1.0 Manager, Human Resources. Job Purpose

Transcription

1 1.0 Manager, Human Resources Job Purpose Manage the human resources division and implement human resources policies and procedures to ensure the Corporation is resourced with professional, competent and motivated workforce to deliver the Corporation s strategic objectives. Responsibilities The job holder heads a branch and performs the following tasks: - 1. Review and recommend for approval updated human resource policies and procedures in compliance with the applicable legislative framework and best practice; 2. Manage the recruitment and selection process to ensure that the Corporation is adequately resourced with the right caliber of staff; 3. Supervise the monthly processing of the Corporation s payroll and ensure timely remittance of related statutory deductions in line with approved budgets; 4. Supervise the administration of the AFC Retirement Benefits Scheme and act as the Secretary to the Board of Trustees in line with the RBA regulations and the Trust Deed; 5. Manage the employee and industrial relations for the Corporation in liaison with the GM Human Resources and Administration to ensure employee and industrial harmony in the work place; 6. Coordinate preparation of the Human Resource Division budget; 7. Manage the staff disciplinary process and act as Secretary to the Disciplinary Committee in line with the Corporation s disciplinary policy; 8. Coordinate timely implementation of all HR projects to ensure that project objectives are fully met; 9. Supervise the administration of staff benefits such as medical scheme, and leave benefits in line with the set policy; 10. Manage the staff welfare programs at AFC in line with the policy; 11. Supervise the administration of Insurance for staff and assets to ensure that adequate covers are obtained

2 12. Ensure the division is adequately resourced by professional and competent staff including completing performance appraisals, personal development and succession plans effectively and foster a culture in which staff feel supported so as to deliver exceptional results; and 13. Any other relevant work that may be assigned to the job holder from time to time

3 Qualifications and experience Bachelor s degree in Human Resources, Business Administration or Social Sciences from a recognized university; Diploma in Human Resource Management from a recognized institution; At least five (5) years experience in human resource management in a fast paced work environment. Knowledge and Skills A demonstrable ability to drive organizational value through the implementation of appropriate and diligent human resource management practices; Have demonstrated personal integrity; Strong leadership and management skills; Problem solving, analytical and orientation to detail skills; Excellent interpersonal, presentation, oral and written communication skills; Excellent relationship building skills; Ability to make critical and timely decisions in a highly sensitive environment; Has had a distinguished career in their respective fields; and Be computer literate.

4 2.0 Chief Accountant Job Purpose : Manage the Accounting Division and ensure accurate financial reporting and prudent internal controls in line with the AFC financial polices and procedures. Principal Accountabilities Develop and implement financial accounting and internal controls policies and procedures to ensure consistency in application of accounting procedures across the corporation; Supervise and monitor the daily branch accounting activities to ensure that loan and other revenue collections are accurately accounted for to minimize loss of funds and fraud; Coordinate the timely preparation and publishing of the Corporation s financial statements and ensure distribution of these to all the relevant stakeholders; Review and approve loan accounts reports to ensure that their accuracy before submission to clients and relevant departments in the Corporation; Coordinate the preparation of the financial accounting division budget; Ensure prudent management of the AFC fixed assets register so as to maintain an accurate and up to date record of the Corporation s assets; Negotiate competitive investment rates with approved commercial banks in liaison with the GM Finance to ensure optimal returns on invested funds; Ensure timely filing of tax returns and payment of taxes to ensure the Corporation fully complies with the statutory requirements; Ensure the Division is adequately resourced by professional and competent staff including completing performance appraisals, personal development and succession plans effectively and foster a culture in which staff feel supported so as to deliver exceptional results; and Any other relevant work that may be assigned to the job holder from time to time.

5 Qualifications and Experience Bachelor s degree in Accounting, Finance, Business Administration or its equivalent from a recognized university; Master s degree in Business Administration, Finance or Economics or any related field; Certified Public Accountant [CPA] or Association of Chartered Certified Accountants [ACCA]; Atleast 6 years in Financial Management or Accounting.

6 Knowledge and skills Have demonstrated personal integrity Strong leadership and management skills Problem solving, analytical and orientation to detail skills Excellent interpersonal, presentation, oral and written communication skills Excellent relationship building skills Ability to make critical and timely decisions in a highly sensitive environment Familiarity with the Public Sector Financial Accounting Principles and procedures Be computer literate

7 3.0 Branch Manager Job Purpose The job holder reports to the Regional Manager. He/She is charged with the following responsibilities:-: Responsibilities The job holder heads a branch and performs the following tasks: - 1. Plans, supervises and coordinates the operations of the branch; 2. Guides and advises on credit management and administrative policies; 3. Responsible for the preparation and implementation of branch plans and budgets; 4. Appraises, evaluates credit applications and approves/recommends for approval depending on authority level; 5. Coordinates disbursement and monitors project implementation; 6. Co-ordinates loan recovery measures including foreclosure and advertisement; 7. Manages the branch credit portfolio; 8. Undertakes monitoring and evaluation and prepares periodic reports; 9. Manages branch staff and other resources and advises on use and deployment; 10. Represents the Corporation at the stakeholders forums; 11. Handles the performance management; supervision and development of staff in the Branch. Qualifications and experience General Bachelor s degree in Agriculture or a related field. Post graduate diploma in agriculture or related field/ Certificate in Cooperative management, banking, entrepreneurship, microfinance or equivalent. 3 years experience as Credit Officer II Computer literacy is a must

