund Oversee the functioning of daily operational and programmatic processes of the MHF including assurance of effective administration in the online Grant Management System;

4 Ensure necessary follow up with relevant OCHA HQ sections (i.e. OCHA Funding Coordination Section - FCS, Donor Relations Section - DRS, Operations Support Unit - OSU) on matters and processes concerning the MHF; Oversee the fund allocation processes, ensuring necessary coordination with relevant counterparts in line with the Terms of Reference, allocation guidelines, and considering in-country mechanisms put in place to facilitate effective disbursement of funds to partners; Ensure preparation and update of the operational guidelines for Myanmar in accordance with the global guidelines, administration and implementation of guidelines by using proper formats, processes and procedures, etc.; Support to CERF application processes including application submission, request for reprogramming and no-cost extension, reporting, etc. 3. Liaison with different stakeholders Act as a primary liaison person with the partners as well as cluster coordinators to provide accurate information and guidance on the established guidelines and criteria to ensure for compliance including allocation processes, application, implementing, monitoring and auditing of the projects, selection criteria, funding issues, providing necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and humanitarian response actions, etc. Support the HAO/Fund Manager in the identification of new partner organizations and process required for eligibility for the MHF; Liaise with NGO, in particular with local organizations, and OCHA sub-offices to follow-up on MHFfunded project progress; Liaise with CERF s recipient agencies 4. Monitoring Reporting and Evaluation of projects: Ensure compliance with monitoring and reporting systems in place for MHF and CERF; Provide necessary support and advice to the Grants Management Officer for conducting periodic field visits to promote and support the principled use of the Fund as a flexible humanitarian funding mechanism across key actors (i.e. implementing partners, communities), as well as to assess its progress based on evidence; to the extent possible, and within the limitations on the ground. Ensure regular sharing of project status and possible humanitarian issues emerging during project implementation to the Head of Coordination Support Section, the Deputy Head of Office, the Head of Office HC, the Humanitarian Coordinator, donors, and relevant governing bodies of the MHF; Oversee timely overall project reporting, drafting the annual report, quarterly snapshot, quarterly leaflet of the MHF, regular reporting to donors of the MHF and OCHA CO s donors, regular tracking of funding contributions from donors to the HRP and other specific emergencies ; Review and Consolidate the CERF s reports from recipient agencies and submit to the CERF Secretariat 5. Research, analysis, communications and public information: Oversee research, analysis and presentation of humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources; Oversee policy development, including the review and analysis of humanitarian issues and funding trends; In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the MHF across internal and broader audiences through information and communication products/pieces (i.e. leaflet, bulletins, etc.); Liaise with OCHA sub- offices and recipient organizations in order to disseminate full information on MHF activities; 6. Ensure knowledge building and knowledge sharing with relevant stakeholders about the MHF, CERF, etc. Train the Advisory Board members, Cluster Coordinators and partners on the Grant Management System including overview of the system, technical review, due diligence, application till reporting of the fund, etc. Sound contributions to knowledge networks and communities of practice. 7. Perform other duties as assigned by the supervisor or by the Head of Coordination Support Section.

5 IV. Results Expected Overall unit efficiency in the management of the Fund. A client-oriented and efficient approach impact on the image of OCHA in the country. Strengthened project management and liaison with MHF partners. Accurate, thoroughly analyzed and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance OCHA credibility. V. Competencies Corporate Competencies: Demonstrates commitment to OCHA s mission, vision and values. Displays integrity, professionalism and respect for diversity. Positive and constructive attitude with ability to interact with all individuals regardless of gender, national and cultural background. Functional Competencies: Professionalism Ability to perform a broad range of program coordination activities aimed at effective and efficient functioning of coordination mechanisms and information management. Solid problem solving skills Ability to conceptualize issues and analyze data Ability to work with accuracy under time constrains and pressure in a stressful environment Ability to perform tactfully, confidentiality, takes initiative and proves good judgment Demonstrates strong IT skills Communication Excellent oral and written communication skills Builds strong relationships with clients and external actors Teamwork Excellent interpersonal skills and ability to establish and maintain effective partnerships in a multi-cultural, multi-ethnic environment and respects diversity. Works collaboratively with colleagues and shares knowledge to achieve organizational objectives. Planning and Organizing Identifies priority activities and assignments; adjust priorities as required Ability to plan own work and use time efficiently, manage conflicting priorities and work under pressure of tight and conflicting deadlines Leadership and Self-Management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude. Demonstrates openness to change and ability to manage complexity Promotes a knowledge sharing and learning culture in the office Leads effectively by example and shows conflict resolution skills Ability to work with minimum supervision in a multi-cultural environment. VI. Recruitment Qualifications Education: Experience: A completed advanced university degree (Masters) in project management, development studies, international relations, social science, public administration, economics, development studies, accounting and other related fields.a first-level university degree in combination with and additional two years of qualifying experience may be accepted in lieu of the advanced university degree. A minimum two (2) years of progressively responsible professional experience in project and/or programme and fund management, humanitarian affairs, humanitarian emergencies, donor relations, monitoring and evaluation, reporting, budget management, and/or administration financing is desirable and assistance is required.

6 1. management, donor relations, monitoring and evaluation, reporting, budget management, and/or administration financing is desirable. 2. Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance is desirable. 3. Experience with a UN agency and or an international Non-Governmental Organization is desirable. 4. Knowledge of the institutions of the UN system and of NGOs is desirable. 5. Knowledge and experience supporting Country-Based Pooled Funds and CERF processes. 6. Experience in managing the projects through OCHA s corporate programmes such as shared points and grants management system are desirable and able to train different stakeholders of those corporate programmes Language Requirements: Operational Skills: Excellent oral and written command of English and Myanmar language is required. Knowledge of other local languages an asset 1. Excellent liaison, interpersonal and general communications skills; 2. Ability to work with minimum supervision in a multi-cultural environment. 3. Coordination and Information Management skills 4. Excellent command of MS Office suite applications (Word, Excel, Access, PowerPoint) 5. Excellent operational skills of OCHA s corporate programme SharedPoints and Grant Management System VII. Signatures- Post Description Certification Incumbent (if applicable) Name Signature Date Supervisor Name / Title Signature Date Head of Office Name / Title Signature Date

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