HUB Certification Analyst

Transcription

1 TEXAS COMPTROLLER OF PUBLIC ACCOUNTS invites applications for the position of: HUB Certification Analyst JOB POSTING #: 6B07.15 STATE CLASSIFICATION #: 1042 STATE CLASSIFICATION TITLE: SALARY GROUP: Auditor I B15 VACANCIES: 1 CLOSING DATE/TIME: SALARY: LOCATION: DEPARTMENT: 08/21/15 11:59 PM $2, $2, Monthly $32, $34, Annually Austin, TX (CSB), Texas Texas Procurement & Support Services (TPASS) GENERAL DESCRIPTION: Performs entry-level auditing work for the statewide Texas Historically Underutilized Business (HUB) Program; specifically for the HUB Certification section of the program. Conducts certification reviews of businesses to determine and verify their eligibility to be certified as a State of Texas HUB. Work involves examining, investigating, and reviewing records, reports, financial statements and other business related documents and business practices to determine compliance with certification requirements, laws, regulations, policies and procedures. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Performs entry-level certification desk auditing work of businesses, examining their HUB certification application submissions to determine their eligibility to be certified as a State of Texas HUB according to the laws, rules, regulations, policies and procedures that are applicable to the HUB program. Conducts internet research to verify vendor information; creates and manages official state records, and documentation related to HUB certification. Identifies issues, anomalies, omissions, or discrepancies within certification application documentation; outlines and summarizes issues and findings with the HUB Certification team lead; and recommends corrective actions in the findings, including preparing written correspondence summarizing findings from the review; submits report findings to the designated team lead prior to sending the written findings to applicants, customers, or vendors. Provides phone support for online Centralized Master Bidders List (CMBL)/HUB vendor registration system; assists in administering HUB certification operations and procedures and educating vendors about the statewide HUB Program, the CMBL and the state s procurement resources to improve and increase awareness of the HUB Program and vendors participation in state contracting. Performs other duties as assigned including but not limited to participating in Economic Opportunity Forums. MINIMUM QUALIFICATIONS REQUIREMENTS: Education: Graduation from accredited college with an associate's degree in business administration, or

2 public administration. Complete copies of college transcripts must be furnished to the divisional hiring representative at the time of the interview for positions requiring a college degree, and/or specific educational credits. Preferred Education: Graduation from an accredited four-year college, or university with a bachelor's degree in business administration, public administration, or organizational development with at least 24 semester hours in marketing, business administration, or economics. Experience: Six (6) months full-time experience in accounting, or auditing, which required a review and analysis of documents for compliance with federal, state, or local laws. Preferred Experience: Public sector program administration experience requiring auditing, monitoring, or review of program documentation. Experience with the Texas HUB program, or similar disadvantaged/minority/woman-owned business governmental program. Substitution: One (1) additional year of experience in accounting, or auditing, that required a review and analysis of documents for compliance with federal, state, or local laws may substitute for thirty semester hours of educational requirement with a maximum substitution of 60 semester hours (two years). Licenses / Certifications: Certified Texas Purchaser (CTP) preferred. Note: Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in Signal Corps, Administrative and Operations Support or other related fields pertaining to the minimum experience requirement may meet the minimum qualifications for this position. Please call Human Resources at / for more information or assistance. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of: Texas laws and statutes regarding purchasing Texas laws and statutes regarding the HUB Program Texas s Centralized Master Bidders List Skill in: providing customer service for multiple public sector programs using personal computers and applicable programs, applications, systems, and standard office equipment writing, editing and report writing techniques record keeping and records management using effective written and verbal communication to convey information in a clear, concise manner (Communication) identifying and resolving problems by using strong analytical techniques, innovative approaches and taking initiative in preventing and solving problems (Problem Solving)

