Vacancy Announcement (SVNMM076)

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1 Vacancy Announcement (SVNMM076) The International Organization for Migration (IOM) office in Yangon, a Geneva based international organization with over 150 offices world wide, is seeking qualified professionals to join the IOM office in Mawlamyine, Mon State, Myanmar. VA No. Position Title No. of position Duty Station VA/15/138 TB Nurse 1 Mawlamyine Township, Mon State VA/15/139 Finance Assistant 1 Mawlamyine Township, Mon State *Remark: Above vacancy is for the special short term contract.* Interested candidates are invited to submit an application letter and an updated CV with a maximum length of 3 pages including names and contact details of 3 referees (copies of certificates and further documents are not required at this stage) to below address; International Organization for Migration (IOM) Mission in Myanmar Yangon Office 318 A, Ahlone Road, Dagon Township, Yangon, Myanmar Tel Land Line : , ~2 Tel CDMA : , Fax : (Ext: 5010) (OR) International Organization for Migration (Mawlamyine Sub office) Attention: Admin /Finance Assistant No.65, Upper Main Road Mayangone Township, Mawlamyine, Mon State Phone: , , Application deadline: 02 October 2015 (Friday). Note that the cover letter should clearly state the title of the position that is applied for. Only short listed candidates will be contacted. IOM Mission in Myanmar Yangon 318 A, Ahlone Road, Dagon Township, Yangon, Myanmar E mail: Website: Tel: Fax extension 5010

2 TERMS OF REFERENCE I. POSITION INFORMATION Vacancy Announcement Position title Position grade Duty station Seniority band: Job family: Organizational unit: Position number Position rated Subject to rotation Reporting directly to Overall supervision by Managerial responsibility Directly reporting staff SVN (Internal and External) Finance Assistant Mawlamyine Township, Mon State, Myanmar IV Migration Health Unit Senior Admin and Finance Assistant Head of Sub Office II. ORGANIZATIONAL CONTEXT AND SCOPE Under the overall supervision of Head of Sub Office and direct supervision of Senior Admin and Finance Assistant and in close collaboration with Yangon budget unit and programme unit, the incumbent is responsible for supporting the financial and budgetary of Resource Management Unit in Sub Office. Specific duties and responsibilities include: III. RESPONSIBILITIES AND ACCOUNTABILITIES 1. Assist to carry out the standard/routine budgetary and finance tasks for all activities in accordance with IOM s rules and regulations; 2. Review and verify the financial and procurement transactions to ensure that the supporting documents and other requirement are complete; follow up with respective project staff in case of incomplete submissions; 3. Verify invoices and ascertain that the equipment, suppliers or services they refer to were duly received or provided before settling the bills; 4. Ensure that all financial transactions, documentation, filing and recording are administered in accordance with IOM rules, regulations, policies and guidelines as well as the donors; 5. In close coordination with Yangon budget unit and Programme team, the incumbent will assist in budget planning, monitoring the implementation/expenditures with respect to various budgets/cost sharing on a 1

3 regular basis; 6. Ensure that budget implementation/expenditures are verified in compliance with the IOM s and donor s Rules and Regulations prior the expenditures commitment and timely follow up; 7. Supervise the budget/finance unit in sub office; provide technical supports and supervisory role to the Finance Assistant. Conduct the capacity building as needed. 8. Actively attend the monthly meeting and prepare the financial report performance in close coordination with Budget and Programme team. 9. Ensure that the assignment of GL and WBS are correct and in compliance with financial regulation; 10. Perform other related duties as may be assigned IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies Behavioural Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the Audience 2

4 Creativity and Initiative Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Presents goals as shared interests Performance Management Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Takes joint responsibility for team's work Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work 3

5 Technical Team oriented, capacity to work independently; sensitive to gender issues, personal commitment, efficiency, flexibility, experience in working effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels. Excellent computer skills in MS office and Excel. Highly motivated and able to work not only in the township but rural areas as well. Must have a client oriented and result oriented mind set, and uphold the programme values of caring, innovating, partnering, demonstrating competence, and working for positive change. V. EDUCATION AND EXPERIENCE Myanmar national University degree in Accounting with a minimum of 2 years related work experience Work experience with UN, INGO, or related organization a distinct advantage. VI. LANGUAGES Required Good writing and communication skill in English Advantageous 4

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