To assist in developing, implementing and managing the Council s Corporate Procurement Strategy.

Transcription

1 Isle of Anglesey County Council Job Description Job Title: Corporate Procurement Officer Post Number: NEW POST Directorate: Resources Service Unit: Finance Grade: Overall Job Purpose: Purpose of Job Under the general direction of the Corporate Procurement Manager, the post holder will work within the Strategic Procurement Unit and assist with the development, implementation and management of the Council s Corporate Procurement Strategy. Additionally, the post holder will be required to assist with arranging some corporate and service specific contracts for certain goods and services through a tendering and contracting process, as well as participating in customer focus developments and expenditure data analysis work. Principal Accountabilities / Key Tasks: To assist in developing, implementing and managing the Council s Corporate Procurement Strategy. To assist in the implementation roll-out of the E-procurement system. To provide advice and assistance to officers and members of the Council on procurement in respect of legislative requirements (including OJEU) and the requirements of the Council s own Financial Regulations and Contract Procedure Rules. Establishment of contracts and purchasing arrangements OJEU and non OJEU to cover goods and services in areas lacking contract, including assisting in the monitoring and managing of contract performance of new and existing suppliers.

2 To Identify value for money opportunities from research into non-pay expenditure and benchmarking initiatives. Develop and promoting effective working relationships with relevant Council staff and colleagues in order to ensure a strong customer focus, including developing and managing frequent customer satisfaction surveys, working alongside the Corporate Procurement Manager. Working with the Corporate Procurement Manager to deliver procurement communication strategy including responsibility for maintaining and updating corporate procurement websites. Deliver and implementing a procurement training programme across the Authority which is of a complex technical nature. Provide support to the Corporate Procurement Manager with all aspects of procurement matters. Working closely with Departments and the Corporate Procurement Manager to ensure that corporate Contracts are established and put in place. Responsible for letting tenders and contracts. Assisting with the implementation of the new E-Procurement System. Working with departments, ensuring that they comply with the procurement guidelines and Contract Procedure rules in order that all procurement activities adhere to the appropriate rules. Responsible for ensuring that departments follow the correct procurement procedures prior to market testing. Responsible for the operational day to day and management of the Corporate Procurement card, liasing with the bank and ensuring staff are aware of any changes. Develop and maintaining the policy and guidance relating to the Barclaycard System.

3 Position in the Organisation: Reports to Corporate Procurement Manager Responsible for: Shared member of staff Staff supervised: 1.5 Financial Resources Level: A,B or C? B Indicative Value 30m (cumulative) annually responsible for tender and quotes across the Authority. Individual tender limits of 100k. Physical Resources Land and buildings - No./area Plant / Vehicles / Equipment No Information Systems No./volume: Value n/a Value n/a Value n/a Working alongside the Corporate Procurement Manager with the E-procurement system which all spend will go through this system, circa 50m. Delegation Deputise for Corporate Procurement Manager on occasions. Demands within the job: Physical demands Standard office demands. Travelling within North Wales and Mid Wales. Mental demands Deal with complex projects. Deal with complex data. Work to tight deadlines. Post holder will need to manage relationships with unsuccessful contractors which could be challenging. Attendance of lengthy internal and external meetings. Deal with conflict of opining with staff and external contractors.

4 Emotional demands Remain professional at all times whilst dealing with suppliers Deal with unsuccessful contractors/bidders for low value projects.

5 Language Requirements: Post is Welsh ESSENTIAL/DESIRABLE (also see Welsh Language Skills post assessment) Spoken: Welsh Basic conversation / exchanging information Detailed discussion / interviewing / investigation Presentations Advocacy / representation English Basic conversation / exchanging information Detailed discussion / interviewing / investigation Presentations Advocacy / representation Other Please Specify: Basic conversation / exchanging information Detailed discussion / interviewing / investigation Presentations Advocacy / representation Written: Welsh Recording simple messages / s Writing letters Preparing reports and public documents English Recording simple messages / s Writing letters Preparing reports and public documents Other Please Specify: Recording simple messages / s Writing letters Preparing reports and public documents

6 Working Arrangements and Conditions: Working week: Mon - Fri Contracted hours: 37 hrs Spread: Identified work base: Llangefni Normal work location Normally office based Office based but with some site / home / meeting visits Travelling Officer role with occasional visits to identified work base Business Travel No business travel Some business travel. Postholder provides own vehicle Some business travel. Council vehicle provided to postholder Postholder employed as driver / required to operate specialist machinery Exposure to disagreeable working conditions Environmental Minimal / normal office environment Some Significant Aggressive / difficult clients Minimal Some Significant Other Conditions: Work Flexibilities / Restrictions Politically Restricted Post: Yes No