3 Ability to: proofread and review documents for accuracy and compliance with rules, regulations, policies, and procedures demonstrate effective facilitation skills while assisting customers and stakeholders explain rules, regulations, policies, and procedures gather, assemble, correlate, and analyze facts and information accurately perform program data entry, or extract information from databases and spreadsheets demonstrate a high level of integrity, strong work ethic, and commitment to meet deadlines use a PC, or laptop and standard business productivity software such as Microsoft Word, Outlook, Excel, PowerPoint establish and maintain working relationships with co-workers, agency staff and management to achieve common goals (Teamwork) plan, organize, and prioritize multiple assignments to effectively manage a fast paced and changing work environment without compromising accuracy (Adaptability) consistently meet internal and external customer needs and expectations in a professional manner (Customer Service) act in the best interest of the agency, maintain confidentiality and continually strive to improve self and job performance (Professional Conduct and Development) maintain confidentiality and protect the privacy of state employees, taxpayers and other members of the public (Privacy and Information Security) Work Hours: 8 a.m. to 5 p.m., Monday through Friday, 40 hours. Occasional weekend and/or late-evening work may be required. Actual work hours may change based on business need. Must be able to work flexible hours during legislative sessions; and, as needed. Travel: Less than 5% Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, telephone and client/customer contact. It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. The individual must be able to lift, pull, physically handle, and transport records, documents, boxes, and all related information, weighing up to 30 pounds when required.

4 NOTES: Applicants may be asked to participate in a skills demonstration and/or presentation. Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions. CPA employees in the same job classification, if selected, will be laterally transferred with no increase in salary. (An example might be an Accounts Examiner III in Revenue Administration who moves to an Accounts Examiner III in the Enforcement division.) Complete copies of college transcripts must be furnished to the divisional hiring representative at the time of the interview for positions requiring a college degree, and/or specific educational credits. VETERANS: We fully recognize, honor and enforce the Uniformed Services Employment and Reemployment Rights Act (USERRA) and encourage opportunities to hire Veterans, Reservists and Guardsmen. IMPORTANT NOTE TO ALL APPLICANTS: Unless otherwise indicated on specific postings, regular attendance is an essential job requirement of all positions. Your application for employment with the Comptroller of Public Accounts may subject you to a criminal background check. All positions requiring a degree and/or licensing require proof of degree and/or license at time of interview. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only applicants scheduled for interviews will be contacted. Thank you for considering employment at the Comptroller of Public Accounts! The Comptroller s office is an equal employment opportunity employer. APPLICATIONS MAY BE FILED ONLINE AT: East 17th Street #124 Austin, TX Position #6B07.15 HUB CERTIFICATION ANALYST JS human.resources@cpa.texas.gov HUB Certification Analyst Supplemental Questionnaire * 1. Your responses to the questions below must also be stated in the appropriate sections of your state application. For example, if the position requires experience using MS Word and/or MS Excel, that experience must be indicated in the Duties and Responsibilities section. Please certify that all the information concerning your application is true and complete, and that you understand that any misstatement, falsification or omission may be grounds for refusal to hire or if hired, termination. Click "Yes" that you have read and understand this statement. Yes * 2. Do you have an associate's degree in one of the following concentrations? Business Administration Public Administration * 3. Do you have a bachelor's degree or higher in one of the following preferred concentrations? Check all that apply. Business Administration Public Administration Organizational Development

5 * 4. Which best describes your level of education? Juris Doctorate degree Doctorate degree Master's degree Bachelor's degree Associate's degree 90 semester hours 60 semester hours 30 semester hours High School or GED * 5. How many years of experience do you have in accounting, and/or auditing, which required a review and analysis of documents for compliance with federal, state, or local laws? Four years or more of experience Two years and six months of experience but less than three years Two years of experience but less than two years and six months of experience One year and six months of experience but less than two years of experience One year of experience but less than one year and six months of experience * 6. Do you possess the Certified Texas Purchaser (CTP) certification? Yes No * 7. How many years of public sector experience do you have requiring auditing, monitoring, or review of program documentation? Four years or more or experience Two years of experience but less than three years of experience One year of experience but less than two years of experience * 8. How many years of experience do you have with the Texas HUB Program or similar disadvantaged/minority/woman-owned business governmental program? Four years or more of experience Two years of experience but less than three years of experience One year of experience but less than two years of experience * Required Question