2013 USER GROUP CONFERENCE

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1 2013 USER GROUP CONFERENCE

2 The Cloud This session will touch anything and everything cloud based that is important to districts today. We will compare and contrast Google Apps and Office 365, Cloud storage like Dropbox, Filr, SkyDrive, others, Chat and Cloud Printing. We will demystify things called The Cloud. Benefits: and apps are not on District servers so no updates to run locally or equipment to maintain. There is online collaboration amongst District staff and students and you can control who can edit. Users can work from any computer with Internet access and auto saving of your creations is happening; no need for backups either.

3 Awareness: Security of proprietary data and applications Performance of cloud services; Bandwidth / Redundancy Concerns with technical aspects of integrating cloud applications/infrastructure with legacy systems Costs and Scalability of cloud vs traditional ways means that network hardware, software licensing/management and IT labor are all looked at differently when budgeting and consideration in moving to the cloud. Projection is that within 4-5 years, 35+% of IT budgets for K-12 schools will be for cloud computing. Limitations of settings that can be adjusted by the customer archiving can be done on your server or on Cloud usually for a fee. Backups/Restores Encryption? Ownership? How far back can files be recovered?

4 Google vs MS Office 365 Google Apps is a suite of Google applications. Google is currently offering schools a hosted solution for their , calendar, and chat through Google Apps for Education as an integrated communication and collaboration solution. Additionally, you can complement the core suite to meet your users' needs, with access to dozens more Google applications. Office 365 is a suite of Microsoft application. This is a hosted subscription service that includes Microsoft Office, and Calendars, Website, File sharing and managing projects, Instant messaging, Mobility.

5 Google Apps for Education Suite Gmail: storage and search tools that help your students find information fast and instant messaging from right inside their accounts. Google Calendar: Students can organize their schedules and share events and calendars with others. Google Talk: Students can call or send instant messages to their contacts for free anytime, anywhere in the world. Google Docs: Share documents, spreadsheets, and presentations. Collaborate in real-time with your team or with your whole school. You can publish final documents to the entire world, too. Google Sites: Work together to keep related documents, web content and other information in one place, on one site. Google Video for education: A video hosting and sharing solution that enables schools and other organizations to use video as an effective medium for internal communication and collaboration.

6 Google Apps for Education is free. Mail: 25 GB per user Video: 10GB per user Sites: 100GB Postini - Spam filtering Archiving (paid service) Note: You can implement your own filtering, monitoring or archiving solution using an gateway.

7 Where do teachers and students fit into this 'Cloud'??

8 Tools User Accounts Authentication gadspwsync - Sync Google Apps password with edirectory

9 Flash Panel

10 Flash Panel

11 Migration Tools to convert Existing Mail to Gmail.

12 Migration Tools to convert Existing Mail to Gmail.

13 SAML Single Sign-On (SSO) Service for Google Apps

14 Exchange Online You have access to , calendar and contacts from virtually anywhere at any time on desktops, laptops and mobile devices, while helping to protect against malicious software and spam. SharePoint Online helps you create sites to share documents and information with colleagues and customers. Office Web Apps are convenient online companions to Word, Excel, PowerPoint, and Microsoft OneNote, that offer you an easy way to access, view, and edit documents directly from your web browser. Microsoft Lync helps you find and quickly connect with the right person from within the Office applications you already use. Find and connect with colleagues and customers from virtually anywhere via rich presence, instant messaging, audio-video calls, and online meetings Office Professional Plus equips your people with powerful ways to do their best work from more places whether they re using a PC, phone, or web browser.

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16 Features: All education plans (A plans) include: s and calendars Web conferencing Office Web Apps Public Website Team sites Active Directory Integration Reliability Security Protection Administration Updates Support Cloud-based and calendars powered by Microsoft Exchange Online using your domain name. 25 GB storage per user Rich online meetings with audio and video, desktop sharing, and virtual whiteboard. Excellent for distance learning Create and edit Word, Excel, PowerPoint and OneNote documents using your favorite web browser Design and maintain a simple, public-facing website with no additional hosting fees. Use your own domain Share files and documents with classmates. Create team, study group or club sites. Up to 300 sub sites Manage user credentials and permissions 99.9% uptime guarantee Your data is yours. We safeguard it and protect your privacy Premium antivirus and anti-spam filtering. Configurable anti-spam filtering Easy to use and control. You can add and remove users in minutes. Use PowerShell for creating custom scripts and automating processes We update the service regularly with new features and capabilities Live 24 7 phone support for advanced IT support issues. Microsoft community support for online answers and how-to resources

