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1 This white paper from Stylusinc describes how enterprises benefits by migrating to Microsoft Office 365 and how it is bringing about a sea change in how enterprises look at basic things like collaboration and document production. 1

2 TABLE OF CONTENTS About Microsoft Office Key features and functions.. 3 Why enterprises choose office Security and compliance capabilities of Office Application highlights... 6 Common issues with Office 365 Deployment.. 7 Microsoft Office 365 for future business

3 About Microsoft Office 365 Office 365 is an enterprise-grade service, designed to meet the most rigorous requirements for security, privacy, reliability, and manageability. It refers to subscription plans that include access to Office applications plus other productivity services that are enabled over the Internet such as Lync web conferencing and Exchange Online hosted for business, and additional online storage with OneDrive and Skype world minute for home. All Office 365 plans are paid for on a subscription basis, monthly or annually. Office 365 is highly scalable and can support everything from a one-person business to companies with tens of thousands of users. Office 365 Enterprise plans fits organizations ranging in size from a single employee to 50,000 plus users. Office 365 represents Microsoft s foray into the cloud-based and collaboration space. Office 365 represents Microsoft s latest and arguably most successful venture into the cloud service space in the past few years. Key features and functions Office 365 represents Microsoft s newest foray into the cloud-based and collaboration space. The several cool features and components of the cloud-based service that combines office, SharePoint, Lync and Exchange. Office 365 Small Business, Small Business Premium and Midsize Business version includes , online conferencing, public website, file share, office webapps, Active Directory integration etc Office 365 major features include its Hosted services, Online applications and Updates. Hosted Services: Business and enterprise-oriented plans for Office 365 offer access to cloud-hosted versions of office s server platforms on a software-as-a-service basis including Exchange, Lync, SharePoint, and the browser-based Office Web Apps suite. OFFICE 365 FEATURES 1. HOSTED SERVICES Online Applications: Microsoft Office Online programs are 2. ONLINE APPLICATIONS a part of most Office 365 plans. Office Online makes it easier for you to work in the cloud because Word, Excel, 3. UPDATES PowerPoint, OneNote, and PDF documents in your web browser. Sign in to your organization s Office 365 site to get started. You can access your documents whenever you have an Internet connection, from almost any device: 3

4 Documents stored in your OneDrive and your team sites, Attachments in Outlook Web App, Meeting notes in Lync Web App and sharing documents with others is as simple as sending a link. Updates: The Office 365 platform uses a rolling release model; updates to the online components of the service are provided once per quarter. Few other interesting features include a simple and powerful admin page lets the support staff easily manage users and configure Exchange, SharePoint and Lync Online services. With the service status feature, IT staff can monitor Microsoft Office 365 services to help isolate any potential problems. The smartphone management tools is another exciting feature. With Exchange Online ActiveSync, IT managers can create device policies to enforce strong passwords and control some hardware features of smartphone. External users can have the choice to access SharePoint Online. They can do it in multiple ways such as giving Team Site owners the option to invite users from outside. The outlook functionality is another major feature that office 365 offers. The outlook web application offers much of the rich functionality found in the desktop application, including right-click access to many functions. Office Plus applications provide a sophisticated sharing option to share documents that reside in a SharePoint Online Team Site. A powerful Office 365 offers enterprises greater security, compliance, reliability and compatibility. document editing facility is available in the native application or in different browser. Why enterprises to choose Office 365 Today several enterprises are migrating to Microsoft Office 365 because of its several advantages, which generally applicable to cloud based and collaboration system. Since Microsoft manages the server and storage infrastructure, organizations can then focus on providing messaging, collaboration, and real-time communication services to their users, rather than being burdened with significant IT management load. Security and compliance capabilities of Office 365 Security and Privacy Office 365 keeps customers data safe in state-of-the-art access-controlled data centers and secure mobile access for users. Office 365 customers know where data resides, who can access it, and what Microsoft does with it. Anti-virus and anti-malware on the platform is always kept up to date. There should not be any concerns for viruses and malware to infect your environments due to outof-date anti-virus and anti-malware definitions. Office 365 is regularly audited to make sure the environment is secure and safe. Physical access to the data centers where your information resides 4

