APPLICATION PACK ASSISTANT FINANCIAL ACCOUNTANT

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1 APPLICATION PACK ASSISTANT FINANCIAL ACCOUNTANT The Donkey Sanctuary Sidmouth Devon EX10 0NU England (0)

2 Application Information The Donkey Sanctuary is a UK based charity working worldwide to improve conditions for donkeys and mules. Mission Statement Protecting donkeys and mules and promoting their welfare worldwide. Strategic Objectives To provide best care to donkeys and mules according to need; To provide sanctuary from suffering; To advance knowledge, raise awareness, increase respect and promote humane behaviour towards the donkey and its needs; To be a centre of excellence for donkey health and welfare; To promote the practical, educational and emotional benefits of the donkey to society; To raise funds and use them, effectively and responsibly, to fulfil our mission; To be a responsible and caring organisation. Applications Guidance for Applicants We are committed to recruiting the best people to fill our vacancies in a fair and equitable way. An application form helps us to compare individuals on a like for like basis and for that reason we do not accept a CV and will not be able to process applications that are not completed fully. The Donkey Sanctuary is an equal opportunities employer and all appointments are made on merit. Short listing is carried out by assessing the information you provide against the requirements of the role as detailed in the Job Description. All applications will be kept on file, confidentially within the Human Resources Department for a period of 12 months. If you are not successful in your application, please do not be discouraged from re-applying; your skills and experiences may be what we need for our next vacancy. In addition we have a wide range of volunteering opportunities across England and the Republic of Ireland. 2

3 Employment of Ex-Offenders Appointment to this post is not subject to a DBS Disclosure however all unspent convictions are requested to be listed on the application form. Please note that unspent convictions apply to any conviction within the last 5 years. Qualifications/Examination Certificates Candidates called for interview should bring originals of all certificates to interview. Right to Work Documentation Candidates called for interview should bring with them evidence of their right to work within the UK. Documentation that will need to be seen is either: a valid UK passport; or an official tax document along with a full birth certificate; or If your passport is not from the United Kingdom, but from within the EEA there should be a Residence Permit/Certificate of Entitlement/Registration Card or a stamp; If your passport comes from outside the EEA you will have to gain possession of a Visa and a Certificate of Sponsorship, the latter having been issued by the HR Dept. Please note that we will need to see original documents at interview. The successful applicant will then be asked to bring the original documents with them on their first day of work in order for a copy to be taken and kept confidentially within Human Resources Department. Please note that we are unable to offer make an offer of employment unless proof of right to work has been seen. Informal Enquiries Before submitting an application you may wish to discuss the post further by contacting the Human Resources Department on (0) or Returning Your Application Your application needs to be returned to the Donkey Sanctuary headquarters in Sidmouth, Devon. The address is provided on the application form. You can return your application by post, however if time does not permit, please do fax your application to (0) or alternatively your application to We are unable to accept late applications. 3

4 Contacting Applicants Short listing of applications can often take up to 10 working days, but we will always notify you about how we shall be proceeding with your application. The Donkey Sanctuary will use correspondence wherever possible to contact applicants. Please check your s regularly, including your junk box. If you do not have an , it is important that you provide us with alternative contact details. Closing Date All applications need to be received by 12.30pm on Wednesday 8 th April 2015 Contract Employment Package This is a full-time, permanent contract working 35 hours per week, Monday to Friday 8.30am to 4.30pm. This is a multi-site, 7-day operation and therefore there may be some requirement to work flexibly to meet the needs of the Charity. Salary The starting salary for this role is 20,384 per annum. Holiday 28 days holiday per year, inclusive of the 8 statutory public holidays. This increases by one day each year until a maximum of 33 days (pro rata for part time employees) is reached. Probationary Period Your probationary period will be 3 months. During this period, should either you or the Charity wish to terminate your employment, your notice period shall be 1 week. After 3 months of employment the notice period is 1 month. Performance Reviews An employee will receive a probationary review after 3 months of employment. 4

5 Pension Scheme The Donkey Sanctuary s Pension scheme is administered following government set auto enrolment rules. New members of staff will receive an information sheet from HR as part of their starter pack which explains the scheme and the postponement rules. A mandatory postponement letter will be generated by payroll and distributed with your first month s payslip, this will also provide details on eligibility and early opt-in instructions. After three months of employment you will be assessed, following current government auto enrolment criteria, and, if eligible, will be auto-enrolled into The Donkey Sanctuary Group Personal pension scheme. Sick Pay No sick pay is paid during the first 12 months of employment. If an employee is sick during this period they will be asked to take time off as either holiday or unpaid leave. 5