8 4.0 Human Resources Officer Job Purpose Provide human resources transactional services in line with the AFC policies Responsibilities The job holder reports to the Manager, Human Resources and performs the following tasks: - 1) Administer and monitor utilization of the Corporation s staff leave benefits to ensure that compliance with the applicable internal policies and legislation; 2) Manage the AFC medical and welfare scheme in line with established policies; 3) Provide support to management and staff on the interpretation of HR policies to ensure appropriate application of the policies and safeguard the Corporation s and staff interests 4) Participate in the recruitment, selection, induction and reference checks for new employees so as to ensure compliance with applicable legislation and internal policies ; 5) Maintain and update the AFC staff database (manual and electronic) so as to ensure accessibility of up to date staff data; 6) Monitor and follow-up the AFC performance management activities/calendar to ensure adherence by staff and management to timelines; 7) Monitor implementation of staff development programs to ensure staff and management accomplish their development plans satisfactorily; 8) Review and update HR and administrative forms in line with HR policies; 9) Take part in the staff disciplinary process in line with the AFC disciplinary code; and Qualifications & Experience Bachelors degree in Social Sciences, Business Administration or Human resources Diploma in HR from a recognized institution

9 A minimum of 3 years relevant work experience Other skills Excellent writing skills Oral communication and presentation skills Analytical skills Computer literacy Planning and organizing skills

10 5.0 Procurement Officer Job Purpose Coordinate procurement activities for requisitioned goods and services in line with user requirements and the Public Procurement and Disposal Act Representative Tasks 1. Ensures that the supplies delivered meet the required standards; 2. Procure goods and services for user departments in the Corporation to ensure value for money and compliance with applicable legislation; 3. Verifies all suppliers invoices before payment is made; 4. Carry out disposal of unserviceable and obsolete items in the corporation to ensure compliance with PPOA requirements. 5. Maintains accurate and proper record and account of LPOs and ensures prompt settlement; 6. Maintain and update records in procurement division to ensure their safety and accessibility; 7. Provide secretarial services to the Procurement Committee in line with AFC s policies; and 8. Any other relevant work that may be assigned to the job holder from time to time. Qualifications & Experience Professional Bachelors degree in Procurement and Supplies/Commerce/Economics and or Procurement and supplies related area. 4 weeks management course 3 years experience in relevant field Computer Literacy is mandatory

11 6.0 Credit Officer Job Purpose Provide credit services to customers as outlined in AFC s credit guidelines so as to enable the corporation meet its goals and objectives. Representative Tasks 1. Explain the loaning procedures and requirements to prospective customers, stakeholders and the general public in order to enable them make a decision; 2. Identify potential borrowers through thorough interviews so as to recruit only those with viable proposals; 3. Recommend cases with viable proposals to the Branch manager for further consideration of release for application forms; 4. Allocate a Relationship Information Management (RIM) number in the Equinox banking system so as to capture all the relevant information pertaining to the client; 5. Make a farm visit to both the project and security farms so as to verify the information concerning the proposal and also ascertain the value of the security for its adequacy; 6. Appraise and present the processed loan applications to the branch loans committee so as to be considered for approval, rejection or deferment as the case may be; 7. Perform the opening of the loan accounts once all legal formalities have been completed in order to commence disbursement process; 8. Monitor the delinquent accounts so as to take remedial action on each case for AFC s survival; 9. Perform training of fellow staff members in credit management, ICT and other related issues; 10. Participate in ASK shows and field days to show case AFC s products and hence increase business; 11. Prepare monthly monitoring and evaluation reports on loan accounts under my supervision so as to assess performance and take any remedial action as necessary;

12 12. Accompany the appointed auctioneers when they are performing the seizure of loose assets and sale of securities so as to confirm that the tasks are being undertaken as per the laid down procedures; 13. Attend and participate in the branch loans/arrears committee and staff meetings so as to participate in the deliberations for improved performance; and 14. Any other relevant work that may be assigned to the job holder from time to time

13 Qualifications & Experience Bachelor of Science degree in Agriculture or related field Minimum of 2 years credit experience in a financial institution. Other skills Strong communication skills Negotiation skills Computer literacy Business acumen Report writing skills Individual leadership skills Analytical skills Planning and organizing skills. Commitment to customer service and excellence Knowledge of AFC products for cross-selling Thorough understanding of credit appraisal NB: Internal candidates with relevant Diploma Certificates and experience in the credit field will be considered