SUNSCAPE PUERTO PLATA WEDDING GUIDE 2

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1 WEDDING GUIDE

2 P R O P E R T Y D E S C R I P T I O N Sunscape Puerto Plata will be located on the northern coast of the Dominican Republic, in a world of pristine beaches and lush tropical jungle. Perfectly situated on the beautiful golden beach of Playa Dorada, one of the most stunning beaches in the Dominican Republic. Located only 20 minutes from Puerto Plata International Airport, This stunning resort, comprised of 585 rooms and suites is just 10 minutes from downtown Puerto Plata. Walk the famous Malecón beach strip, visit the impressive Spanish fort with lovely ocean views, enjoy an array of land and water activities, and immerse yourself in the Dominican Republic s rich culture. Sunscape Puerto Plata offers a wide selection of culinary choices within its eight restaurants and bars, and is surrounded by a beautiful 18-hole golf course designed by the famous Robert Trent Jones.. In addition to beaches and water sports, guests will also have access to unforgettable land activities and cultural experiences. An Unlimited Fun escape to Sunscape Puerto Plata has something for everyone! SUNSCAPE PUERTO PLATA WEDDING GUIDE 2

3 S U N S C A P E S U N K I S S E D W E D D I N G P A C K A G E Symbolic Ceremony* Wedding organization and personal touch of our on-site wedding coordinator Special turn down service at night Newlywed Package (see pg. 7 for details) Late check-out for the wedding couple (based on availability) Wedding cake and sparkling wine for 10 guests Bouquet(s) and/or boutonniere(s) for wedding couple 15% discount on all Spa treatments (product purchases not included) 2016/2017 SELLING PRICE $899 USD OR COMPLIMENTARY WHEN BOOKING AT LEAST 7 NIGHTS IN THE SUN CLUB JUNIOR SUITE GARDEN VIEW OR HIGHER, OR IF 5 ROOMS, ANY CATEGORY, ARE BOOKED FOR AT LEAST 3 NIGHTS (THIS PACKAGE ALSO APPLIES FOR RENEWAL OF VOWS CEREMONY) Restrictions/exclusions: Subject to availability and double occupancy only. Price and package subject to change without notice. This package cannot be combined with the Sweet Escape Honeymoon Package for both to be received complimentary and the free wedding package cannot be deducted when purchasing other packages. 15% discount on spa treatments cannot be applied to spa packages or combined with any other spa promotion or offer. Please note, restrictions apply when combining the complimentary wedding package with the Groups, Gatherings, and Getaways promotion. See promotion terms and conditions for details. Once wedding is confirmed it cannot be canceled within 6 months of the date of the wedding without a fee. For weddings booked within 6 months of the wedding date the wedding cannot be canceled without the penalty. The cancellation penalty is $100. The complimentary wedding package may not be available during all dates and times at the discretion of the resort. The complimentary wedding package may not be available during all dates and times at the discretion of the resort. *Additional fees apply for service of a judge or minister. These fees vary by resort and will be confirmed by the wedding coordinator SUNSCAPE PUERTO PLATA WEDDING GUIDE 3

4 S U N S C A P E L O V E I N T H E S U N Symbolic Ceremony* Wedding organization and personal touch of on-site wedding coordinator Preparation and ironing of the couple s wedding day attire Complimentary room for one member of the wedding couple the night before the wedding (based on availability) Two boutonnieres and corsages for wedding party Bouquet(s) and/or boutonniere(s) for wedding couple Wedding cake and sparkling wine (for 20 guests staying at hotel) Private cocktail hour (silver menu) with hors d oeuvres (for up to 20 guests staying at hotel) Private Dinner Reception (silver menu) (for 20 guests staying at the hotel) Natural Floral centerpiece for the sweetheart table 15% discount on all Spa treatments (product purchases not included) Newlywed Package (see pg. 7 for details) Late check-out for bride and groom (based on availability) 2016 SELLING PRICE $2,399 AUGUST, SEPTEMBER, OCTOBER 2016 SELLING PRICE $2,199 USD* 2017 SELLING PRICE $2,499 USD* AUGUST, SEPTEMBER, OCTOBER 2017 SELLING PRICE $2,199 USD* A deposit is required to hold and confirm the wedding date and will be applied to the total cost of the package. Deposit and payment terms to be determined by the contract you enter with the resort s wedding coordinator upon booking your wedding. 15% discount on spa treatments cannot be applied to spa packages or combined with any other spa promotion or offer. Once wedding is confirmed it cannot be canceled within 6 months of the date of the wedding without a fee. For weddings booked within 6 months of the wedding date the wedding cannot be canceled without the penalty. The cancellation penalty is $500. A percentage of wedding guest accommodations may be required to confirm the wedding. The policy is up to the resort s discretion and should be discussed when saving the date with the wedding coordinator. A deposit is required to hold and confirm the wedding date and will be applied to the total cost of the package. Deposit and payment terms to be determined by the contract you enter with the resort s wedding coordinator upon booking your wedding. 15% discount on spa treatments cannot be applied to spa packages or combined with any other spa promotion or offer. *Additional fees apply for service of a judge or minister. These fees vary by resort and will be confirmed by the wedding coordinator * In the months of August, September and October 2016 the package price will be $2,199 USD. All remaining months of 2016 will be the standard package pricing of $2,399 USD. * In the months of August, September and October 2017the package price will be $2,199 USD. All remaining months of 2017 will be the standard package pricing of $2,499 USD. SUNSCAPE PUERTO PLATA WEDDING GUIDE 4