5 is strictly controlled as well, so your data will physically remain safe. Office 365 provides strong password policies including length, complexity and aging combined with account lockout. Compliance Office 365 customers enjoy the confidence that they are entrusting their data to the leader in cloud services compliance and industry standards. It has been verified to meet the requirements for ISO 27001, EU Safe Harbor models, HIPPA (Health Insurance Portability and Accountability Act), FERPA (Family Educational Rights and Privacy Act), and FISMA (Federal Information Security Management Act). Office 365 has also completed SAS 70 Type II and III Audits. Office 365 adheres to GLBA for Financial Service customers. retention and document recordsmanagement capabilities enable customers to meet compliance requirements. Reliability Rely on a financially backed, 99.9 percent SLA, so that if you go down, Microsoft will pay you. There are redundancies built into the service at the service at the physical, data, and functional layers over a globally dispersed network and data infrastructure. Office 365 SLA (Service Level Agreement) is comprehensive across all services giving customers assurance no matter which service they use, the SLA covers every user and every component of the suite, the Office 365 Service Health Dashboard gives customers up-to-date visibility into service health. Compatibility Office 365 maintains both browser and Microsoft Office compatibility to ensure that your users can access the information they need, when they need it. Browsers Office Internet Explorer 10 (Windows 7 & 8) 1. Office 365 Pro Plus (Windows 7 & 8) Internet Explorer 9 (Windows 7, Vista SP2) 2. Office 2010 SP1 (Windows 7, Vista SP2, Internet Explorer 8 (Windows 7, Vista SP2, SP3 32 bit, XP SP 2 64 bit) XP SP3 32 bit, XP SP 2 64 bit) 3. Office 2007 SP3 (Windows 7, Vista SP2, Firefox Latest version XP SP3 32 bit, XP SP 2 64 bit) Chrome Latest version 4. Mac Office 2011 SP3 (OSX 10.6 or later) Safari Latest version 5

6 All Office 365 applications (Exchange, SharePoint, Lync, and Office) are all kept up to date on the latest patch levels and hotfixes, as well as the latest major versions of the products. All functionality developed for SharePoint is done for Office 365 and rolled out to the cloud, before it is packaged and available for on-premise users of SharePoint. Application Highlights Microsoft Office 365 offers application mainly in two platforms Exchange Online and Application Online Exchange Online Microsoft Exchange is a mainstay application platform in enterprise organizations for management. In Office 365, it is no different, except for the fact that you no longer need to maintain onpremise Exchange servers, and have the best security available protecting your users and their , with the integrated ForeFront Protection for Microsoft Exchange, virus and malware outbreaks can become a thing of the past. All Exchange mailboxes come with a healthy 25 GB per-user storage capacity. Combined with local and network archiving, this should be more than enough for even the biggest users to need. While you are no longer maintaining an onpremise Exchange server, you still do have control over your environment. You can still restore deleted items (however this is not enabled by default in Exchange Online), you can even recover deleted user mailboxes within 30 days of deletion. Access to your Exchange Online is also a critical component, as it is a main form of communication for everyone nowadays, Exchange Online offers not only the Outlook client on your desktop or tablet device, but also a web based version of the product, as well as Exchange Active Sync, so no matter the device you are using, be it a desktop or laptop computer, tablet, or smartphone, you are always connected to your . SharePoint Online Not only do you have the benefit of having the latest and greatest SharePoint functionality by utilizing SharePoint Online, you can also support a large organization without having to spend capital on storage and hardware solutions to expand with you as your organization grows and changes. Each user is given 500MB to utilize (up to 500,000 users), which is pooled over your SharePoint Online environment, and additional storage space can be purchased if needed by the gigabyte per month, and SharePoint Online can be expanded up to 25TB in total. Each site collection in SharePoint Online can support up to 100GB of content, and up to 3000 site collections 6

