Weddings At The Bushtown Hotel. Where you arrive as a guest & leave as a friend...

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1 Weddings At The Bushtown Hotel Where you arrive as a guest & leave as a friend...

2

3 May we begin in congratulating you on your engagement? We are delighted that you have considered the Bushtown Hotel as the venue to host your forthcoming wedding, and are pleased to enclose a Wedding Information Pack for your perusal. Not only can we host your Reception, further, the celebration of the Marriage Ceremony itself, can be carried out in all of our function suites. Our dedicated Wedding Co-ordinators have many years experience and will dedicate themselves to ensuring your day runs smoothly from start to finish. To take the stress out of planning your wedding day, we can supply you with the names of some of the best people in the wedding trade, from Wedding Cars, Stationery, Bridal Wear, Favours, Entertainment, Luxury Seat Covers & Florists. Our Cedars Suite can cater for receptions up to 240 guests, and with its own bar, dance floor and restrooms it makes it a very self contained area. We have much more to offer so leave the hard part to us. Planning, organising and co-ordinating is our speciality and the reason why we are one of the best venues in the North Coast. Once you have had time to browse through our brochure, please contact one of our Wedding Co-ordinators to arrange a suitable appointment to come and view our facilities. We look forward to welcoming you to our hotel in the near future. Wedding Co-Ordinator The Perfect Venue

4 Set amidst mature woodland in a convenient location on the outskirts of the University town of Coleraine, the surrounding woodland and landscaped gardens provide a wonderful setting for your photographs. The character and charm inherited from the original thatched cottage that once sat on these grounds, is applied today without compromise inside the hotel. The open fires and snug surroundings give all your guests that home away from home atmosphere. In our High Season Friday & Saturday wedding receptions must have 100 guests and above. Mid week offers are available for smaller receptions. The Bushtown Special Touch.. Red Carpet for the Bride & Groom on arrival Complimentary Champagne on arrival for the Bride & Groom Tea, Coffee for guests on arrival Personalised Menus Floral Decorations on all tables Table Plan Complimentary Room Hire (Based on minimum of 100 guests) Use of cake stand & knife Linen Tablecloths & Napkins Choice of White or Ivory Complimentary accommodation for Bride & Groom with full cooked Breakfast the following morning Background Music Microphone/PA System for speeches The Wedding Co-ordinator is on hand to offer helpful advice and assistance right up to and on the day. Optional extras Fairy Light Backdrop Candy Cart Chair Covers Drinks Package Accommodation Package

5 Booking Procedure Booking Terms & Conditions A provisional booking may be made and held for 2 weeks, a deposit of will be required to confirm your initial booking. A further will be required to guarantee this booking and should be made payable to the hotel within 3 months. A revised number of guests is requested one month in advance and final numbers must be confirmed at least 48hours before the reception. The final figure given is the minimum number of meals for which you will be invoiced. Final Details Final details should be made at least 6 Weeks prior to your wedding date. Please telephone and make an appointment with our management for a suitable date and time. Meal The client will undertake to begin their meal at a mutually agreed time on booking of their reception. Cancellation Policy/ Disclaimer Cancellation within 6 months of wedding date will require a 25% payment of estimated wedding bill, cancellation within 3 months will require 50% payment of estimated wedding bill. Notification of cancelling or change of date must be done in writing. **Please note that the deposit paid to secure your Wedding Date is Non Refundable** Wine or Champagne brought into the hotel will incur a corkage charge, there will only be a limited number of bottles allowed which will be outlined by your wedding co-ordinator during your meeting. The client undertakes to bring no drink on to the premises other than the Wine/Champagne. Any damages, which may occur to the internal property of the Bushtown Hotel by wedding guests, will be the responsibility of the Bride & Groom. The Bushtown Hotel does not accept any liability for loss or damage to guest s property throughout or following the function.