5 S U N S C A P E F O R E V E R W E D D I N G P A C K A G E Symbolic Ceremony* Wedding organization and personal touch of on-site wedding coordinator Preparation and ironing of the couple s wedding day attire Complimentary room for one member of the wedding couple the night before the wedding (based on availability) Bouquet(s) and/or boutonniere(s) for the wedding couple Two boutonnieres and two corsages for wedding party Ceremony décor- chairs with white covers, ceremonial table, and carpeted walkway Private Cocktail Hour with hors d oeuvres (gold menu) (for up to 20 guests staying at hotel) Private Dinner Reception (gold menu) (for up to 20 guests staying at the hotel) Wedding cake and sparkling wine for 20 guests Natural floral centerpiece for the sweetheart table Natural floral centerpiece for ceremonial table Live music trio (1 set) 15% discount on all Spa treatments (product purchases not included) Newlywed Package (see pg. 7 for details) Late check-out for the wedding couple (based on availability) 2016 SELLING PRICE $2,899 USD* AUGUST, SEPTEMBER, OCTOBER 2016 SELLING PRICE $2,599 USD* 2017 SELLING PRICE $2,999 USD* AUGUST, SEPTEMBER, OCTOBER 2017 SELLING PRICE $2,699 USD* Restrictions/exclusions: Subject to availability and double occupancy only. Prices and package subject to change without notice. 15% discount on spa treatments cannot be applied to spa packages or combined with any other spa promotion or offer. Once wedding is confirmed it cannot be canceled within 6 months of the date of the wedding without a fee. For weddings booked within 6 months of the wedding date the wedding cannot be canceled without the penalty. The cancellation penalty is $500. A percentage of wedding guest accommodations may be required to confirm the wedding. The policy is up to the resort s discretion and should be discussed when saving the date with the wedding coordinator. A deposit is required to hold and confirm the wedding date and will be applied to the total cost of the package. Deposit and payment terms to be determined by the contract you enter with the resort s wedding coordinator upon booking your wedding. 15% discount on spa treatments cannot be applied to spa packages or combined with any other spa promotion or offer. *Additional fees apply for service of a judge or minister. These fees vary by resort and will be confirmed by the wedding coordinator * In the months of August, September and October 2016 the package price will be $2,599 USD. All remaining months of 2016 will be the standard package pricing of $2,899 USD. * In the months of August, September and October 2017 the package price will be $2,699 USD. All remaining months of 2017 will be the standard package pricing of $2,999 USD. SUNSCAPE PUERTO PLATA WEDDING GUIDE 5

6 S U N S C A P E S W E E T E S C A P E H O N E Y M O O N P A C K A G E Fresh flowers, fruit and champagne in room upon arrival Romantic breakfast in bed with Mimosas one morning (reservation with concierge is required) Couples massage (25 minutes) Choice of facial or body scrub for two (25 minutes) Private beachfront dinner one evening Romantic turndown service with petit fours 2016/2017 SELLING PRICE $899 USD OR COMPLIMENTARY WHEN BOOKING THE SUN CLUB JUNIOR SUITE GARDEN VIEW OR HIGHER FOR A MINIMUM OF 7 NIGHTS Note: Please request your honeymoon or anniversary package at time of booking. Restrictions/exclusions: Not available during Christmas and New Years Eve. Subject to availability and double occupancy only. Taxes and gratuity included. Prices and package subject to change without notice. This package cannot be combined with the Sun Kissed Wedding Package to receive both complimentary. To receive the package complimentary.it is only applicable to couples staying within three months of their wedding or staying over their anniversary date. Couple must present a copy of their wedding invitation or marriage certificate at the time of check-in. Package is available to all guests when purchased at the selling price. SUNSCAPE PUERTO PLATA WEDDING GUIDE 6

7 N E W L Y W E D & A N N I V E R S A R Y P A C K A G E Welcome letter Fresh fruit Bottle of sparkling wine Special turn down service Breakfast in bed with Mimosas (Reservations must be made in advance with concierge) 15% discount on all spa treatments COMPLIMENTARY Note: Please request newlywed or anniversary package at time of booking. Couple will be required to present a copy of wedding invitation or marriage certificate at time of check-in. Package is subject to change without notice and is only applicable to couples staying within three months of their wedding or over their anniversary date. 15% discount on spa treatments cannot be applied to spa packages or combined with any other spa promotion or offers. SUNSCAPE PUERTO PLATA WEDDING GUIDE 7

