HPLC 2017 PRAGUE 18 22 June 2017 CZECH REPUBLIC 45 TH INTERNATIONAL SYMPOSIUM ON HIGH PERFORMANCE LIQUID PHASE SEPARATIONS AND RELATED TECHNIQUES SPONSOR AND EXHIBITOR PROSPECTUS WWW.HPLC2017-PRAGUE.ORG
1. MEETING VENUE... 2 2. CONTACTS... 2 3. PARTNERSHIP PROGRAM... 3 HOW DOES IT WORK... 3 PARTNERSHIP CATEGORIES... 3 GENERAL BENEFITS... 4 PARTNERSHIP OVERVIEW... 4 PARTNERSHIP PACKAGES... 5 PLATINUM PARTNER... 5 GOLD PARTNER... 5 SILVER PARTNER... 5 BRONZE PARTNER... 6 IMPORTANT DEADLINES... 6 SINGLE PARTNERSHIP OPPORTUNITIES... 7 4. EXHIBITION... 10 PARTNERSHIP ORDER FORM... 11 EXHIBITION ORDER FORM... 12 1
1. MEETING VENUE PRAGUE CONGRESS CENTRE The Prague Congress Centre is one of the largest and best equipped European centers. It is located in a unique position on top of one of the Prague hills, offering a beautiful view of the famous skyline of Prague, with the silhouette of the Prague Castle. The Centre has 20 halls and 50 meeting rooms with capacity ranging from 12 to 2764 persons. Adjacent metro station (Vyšehrad - Line C) is only two stops from downtown Prague. Prague Congress Centre Website - www.kcp.cz 2. CONTACTS PARTNERSHIP MANAGER Ms. Iva Pelanova Tel: +420 261 174 308 Mob: +420 724 545 505 E-mail: iva.pelanova@c-in.eu 2
3. PARTNERSHIP PROGRAM The Organizers are offering companies the opportunity to become partners of the HPLC 2017 Prague enabling them to promote their scientific endeavors and to obtain wider recognition. Various partnership options are listed on the following pages. Potential partners can select different options up to the amount of the financial support they like. Depending on the total sum of contribution, companies will have the possibility of being recognized as an official partner of the Symposium and benefiting from various privileges. HOW DOES IT WORK The Organizers are kindly asking interested companies to choose from the packages below and order by filling the form at the end of this document, returning it by mail to iva.pelanova@c-in.eu. Should you wish to discuss the content of any package, please do not hesitate to contact us. PARTNERSHIP CATEGORIES Partners supporting the Symposium to a certain value will then fall into different levels of Partnership categories as follows: PLATINUM PARTNER GOLD PARTNER SILVER PARTNER BRONZE PARTNER minimum contribution 32.000 EUR minimum contribution 22.000 EUR minimum contribution 12.000 EUR minimum contribution 8.000 EUR 3
GENERAL BENEFITS All partners will receive the following promotion: Company logo in all printed materials under the Partnership category Logo on the official event website (including link) Logo in the main meeting hall where the Plenary sessions take place Use of the Symposium logo for own advertising Acknowledgement during Opening and Closing ceremonies PARTNERSHIP OVERVIEW ITEM Platinum Gold Silver Bronze Lunchtime vendor seminar (170 pax) 1 hour 1 hour - - Exhibition space 30 sqm 24 sqm 18 sqm 12 sqm Delegate registrations 6 4 2 1 Exhibitor registrations 6 4 3 2 Delegate mass mailing Yes - - - Final program advertisement 2 pages 1 page ½ page - Bag insert 3 1 - - General benefits Yes Yes Yes Yes Important note: All prices mentioned in this Invitation are exclusive of VAT. 4
PARTNERSHIP PACKAGES PLATINUM PARTNER Minimum contribution: 32.000 EUR 30 sqm exhibition space and priority of location choice, electricity included 1-hour vendor seminar (170 pax) Mass mailing to all registered delegates 14 days prior to the start of the Symposium to be supplied in.html format and will be sent by organizers 6 delegate registrations 6 exhibitor registrations (no access to scientific sessions) 2 invitations to the Gala dinner 2 full pages color (A4) advertisement in the Final program 3 company leaflets (max A4) inserted in participants bags General benefits GOLD PARTNER Minimum contribution: 22.000 EUR 24 sqm exhibition space and priority of booth location choice after Platinum partner, electricity included 1-hour vendor seminar (170 pax) 4 delegate registrations 4 exhibitor registrations (no access to scientific sessions) 1 full page color (A4) advertisement in the Final program Company leaflet (max A4) inserted in participants bags General benefits SILVER PARTNER Minimum contribution: 12.000 EUR 18 sqm exhibition space and priority of location choice after Gold partner, electricity included 2 delegate registrations 3 exhibitor registrations (no access to scientific sessions) 1/2 page color (A4) advertisement in the Final program General benefits 5
BRONZE PARTNER Minimum contribution: 8.000 EUR 12 sqm exhibition space and priority of location choice after Silver partner, electricity included 1 delegate registration 2 exhibitor registrations (no access to scientific sessions) General benefits IMPORTANT DEADLINES Partner s enrolment and logo by the 28 th of February 2017 Exhibition stand design by the 26 th of May 2017 Bag inserts by the 26 th of May 2017 Registration confirmation by the 2 nd of June 2017 6
