Conference and Lettings Tiverton Campus

Transcription

1 Conference and Lettings Tiverton Campus

2 Contents Introducing Petroc Tiverton Page 3 The Conference Suite Page 4 Including D14a and D14b Seminar Rooms Page 5 Including D20 and Small Seminar Room, D23 The Lecture Theatre Page 6 General Classrooms Page 6 Frequently Asked Questions Page 7 Catering Menus Page 8 Terms and Conditions 2

3 Introducing Petroc Tiverton Petroc Tiverton is ideally located on the outskirts of Tiverton and has fantastic transport links, as it is positioned just off the A361 and is just over five miles from the M5. This means that we are in the heart of Devon and mid-way between the counties of Somerset and Cornwall. Our purpose built Conference Centre, with breakout rooms and ample parking, is the perfect venue for conferences, seminars, small fairs and exhibitions. We are able to cater for a variety of delegate numbers and often have between attendees in our Lecture Theatre. We also cater for the other end of the spectrum and have more intimate meeting rooms for eight delegates. Every event and booking with us is unique, in terms of your organisation and its needs, as well as your requirements on the day - this is why we tailor-make every event to suit you. We are delighted to be able to offer a first class buffet menu with several options. We are also able to tailor-make lunches/evening dinners according to your requirements. The Food Standards Agency has previously joined us and specifically requested both a cold buffet and hot meal option (the fish option is sustainable and local to this region) and we are happily able to deliver this service. Many of our goods come from local suppliers and are organic and sustainable. We are more than happy to discuss your event requirements and put together a bespoke package to include our conference rooms and any breakout rooms, parking, delegate lists and welcome to site as well as any other facilities or services you require. For more information, please contact Sonja Gysin on

4 The Conference Suite, D Block Room Number D14A This light, spacious and purpose built room lends itself beautifully to conferences, seminars and training events. The room is nearly square in shape and also has a movable partition wall into D14B which, when folded back, doubles the size of the room. Both D14A and D14B benefit from built-in IT equipment. D14A Dimensions: 8m x 7m (26.4ft x 23.1ft) Capacity: 24 boardroom style or horseshoe, 65 theatre style Rates for hire: First hour of rental at 25 and consecutive hours at 15 each. Room Number D14B This light, spacious and purpose built room lends itself beautifully to conferences, seminars and training events. The room is nearly square in shape and also has a movable partition wall into D14A which, when folded back, doubles the size and shape of the room. Both D14B and D14A benefit from built-in IT equipment. D14B Dimensions: 8m x 7m (26.4ft x 23.1ft) Capacity: 24 boardroom style or horseshoe, 65 theatre style Rates for hire: First hour of rental at 25 and consecutive hours at 15 each. Complete Conference Suite Complete Conference Suite Floorplan: D14a and D14b can be combined as one large space. The rooms are separated by a retractable partition wall. Combined Space: 14m x 8m (46.2ft x 26.4ft) Capacity: 48 boardroom style, 130 theatre style Rates for hire: First hour of rental at 50 and consecutive hours at 30 each 4

5 Seminar Room D Block, Room Number D20 This seminar room is bright and is perfect for a group of around 10. It has external light coming through it and is equipped with built-in IT facilities. Dimensions: 7m x 4.2m (23.10ft x 13.86ft) Capacity: 10 people Rates for hire: First hour of rental at 20 and consecutive hours at 10 each. Seminar Room Floorplan: Small Seminar Room D Block, Room Number D23 This seminar room is bright and is perfect for a group of around 5-8. It has external light coming through it and lends itself well to smaller meetings. Dimensions: 5.6m x 5.6m (18.48ft x 18.48ft) Capacity: 5-8 people Small Seminar Room Floorplan: Rates for hire: First hour of rental at 20 and consecutive hours at 10 each. 5

6 The Lecture Theatre EV Block, Room Number EV24 A large space with pull-out tiered seating which accommodates 120 people. The area can be used for conferences, small exhibitions, training events and has a multitude of uses. It benefits from fantastic built-in visual and audio services. Dimensions: 7.6m x 7.6m (25.08ft x 25.08ft) Capacity: 150 people with built-in tiered seating for 120 Rates for hire: First hour of rental at 25 and consecutive hours at 15 each. The Lecture Theatre Floorplan: General Classrooms We are continually refurbishing our general classrooms, which means that there are many newly refurbished general classrooms available for hire, all with varying capacities (14-30). We are able to accommodate visitors with mobility needs and have many ground floor classrooms with easy external access available. Dimensions: Various Classroom Capacity: Various Rates for hire: First hour of rental at 20 and consecutive hours at 10 each. 6

7 Frequently Asked Questions Is there any parking available? Parking facilities are available on site. We currently operate a pay and display system on the premises at a cost of 1.00 per day, per vehicle. What do I need to do upon arrival to site? Having arrived on site (and once you ve paid and displayed if applicable) we would ask you to make your way to our main Reception. They will then be able to sign you in and give you directions to your event. We would ask that, if you are organising the event, a delegate list be forwarded to the Reception Team prior to the event. Can you provide refreshments and catering? Both refreshments and catering can be organised for you. We have a wonderful menu available and are often able to provide a bespoke service if requested. We can cater for specific requirements such as vegetarian, vegan and/or delegates with special dietary needs. Please see a copy of the menu on the next page. What should I do in case of an emergency? Upon hearing a two-tone siren, please evacuate the building through the nearest fire exit and make your way to the nearest fire assembly point. A copy of our emergency procedures and a map of the fire assembly points will be made available to you upon your booking being confirmed. Can you provide IT Facilities? We have Wi-Fi available for your use. This can be accessed with your own laptop and VGA cable which should have a valid PAT certificate. Alternatively, we can furnish you with a temporary log-in to access our IT systems. Both of these services enable you to have access to our built-in projectors and have the ability to project onto our Smart Boards. Can you organise for a flip chart to be in the room? Yes, we have several different pieces of equipment that can be made available, including flip charts and/or technical equipment. We are also able to issue temporary (pre-credited) photocopying cards for you to have access to our photocopying services. We are currently working on being able to provide printing on site, but this is not yet available as a service. We are hoping to encourage the public to attend our event are you able to provide Marketing Support? Yes, we are able to support you with marketing that takes place within Petroc. This includes communicating with all our staff via our internal Bulletin and placing adverts on our plasma screens which are located in various places around our campuses. Are your campuses accessible by all? Yes, all our campuses are accessible by all, with disabled parking bays and toilet facilities. Our doorframes are standard wheelchair size but we are able to accommodate specialist wheelchairs with different specifications if notified prior to the event/hire of the facilities. Please feel free to contact us and we ll be happy to discuss your requirements further. 7

8 Catering Menus Traditional Buffet per head Mini cornish pasties and vegetable tartlets Smoked bacon and blue cheese quiche in a crunchy parmesan pastry crust Asparagus and cheddar quiche in a crunchy parmesan pastry crust Assorted sandwiches and wraps made with a selection of breads Selection of crudities served with dipping sauce Tortilla crisps Sweets Cake assortment or fresh fruit Platter Buffet per head Sliced gammon ham and sliced roast beef Brie and roasted sunblush tomato quiche Platter of cheese Selection of crudities and tortillas with dips Hot jacket potatoes and butter Freshly baked mediterranean dinner rolls Green salad bowl and cherry tomatoes Homemade Coleslaw New Potato and Chive Salad Wardolf salad Sweets Fruit platter or selection of fresh cream cakes Refreshments Coffee served with a danish pastry or cake 2.75 Coffee served with biscuits 2.00 Tea or coffee 1.25 Water or juice Please note all prices are subject to VAT