8 D E S T I N A T I O N W E D D I N G C H E C K L I S T 6 12 MONTHS BEFORE Contact wedding coordinator to choose a wedding date Indicate if you would like a Symbolic or Legal ceremony (note: selecting a legal ceremony date may take longer as the coordinator will need to work with the judge s schedule) Explore your wedding vision: ceremony/reception location, time of the day, estimated number of guests Select your wedding package Send deposit to coordinator to reserve your selected date Once deposit is received and processed, a formal confirmation of the is sent (approximately one week after receipt of deposit) Coordinator will forms, pictures and options Sign-up for your Honeymoon Registry 6 11 MONTHS BEFORE Determine an estimated budget guideline Begin clarifying your wedding vision: theme, colors, little extras Work with the resort or travel agent to make guest reservations and secure a room block Be sure your have your passport and all documents needed; if you are planning a legal wedding, the coordinator will be sure you know what the legal forms needed are Secure DJ, band, photographers and videographer (be sure to speak to your wedding coordinator when booking outside vendors) 4 6 MONTHS BEFORE Determine additional wedding events (welcome cocktail party, rehearsal dinner, day-after brunch) Start planning outside resort activities like golf, tours, etc. if desired 2 3 MONTHS BEFORE Finalize guest list and room requirements Confirm ceremony and reception locations (in case you want to make any changes) Select décor option, choose flowers, pick the cake Book ceremony musicians with coordinator (Mariachis, violinist, etc.) Share with the coordinator any special readings or songs requested for the ceremony Finalize reception chart, seat cards (if applicable) and send to Wedding Coordinator Start working on menus For legal ceremonies, send completed paperwork to coordinator (MUST be received at least 2 months prior) 1 MONTH BEFORE Confirm all décor, floral, cake and little extras with coordinator Confirm menus for all events (cocktail hour, reception, rehearsal dinner, etc.) Book hair and make-up appointments at the spa for bride and bridal party Have programs, menus, place cards, etc. printed Confirm timeline of event (i.e.: seated for meal, first dance, father daughter dance, cake cutting, etc.) Cofirm that all special requests have been noted and planned for 3 WEEKS BEFORE Review your wedding contract and make final ammendments Send guest list of those not staying at the resort to the wedding coordinator Be sure the wedding coordinator has your travel schedule and your final guest list, seating charts and events UP TO 1 WEEK BEFORE Arrive at the resort (based on the type of ceremony you will have) On-site meeting with coordinator to go over all event details and make any last minute changes or additions Have a trial hair and make-up run through at the salon if desired Set-up a spa day with bridesmaids, mother and other loved ones Arrange for welcome bag room drop if desired Arrange a private dinner on the beach just the two of you! Leave your wedding dress & groom s attire with your coordinator to have steamed and prepared for the big day 1 DAY BEFORE Have a welcome cocktail party, rehearsal dinner or welcome dinner if desired Arrange for special room drops (champagne, flowers, petit fours) to be sent to parents or wedding party Bride & Groom: Get an early night sleep. Tomorrow is the Big Day! WEDDING DAY Have a nice breakfast Go to your hair appointment (remember to bring your veil & flowers) Your coordinator will check in with your throughout the day as she organizes everything. Today is YOUR day and she will be with you every step of the way. RELAX, SMILE & make the most of this memorable day For a pdf version of this list, please view SUNSCAPE PUERTO PLATA WEDDING GUIDE 8

9 L E G A L R E Q U I R E M E N T S Documentation required by the Dominican Law in order to be legally married in the Dominican Republic. Civil Wedding Birth Certificate of Bride and Groom or certified copy of Birth certificate. If parents names are not shown on the certificates, please indicate them separately. Notarized Declaration of Single status for the Bride and Groom. If previously married, submit two copies of the Divorce Decree or Death Certificate. There is a mandatory waiting period for women, 10 months before they are legally allowed to remarry. A photocopy of Bride and Groom s Passport (or documents used to enter the DR). Photocopies of all Witnesses Passports. Cannot be family members. If necessary, resort will provide witnesses. Please note: The Dominican Republic is now a member of the La Hague Convention, please have your official documents apostilled by your Secretary of State Office. You can Also contact Vitalcheck.com to request apostilled Documents. All documents must be translated and legalized by the Dominican Consulate prior to arriving in the Dominican Republic, except for the Passports. The documents should be legalized by the Dominican Consulate no more than 3 months prior to the wedding date. It is the couple s responsibility to have all the documentation ready prior to the wedding. The Judge is an outside service provided by the Dominican Government. We cannot be held responsible for any delay or alteration. The Judge will duly register your Wedding Certificate at the Central Civil Board and legalize it with the Foreign Affairs Department of the Dominican Republic. We will then send the Wedding Certificate to the couple via mail which may take up to weeks. The Civil Wedding is celebrated in Spanish. Bride & Groom must be in the country 3 business days prior to the wedding. Symbolic and non-legal ceremonies allow flexibility for arrival date. Please speak with the wedding coordinator to discuss requirements. SUNSCAPE PUERTO PLATA WEDDING GUIDE 9

10 Carretera Luperón. Km. 5. Playa Dorada, Puerto Plata 547 República Dominicana T. (001) SUNSCAPE PUERTO PLATA WEDDING GUIDE 10

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