7 Common issues with Office 365 deployment Migrating to Office 365 is becoming increasingly popular among businesses both large and small. The upside of moving from an on-premises environment to one hosted online by Microsoft offers compelling benefits. But switcher beware: Early Office 365 adopters have come back from their migration path battle-worn by a slew of unexpected perils they encountered along the way. Let s discuss some of the key considerations to consider when assessing the downside of using the traditional on-premises method. Platform upgrades: Whether it s a small or a big size company, keeping your messaging and collaboration platforms up to date can be a daunting task, as well as a very highly expensive one. The length of time required to bring systems up to date, issues with rolling back patches and upgrades, and management of the migrations are three time-consuming and expensive issues. These require significant investments in time and money to handle these in an organization Common Issues with Office 365 Deployments Platform upgrades Storage challenges Extranet Deployments High availability Concern Server Sprawl Storage Challenges: Growing storage needs poses great challenges. The decision to purchase high-end storage will be expensive to purchase, as well as be expensive to maintain. Extranet Deployments: Security should be a major concern for all organizations, big or small. In today s fast paced and complex working environments, o require high end collaboration solutions for your clients, partners, and vendors. There are many considerations that need to be taken into account, and for a highly secure on-premise extranet environment, you may be looking at hundreds of thousands of dollars in investments to deploy and maintain a highly secure extranet deployments. High Availability: In every platform deployment, high availability should be a concern that is taken into account. If you are unable to retrieve your data or your message systems are down for long time, it will affect your business adversely. Server Sprawl: In your on-premise deployment of your messaging and collaboration platforms, you may have all types of hardware systems, including network file shares, Exchange servers, Lync servers, SQL servers, SharePoint Servers. In the case of one or more of these server deployments, 7

8 you may have development environments; integration testing environments; user acceptance and testing environments; production environments; backup environments for high availability; and each of these may consist of one or many virtual or physical servers. That is a lot of infrastructure to maintain. Microsoft Office 365 a smart choice for future business Office 365 has been quite robust now. Nearly 84% of organizations have a remote work force now. Microsoft reached one million Office 365 Home Premium subscribers in May 2013, two million by October 2013ii and 3.5 million by early Microsoft estimates that more than 15% of its Exchange installed base is now using Office 365. In 2014/Q2, Microsoft reported that it more than doubled its commercial cloud services revenue. Microsoft reckons it has seen a 150 percent increase in the number of small and medium sized business adopting office 365 in the last year. Microsoft 365 is without doubt the most value for money IT proposition in the market place today. Future Business Solutions proposition is to integrate Microsoft Office 365 in to your business to improve your day to day efficiency whilst reducing your communications overhead. Many companies are in a big hurry to adopt office 365, a secure platform which ensures better security, compliance, reliability and compatibility. It has already became a viable solution for companies of all types that has freed the organization s iconic productivity suite and released it to the cloud, allowing for continuous update and access from anywhere at any time. Its undoubtedly a smart choice for future business Stylus embrace cloud In keeping with the needs of a highly mobile and dynamic market environmental, Stylus has already embraced the cloud by moving , collaboration and document management onto Microsoft s Office 365. With Office 365 providing Exchange, SharePoint, Lync and Office Web Apps services, Stylus finds this platform can effectively manage all communication and collaboration within the organization, with minimal retraining of technical staff or users. Stylus already proved its success by enabling mid size Enterprise to reduce cost through workflow automation, team and project collaboration, and shared calendars and video conferencing through Microsoft Office 365. If you see a similar opportunity for your enterprise, talk to us. And join the many intelligent businesses that use our services to make technology empower your business to grow revenue, reduce cost and deepen relationships with your employees and customers. 8

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