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1 Tweet Share DISCLAIMER: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure completeness, especially the education and experience sections. Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Details Vacancy code Position title Level Department/office Duty station Contract type Contract level Duration VA/2015/B0054/6793 Portfolio Manager ICS 11 LCO, Office of the Regional Director Castries, Saint Lucia International ICA IICA 3 1 year with possibility of extension according to performance and financial availability Application period 06 Feb 2015 to 22 Feb 2015 United Nations Core Values: Integrity, Professionalism, Respect for Diversity Background Information UNOPS UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 1/9

2 Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity. Working in some of the world s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations. We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries. Background Information Job specific In December 2012, UNOPS signed an agreement with Mexican Banco Nacional de Comercio Exterior SNC (Bancomext) for the administration of the Infrastructure Fund for Mesoamerica and Caribbean Countries. Accordingly, Bancomext and the Government of Mexico, acting through UNOPS, seek to support economic and social development, as well as regional integration in Central America and the Caribbean. UNOPS is providing project management and infrastructure expertise and collaborates with the beneficiary countries for the implementation of the projects. Several countries within the Caribbean Region have requested the financial support of Mexico through a donation from the Fund and there is currently a portfolio of 1 project approved in St Lucia, 4 projects pending approval in Belize, Jamaica, St Lucia and St Vincent, 4 projects in submission in StKitts, Grenada and St Lucia. The approved project in St Lucia relates to the design and construction of an integrated and sustainable potable water solution in the area of Dennery North. In this area, the population only receives water a couple of days a week, and the water is often led directly and untreated from the river to the main. To resolve this situation there is a need to construct a new water intake and treatment plant, along with the required transmission and distribution network. Functional Responsibilities The Portfolio Manager is responsible for the day to day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 2/9

3 the organizations performance and delivery goals. The Portfolio Manager will report to the Deputy Regional Director for Latin America and the Caribbean. The portfolio manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the Project(s) and hence Portfolio Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities. A portfolio manager at this level would likely be expected to manage one or more complex and risky projects. The project(s) would rely on a number of external suppliers for its successful delivery and would be working with firm deadlines. The portfolio manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria: Stakeholder Management: Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance) Manage the information flows between the Project Board/OC Director and the project(s) Delivery and Performance: Implement approved project plans (including the establishment of milestones) within tolerances set by the project board Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle. Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary Liaise with any external suppliers or account managers Authorize Work Packages Advise the Project Board and OC Manager of any deviations from the plan https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 3/9

4 Identify and manage risks so that maximum benefit to client and stakeholders is achieved Manage and review product quality and ensure products are accepted Monitor and evaluate performance of service providers Identify, report potential business opportunities for UNOPS to supervisor Identify and report threats to UNOPS internal business case to supervisor Procedures: Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions) Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions Prepare the following reports: i. Highlight Reports ii. iii. iv. End Stage Reports Operational Closure Checklist End Project Report v. Handover Report Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12. Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR). Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time. Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project Understand the unique structures of the UN and budget appropriately for personnel Manage and remain accountable for expenditures against the budget (based on accurate financial reports) Where the Portfolio Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements. https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 4/9

5 Knowledge Management: Participate in the relevant Communities of Practice Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System. Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies Complete lessons learned as per reporting format Incorporate lessons learned from others as per planning format Personnel Management: Lead and motivate the project management team Ensure that behavioural expectations of team members are established Ensure that performance reviews are conducted Identify outstanding staff and bring them to the attention of the OC Director Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff) Select, recruit and train team as required by project plans Perform the Team Manager role, unless appointed to another person(s) Perform Project Support role, unless appointed to another person or corporate/programme function Ensure safety and security for all personnel and comply with UNDSS standards Core Values and Principles: Understand and respect UNOPS sustainability principles project management I. Look for ways to embed UNOPS sustainability principles in day to day stakeholders II. III. Seek opportunities to champion gender equality at work place Champion and communicate project s sustainability aspects with key Understand and Respect National ownership and capacity https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 5/9

6 i. Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans ii. iii. Seek opportunities to recruit qualified local staff Look for ways to build capacity of local counterparts Partnerships and Coordination i. Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project s place in the UN system ii. Know the Millennium Development Goals (MDGs) and seek to contribute within the deliverables of the project iii. Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non governmental organizations or other relevant partners Accountability for results and the use of resources i. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor Excellence i. Contribute to innovation and the adaptation of best practice standards of sustainability and quality. Additional Requirements: Follow up and provide necessary inputs for the formulation and submission of project proposals for financing by the Mexican Infrastructure Fund in the Caribbean Region Follow up and ensure business development within the Caribbean Region, producing business strategy in line with UNDAF and UNOPS LCO business strategy Oversee the implementation of all projects within the Caribbean Region to their satisfactory delivery Maintain a good level of communication with government representatives and donors in the Caribbean Region Monitoring and Progress Controls https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 6/9

7 General: Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Portfolio Manager is also responsible for the project(s) producing a result capable of achieving the benefits defined in the Business Case. Contribute to the overall business targets and needs. Additional Requirements: Ensure business development through the production of project proposals Competencies Proven experience and competence in managerial skills, including management of complex multi stakeholder projects. Excellent written, oral and presentation skills, including the ability to draft and edit reports, studies and other documents; Ability to effectively facilitate and present at workshops. Demonstrated ability to provide technical assistance to governments and other partners in Latin America and the Caribbean. Ability to work effectively with multiple stakeholder groups including national governments. Ability to work effectively both independently and as part of a team. Experience developing methodologies and tools for environmental assessments and planning Education/Experience/Language requirements Education Master Degree in Civil or Water Engineering or other relevant discipline. Bachelor degree in Civil or Water Engineering or other relevant discipline plus additional years of relevant experience may substitute the requirement of a Master Degree. https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 7/9

8 Complete the UNOPS Project Management Foundation course (within one year after signing a contract with UNOPS). Experience General 7 years experience in the project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations. Specific Required experience in the design and construction of at least one project including either of the following components: potable water treatment plant, reservoirs or distribution main. Experience in the management of implementation projects related to civil works, building and road construction. Languages Fluency in English is required. Fluency in Spanish and French is desirable. Certifications PRINCE2 Foundation Certification is desired PRINCE2 Practitioner Certification is desired Contract type, level and duration Contract type: International Individual Contractor Agreement (IICA) Contract level: IICA 3 Contract duration: 01 year with possibilities of extension according to performance and financial availability https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 8/9

9 For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/opportunities/job opportunities/what we offer/pages/individual Contractor Agreements.aspx Additional Considerations Please note that the closing date is midnight Copenhagen time (CET) Applications received after the closing date will not be considered. Only those candidates that are short listed for interviews will be notified. Qualified female candidates are strongly encouraged to apply. For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Tweet Share https://gprs.unops.org/pages/viewvacancy/vadetails.aspx?id=6793&media=print 9/9

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