Trade Show INFO. Corporate Participation. Registration & Sponsorship Information package. Trade Show Schedule. Any Questions?

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1 2012 Annual Convention & Trade Show Municipalities Newfoundland & Labrador Trade Show INFO Registration & Sponsorship Information package. Gander, NL October 4-6, 2012 Trade Show Schedule Thurs, Oct 4 3:30 7:30 Trade Show Set-up Thurs, Oct 4 8:00 11:00 Fri, Oct 5 10:00 11:00 Fri, Oct 5 2:00 3:00 Fri, Oct 5 7:30 9:00 Trade Show opening night and networking Trade Show morning nutrition break and networking Trade Show afternoon nutrition break and networking Trade Show finale and Grand Prize giveaways Corporate Participation Municipalities Newfoundland & Labrador has always been fortunate to have outstanding corporate participation during the annual convention and trade show. Traditionally, our delegates enjoy more than 60 vendors who showcase their products and services during the trade show and networking sessions. In addition to this dynamic trade show, corporate participants will also have the opportunity to sponsor the following exciting special events and products. Any Questions? Please contact Gail Woodfine at or Stephen Quinton at or telephone at You can also visit the MNL website at

2 MNL offers 4 levels of sponsorship Please choose a level of sponsorship that best suits your financial and promotional needs from one of the options listed below. Please note MNL will give existing sponsors the first right of refusal. CORPORATE SPONSORSHIPS Corporate Sponsorships Delegate Gift Grand Opening Ceremony Tidy Towns Awards Ceremony Delegate Lunch Delegate Kit Bags Convention Flash Drive Purchased session Refreshment Break Morning Coffee Convention Notepads Convention nametags Convention hand sanitizer Convention Pocket Agenda Grand Prize Sponsor Gold Platinum Bronze Silver Signage Sponsor logo on event material Sponsor pennant in centre block of Trade Show Display space for your organization s banner Sponsor logo on thank you signage Table top logo for display booth Tickets/Passes Complimentary Trade Show Booth in prime location Complimentary Full Access Registrations Additional passes are available for purchase at a cost of $475 each Convention Materials Corporate logo on sponsored item Promotional insert included in each delegate kit bag Advertising 1/4 page ad in the MNL Source Book 1/2 page ad in the MNL Source Book Supplier profile in the MNL Source Book One free ad in the post - Convention issue of the Municipal News Sponsor mentioned in the convention news releases Electronic Sponsor log with 50-word description & link on MNL Website Link on MNL Website Cancellations received up to Friday, September 7, 2012 will receive a 75% refund. REFUNDS WILL NOT BE GIVEN AFTER September 7,

3 Continued Delegate Gift - $10,000 - Platinum Sponsor Special Thanks to Cal LeGrow Baine Johnston! Delegate gift sponsor Baine Johnston was established in 1780 and over the years has grown to become one of the largest insurance brokerages in Newfoundland and Labrador. The MNL General Insurance Program is an example of one of these products. Baine Johnson has provided insurance to municipalities for over 20 years, and we currently insure in excess of 95% of municipalities in the province. This exemplary customer service provided by our staff of dedicated professionals ranks us one of the top brokerages in Atlantic Canada. Get your company noticed by supplying a branded delegate gift. The gift will be distributed to delegates upon registration. As the sponsor you will receive acknowledgement in the conference guide. Grand Opening Ceremony - $10,000 - Platinum Sponsor The Grand Opening Ceremony is the official kick-off event of the MNL convention and features a keynote speaker. Your company will receive VIP seating for the event; speaking opportunity during the Grand Opening Ceremony and will be recognized as a sponsor through prominently displayed signage. Tidy Towns Awards Luncheon - $10,000 Platinum Sponsor Take centre stage! This will give you the opportunity to really stand out in front of the crowd by branding the awards forms and dinner menus as well as participating in the presentation of the awards and addressing the membership directly. Delegate Lunch Sponsor - $10,000 - Platinum Sponsor MNL Corporate Sponsor Multi-Material Stewardship Board Sponsor a lunch during the MNL conference and you ll have prominent exclusive branding at the lunch venue, three complimentary registrations for your representatives to attend and the opportunity to play a video clip during the lunch. Sponsor s promotional material and/or brochures will also be placed on the tables. 3