6 Job Description Post Title: Department: Grade: Responsible to: Assistant Financial Accountant Accounts D Finance Manager Planning and Overseas Overall Purpose To deal with all aspects of the Charity s overseas accounting and financial reporting processes, ensuring proper documentation is maintained and grants are delivered to beneficiaries within predefined timeframes. To assist the Finance Manager Planning and Overseas in the maintenance and control of nominal ledgers for the Charity, and to provide support to its subsidiaries in the production of monthly management accounts. Main Duties and Responsibilities Responsibility for maintaining accounting records for all of our Overseas operations, varying in complexity from the basic analysis of grant funding provided to independent charities or associations to the more complicated relationships with associates, joint ventures and subsidiary undertakings; To assist our Overseas operations in carrying out due diligence on potential grant partners to ensure that recipients comply with local and international regulations To act as accounting liaison (in conjunction with Finance Manager Planning and Overseas) between The Donkey Sanctuary and the various overseas Project Accountants/ Coordinators, ensuring timely delivery of accurate accounting information from all sources; To oversee the timely delivery of funds to all overseas projects, ensuring funds are remitted in accordance with predefined agreements, with each project working closely with the Accounts Clerk (Treasury); Responsibility for producing summary level reporting of all UK and Overseas grants and donations that the Charity makes - providing monthly reporting thereof against budget to the Finance Manager Planning & Overseas; Responsibility for the provision of monthly accounting status reporting of all overseas projects to the Finance Manager Planning & Overseas, to include specific problems, issues to be addressed etc; Responsibility for supporting the monthly closing process of European subsidiaries to enable the timely production of monthly management information for review by the Finance Manager Planning & Overseas; Responsibility for all aspects of inter-company accounting. To include: monthly recharging of expenses between the Charity and subsidiaries; allocation of income between the Charity and 6

7 subsidiaries; agreeing the intercompany position with other group companies on a monthly basis; Providing the Finance Manager Planning & Overseas with monthly reporting of agreed inter-company positions including those between Branches/Subsidiaries; Ensuring settlement of outstanding amounts on a regular basis; reconciling intercompany control accounts; To provide support for the group consolidation process including reconciling intercompany balances and posting elimination journals. Responsibility for monitoring, adjusting and reconciliation of selected nominal ledger accounts as specified by the Finance Manager Planning & Overseas (to include foreign currency balance reviews) together with generation of supporting analysis and reports for the purposes of the end of year accounts for review by auditors; To carry out any other reasonable duty as may be required. Responsibilities of all Donkey Sanctuary Employees To work within the Charity s guidelines with regard to conduct, recognising its policies with regard to equality, and showing respect and co-operation towards fellow colleagues; Under Health & Safety legislation, all staff must work in the safest possible way in order to ensure their Health & Safety and that of all others who may be affected by their actions; Demonstrate a commitment to continuing personal development; To co-operate with management and colleagues to promote good communications through sharing appropriate information and building positive working relationships. To act as an ambassador for the charity on all occasions Responsible to: Finance Manager Planning and Overseas Responsible for: n/a Communication Links Internal: The role will involve significant communication with overseas subsidiary and branch accountants and bookkeepers across countries from Ireland and continental Europe to Africa, India and South America, therefore good communication skills with both non-primary English speaking and non-financially minded individuals will form a key part of this role. External: The role will encompass communication with local accountants and bookkeepers of our independent overseas projects all over the world, so knowledge of the local environment will be helpful to service delivery. It may also be asked to provide assistance to external auditors of the Charity, as well as our overseas branches and subsidiaries, as and when required. Hours 35 hours per week, Monday to Friday. However, due to the strict management reporting deadlines, extra hours may be required during month end processing. This is a multi-site, 7-day operation and therefore there may be some requirement to work flexibly to meet the needs of the Charity. Location Based at The Donkey Sanctuary, Sidmouth. There may be occasions when the post holder may be requested to work at another location considered reasonable by the Charity. 7

8 Note: To reflect any changes within the Charity during the next few years, the scope of this role will be regularly reviewed and may evolve to meet those needs. Any changes will be agreed in advance with the post holder and confirmed in writing. Knowledge and Skills Person Specification Essential: Qualified AAT or part qualified CIMA/ACA/ACCA; Able to demonstrate competent experience in the analysis, interpretation and reporting of high volumes of complex financial data; Able to demonstrate excellent I.T. skills with advanced knowledge of Microsoft Excel Able to demonstrate excellent attention to detail and a high level of accuracy; Excellent organisational and prioritising skills; Ability to demonstrate the ability to multi-task and working with a number conflicting demands; Excellent communication skills, both written and verbal, with the ability to communicate with people from a variety of different backgrounds; Desirable: Knowledge of Open Accounts software Knowledge of Raisers Edge supporter database software; Experience of working with international operations and foreign currencies Personal Attributes: Self-motivated with a flexible attitude; Ability to demonstrate tact and diplomacy in dealing with sensitive and confidential matters; Able to demonstrate an understanding of the importance of data security; An ability to positively interact and work closely with a wide variety of individuals and teams; Ability to present a positive professional image of The Donkey Sanctuary at all times. May

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