Procurement and Logistics O 퓽 cer

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1 Procurement and Logistics O 퓽 cer Job categories Vacancy code Department/office Duty station Contract type Contract level Duration Application period Procurement VA/2016/B5506/11448 AR, MMOH, Myanmar Yangon, Myanmar Local ICA Specialist LICA Specialist-8 one year 21-Dec-2016 to 04-Jan-2017 Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Background Information - UNOPS UNOPS supports the successful implementation of its partners peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and e 퓽 cient manner. Working in some of the world s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners expectations. With over 7,000 personnel spread across 80 countries, UNOPS o 텞 ers its partners the logistical, technical and management knowledge they need, wherever they need it. A exible structure and global reach means that we can quickly respond to our partners' needs, while o텞 ering the bene 欘 ts of economies of scale. Background Information - Myanmar 1/5

2 Background Information - Myanmar Myanmar is one of UNOPS leading o 퓽 ces in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihood and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, e 퓽 ciency and cost e 텞 ectiveness. Background Information - Job-speci 欘 c The Procurement and Logistics O 퓽 cer directly reports to the Infrastructure Manager and works under the overall guidance and supervision of the Procurement O 퓽 cer, MMOH Procurement Unit. The Procurement and Logistics O 퓽 cer will perform the following duties and responsibilities, but not limited to: Functional Responsibilities In collaboration with the all Infrastructure Project Managers undertake all activities related to procurement of Goods, Services and Works in compliance with UNOPS rules, regulations and policies. Conducting market research for sourcing vendors and goods in local and International markets as per the project requirements and updating the vendor s database Assisting, Project Managers in cost estimation, developing Speci 欘 cations, Terms of References (TORs), Statement of Works (SOW) and Designs with Sustainable procurement approaches. Draft all Solicitation documents, including Request for Quotations (RFQ), Invitations to Bid (ITB), and Request for Proposal (RFP). Managing di 텞 erent nature of tendering processes through RFQ, ITB and RFP process in full compliance with UNOPS Procurement Manual Organizing and chairing the pre-bid meetings with vendors and providing detailed technical and general clari 欘 cations of all queries from the bidders Leading the evaluation committee in all processes of Technical and Financial Evaluation of bids/proposals and preparing bid analysis report and recommendation of bidders for the award of contract. Submitting the evaluation case for the review of Donor/UNOPS review committee, i.e. HQCPC / LCPC in Headquarter, clarifying the queries and obtaining the approval for the recommended bidders. Drafting contracts with legal consideration, payment conditions and risk assessment Assisting stakeholders with amendments and extensions of contracts, contract administration throughout the life cycle of the contract and other procurement-related contractual issues. Using the OneUNOPS system for vendor s registration, purchase orders, payment receipts, closing budgets and all activities related to procurement. Handling all import and tax exemption and delivery matters in the most e 퓽 cient way. Manage and oversee the project's entire logistics and supply chain system Prepare Receipt and Inspection Reports (RIR) for all incoming equipment and supplies; 2/5

3 Prepare Receipt and Inspection Reports (RIR) for all incoming equipment and supplies; Act as a Security Focal Point in the areas of project implementation as and when needed. Track the project procured materials from the suppliers to the end users. Check all invoices and attach all supporting documents before submitting payments to 欘 nance section. Maintain and update all procurement 欘 les and records of corporate, service, maintenance and other contracts. Ensure all completed Procurement Documents are archived e 퓽 ciently and e 텞 ectively. Maintain e 텞 ective liaison with contractors/suppliers to ensure timely delivery. Responsible for maintenance of logistics and operational 欘 les, records and archives. Assist in the tagging of furniture/equipment upon receipt from the supplier, and updating of nonexpendable property inventory records and track movement of items. Assist in management of records in the asset control database. Review, verify and reconcile a variety of data and reports to ensure compliance and conformance with administrative rules and regulations. Support capacity building and knowledge sharing within the project by assisting with training and brie 欘 ng sessions. 1. Monitoring and Progress Controls All project procurement activities are conducted in accordance with UNOPS rules and regulations and are completed in a timely manner. Project procurement plans updated regularly and contracts are awarded in a timely manner. Proper coordination with other UNOPS units is maintained at all times to achieve e 텞 ective completion of procurement functions under the projects. Accurate maintenance of logistics 欘 les, records and database information for reference and reporting, as required by the project team and logistics Unit. 2. Final Product: E 텞 ective management of the procurement functions of all the projects. Bidding Documents and processes are completed according to Donors & UNOPS rules and regulations. E 텞 ective management of all logistics operations Competencies Key Competencies E 텞 ective Communication - Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles con ict actually, by overcoming di 텞 erences of opinion and 欘 nding common ground. Integrity and inclusion - Treats all individuals with respect; responds sensitively to di 텞 erences and encourages others to do the same; Upholds organizational and ethical norms; Maintains high standards of trustworthiness. Role model for diversity and inclusion. Leading self & others - Acts as a positive role model contributing to the team spirit. Collaborates 3/5

4 Leading self & others - Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Partnering - Demonstrates an understanding of the impact of own role on all partners and always puts the end bene 欘 ciary 欘 rst. Builds and maintains strong external relationships and is a competent partner for others. Result Orientation - E 퓽 ciently establishes an appropriate course of action for self and others to accomplish a goal. Steps lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our bene 欘 ciaries. Agility - Open to change and exible in a fast paced environment. Adapts own approach to suit changing circumstances or requirements. Re ects on experiences and modi 欘 es own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Solution Focused Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving Education/Experience/Language requirements Education A Bachelor university degree in Finance, Business Administration, Public Administration, Economics or related 欘 eld in combination with qualifying experience is required. Master s Degree in accounting, 欘 nancial management, business administration or related 欘 led would be advantageous. A relevant professional accounting quali 欘 cation such as CIPS certi 欘 cation would be considered a signi 欘 cant asset. Experience A minimum two years of relevant experience at the national or international level in procurement management is required. Experience of managing FIDIC base contracts would be a distinct advantage Experience of using OneUNOPS ERP would be an asset Familiarity with UNGM, UN WEB BUY and Sustainable Procurement Practices would be a clear advantage Knowledge of UNOPS/UN rules and regulations preferred Knowledge of UNOPS procurement rules and regulations; working knowledge of ou (particularly Agresso) and experience with MS O 퓽 ce 2010 and/or newer versions is desired Knowledge of Microsoft o 퓽 ce is required. Language Requirements Fluency in written and oral English and Myanmar language is required. Additional Considerations 4/5

5 Additional Considerations Please note that the closing date is midnight Copenhagen time Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be noti 欘 ed. Quali 欘 ed female candidates are strongly encouraged to apply. For sta 텞 positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Contract type, level and duration Contract type: Local Individual Contractor Agreement Contract level: LICA 8 Contract duration: one year For more details about the ICA contractual modality, please follow this link: 텞 er/pages/individual- Contractor-Agreements.aspx ( 텞 er/pages/individual-contractor-agreements.aspx) DISCLAMER The screening of your application will be conducted based on the information in your pro 欘 le. Before applying, we strongly suggest that you review your UNOPS Jobs pro 欘 le ( 欘 le.aspx) to ensure completeness, especially the education and experience sections. RELEVANT STORIES "I am very proud to be a member of the UNOPS family. The projects and partners we work with really bene 欘 t those who need it most" 5/5

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