Head of Financial Accounting Job Profile

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1 Head of Financial Accounting Job Profile About the HCPC The Health and Care Professions Council (HCPC) regulates 16 different health professions. We were set up to protect the public. To do this, we keep a register of health professionals who meet our standards for their training, professional skills, behaviour and health. The organisation employs around 240 employees, who work in ten departments - Registration; Fitness to Practise; Education; Communications; Policy & Standards; Operations; Human Resources; Finance; IT and Secretariat. About the role We are currently recruiting for the Head of Financial Accounting. This is a key role within the Finance Department and the wider organisation, leading and managing the Financial Accounting team and supporting employees at all levels. The Financial Accounting team is responsible for financial transaction processing including the purchase to payment process and outsourced payroll, treasury management and the statutory accounts and audit. About the Finance Department The department supports the organisation by processing transactions including the fees paid by registrants, suppliers invoices, payroll and staff expenses. We manage the budgeting and financial reporting systems, and support budget holders and Council with management information and advice. The other posts in the department include The Director of Finance, who heads up the department and is a member of the Executive Management Team (EMT), taking responsibility for the strategic aspects of Finance and the work plan/ agenda. The Finance Business Partner, who is responsible for supporting budget holders with budget setting, forecasting and management accounts, as well as costing analysis and investment appraisal. The Transaction Manager, who manages the registrants transactions workload impacting the Finance Department, including daily workload and improvement projects. The Transactions Manager currently manages two Transaction Officers.

2 Application & Selection Process Applicants for the Head of Financial Accounting role must complete the HCPC application form in full. Please note: any CVs submitted will not be seen by the panel for the purposes of shortlisting. Applicants for the role will be shortlisted by a panel in the week ending 16 October Successful candidates will be invited for interview on Monday 19 October Completed applications should be sent to: Alternatively they can be posted to: Human Resources HCPC Park House 184 Kennington Park Road London SE11 4BU Enquiries should be directed to: HR The closing date for applications is Sunday 11 October 2015 at midnight.

3 Job Description and Person Specification Head of Financial Accounting Department: Reports to: Direct Reports: Salary Band: Finance Director of Finance Assistant Financial Accountant Assistant Treasury Accountant Purchase Ledger Officer (Suppliers) Purchase Ledger Officer (Partners) Band B Job Description Main Purpose of Job To lead and manage the Financial Accounting team, ensuring the team provides a responsive and reliable service to HCPC employees, Council members, suppliers and Partners To maintain and develop HCPC s financial systems and processes, ensuring the appropriate balance between financial control, security of information and efficiency To ensure HCPC s financial transactions are promptly and accurately executed, recorded and reported Position in Organisation Reports to the Director of Finance Member of the Cross Departmental Team Manages four members of the Financial Accounting Team Liaises with external stakeholders including HCPC s bankers, auditors, finance system providers and travel management company Advises the Chief Executive, Executive Management Team and other budget holders Liaises with employees at all levels

4 Collaborates with the Director of Finance, the Finance Business Partner and the Transactions Manager in the management of the Finance Department. Scope of Job Manages the Financial Accounting team, ensuring the team are trained and developed to a high professional standard Responsible for the outsourced payroll function, ensuring the monthly payroll is processed correctly and paid on time by the payroll provider Responsible for the development and application of HCPC s expenses policies and processes Responsible for the purchase to payment process, ensuring suppliers and Partners are paid on time for work properly procured, ordered and approved Responsible for cash flow management, investment in accordance with the HCPC investment policy, and managing day to day banking relationships To manage the monthly close process and to ensure all balance sheet accounts are reconciled To fulfil the Systems Administrator role for the Sage accounting system and the WAP purchase to pay system To ensure accurate and timely preparation and completion of the HCPC Annual Report and Accounts in compliance with International Financial Reporting Standards (IFRS) and the Government Financial Reporting Manual (FReM) to the satisfaction of EMT, external auditors, Audit Committee and Council Manage corporation tax and payroll annual returns ensuring they are submitted on a timely basis Dimensions and Limits of Authority Advises employees, managers and the Executive Management Team on financial practices and procedures Supports the development and implementation of HCPC s procurement policy Authorised to invest money in money market, and otherwise manage funds in accordance with HCPC s investment policies. Responsible for production of the annual financial statements and notes to the accounts. Responsible for the management of four members of staff Finance and Capital Expenditure budget approval authority (up to 10,000)

5 Deputise for the Director of Finance, as required. Person Specification Skills, Knowledge and Abilities Essential Qualified accountant CCAB or equivalent Wide accounting knowledge and understanding, including experience within a similar-sized organisation Proven ability to lead, manage and support a team, including project management Excellent interpersonal and communications skills Knowledge and understanding of preparing financial statements in accordance with UK GAAP and IFRS Proven ability to work within an integrated accounting package, preferably SAGE, including ability to perform System Administrator role Advanced MS Excel skills and good general IT skills Knowledge and understanding of supplier relationship management Excellent organisational skills and attention to detail Desirable Experience of preparing financial statements under the Treasury Financial Reporting Manual (FReM) Experience of public sector procurement and knowledge of the Public Contracts Regulations Thorough payroll/pensions processing knowledge (PAYE, NI, Statutory leave, P60s, P45s, P11Ds etc)

6 Duties and Key Responsibilities Your principal duties and key responsibilities will be those set out below. In addition to those duties, HCPC reserves the right to require you to undertake additional or other duties within your capacity as may from time to time be reasonably required and necessary to meet the needs of the HCPC. Employee Management Lead, manage, support, and motivate four members within the Finance Department, including identifying training needs and skills development Monitor the workload of the team, ensuring targets and standards of performance are achieved Purchase to payment process and expenses Responsible for the weekly payments process, including controls to ensure that supplier and partner payments and employee expenses are properly authorised and recorded Accounting and purchase to payment system administration Perform the System Administrator role on the Sage and WAP systems, ensuring that approval routes, permissions etc are maintained appropriately Payroll/Pensions Responsible for overseeing the monthly payroll process and the performance of the outsourced payroll provider Responsible for ensuring that annual returns and payments are made on time to HMRC in respect of HCPC s PAYE Settlement Agreement and corporation tax Monthly Accounts Manage the month end process and review the balance sheet reconciliations Manage the calculation of monthly income receivable and deferred income and the reconciliation of balances in the accounting system to the Registration CRM system Oversee fixed assets recording and reporting including approving treatment of expenditure as capital, depreciation calculations. Liaise with the IT department on IT asset recording Banking and treasury Manage the relationships with HCPC s bankers and payment service provider, minimising bank and credit card charges

7 Responsible for maintaining the bank mandate Responsible for cash forecasting and for investing surplus cash in accordance with the investment policy Act as administrator for online banking systems and related software. Responsible for payment security through and BACS and CHAPS Annual Accounts and audit Manage the year end process, ensuring the year end timetable deadlines are met Produce the HCPC Annual Report and Accounts in accordance with IFRS and FReM Liaise with internal and external auditors throughout the year and assist them with their audits General Deputise for the Finance Director in his/her absence Manage the relationship with HCPC s travel supplier, including setting and monitoring SLAs and KPIs and dealing with service complaints Lead on development of Financial Accounting policies and procedures, and contribute to the development of other finance policies and procedures Provide Finance support to HCPC major projects as required To carry out the responsibilities of the post with due regard to the HCPC's Diversity Policy and to treat colleagues and other HCPC stakeholders with respect and dignity at all times

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