ACCOUNTING ASSISTANT I Finance Department. $ $ Monthly Salary. APPLICATION CLOSING DATE: August 8, 2014

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1 ACCOUNTING ASSISTANT I Finance Department $ $ Monthly Salary APPLICATION CLOSING DATE: August 8, 2014 If you are interested in pursuing this exciting career opportunity, there are three (3) required items that must be submitted in order for you to be considered: A completed City of Gilroy/CalOpps online application including supplemental question responses. A detailed resume that highlights your related skills and experience. A list of five work-related references with contact information. (Note: references will not be contacted without candidate s authorization and this step is not completed until after the interview process.) *There are several ways to submit the above required items: they may be uploaded as 1 (one) attachment to your on-line application, mailed, or dropped off at the Human Resources Department. ABOUT THE POSITION The City of Gilroy is recruiting for a full-time Accounting Assistant I position in the Finance Department. The goal of the Finance Department is to provide timely and accurate financial information to City management, the City Council and the public and administer the City s assets including cash and investments. GENERAL DESCRIPTION: Under direct supervision of the Supervising Accounting Technician, you will perform technical and highly detailed work in support of the accounting, fixed asset and payroll functions; and perform other related work as required. This position may also provide support in one or more of the following areas: accounts payable, purchasing or accounts receivable. EXAMPLES OF DUTIES: Assist at the counter in receiving the public and provide customer service information in response to citizen requests in a courteous and professional manner. Gather, tabulate, assemble, check, verify, and file data. Process mail and documents involved in financial transactions. Make mathematical calculations necessary for accurate recording of financial transactions. Receive, document, and account for funds. Page 1 of 5

2 Record data and maintain statistical and financial reports and logs. Determine accurate fees by referencing Comprehensive Fee Schedule. Maintain adequate form stock necessary for billing and reporting. Assist in and prepare billings. Verify and code payments and cash receipts. Post to ledgers and journals manually or electronically. Audit accounts receivable and payable. Operate any of a wide variety of common office machines including a telephone, typewriter, calculator, adding machine, postage meter and scale, copier, computer, laser jet printer, fax machine, paper shredder, paper cutter, camera, letter opening machine, stuffer/folder machine, scanner, optical character reader, lettering machine, dictation/transcription equipment, and binding machine. May operate two-way radio and associated equipment. EDUCATION/EXPERIENCE: QUALIFICATIONS Equivalent to graduation from high school. Some college level accounting or bookkeeping course work is desired. Three years of increasingly responsible experience in the preparation and maintenance of accounting, payroll or financial records. A related college degree from an accredited college or university may be substituted for part of the experience requirement. Keyboarding 25 net words per minute, and proficient in 10-key by touch and Windows environment. (finalist may be required to pass a keyboarding/computer and 10-key proficiency evaluations) Possess and maintain a valid California Driver License and a safe driving record necessary to operate assigned vehicles. (finalist will be required to submit a current DMV report) Pass a post-offer medical examination, which includes a drug test. Pass a detailed background check that includes a Department of Justice criminal record check for employment and a credit check. Prefer non-tobacco user. IDEAL CANDIDATE The ideal candidate for this position will: Perform a wide variety of accounting and statistical record keeping assignments in connection with processing and maintaining financial and statistical records. Have an exceptional customer service background, working directly with the general public. Page 2 of 5