6 Accommodation Please note that Due to Busy Periods, Accommodation for wedding guests cannot be guaranteed. Complimentary rooms included in the Diamond Package must be secured on initial booking with the Wedding Co-ordinator. Residents Bar A residents Bar can be provided upon request, but the closure of such remains the responsibility and prerogative of the hotel. Respect for other residents must be demonstrated. Any costs incurred by the Hotel as a result of unruly behaviour or undue noise will be the responsibility of the Bride & Groom. Prices for food & wine listed in this brochure apply to 2015 prices. The prices will be subject to an increase each year. In our high season Friday & Saturday wedding receptions must have 100 guests and above. Should your numbers go below this a Surcharge may be added to your Reception. Mid week offers are available for smaller receptions. The hotel s policy on Evening Buffets is to cater for the total number of guests attending the evening reception, as the hotel does not want the embarrassment of food shortage on the evening of your reception. Food hygiene regulations do not enable us to permit that you bring your own food onto the premises for service other than low risk items such as shortbread, biscuits or similar items. These MUST be agreed with management at confirmation of booking. Complimentary items given by the hotel are for receptions with final numbers of 80 or above. Should your numbers go below this a surcharge may be added. Payment All accounts MUST be settled prior to your departure from the hotel. A charge of 5% will be made on all payments made by Credit Card. All prices quoted are inclusive of VAT at the prevailing rate. I/We herby agree to all of the terms, booking conditions and cancellation policies of this contract. Date of Wedding Reception Signed by Bride & Groom Date Please sign above T & C and return to the hotel when paying your First Deposit in order to secure your Wedding Date Booking

7 Menu Selection May vary depending on package chosen, please ask the Wedding Co-ordinator for details. Starter Selection Soup Selection Fan of melon with seasonal fruit coulis Egg mayonnaise on a bed of crisp salad leaves Crisp vol-au-vent case filled with garlic mushrooms Vegetable Potato & Leek Tomato & Basil Roasted Red Pepper Carrot & Coriander Main Selection Pearl Package Emerald & Diamond Package North Antrim Turkey & Ham Choose 2 Of The Following:- North Antrim Turkey & Ham Prime Roast Sirloin Of Beef Stuffed Fillet Of Chicken Roast Lamb Chicken Champignon All dishes are served with a choice of fresh market vegetables & potatoes Dessert Selection Profiteroles Baileys Cheesecake Fresh Fruit Pavlova Black Forest Gateau Strawberry Cheesecake Fresh Fruit Salad Raspberry Roulade Trio Desserts (miniature selection of desserts) All meals are followed by Freshly Brewed Coffee/Tea **Please note that some dishes may contain traces of nuts. If yourequire any assistance on allergins or any other food options please speak to a wedding co-ordinator** Children s Menu Children may have half portions of the chosen wedding menu charged at ½ the package price. Alternatively they may choose from the following Chicken Bites & Chips Sausage & Chips Burger & Chips All Finished with ice-cream 9.50 per child

8 Suggested order of Toasts and Speeches * Wedding Co-ordinator asks the guests to stand to receive the Bride & Groom as they enter the banqueting suite for the meal * Master of Ceremonies asks clergyman to say grace before the meal * Wedding Co-ordinator asks Bride & Groom to cut the cake after the main course * After the meal the Master of Ceremonies asks the Brides Father to say a few words, followed by a toast to the Bride & Groom * Master of Ceremonies asks the Grooms father to welcome the Bride into the family * Master of Ceremonies asks the Groom to say a few words, followed by a toast to the bridesmaids * Master of Ceremonies asks Best Man to reply on behalf of the bridesmaids, say a few words, followed by a toast to the Bride & Groom * Master of Ceremonies asks Groomsman to read cards, telegrams and offers greetings from the guests * Wedding Co-ordinator asks guests to move to oak room to clear room for dancing Suggested Top Table Layout From right to left Clergy / Bride s Father/ Groom s Mother / Bridesmaids / Bride / Groom / Best man / Groom s Man / Brides Mother / Grooms Father / Clergy Price List for Wedding Ceremony Room Hire From:- Cedars Cedars Cedars 1 & 2 combined (Dependant on numbers) Maxwell Suite Media Suite Robinson Suite Additional Rooms