17 Cloud Storage Solutions Name: Amazon Cloud Drive Free cloud storage: 5GB Extra storage: 20GB, $10/year; 50GB, $25/year; 100GB, $50/year; 200GB, $100/year; 1TB, $500/year. Cloud Music player: 250 imported songs free; 250,000 imported songs, $24.99/year. More info: Music purchased and downloaded from Amazon is automatically stored in Amazon Cloud Drive for free. Service also backs up Kindle-branded tablets. Since launching in March 2011, the service has come under criticism for its access policies, which states that Amazon is allowed to use access files stored in Amazon Cloud Drive Name: Apple icloud Free cloud storage: 5GB Extra storage: 10GB (15GB total with 5GB free), $20/year; 50GB, $100/year. More info: Automatically synchs files, photos, videos and even Web browsing tabs across Apple devices. Windows icloud Control Panel is available. Apps such as Keynote, Pages and Numbers are used for document management/synchronization. Apple boasts a minimum 128-bit AES encryption for icloud. Name: Box Free cloud storage: 5GB Extra storage: Personal account, 25GB for $9.99/month; 50GB, $19.99/month. Business account: $15/user/month, 3 to 500 users; 1TB with password-protected sharing, access management and user administration. Enterprise edition: Custom pricing, unlimited storage, offers customer branding, group access controls. More info: Provides SSL AES 256-bit encryption behind the firewall. For business and enterprise accounts, files are stored encrypted with automatic redundancy. File size limits: 100MB for the free accounts, 1GB for paid personal accounts; Business editions have 2GB file size limit. Box allows document editing in the cloud through third-party apps, such as Zoho.

18 Name: Dropbox Free cloud storage: 2GB Extra storage: "Pro" accounts range from 100GB, $9.99/month or $99/year, to 500GB for $49.99/month or $499/year. "Teams" account, 1TB for $795/year for 5 users and $125 for each additional user. More info: One of the best-known public cloud storage offerings, Dropbox uses SSL AES 256-bit encryption for its Pro and Teams editions. No limit on file size when uploading from the desktop application, which works on Windows, OS X and Linux; 300MB limit when uploading from the Dropbox website. Get 500MB of extra free storage when friends register, up to 16GB. Dropbox does not allow editing of documents directly in the service. Name: Google Drive Free cloud storage: 5GB -- Google Docs and files converted to Google Docs do not count against storage limit. 1GB of free photo video storage in Picasa Web Albums, unlimited storage of photos and videos (up to 15-minute videos) in Google+. Related Content Extra storage: 25GB, $2.49/month; 100GB, $4.99/month; 200GB, $9.99/month; 1TB, $49.99/month; 16TB, $799.99/month. More info: Google Drive allows users to store a lot more files in its cloud for free if the files are Google Docs. In many cases, files can be converted to this format simply by copying them into a Google document. Drive does have some file limits, including 2MB for converted files, or 10MB for non-google Doc files. Spreadsheets have a 20MB limit, or 256 columns. Google Doc files can be edited in the application, but third-party apps are needed to edit non-google Doc files, such as Microsoft Word files. Name: MediaFire Free cloud storage: 50GB Extra storage: Pro edition features 250GB for $4.50/month, and Business edition offers 1TB for $49/month. More info: Startup MediaFire offers a large amount of cloud storage, but it only has Windows, OS X and Linux desktop applications with no mobile apps yet. For $1.50/month, users can get 50GB of storage with no advertisements through the "personal" edition. MediaFire markets its content distribution package heavily. Pro edition allows 500GB/month of content distribution through 500 onetime links per day; enterprise edition allows 4TB/month of distribution with 5,000 links per day. The free edition has 200MB file size limit, while personal has a 1GB file size limit. Pro has a 4GB file size limit and business has a 10GB individual file size limit.

