MUNICIPALITY OF JOB DESCRIPTION. DIVISION: EFFECTIVE DATE: January 5, 2016 REPORTS TO: CAO WAGE GRID LEVEL: 10

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1 MUNICIPALITY OF JOB DESCRIPTION JOB TITLE: Director of Finance/ Treasurer DEPARTMENT: Treasury LAST REVISION DATE: New Position APPROVED BY: CAO DIVISION: EFFECTIVE DATE: January 5, 2016 REPORTS TO: CAO WAGE GRID LEVEL: 10 Position Summary: Reporting to the Chief Administrative Officer, the Director of Finance provides for the control, management and efficient and effective administration of the financial accounting and data processing of the Corporation in the areas of financial planning and budgeting, accounting, investment and fund management, asset management, tax, water and sewer, revenue, risk management, payroll and purchasing. This position is responsible for carrying out the statutory duties of Treasurer as set out in the Municipal Act. Position Qualifications: University degree in Accounting or Business Administration, coupled with a professional accounting designation (CPA, CA, CGA, CMA) Significant demonstrated experience in an advanced management capacity, five (5) to eight (8) years of senior municipal/public sector experience involved with finance, policy development, fiscal planning and supervision of staff in a municipal financial environment Thorough knowledge of accounting practices, as it relates to Public Sector Accounting Board (PSAB) Clear understanding of Asset Management policies and implementation of best practices 1

2 Thorough knowledge of financial, purchasing, accounting and auditing principles and practices, applicable legislation/regulatory standards, investment and debt management, Provincial grant processes, property taxation, budget formulation, local government functions/responsibilities, and human resources management and skills Strong project management skills with proven ability to multitask and proactively manage competing priorities Excellent interpersonal, communication (written and oral), analytical, reportwriting, problem-solving, presentation, public relations, strategic planning, organizational, leadership and supervisory skills Proficient in Microsoft applications and knowledge of computerized accounting or municipal financial information systems; experience with VADIM software considered an asset Demonstrated political acumen and the ability to demonstrate tact and discretion in handling matters of a confidential or politically sensitive nature; and to maintain confidentiality Ability to work effectively at fostering good rapport and cooperative business and working relationships; to resolve conflicts, negotiate, mediate, facilitate and present complex financial information to a wide variety of stakeholders Valid and Satisfactory Vulnerable Sector Check Valid G Driver s Licence Position Description: Manages the Departmental operations by providing leadership in the areas of municipal finance, overseeing administration and financial functions; budget and financial planning, taxation and revenue, general accounting and payroll functions, tangible capital asset management, procurement, and financial policy and procedure development Provides overall leadership and supervision of direct reports which includes work planning, scheduling, distribution and follow-up; staff mentoring/ coaching and monitoring of working conditions, and human resources administration (hiring/termination, performance management, training and development needs, etc.) 2

3 Execute the Treasury functions and carries out the statutory duties of the Treasurer under the Municipal Act for the Corporation; reserve and reserve fund planning, cash flow management, fees and revenues, investment management, optimization of credit lines, and banking relations; coordinates the identification and source opportunities for revenue and external funding from government or private sources Prepares the annual business plan and budget (operating and capital) including the implementation of the long term financial plan and the reserve and reserve fund forecast in consultation with the CAO and Department Directors and presents the corporate budget to Council for approval in conjunction with the Senior Management Team; prepares the annual financial statements and Financial Information Returns (FIR) for the external municipal auditor Oversees the insurance and risk management program for the entire municipality Implement short-mid-long term financial planning for the Corporation; develop and submit recommendations to the CAO and Council regarding the financial stewardship and fiscal condition of the Corporation Provides oversight for accounts payable, accounts receivable, tax billing/collections, tax write-offs/tax sales, and the preparation of monthly, quarterly and annual financial statements and reports; continually reviews financial control systems to ensure accordance with accepted accounting principles, policies and provincial legislation and reports the financial position of the Municipality to Council Establish operating procedures and guidelines for the purchasing of goods and services including calls for tender, purchase requisitions, spending limit approval authorization, group/cooperative purchasing agreements and inventory management; monitor the operating performance against the financial plan with initiation of corrective action when necessary Monitors, in cooperation with the CAO and Department Directors, the budgets approved by Council; ensures these budgets are implemented, administered and controlled within the required standards Monitors the continual updating of the municipal Asset Management Plan in conjunction with all Department Directors, ensures that the municipal asset data base is updated as assets are acquired or disposed of and verifies that appropriate financial records are kept for audit verification purposes 3

4 Monitors the Development Charges By-Law; updates growth and related capital project estimates and the development charge tables based on the annual change in the Construction Price Index; assists with updating service standards, the growth related capital programs and the Development Charges Background Study in accordance with the requirements of the DCA Provides oversight for the corporate payroll and benefit function, verify biweekly payroll processing, authorize Council approved wage adjustments, and ensure that all year-end payroll activities are completed in accordance with audit requirements Directs the development and preparation of policies, procedures and systems necessary to ensure effective controls are in place to protect the financial affairs of the Municipality and ensures confidentiality of documents in accordance with MFIPPA Directs the Department towards the realization of Council s strategic directions and policies Actively participates on senior management team in policy and management issues Represents the municipality at meetings and seminars arranged by various municipal associations and provincial ministries as they pertain to finance Cooperates with the auditor regarding yearly or interim audits and ensures all necessary information and documents are available so that they can be completed Ensures compliance with the Municipality s approved health and safety policies and procedures and any other applicable legislation relating to workplace health and safety Attends Council and Committee of the Whole and any other meeting as directed Performs such other duties as directed by the CAO 4

5 The forgoing description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification. Original signed by Brian J. Carré Chief Administrative Officer Date 5

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