4 Convention Flash Drive - $5,000 - Gold Sponsor Reach attendees by providing in their delegate kit bags a flash drive branded with your company logo. Agenda Time - $5,000 - Gold Sponsor MNL offers a unique opportunity to corporations wishing to connect with the municipal sector in this province. Taking part on our convention agenda will allow you to raise your corporate profile and demonstrate your product and service to members of council and the sector in general. Special Thanks to the City of Corner Brook for their hospitality in 2011! Refreshment Break - $3,500 - Silver Sponsor As an integral part of convention the coffee breaks provide a fantastic sponsorship. Help delegates keep their eyes open and synapses firing by giving them coffee, bagels, fruit juice and other delicious stuff. MNL has four nutrition breaks on the agenda. A scripted announcement will be made by the session chairman in each conference room prior to break announcing and thanking the sponsor. Morning Coffee Sponsor: $3,500 - Silver Sponsor Awaken attendees by sponsoring the conference morning coffee hour. As attendees eagerly fill their coffee cups, your logo is featured on site break signage, in the conference workbook, and pre-show on the event website. Hickman Motors has been a tremendous supporter of the MNL Trade Show over the years. Thank You! Special Thanks to Atlantic Lottery for sponsoring our Tidy Towns Luncheon in 2010 & 2011! 4

5 Convention Notepads - $3,500 - Silver Sponsor Included in every delegate kit bag is a convention notepad. These coil bound notepads would feature your logo prominently on the front cover. They are ideal for taking notes during workshops and training session as well as collecting contact information while delegates visit the trade show booths. Convention Name Tags - $3,500 - Silver Sponsor Every delegate will receive a convention nametag. Put your companies name and/or logo on the official convention ID and your brand is visible to everyone. Attendees don t go anywhere during the convention without it. Convention Hand Sanitizer - $3,500 - Silver Sponsor The most hands-on sponsorship MNL has available. Your brand appears on individual-size hand sanitizer bottles distributed at registration in the delegate kit bags. It s a novel and highly appreciated sponsorship vehicle that will keep you top of mind (and close at hand) throughout the show. Convention Pocket Agenda - $3,500 - Silver Sponsor They re small in size but big in impact. These handy fold-out cards are hugely popular for their utility. Delegates refer to them over and over during the show to help navigate their way around. That means multiple impressions for you. Grand Prize Draw Sponsor - $1500 A simple way of drawing delegates to your stand and receive great branding publicity across the conference. All delegates will receive a prize draw ballot in their kit bags. The Grand Prize Sponsor would offer a product (from their business) in the amount of $1500. In return for your grand prize contribution, MNL would offer you complimentary booth space. Please note this product ideally would benefit the municipality the delegate is representing and not the individual. 5

6 Business Name Contact Name Address Tel Fax Payment via Transfer Send to: Cheque Enclosed Please Invoice Participation Level Cost Total Platinum Sponsor $10,000 Gold Sponsor $5,000 Silver Sponsor $3,500 Bronze Sponsor $2,500 Corporate Sponsor # $ EXHIBITOR $1000 # Full Access Pass $475 Convention Guide/Source Book Advertising Supplier Profile $ ¼ Page AD $ ½ Page AD $ Full Page AD $ Inside Covers $ TOTAL $ Authorized Signature Please mail to: Municipalities Newfoundland & Labrador, 460 Torbay Road, St. John s, NL, A1A 5J3 or fax to To be accepted as an exhibitor, payment must be received by September 7, MNL reserves the right to decline or prohibit participation by any company/organization at its sole discretion. This Agreement Form, upon written acceptance, constitutes a valid and binding contract with MNL s 2012 annual convention and trade show. We agree to abide by the Terms and Conditions received in the exhibitor s handbook and agreement (and forming part of this Agreement), by all other show regulations as defined in this convention package as well as further notices pertinent to the MNL s 2012 annual convention and trade show. 6

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