19 Name: Microsoft SkyDrive Free cloud storage: 7GB Extra storage: 20GB, $10/year; 50GB, $25/year; 100GB, $50/year. More info: Microsoft SkyDrive, which has a Windows 8-style interface, offers users one of the largest initial free storage accounts of the major cloud offerings. It does limit uploads to 300MB files via the Web browser and it has a 2GB limit via the desktop application, which can be run in Windows and OS X. It also supports ios, Android and Windows phone apps. It includes a "forgot something" feature that allows users to remotely retrieve a file on their PC that has not uploaded to the cloud. Name: MiMedia Free cloud storage: 7GB Extra storage: 100GB, $4.99/month; 500GB, $20/month or $199/year; 1TB, $35/month or $325/year. More info: MiMedia offers one of the higher amounts of free cloud storage in the market. It bills itself as being a backup repository and cloud-access tool specifically for media, although it works the same with documents. For large uploads, the company will send a hard drive onto which you can upload an initial dump of information, then send it back to the company for uploading to MiMedia's cloud. Files are encrypted during upload transmission but not while stored on MiMedia servers. MiMedia does not yet support Mac OS X. It does have ios and Android apps. Name: SpiderOak Free cloud storage: 2GB Extra storage: $10 per month or $100 per year for each additional 100GB increment. More info: SpiderOak presents itself as the secure public cloud storage option. Boasting a "zero-knowledge" policy, SpiderOak's program does not store passwords of customers, and all customer data is encrypted both in transmission and while in storage, using salted hashes and a combination of 2048-bit RSA and 256-bit AES encryption. For developers of the crowd, the company has also begun open sourcing some of the code used to create the product. SpiderOak offers personal, business and partner/reseller versions of its cloud service.

20 Name: SugarSync Free cloud storage: 5GB Extra storage: 30GB, $4.99/month or $49.99/year; 60GB, $9.99/month or $99.99/year; 500GB, $39.99/month or $399.99/year. Business account offers 100GB for three users for $29.99/month or $299.99/year. More info: Up to 32GB of free additional storage available if you recommend others that sign up for the service. SugarSync has mobile apps available on ios, Android, BlackBerry, Symbian and WinMobile platforms. Name: Symform Free cloud storage: Up to 10GB Extra storage: Symform offers by far the largest amount of potentially free storage, but there's a catch. Its public cloud uses storage space donated by users, meaning other customers' encrypted data will be stored on your system when you contribute to the Symform cloud. The amount of storage each user gets is based on how much storage they contribute back to the Symform public cloud network. So, for example, if you contribute 2TB of storage, you can get 1TB of storage for free. Common use cases for this is around disaster recovery and backup. Customers can pay for the storage instead of contributing back excess storage space as well. Symform encrypts files using 256-bit AES, then divides files stored in the cloud into 64 blocks which are distributed throughout the Symform cloud network so that no one single user has access to a customer's complete set of encrypted data. Name: Syncplicity Free cloud storage: 2GB Extra storage: 50GB, $15/month for personal edition. More info: Syncplicity is owned by EMC. Pricing for business edition, which includes central access controls, start at $45/month with tiered pricing for up to unlimited storage. No file size limit or number of files. AES 256-bit encryption is used in transmission and at rest.

21 Novell Filr Novell Filr provides enterprise-level mobile file access and sharing. Novell Filr allows your users to access their home directories and network folders on any mobile device, as well as synchronize their files to their PC and Mac computers. They can also share the files internally and externally and comment on shared files. Rather than move your data to the cloud, Filr lets you keep files and data where they are today and where they belong in established and secure company file storage that already meets your regulatory requirements; your file servers. Users love mobile file access and sharing, but most cloud solutions can give the IT department a headache. Not Novell Filr.

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26 Cloud Printing Google Cloud Print - You can make your Schools printers available from the applications you use every day. Google Cloud Print works on your phone, tablet, Chromebook, PC, and any other web-connected device you want to print from. Novell iprint - Provides Secure Enterprise Print Services for your Android phones & tablets, which integrates with any of your existing corporate printers, no matter which printing vendor you have or which brand you use.

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28 Google Cloud Print

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33 Hosted Services o Technology services offered to your school by a provider that hosts the physical servers running that service somewhere else. Access to the service is usually provided through a direct network connection that may or may not run via the Internet. Cloud Computing o A hosted service that's accessible over the Internet - a subset of hosted services. With this being said, the cloud application has been built to have collaboration and interconnectivity with other cloud applications. Outlook Webmail vs or Gmail. Cloud tools as they may be called are built for the web and designed from the beginning to work with user and with each other.

34 Hosted Services

35 Cloud Computing

36 SKYWARD IT Services

37 Thank you for attending.

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