3 Have good cash handling, accounting and mathematical skills. Multi-task proficiently and communicate effectively. Work independently under fast paced conditions. Be a team player with the ability to positively interface with other departments. Be highly organized and detail oriented with the ability to prioritize work. Be committed in maintaining confidential and sensitive information. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint). Possess analytical skills. Prefer Bilingual (Spanish/English). COMPENSATION, BENEFITS, AND ADDITIONAL INFORMATION Health Allowance and Flexible Benefits Plan Depending upon the number of dependents the health allowance ranges from $ to $1, per month for core health benefits during the 2014 plan year. Subject to specific rules, a cash back program is also available with proof of other medical coverage. City employees participate in the PERS Health Program, and may choose their medical coverage from a variety of providers. The City s flexible benefits plan includes medical and dental coverage as core benefits. A range of optional benefits including vision care, medical and dependent care accounts are also available. A term life insurance policy equal to $20,000, long-term disability plan, and an employee assistance plan are provided at City expense. Other Benefits The City currently offers the PERS 2.5% at 55 pension plan for classic members and 2% at 62 for new members. Currently, the city pays the full employer portion of the retirement contribution for classic members and 50% of the total normal cost for new members. The classic member contribution of 8% is a pre-tax payroll deduction; new members shall pay 50% of the total normal cost as set by CalPERS. Anyone hired on or after January 1, 2013 will be subject to the applicable provisions, retirement formulas, and plan benefits/restrictions associated with the Public Employees Pension Reform Act of Vacation, Sick Leave, Holidays Annual vacation ranges from two to four weeks per year, based on years of service. Employees accrue eight hours of sick leave each month. Employees receive 36 hours of personal leave time in July of each fiscal year which must be used during the fiscal year. The City observes 10 paid holidays each year. Medicare/Social Security Employees participate in Medicare (1.45% for both the employer and employee) as this is a mandated federal program. City of Gilroy does not participate in Social Security. Payroll All City employees are paid monthly, on the last business day of each month via direct deposit. Page 3 of 5

4 SUPPLEMENTAL QUESTIONNAIRE The supplemental questionnaire for this position is part of the on-line application form for this recruitment on Calopps.org (Member City: Gilroy). You must file your responses via the on-line application process. Supplemental Questions: 1. Please summarize your recent experience in accounting and clerical work within the last three years. 2. Please detail your direct cash handling work experience. 3. Confirm any college level accounting courses you have completed. List the name of the course, college attended, and the units earned. 4. Describe your customer service experience and any interaction you have had in working directly with the public. 5. Describe your past experience with preparing deposits and reconciling cash. 6. Are you able to keyboard at the rate of at least 25 net words per minute? (Yes or No) (Please note: Finalist will be required to submit a current keyboarding certificate.) 7. Do you have strong 10-key skills with the ability to pass a proficiency test at a high level? (Yes or No) (Please note: You will be tested in this area if selected to continue in the selection process.) 8. Are you proficient with the Microsoft Office software to include Excel, Word, Outlook, and PowerPoint? For each program, identify your proficiency level: Beginner, Intermediate, or Advanced. (Please note: Finalist will be tested on various software programs so please be honest in your assessment.) 9. Please explain why you are interested in working for the City of Gilroy. What specifically attracted you to this particular job opening? APPLICATION PROCESS If you are interested in pursuing this exciting career opportunity, there are three (3) required items that must be submitted in order for you to be considered: A completed City of Gilroy/CalOpps online application form including supplemental question responses. A detailed resume that highlights your related skills and experience. A list of five work-related references with contact information. (Note: references will not be contacted without candidate s authorization and this step is not completed until after the interview process.) If selected as a finalist, candidates will be required to submit a current keyboarding certificate verifying a keyboarding speed of at least 25 net words per minute. Page 4 of 5

5 City Application Form Candidates must complete the CalOpps City of Gilroy application form for this position and submit on line. Apply Online: 1. Go to 2. Click on Member Agencies 3. Click on the City of Gilroy 4. Scroll down until you see City of Gilroy Job Openings 5. Click on Part-Time Accounting Assistant I 6. Click on Apply 7. Click on Create a Profile Please scan and save your attachments into one PDF document (Cal Opps has limited memory space for each applicant s attachments) before uploading and attaching them to your application. If for some reason you are not able upload the required application package items via CalOpps, then please fax them to: (408) Or mail them to: City of Gilroy Human Resources Department 7351 Rosanna Street Gilroy, CA This position is open until August 8, All application materials must be received by this date. NEXT STEPS Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. Candidates identified for further consideration will be required to submit criminal conviction information via a supplemental questionnaire. In addition, final candidates for the position are required to pass a background check, State of California Department of Justice criminal records check, credit check, required medical evaluation/testing, and drug screen, given at the City s expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away. Attention: Communication regarding your status in this recruitment process will be conducted via . Be sure to include an address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an address and/or other contact information. THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER AND SUPPORTS WORKFORCE DIVERSITY. Page 5 of 5

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