SINGLE PARTNERSHIP OPPORTUNITIES LUNCHTIME VENDOR SEMINAR Do not miss the opportunity to organize your own seminar within the official Symposium program. This option includes equipped meeting room for the duration of 60 minutes and advertisement in the Final program this option is only available to companies that have an exhibition booth. Lunchtime vendor seminar 170 pax Lunchtime vendor seminar 60 pax 5.000 EUR 2.500 EUR BAG INSERTS Partners can either provide an A4 size double sided, color or black and white flyer/promotional piece by the appropriate deadline or provide participants with pads and writing pens. Flyer Pads and pens 1.500 EUR 5.000 EUR FINAL PROGRAM ADVERTISEMENT Advertise in the most-read book onsite tell our delegates what makes your company special. Full inner page: 1.500 EUR WI-FI SERVICE AND INTERNET CORNER Wi-Fi connection will be available in the public areas and meeting rooms of the Prague Congress Centre for the HPLC 2017. Your webpage will be the first page to open upon accessing the service. Delegates will access Wi-Fi using their email addresses Organizers will provide the list of addresses to the Partner (based on the permission of the delegate). Internet corner will be equipped with two computers with your company logo as the screensaver. WI-FI Service exclusive 10.000 EUR 7
SYMPOSIUM BAG PARTNERSHIP As partner of the Symposium bags you will have your company logo printed in a prominent position on the bag along with the Symposium logo. Final layout of the bag will be discussed with the partner. Symposium bag exclusive 10.000 EUR SYMPOSIUM LANYARDS Supply your company lanyards and be visible all the time to all Symposium delegates. Lanyards exclusive 10.000 EUR GALA DINNER PARTNERSHIP Gala dinner is one of the most prestigious parts of the Symposium. Make your company visible at the evening full of fun and good food. Menu will be branded with your company logo and you can place stand up banners on the stage. Partner will have a full table reservation (8 seats). If you have any special activity in mind please do not hesitate to let us know, we are open to discussion. Gala dinner partner exclusive 10.000 EUR USB STICKS - ABSTRACT BOOK PARTNERSHIP Help us cover the cost of USB sticks and be the sole partner visible on the flash drive. Partner s logo will be printed on the USB stick together with the Symposium logo. Organizer will supply the design to the Partner for approval. Abstract book partnership exclusive 7.000 EUR MINI PROGRAM Have your logo printed on the pocket program that is becoming more and more popular. Last page is dedicated to your advertisement. Mini program exclusive 5.000 EUR SPEAKER S PREVIEW ROOM This room will be available at the Congress Centre for speakers to check their slides. Sponsoring of this area represents a unique opportunity to reach all speakers involved in the official scientific program. Your company logo will be displayed on each computer screen background and saver. Preview room partnership exclusive 3.000 EUR 8
COFFEE BREAKS & LUNCH Would you like to be the most visible company three times in one day? Be the partner of the catering for one whole day includes two coffee breaks and lunch. Your banner will be placed at the entrance to the lunch area and you can supply branded napkins or place your roll-ups in the catering area. One day catering 6.000 EUR NAVIGATION AND SIGNAGE Delegates use signage when looking for key areas in the venue. Your logo will be placed beside the Symposium logo on every screen or footstep in the venue. Navigation exclusive 4.000 EUR CHARGING BOX Delegates are using their phones and laptops that need to be regularly charged. Charging stations are quickly becoming a standard and popular feature of modern conferences. The box will be branded with your company logo; the LCD screen can display any video or promotional message you wish to share with our attendees. Charging Box 3.000 EUR PUBLIC WATER FOUNTAINS Water fountains for the delegates will be placed in all public areas for the whole event period. In case you decide to sponsor this item your company logo will be placed on all water tanks. Public water fountains - exclusive 3.000 EUR CONCERT IN CATHEDRAL Support the concert for delegates in the beautiful cathedral in Vyšehrad, one of the most beautiful venues in Prague. Your banners will be placed at the entrance, your logo will be promoted in the final program brochure and on the invitation as well. Concert in cathedral - exclusive 2.500 EUR 9
4. EXHIBITION EXHIBITION OVERVIEW SQM - SPACE RAW SPACE BOOTH EQUIPMENT EQUIPPED BOOTH PACKAGE 6 sqm 2700 1200 3900 9 sqm 4050 1800 5850 12 sqm 5400 2400 7800 EXHIBITION RAW SPACE 450 EUR / 1 sqm Space only, minimum order 6 sqm BOOTH EQUIPMENT PACKAGE 200 EUR / 1 sqm Minimum order 6 sqm White panels/silver alloy construction Electricity supply 220V / 3,5 kw incl. 3 sockets Fascia board company name Daily cleaning Carpet 1 round table and 4 chairs Spotlights (1 spotlight per 3 sqm) EXHIBITOR REGISTRATION Each exhibition booth comes with 2 exhibitor registrations Additional exhibitor registration may be purchased for 250 EUR 10
PARTNERSHIP ORDER FORM COMPANY NAME: CONTACT NAME: POSTAL ADDRESS: ZIP CODE AND CITY: COUNTRY: E-MAIL: TELEPHONE: FAX: VAT NUMBER: Sponsored item Select item (X) Price EUR (excl. VAT) PLATINUM PARTNER GOLD PARTNER SILVER PARTNER BRONZE PARTNER Other items (please specify) TOTAL DATE: SIGNATURE AND COMPANY STAMP: All indicated prices are exclusive of VAT 21% (subject to changes). Companies registered in the EU with a valid VAT number will be charged without VAT. 11
EXHIBITION ORDER FORM COMPANY NAME: CONTACT NAME: POSTAL ADDRESS: ZIP CODE AND CITY: COUNTRY: E-MAIL: TELEPHONE: FAX: VAT NUMBER: LIST OF ITEMS SELECT ITEM (X) Nr/Pcs/Code PRICE EUR (excl. VAT) Exhibition raw space sqm Booth equipment sqm Booth position nr. Name to appear on fascia TOTAL: DATE: SIGNATURE AND COMPANY STAMP: All indicated prices are exclusive of VAT 21% (subject to changes). Companies registered in the EU with a valid VAT number will be charged without VAT. 12