9 You re Wedding Day Checklist Bride s Mother Help arrange reception at the Bushtown Hotel Arrange printing of invitations Send out invitations Order Wedding cake Order wines Hire photographer & videographer Book florist Arrange Hire Cars Book entertainment Bride Choose the Bridesmaids Choose Bridal dress & Bridesmaids dresses Arrange gifts for the Bridesmaids Arrange hair & beauty appointments Organise wedding gift list Book flowers for the mothers Choose Honeymoon clothes Bride s Father Ensure that suits have been ordered Escort bride to the church Respond to the toast Bridegroom Duties Choose the Best man Purchase wedding rings Hire suits for all the men Choose gifts for the Best man & Ushers Arrange the wedding ceremony Pay Church fees Obtain marriage certificate Arrange cars to and from church Prepare speech Propose toast to the bridesmaids Best man Duties Take charge of the rings Organise the cars from the church to the Bushtown Hotel Reply to the bridesmaid s toast Return all suits Bridesmaids Assist the Bride in choosing Honeymoon clothes Help the Bride to dress on the day Take charge of the Brides Bouquet during the ceremony Ensure the Bride has everything she needs

10 The Wedding Planner You re Wedding Day Checklist The Wedding Planner 6 months to 1 year prior Decide on the date and meet with your Minister, Priest or Registrar to confirm details Decide on the style of reception and wedding venue you would like and book Order wedding Cars Book the photographer & videographer Source entertainment and book at this stage Decide on your style of wedding cake and book it Look through holiday brochures and decide on the location of your honeymoon Decide on your wedding invitations & place an order Start to shop around for ideas for dresses, colour and fabrics 3 months to 6 months prior If you choose to have a gift list decide on what department store you would like to use & arrange your gift list Purchase any favours & table decorations Get all accessories organised jewellery, shoes, going away outfit Meet with your Minister, Priest or Register to discuss the service Order any stationary- thank you cards, place cards 1 month to 3 months prior Send out invitations Source presents for the Bridesmaids and Best man Make sure that you have ordered your marriage certificate for the ceremony Finalise details with the florist & colour schemes Visit the wedding venue and finalise details of the day including numbers and menus, entertainment and table plan 1 week to 2 weeks prior Do a final check on all the bookings i.e. Cars, photographer, videographer, entertainment and honeymoon Start packing for your holidays Wrap all presents for the bridal party Organise wedding rehearsal Bridal party final dress fitting Day prior Leave the wedding cake, favours, Wine, Table Plan, and Place Setting Cards etc to the hotel Collect men s suits Collect bridal flowers Relax

11 Finger Buffet 100 plus guests 7.50pp Compile your menu from 1-5 items from the selection below; Chicken bites Assorted Vol au vents Assorted Sandwiches Spring Rolls Savoury sausage rolls Variety of Mini Quiche Cocktail Sausages Evening Buffet Selection (Tea/Coffee can be provided at an extra charge of 1.00 per cup with the above buffet) Choice of Additional Items for Evening Buffet Receptions Tea/Coffee 1.50pp Tea/Coffee & Sandwich Selection 5.50pp Tea/Coffee & Mini Fish Goujons & dips 7.50pp Hot Dogs 3.00pp Sausage Rolls 1.50pp Chicken Bites 1.50pp Mini Quiche 1.50pp Cocktail Sausages 1.50pp Cold Plate Buffet 10.00pp Choose from one of the following- Turkey, Gammon, Loin of Pork Served with a selection of salads & choice of baked potatoes, chips or garlic bread Hot Plated Buffet 11.95pp Choose from two of the following: Chicken Curry, Chicken Champignon, Beef bourguignon, Beef stroganoff Served with a choice of two of the following; Chips, Sauté potatoes, salads or boiled rice

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