7 Home / Mobile Phone provided Yes No Protective Clothing provided: Yes No Flexibility Your attention is drawn to the fact that in some cases particular duties and responsibilities are difficult to define and may vary from time to time without changing the general character of the duties and level of responsibilities entailed. In addition, it is a requirement of all employees that they accept elements of flexibility in duties and responsibilities and when necessary interchange within the organisation which will meet the changing needs and demands of the service. Such a requirement will enable the particular expertise of the postholder to be developed and maximised to the mutual benefit of both employer and employee. Date of preparation of this job description document: May 2014

8 Isle of Anglesey County Council - Person Specification 1. Education and Training The minimum educational requirements/professional or vocational qualifications for the post 1.1 Essential Excellent general education at least up to A level standard or equivalent Fully qualified MCIPS or working towards MCIPS. 1.2 Desirable Evidence of continuous professional development Any specific training required for the post Incl. Certification. 1.3 Essential Continuous professional development or training courses. 1.4 Desirable Key Competence Requirements Job related knowledge Critical for effective performance 2.1 Essential Experience of working in the field of procurement / purchasing within a large multi-disciplinary organisation Experience of preparing, evaluating and awarding tenders as well as contract management Experience of procurement in Local Government / public sector Ability to manage staff sickness absence and staff appraisals in accordance with Local Authority procedures Demonstrate knowledge of Public Procurement Practices Experience of using an Electronic Procurement system. 2.2 Desirable Experience of updating and maintaining websites. Specific skills critical for effective performance 2.3 Essential Ability to prioritise workloads Ability to work to tight deadlines Ability to work using their own initiative but also part of a team Good IT skills Good organisational skills Working as part of a team.

9 2.4 Desirable Able to plan and organsie work with other departments Good co-ordination skills Ability to communicate in Welsh and English. Managerial skills critical for effective performance 2.5 Essential Experience of managing staff Monitoring/Producing annaual appraisals Monitoring staff attendance/sick records Provide support to staff Attendance/sick records. 2.6 Desirable Personal Attributes Personal values and characteristics which should be demonstrated in performing the duties of the post 3.1 Essential Be able to work as part of a team Degree of commercial awarness Work to tight Deadlines. 3.2 Desirable Personal Circumstances Job demands which, if not met, could constrain effective performance in post 4.1 Essential Desirable 4.2.1

10 ISLE OF ANGLESEY COUNTY COUNCIL Welsh Language Skills workplace assessment NAME :. SERVICE :... LOCATION : GRADE OF POST :.. DATE :.. POST IS WELSH ESSENTIAL/DESIRABLE (as noted on the job description) Tick the relevant box (at least one from each section, ie. (i), (ii), (iii), (iv) (i) Listening 0 No skills 1 Able to understand basic enquiries in Welsh [ Ble mae?, Ga i siarad â? ] 2 Able to understand a basic social conversation in Welsh 3 Able to follow routine conversations involving work between fluent Welsh speakers 4 Able to follow the majority of conversations involving work including group discussions 5 Able to understand all conversations involving work (ii) Reading 0 No skills 1 Able to read basic words and phrases, e.g. signs or short and simple notes 2 Able to read basic material involving work (slowly) 3 Able to read routine material with a dictionary 4 Able to read the majority of material in own area 5 Able to understand all material involving work (iii) Speaking 0 No skills 1 Able to conduct a general conversation [greetings, names, saying, placenames] 2 Able to answer simple enquiries involving work 3 Able to converse with someone else, with some hesitancy, regarding routine work issues 4 Able to speak the language in the majority of situations using some English words 5 Fluent able to conduct a conversation and answer questions, for an extended period of time where necessary (iv) Writing 0 No skills 1 Able to write basic messages Diolch am y llythyr. Dyma gopi o r map 2 Able to answer simple correspondence with assistance 3 Able to draft routine text, with editing assistance 4 Able to prepare the majority of written material related to the area, with some assistance in terms of revision 5 Skilled able to compete written work without the need for revision While undertaking the skills assessment for the post it is necessary to look at the language skills of the team and the nature of the service and then justify if a post is not Welsh essential.