JOB DESCRIPTION FINANCE MANAGER. 36 Hours per week/term-time plus additional 4 weeks per annum Collingwood Grade F

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1 JOB DESCRIPTION FINANCE MANAGER 36 Hours per week/term-time plus additional 4 weeks per annum Collingwood Grade F POST: REPORTING TO: JOB PURPOSE: DIRECT INVOLVEMENT WITH: Finance Manager Business Manager To lead the Finance Team in meeting all objectives and targets To lead whole-school support-staff functions as directed (eg, School Shop) Senior Leadership team, Business Manager, Finance Assistant(s) HR Manager, teaching and support staff. External contacts including Learning Partnership, Primary SLA holders, Auditors Regulatory Bodies OTHER CONSIDERATIONS: A flexible approach is required. Working hours dependent on the needs of the setting. KEY TASKS/RESPONSIBILITIES Lead/attendance at: Departmental Meetings CPD sessions Lead Finance Team; managing performance and developing skills Manage the accounting and systems support for the whole finance function; planning, controlling and prioritising activities Manage balance sheet reconciliations, including payroll accounts, ensuring financial controls are maintained. Set up formal balance sheet controls for review and sign off Prepare monthly P&L statements, balance sheets and cash flow reports Calculating the monthly depreciation charge Ensure compliance with Auto Enrolment Pensions HMRC VAT regulations/vat returns Compliance with finance regulations Implementation of audit reports Implementation of automated reconciliation systems and processes, replacing manual reconciliation processes Manage the data integrity of the Financial Systems and documentation; initiating data cleanse exercises and improving data entry processes and controls Support the review of Chart of Accounts structure to streamline and simplify Provide ad hoc financial reporting and management information support to College Business Manager, including preparation for Governors Meetings Budget costing Budgetary control Preparation of year end returns (creditors, debtors, payments and receipts in advance) Recording/auditing College s unofficial funds Year-end budget forecasts Contract Standing Orders Bookkeeping all ledgers, including the cashbook Sales and Purchase ledgers Primary SLAs Parent Pay Handling receipts and payments Cash flow monitoring Collection of monies Credit Control including despatch invoices and statements Gift Aid

2 Administration of bank accounts and petty cash Undertaking basic office administrative duties, including, but not limited to, opening the post and photocopying Responding to enquiries on the telephone, and face-to-face (parents, staff and external contacts) Deputise for Business Manager as appropriate KNOWLEDGE AND SKILLS REQUIRED Educated to degree level, ideally with AAT or part ACCA or CIMA qualification. Substantial commercial and/or public sector financial and management accounting experience. Scrupulous attention to detail Analytical and organised Technical mindset, strong problem solving abilities and a proactive approach A competent user of accounting packages and excellent IT Literacy, particularly with MS Excel and MS Outlook Articulate with an ability to communicate effectively and confidently, both verbally and in writing with people at all levels including parents, staff, students, suppliers and external contacts Ability and willingness to work effectively/lead a close team Tactful and diplomatic with a confident outlook Reliable and professional approach and attitude to work Highly motivated in working to provide a high quality service to Collingwood College Total commitment to preserving the confidentiality of data Ability and willingness to learn and develop new skills Commitment to the aims and ethos of the College NATURE AND SCOPE The role may involve participation at College events and opportunities to attend meetings away from the College offices. Attention to detail is essential to this post. Accuracy of data input whether financial or personal information is of paramount importance. The post-holder must follow strict confidentiality and Data Protection guidelines as the nature of the information handled can be personally, financially and commercially sensitive. This job description is not exhaustive and is liable to review following discussion with the job holder. The job holder will be expected to undertake any other reasonable duties as requested by their line manager and commensurate with the job grade. The attention of the job holder is drawn to the following: All employees have a duty under the Health and Safety at Work Act to ensure that their working environment is kept free of hazards that may prove injurious to themselves, their colleagues and all those engaged in school business as well as any visitors to the College. All employees have a duty to comply with the College s Equal Opportunities Policy in their contact with other staff, parents and visitors. All employees have a responsibility to ensure that their use of the College s computer systems does not jeopardise the security, integrity or legality of that system. OTHER Any other duties required by the Business Manager which are within the scope of this post. To work within and support the College s Equal Opportunity policy and contribute to diversity policies and programmes in relation to discriminatory behaviour. To continually update and extend knowledge by attending CPD, training relevant to the post, including safeguarding and medical intervention updates thereby actively supporting and promoting safeguarding. To carry out the duties and responsibilities of the post, in accordance with the College s Health and Safety Policy and relevant Health and Safety Guidance and Legislation. To use information technology systems as required to carry out the duties of the post in the most efficient and effective manner

3 GENERAL ACCOUNTABILITIES AND RESPONSIBILITIES Green Statement Data Protection/ Confidentiality Conduct and Whistleblowing Contributing to the College s commitment a cleaner, greener environment. In particular, demonstrating good environmental practice (such as energy efficiency, use of sustainable materials, sustainable transport, recycling and waste reduction) in your job. Supporting the College s commitment to work towards a paperless office. Encourage and support the use of sustainable travel to and from the College. Complying with the Data Protection Act 1998 treating all information acquired through your employment, both formally and informally, in strict confidence and in accordance with Caldicott principles. Complying with the Code of Conduct, other practice guidelines and the rules and protocols defining employees access to and use of the College s databases and systems. Any breaches could result in disciplinary measures. Maintaining client records and archive systems in accordance with departmental procedure, policy and statutory requirements. Complying with the requirements of the Code of Conduct and maintaining high standards of personal conduct, honesty and integrity. You have a duty to raise any impropriety or breach of procedure to the appropriate level of management. Employees making such disclosures (whistleblowing) are protected and may make them without fear of recrimination. Safer Working Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults. Collingwood College will require a DBS (formerly CRB) Disclosure check and Barred List (formerly List 99) check. References will be taken up prior to interview. Equalities Standards Health and Safety To contribute as an effective and collaborative member of the team Flexibility Complying with the College s strong commitment to achieving equality of opportunity and outcomes for staff and pupils. You are expected to understand, comply with and promote the College policies in your work, to undertaken any appropriate training and, where appropriate, to report any prejudice or discrimination. Complying with the College s high standards thereby promoting the continued development of high quality, individualised service to all staff and pupils. Being responsible for your own Health & Safety, as well as that of colleagues, pupils and the public. Employees should co-operate with management, follow established systems of work, use protective equipment where necessary and report defectives and hazards to management. Taking responsibility for continuing self-development and participating in training and development activities. Supporting and contributing to ensure a commitment to continued efficiencies and improvements. The above-mentioned duties are neither exclusive nor exhaustive. From time to time you may be required to undertake responsibilities outside the normal remit of your Job Description as required by the line manager, and are broadly within your grading level and competence.

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